HomeMy WebLinkAboutContract 46013 Texas Traffic Safety eGrant RECEIVED
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Organization Name: City of Fort Worth - Police Department
Legal Name: City of Fort Worth
Payee Identification Number: 17560005286018
Project Title: STEP- 2015 Comprehensive
ID: 2015-Fortwort-S-1 YG-0022
Period: 10/01/2014 to 09/30/2015
RECEIVED
SEP 16 2014
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the Department and the, City of Fort
Worth hereinafter called the Subgrantee, and becomes effective then fully executed by both
parties. For the purpose of this agreement, the Subgrantee is designated as a(n) Local
Government.
AUTHORITY:Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and
the Highway Safety Performance Plan for the Fiscal Year 2015.
Name of the Federal Agency: National Highway Traffic Safety Administration
Contract Number: 686EG133
CFDA Number: 20.6
CFDA Title:State and Community Highway Safety Grant Program
Funding Source: Section 402
DUNS: 782003727
Project Title: STEP-2015 Comprehensive
This project is Not Research and Development
Grant Period:This Grant becomes effective on 10/01/2014 or on the date of final signature of
both parties;whichever is later, and ends on 09/30/2015 unless terminated or otherwise
modified.
Total Awarded: $218,447.10
Amount Eligible for Reimbursement by the Department: $174,758.80
Match Amount provided by the Subgrantee: $43,688.30
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TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
The signatory of the Subgrantee hereby represents and warrants that she/he is an officer of
the organization for which she/he has executed this agreement and that she/he has full and
complete authority to enter into this agreement on behalf of the organization.
THE SUBGRANTEE THE STATE OF TEXAS
Executed for the Executive Director and
Approved for the Texas Transportation
City of Fort Worth Commission for the purpose and effect of
[Legal Name of Agency] activating and/or carrying out orders, established
policies or work programs approved and
authorized by the Texas Transportation
Commission
B By'
[Aut orized Signature [District Engineer Texas Department of
Transportation]
Charles W. Daniels
[Name] [Name] j
Assistant City Manager
[Title] [Title]
Date: M. 22. 14' Date:
By:
Under the authority of Ordinance or
Resolution Number(for local government) Director, Traffic Ope tons Division Texas
(If Applicable) Department of Transportation (Not required for
local project grants under$100,000.00)
21075-12-2013
[Resolution Number]
ove a rm and Legality Date: 1 1
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GRANT AGREEMENT GENERAL TERMS AND CONDITIONS
ARTICLE 1. COMPLIANCE WITH LAWS
The Subgrantee shall comply with all federal, state, and local laws,statutes, codes, ordinances,
rules and regulations, and the orders and decrees of any courts or administrative bodies or
tribunals in any matter affecting the performance of this agreement, including,without limitation,
workers'compensation laws, minimum and maximum salary and wage statutes and
regulations, nondiscrimination laws and regulations, and licensing laws and regulations.When
required,the Subgrantee shall furnish the Department with satisfactory proof of compliance.
ARTICLE 2. STANDARD ASSURANCES
The Subgrantee assures and certifies that it will comply with the regulations, policies,
guidelines, and requirements, including 49 CFR Part 18;49 CFR Part 19(OMB [Office of
Management and Budget] Circular A-110); 2 CFR Part 225 (OMB Circular A-87); OMB
Circular A-102; OMB Circular A-21; OMB Circular A-122; OMB Circular A-133; and the
Department's Traffic Safety Program Manual, as they relate to the application, acceptance,
and use of federal or state funds for this project. Also,the Subgrantee assures and certifies
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that:
A. It possesses legal authority to apply for the grant; and that a resolution, motion, or similar
action has been duly adopted or passed as an official act of the applicant's governing
body, authorizing the filing of the application, including all understandings and assurances
contained in the application,and directing and authorizing the person identified as the
official representative of the applicant to act in connection with the application and to
provide any additional information that may be required.
B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964(Public Law
88-352), as amended, and in accordance with that Act, no person shall discriminate, on the
grounds of race, color, sex, national origin, age, religion, or disability.
C. It will comply with requirements of the provisions of the Uniform Relocation Assistance and
Real Property Acquisitions Act of 1970, as amended; 42 USC(United States Code)
§§4601 et seq.; and United States Department of Transportation (USDOT) regulations,
"Uniform Relocation and Real Property Acquisition for Federal and Federally Assisted
Programs,"49 CFR, Part 24,which provide for fair and equitable treatment of persons
displaced as a result of federal and federally assisted programs.
D. It will comply with the provisions of the Hatch Political Activity Act,which limits the political
activity of employees. (See also Article 25, Lobbying Certification.)
E. It will comply with the federal Fair Labor Standards Act's minimum wage and overtime
requirements for employees performing project work.
F. It will establish safeguards to prohibit employees from using their positions for a purpose
that is or gives the appearance of being motivated by a desire for private gain for
themselves or others, particularly those with whom they have family, business, or other ties.
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G. It will give the Department the access to and the right to examine all records, books,
papers, or documents related to this Grant Agreement.
H. It will comply with all requirements imposed by the Department concerning special
requirements of law, program requirements, and other administrative requirements.
I. It recognizes that many federal and state laws imposing environmental and resource
conservation requirements may apply to this Grant Agreement.Some, but not all, of the
major federal laws that may affect the project include:the National Environmental Policy Act
of 1969, as amended, 42 USC§§4321 et seq.;the Clean Air Act, as amended, 42 USC
§§7401 et seq. and sections of 29 USC; the Federal Water Pollution Control Act, as
amended, 33 USC§§1251 et seq.;the Resource Conservation and Recovery Act, as
amended,42 USC§§6901 et seq.; and the Comprehensive Environmental Response,
Compensation, and Liability Act, as amended, 42 USC§§9601 et seq.The Subgrantee
also recognizes that the U.S. Environmental Protection Agency, USDOT, and other federal
agencies have issued, and in the future are expected to issue, regulations, guidelines,
standards, orders, directives, or other requirements that may affect this Project. Thus, it
agrees to comply, and assures the compliance of each contractor and each subcontractor,
with any federal requirements that the federal government may now or in the future
promulgate.
J. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973, 42 USC§4012a(a). Section 102(a) requires, on and after
March 2, 1975,the purchase of flood insurance in communities where that insurance is
available as a condition for the receipt of any federal financial assistance for construction or
acquisition purposes for use in any area that has been identified by the Secretary of the
Department of Housing and Urban Development as an area having special flood hazards.
The phrase"federal financial assistance"includes any form of loan,grant, guaranty,
insurance payment, rebate, subsidy, disaster assistance loan or grant, or any form of direct
or indirect federal assistance.
K. It will assist the Department in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended(16 USC 470 et seq.), Executive Order 11593, and
the Antiquities Code of Texas (National Resources Code, Chapter 191).
L It will comply with Chapter 573 of the Texas Government Code by ensuring that no officer,
employee, or member of the Subgrantee's governing board or the Subgrantee's
subcontractors shall vote or confirm the employment of any person related within the
second degree of affinity or third degree by consanguinity to any member of the governing
body or to any other officer or employee authorized to employ or supervise that person.
This prohibition shall not apply to the employment of a person described in Section
573.062 of the Texas Government Code.
M. It will ensure that all information collected, assembled, or maintained by the applicant
relative to this project shall be available to the public during normal business hours in
compliance with Chapter 552 of the Texas Government Code, unless otherwise expressly
provided by law.
N. If applicable, it will comply with Chapter 551 of the Texas Government Code,which requires
all regular,special,or called meetings of governmental bodies to be open to the public,
j except as otherwise provided by law or specifically permitted in the Texas Constitution.
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ARTICLE 3. COMPENSATION
A. The method of payment for this agreement will be based on actual costs incurred up to and
not to exceed the limits specified in the Project Budget.The amount included in the Project
Budget will be deemed to be an estimate only and a higher amount can be reimbursed,
subject to the conditions specified in paragraph B of this Article. If the Project Budget
specifies that costs are based on a specific rate, per-unit cost, or other method of payment,
reimbursement will be based on the specified method.
B. All payments will be made in accordance with the Project Budget.
1. The Subgrantee's expenditures may overrun a budget category(I, 11,or III)in the
approved Project Budget without a grant(budget)amendment, as long as the
overrun does not exceed a total of five(5) percent per year of the maximum amount
eligible for reimbursement(TxDOT)in the attached Project Budget for the current
fiscal year.This overrun must be off set by an equivalent underrun elsewhere in the
Project Budget.
2. If the overrun is five(5)percent or less,the Subgrantee must provide written
notification to the Department, through the TXDOT Electronic Grants Management
System(eGrants), prior to the Request for Reimbursement being approved.The
notification must indicate the amount,the percent over, and the specific reason(s)
for the overrun.
3. Any overrun of more than five(5) percent of the amount eligible for reimbursement
(TxDOT)in the attached Project Budget requires an amendment of this Grant
Agreement.
4. The maximum amount eligible for reimbursement shall not be increased above the
Grand Total TxDOT Amount in the approved Project Budget, unless this Grant
Agreement is amended, as described in Article 5 of this agreement.
5. For Selective Traffic Enforcement Program (STEP)grants only: In the Project
Budget,Subgrantees are not allowed to use underrun funds from the TxDOT amount
of(100)Salaries,Subcategories A, "Enforcement,"or B, "PI&E Activities,"to
exceed the TxDOT amount listed in Subcategory C, "Other."Also, Subgrantees are
not allowed to use underrun funds from the TxDOT amount of(100)Salaries,
Subcategories A, "Enforcement,"or C, "Other,"to exceed the TxDOT amount listed
in Subcategory B, "PI&E Activities."The TxDOT amount for Subcategory B, "PI&E
Activities,"or C, "Other,"can only be exceeded within the five(5) percent flexibility,
with underrun funds from Budget Categories II or III.
C. To be eligible for reimbursement under this agreement, a cost must be incurred in
accordance with the Project Budget,within the time frame specified in the Grant Period of
this Grant Agreement, attributable to work covered by this agreement, and which has been
completed in a manner satisfactory and acceptable to the Department.
D. Federal or TxDOT funds cannot supplant(replace)funds from any other sources.The term
"supplanting,"refers to the use of federal or TxDOT funds to support personnel or an activity
already supported by local or state funds.
E. Payment of costs incurred under this agreement is further governed by one of the following
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cost principles, as appropriate, outlined in:
1. 2 CFR Part 220 (OMB Circular A-21), Cost Principles for Educational Institutions;
2. 2 CFR Part 225(OMB Circular A-87), Cost Principles for State, Local, and Indian
Tribal Governments; or,
3. 2 CFR Part 230(OMB Circular A-122), Cost Principles for Nonprofit Organizations.
F. The Subgrantee agrees to submit monthly or quarterly Requests for Reimbursement, as
designated in this Grant Agreement,within thirty(30)days after the end of the billing period.
The Request for Reimbursement and appropriate supporting documentation must be
submitted through eGrants.
G. The Subgrantee agrees to submit the final Request for Reimbursement under this
agreement within forty-five(45)days of the end of the grant period.
H. Payments are contingent upon the availability of appropriated funds.
I. Project agreements supported with federal or TxDOT funds are limited to the length of this
Grant Period specified in this Grant Agreement. If the Department determines that the
project has demonstrated merit or has potential long-range benefits, the Subgrantee may
apply for funding assistance beyond the initial agreement period. Preference for funding will
be given to those projects for which the Subgrantee has assumed some cost sharing,those
which propose to assume the largest percentage of subsequent project costs, and those
which have demonstrated performance that is acceptable to the Department.
ARTICLE 4. LIMITATION OF LIABILITY
Payment of costs incurred under this agreement is contingent upon the availability of funds. If at
any time during this Grant Period,the Department determines that there is insufficient funding
to continue the project,the Department shall notify the Subgrantee, giving notice of intent to
terminate this agreement, as specified in Article 11 of this agreement. If at the end of a federal
fiscal year,the Department determines that there is sufficient funding and performance to
continue the project,the Department may notify the Subgrantee to continue this agreement.
ARTICLE b.AMENDMENTS
This agreement may be amended prior to its expiration by mutual written consent of both
parties, utilizing the Grant Agreement Amendment in eGrants.Any amendment must be
executed by the parties within the Grant Period, as specified in this Grant Agreement.
ARTICLE 6.ADDITIONAL WORK AND CHANGES IN WORK
A. if the Subgrantee is of the opinion that any assigned work is beyond the scope of this
agreement and constitutes additional work,the Subgrantee shall promptly notify the
Department in writing through eGrants. If the Department finds that such work does
constitute additional work, the Department shall advise the Subgrantee and a written
amendment to this agreement will be executed according to Article 5,Amendments,to
provide compensation for doing this work on the same basis as the original work. If
performance of the additional work will cause the maximum amount payable to be
exceeded,the work will not be performed before a written grant amendment is executed.
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B. If the Subgrantee has submitted work in accordance with the terms of this agreement but
the Department requests changes to the completed work or parts of the work which involve
changes to the original scope of services or character of work under this agreement,the
Subgrantee shall make those revisions as requested and directed by the Department.This
will be considered as additional work and will be paid for as specified in this Article.
C. If the Subgrantee submits work that does not comply with the terms of this agreement,the
Department shall instruct the Subgrantee to make any revisions that are necessary to bring
the work into compliance with this agreement. No additional compensation shall be paid for
this work.
D. The Subgrantee shall make revisions to the work authorized in this agreement that are
necessary to correct errors or omissions,when required to do so by the Department. No
additional compensation shall be paid for this work.
E. The Department shall not be responsible for actions by the Subgrantee or any costs
incurred by the Subgrantee relating to additional work not directly associated with or prior
to the execution of an amendment.
ARTICLE 7. REPORTING AND MONITORING
A. Not later than thirty(30)days after the end of each reporting period,the Subgrantee shall
submit a performance report through eGrants. For short-term projects, only one report
submitted by the Subgrantee at the end of the project may be required. For longer projects,
the Subgrantee will submit reports at least quarterly and preferably monthly.The frequency
of the performance reports is established through negotiation between the Subgrantee and
the program or project manager. For Selective Traffic Enforcement Programs (STEPS),
performance reports must be submitted monthly.
B. The performance report will include, as a minimum: (1) a comparison of actual
accomplishments to the objectives established for the period, (2) reasons why established
objectives and performance measures were not met, if appropriate, and(3) other pertinent
information, including,when appropriate, an analysis and explanation of cost underruns,
overruns, or high unit costs.
C. The Subgrantee shall promptly advise the Department in writing,through eGrants, of events
that will have a significant impact upon this agreement, including:
1. Problems, delays, or adverse conditions, including a change of project director or
other changes in Subgrantee personnel,that will materially affect the ability to attain
objectives and performance measures, prevent the meeting of time schedules and
objectives, or preclude the attainment of project objectives or performance
measures by the established time periods.This disclosure shall be accompanied by
a statement of the action taken or contemplated and any Department or federal
assistance needed to resolve the situation.
2. Favorable developments or events that enable meeting time schedules and
objectives sooner than anticipated or achieving greater performance measure
output than originally projected.
D. The Subgrantee shall submit the Final Performance Report through eGrants within thirty
(30)days after completion of the grant.
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ARTICLE 8. RECORDS
The Subgrantee agrees to maintain all reports,documents, papers, accounting records,
books,and other evidence pertaining to costs incurred and work performed under this
.agreement(called the"Records"), and shall make the Records available at its office for the
time period authorized within the Grant Period, as specified in this Grant Agreement.The
Subgrantee further agrees to retain the Records for four(4)years from the date of final
payment under this agreement, until completion of all audits, or until pending litigation has been
completely and fully resolved,whichever occurs last.
Duly authorized representatives of the Department,the USDOT,the Office of the Inspector
General,Texas State Auditor,and the Comptroller General shall have access to the Records.
This right of access is not limited to the four(4)year period but shall last as long as the
Records are retained.
ARTICLE 9. INDEMNIFICATION
A. To the extent permitted by law,the Subgrantee, if other than a government entity,shall
indemnify, hold, and save harmless the Department and its officers and employees from all
claims and liability due to the acts or omissions of the Subgrantee, its agents,or
employees.The Subgrantee also agrees,to the extent permitted by law,to indemnify, hold,
and save harmless the Department from any and all expenses, including but not limited to
attorney fees, all court costs and awards for damages incurred by the Department in
litigation or otherwise resisting claims or liabilities as a result of any activities of the
Subgrantee, its agents, or employees.
B. To the extent permitted by law,the Subgrantee,if other than a government entity, agrees to
protect, indemnify,and save harmless the Department from and against all claims,
demands, and causes of action of every kind and character brought by any employee of the
Subgrantee against the Department due to personal injuries to or death of any employee
resulting from any alleged negligent act, by either commission or omission on the part of
the Subgrantee.
C. If the Subgrantee is a government entity, both parties to this agreement agree that no party
is an agent,servant, or employee of the other party and each party agrees it is responsible
for its individual acts and deeds, as well as the acts and deeds of its contractors,
employees, representatives, and agents.
ARTICLE 10. DISPUTES AND REMEDIES
This agreement supersedes any prior oral or written agreements. If a conflict arises between
this agreement and the Traffic Safety Program Manual,this agreement shall govern.The
Subgrantee shall be responsible for the settlement of all contractual and administrative issues
arising out of procurement made by the Subgrantee in support of work under this agreement.
Disputes concerning performance or payment shall be submitted to the Department for
settlement,with the Executive Director or his or her designee acting as final referee.
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ARTICLE 11.TERMINATION
A. This agreement shall remain in effect until the Subgrantee has satisfactorily completed all
services and obligations described in this agreement and these have been accepted by
the Department, unless:
1. This agreement is terminated in writing with the mutual consent of both parties; or
2. There is a written thirty(30)day notice by either party; or
3. The Department determines that the performance of the project is not in the best
interest of the Department and informs the Subgrantee that the project is
terminated immediately.
B. The Department shall compensate the Subgrantee for only those eligible expenses
incurred during the Grant Period specified in this Grant Agreement that are directly
attributable to the completed portion of the work covered by this agreement, provided
that the work has been completed in a manner satisfactory and acceptable to the
Department.The Subgrantee shall not incur nor be reimbursed for any new obligations
after the effective date of termination.
ARTICLE 12. INSPECTION OF WORK
A. The Department and,when federal funds are involved,the USDOT, or any of their
authorized representatives, have the right at all reasonable times to inspect or otherwise
evaluate the work performed or being performed under this agreement and the premises in
which it is being performed.
B. If any inspection or evaluation is made on the premises of the Subgrantee or its
subcontractor,the Subgrantee shall provide and require its subcontractor to provide ail
reasonable facilities and assistance for the safety and convenience of the inspectors in the
performance of their duties.All inspections and evaluations shall be performed in a manner
that will not unduly delay the work.
ARTICLE 13.AUDIT
The state auditor may conduct an audit or investigation of any entity receiving funds from the
state directly under this agreement or indirectly through a subcontract under this agreement.
Acceptance of funds directly under this agreement or indirectly through a subcontract under this
agreement acts as acceptance of the authority of the State Auditor, under the direction of the
legislative audit committee,to conduct an audit or investigation in connection with those funds.
An entity that is the subject of an audit or investigation must provide the state auditor with
access to any information the state auditor considers relevant to the investigation or audit.
ARTICLE 14.SUBCONTRACTS
A subcontract in excess of$25,000 may not be executed by the Subgrantee without prior
written concurrence by the Department. Subcontracts in excess of$25,000 shall contain all
applicable terms and conditions of this agreement. No subcontract will relieve the Subgrantee
of its responsibility under this agreement.
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ARTICLE 15. GRATUITIES
A. Texas Transportation Commission policy mandates that employees of the Department shall
not accept any benefit,gift, or favor from any person doing business with or who,
reasonably speaking, may do business with the Department under this agreement.The only
exceptions allowed are ordinary business lunches and items that have received the
advanced written approval of the Department's Executive Director,
B. Any person doing business with or who reasonably speaking may do business with the
Department under this agreement may not make any offer of benefits, gifts,or favors to
Department employees, except as mentioned here above. Failure on the part of the
Subgrantee to adhere to this policy may result in termination of this agreement.
ARTICLE 16. NONCOLLUSION
The Subgrantee warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the Subgrantee,to solicit or secure this
agreement, and that it has not paid or agreed to pay any company or person, other than a bona
fide employee, any fee, commission, percentage, brokerage fee,gift, or any other
consideration contingent upon or resulting from the award or making of this agreement. If the
Subgrantee breaches or violates this warranty,the Department shall have the right to annul this
agreement without liability or, in its discretion,to deduct from the agreement price or
consideration, or otherwise recover the full amount of such fee, commission, brokerage fee,
contingent fee, or gift.
ARTICLE 17, CONFLICT OF INTEREST
The Subgrantee represents that it or its employees have no conflict of interest that would in any
way interfere with its or its employees'performance or which in any way conflicts with the
interests of the Department.The Subgrantee shall exercise reasonable care and diligence to
prevent any actions or conditions that could result in a conflict with the Departments interests,
ARTICLE 18.SUBGRANTEE'S RESOURCES
A. The Subgrantee certifies that it presently has adequate qualified personnel in its
employment to perform the work required under this agreement, or will be able to obtain
such personnel from sources other than the Department.
B. All employees of the Subgrantee shall have the knowledge and experience that will enable
them to perform the duties assigned to them.Any employee of the Subgrantee who, in the
opinion of the Department, is incompetent or whose conduct becomes detrimental to the
work, shall immediately be removed from association with the project.
C. Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, supplies,
and other resources required to perform the work.
ARTICLE 19. PROCUREMENT AND PROPERTY MANAGEMENT
The Subgrantee shall establish and administer a system to procure, control, protect, preserve,
use, maintain, and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement in accordance with its own procurement and property management
procedures, provided that the procedures are not in conflict with (1)the Department's
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procurement and property management standards and(2)the federal procurement and
property management standards provided by:
A. 49 CFR, Part 18, "Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments,"or
B. 49 CFR, Part 19(OMB Circular A-110), "Uniform Administrative Requirements for Grants
and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit
Organizations."
ARTICLE 20. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
Upon completion or termination of this Grant Agreement,whether for cause or at the
convenience of the parties, all finished or unfinished documents, data,studies, surveys,
reports, maps, drawings, models, photographs, etc. prepared by the Subgrantee,and
equipment and supplies purchased with grant funds shall, at the option of the Department,
become the property of the Department.All sketches, photographs, calculations, and other
data prepared under this agreement shall be made available, upon request, to the Department
without restriction or limitation of their further use.
A. Intellectual property consists of copyrights, patents, and any other form of intellectual
property rights covering any databases, software, inventions,training manuals, systems
design, or other proprietary information in any form or medium.
B. All rights to Department. The Department shall own all of the rights(including copyrights,
copyright applications, copyright renewals, and copyright extensions), title and interests in
and to all data, and other information developed under this contract and versions thereof
unless otherwise agreed to in writing that there will be joint ownership.
C. All rights to Subgrantee. Classes and materials initially developed by the Subgrantee
without any type of funding or resource assistance from the Department remain the
Subgrantee's intellectual property. For these classes and materials,the Department
payment is limited to payment for attendance at classes.
ARTICLE 21. SUCCESSORS AND ASSIGNS
The Department and the Subgrantee each binds itself, its successors, executors,assigns, and
administrators to the other party to this agreement and to the successors, executors, assigns,
and administrators of the other party in respect to all covenants of this agreement.The
Subgrantee shall not assign, sublet, or transfer interest and obligations in this agreement
without written consent of the Department through eGrants.
ARTICLE 22. CIVIL RIGHTS COMPLIANCE
A. Compliance with regulations:The Subgrantee shall comply with the regulations relative to
nondiscrimination in federally-assisted programs of the USDOT: 49 CFR, Part 21; 23 CFR,
Part 200; and 41 CFR, Parts 60-74, as they may be amended periodically(called the
"Regulations"). The Subgrantee agrees to comply with Executive Order 11246, entitled
"Equal Employment Opportunity,"as amended by Executive Order 11375 and as
supplemented by the U.S. Department of Labor regulations(41 CFR, Part 60).
B. Nondiscrimination: The Subgrantee,with regard to the work performed during the period of
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this agreement, shall not discriminate on the grounds of race,color, sex, national origin,
age, religion, or disability in the selection and retention of subcontractors, including
procurements of materials and leases of equipment.
C. Solicitations for subcontracts, including procurement of materials and equipment: In all
solicitations either by competitive bidding or negotiation made by the Subgrantee for work
to be performed under a subcontract, including procurements of materials and leases of
equipment, each potential subcontractor or supplier shall be notified by the Subgrantee of
the Subgrantee's obligations under this agreement and the regulations relative to
nondiscrimination on the grounds of race, color, sex, national origin, age, religion, or
disability.
D. Information and reports:The Subgrantee shall provide all information and reports required
by the Regulations, or directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its facilities as may be
determined by the Department or the USDOT to be pertinent to ascertain compliance with
the Regulations or directives.Where any information required of the Subgrantee is in the
exclusive possession of another who fails or refuses to furnish this information,the
Subgrantee shall certify that to the Department or the USDOT,whichever is appropriate,
and shall set forth what efforts the Subgrantee has made to obtain the requested
information.
E. Sanctions for noncompliance: In the event of the Subgrantee's noncompliance with the
nondiscrimination provision of this agreement,the Department shall impose such sanctions
as it or the USDOT may determine to be appropriate.
F. Incorporation of provisions:The Subgrantee shall include the provisions of paragraphs A.
through E. in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the regulations or directives.The Subgrantee shall take any
action with respect to any subcontract or procurement that the Department may direct as a
means of enforcing those provisions, including sanctions for noncompliance. However, in
the event a Subgrantee becomes involved in, or is threatened with litigation with a
subcontractor or supplier as a result of such direction,the Subgrantee may request the
Department to enter into litigation to protect the interests of the state; and in addition,the
Subgrantee may request the United States to enter into such litigation to protect the
interests of the United States.
ARTICLE 23. DISADVANTAGED BUSINESS ENTERPRISE(DBE) PROGRAM
A. The parties shall comply with the DBE Program requirements established in 49 CFR Part
26.
B. The Subgrantee shall adopt, in its totality,the Department's federally approved DBE
program.
C. The Subgrantee shall set an appropriate DBE goal consistent with the Department's DBE
guidelines and in consideration of the local market, project size, and nature of the goods or
services to be acquired.The Subgrantee shall have final decision-making authority
regarding the DBE goal and shall be responsible for documenting its actions.
D. The Subgrantee shall follow all other parts of the Department's DBE program referenced in
TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas
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Department of Transportation's Federally-Approved Disadvantaged Business Enterprise
by Entity and attachments found at web address
tto71/txdot gov/business/business utreacb1mou htm.
E. The Subgrantee shall not discriminate on the basis of race, color, national origin,or sex in
the award and performance of any USDOT-assisted contract or in the administration of its
DBE program or the requirements of 49 CFR Part 26.The Subgrantee shall take all
necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in
award and administration of USDOT-assisted contracts.The Department's DBE program,
as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference
in this agreement. Implementation of this program is a legal obligation and failure to carry
out its terms shall be treated as a violation of this agreement. Upon notification to the
Subgrantee of its failure to carry out its approved program,the Department may impose
sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the
matter for enforcement under 18 USC 1001 and the Program Fraud Civil Remedies Act of
1986 (31 USC 3801 et seq.).
F. Each contract the Subgrantee signs with a contractor(and each subcontract the prime
contractor signs with a sub-contractor)must include the following assurance: The
contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of race,
color, national origin, or sex in the performance of this contract. The contractor shall carry
out applicable requirements of 49 CFR Part 26 in the award and administration of
USDOT assisted contracts. Failure by the contractor to carry out these requirements is a
material breach of this agreement, which may result in the termination of this agreement
or such other remedy as the recipient deems appropriate.
ARTICLE 24. DEBARMENT AND SUSPENSION
A. The Subgrantee certifies, to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred,suspended, proposed for debarment, declared ineligible
or voluntarily excluded from covered transactions by any federal department or
agency;
2. Have not within the three(3)year period preceding this agreement been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a federal,
state,or local public transaction or contract under a public transaction;violation of
federal or state antitrust statutes;or commission of embezzlement,theft, forgery,
bribery,falsification or destruction of records, making false statements, or receiving
stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a federal,
state, or local governmental entity with commission of any of the offenses
enumerated in paragraph A. 2. of this Article;and
4. Have not,within the three(3)year period preceding this agreement, had one or more
federal, state, or local public transactions terminated for cause or default.
B. Where the Subgrantee is unable to certify to any of the statements in this Article, the
Subgrantee shall attach an explanation to this agreement.
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C. The Subgrantee is prohibited from making any award or permitting any award at any tier to
any party which is debarred or suspended or otherwise excluded from or ineligible for
participation in federal assistance programs under Executive Order 12549, "Debarment
and Suspension." By executing this agreement,the Subgrantee certifies that it is not
currently debarred, suspended, or otherwise excluded from or ineligible for participation in
Federal Assistance Programs under Executive Order 12549 and further certifies that it will
not do business with any party that is currently debarred,suspended, or otherwise excluded
from or ineligible for participation in Federal Assistance Programs under Executive Order
12549.
D. The Subgrantee shall require any party to a subcontract or purchase order awarded under
this Grant Agreement to certify its eligibility to receive federal grant funds, and,when
requested by the Department, to furnish a copy of the certification.
ARTICLE 25. LOBBYING CERTIFICATION
In executing this agreement, each signatory certifies to the best of that signatory's knowledge
and belief that:
A. No federally appropriated funds have been paid or will be paid by or on behalf of the
Subgrantee to any person for influencing or attempting to influence an officer or employee
of any federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any federal
contract,the making of any federal grant,the making of any federal loan,the entering into of
any cooperative agreement,and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract,grant, loan, or cooperative
agreement,the party to this agreement shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying,"in accordance with its instructions.
C. The Subgrantee shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers(including subcontracts, sub-grants, and contracts
under grants, loans and cooperative agreements)and that all sub-recipients shall certify
and disclose accordingly. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Title 31 USC§ 1352.Any person who fails to file
the required certification shall be subject to a civil penalty of not less than$10,000 and not
more than$100,000 for each such failure.
ARTICLE 26. CHILD SUPPORT CERTIFICATION
Under Section 231.006, Texas Family Code, the Subgrantee certifies that the individual or
business entity named in this agreement is not ineligible to receive the specified grant, loan, or
payment and acknowledges that this agreement may be terminated and payment may be
withheld if this certification is inaccurate. If the above certification is shown to be false,the
Subgrantee is liable to the state for attorney's fees and any other damages provided by law or
the agreement. A child support obligor or business entity ineligible to receive payments
because of a payment delinquency of more than thirty(30)days remains ineligible until: all
arrearages have been paid;the obligor is in compliance with a written repayment agreement
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or court order as to any existing delinquency; or the court of continuing jurisdiction over the
child support order has granted the obligor an exemption from Subsection (a)of Section
231.006, Texas Family Code, as part of a court-supervised effort to improve earnings and
child support payments.
ARTICLE 27. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT
REQUIREMENTS
A. Any recipient of funds under this agreement agrees to comply with the Federal Funding
Accountability and Transparency Act and implementing regulations at 2 CFR Part 170,
including Appendix A.This agreement is subject to the following award terms:
http://edocket access a aov/2010bdf 12010-22705.odf and htip7l/edocket access ggo aov/2010( f/2010-
22706.pdf.
B. The Subgrantee agrees that it shall:
1. Obtain and provide to the State a Central Contracting Registry(CCR)number
(Federal Acquisition Regulation, Part 4, Sub-part 4.1100) if this award provides for
more than$25,000 in Federal funding.The CCR number may be obtained by
visiting the CCR web-site whose address is: https�/Aumm bon aov/ccr/default asox;
2. Obtain and provide to the State a Data Universal Numbering System (DUNS)
number, a unique nine-character number that allows the Federal government to track
the distribution of federal money.The DUNS number may be requested free of
charge for all businesses and entities required to do so by visiting the Dun&
Bradstreet(D&B) on-line registration website htto•//fedgov dnb com/webform;and
3. Report the total compensation and names of its top five(5)executives to the State if:
I. More than 80% of annual gross revenues are from the Federal government,
and those revenues are greater than $25,000,000; and
ii. The compensation information is not already available through reporting to the
U.S.Securities and Exchange Commission.
ARTICLE 28.SINGLE AUDIT REPORT
A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-502,
ensuring that the single audit report includes the coverage stipulated in OMB Circular A-
133.
B, If threshold expenditures of$500,000 or more are met during the Subgrantee's fiscal year,
the Subgrantee must submit a Single Audit Report and Management Letter(if applicable)
to TxDOT's Audit Office, 125 East 11th Street,Austin,TX 78701 or or via e-mail to
Sing leAudits @txdot.gov
C. If expenditures are less than$500,000 during the Subgrantee's fiscal year,the Subgrantee
must submit a statement to TxDOTs Audit Office, 125 East 11th Street,Austin, TX 78701
or or via e-mail to SingleAudits @txdot.gov as follows: "We did not meet the$500,000
expenditure threshold and therefore,are not required to have a single audit performed for
FY "
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D. For each year the project remains open for federal funding expenditures, the Subgrantee
will be responsible for filing a report or statement as described above. The required annual
filing shall extend throughout the life of the agreement, unless otherwise amended or the
project has been formally closed out and no changes have been incurred within the current
fiscal year.
ARTICLE 29. BUY AMERICA ACT
The Subgrantee will comply with the provisions of the Buy America Act(49 U.S.C. 53230)),
which contains the following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased
with Federal funds unless the Secretary of Transportation determines that such domestic
purchases would be inconsistent with the public interest, that such materials are not reasonably
available and of a satisfactory quality, or that inclusion of domestic materials will increase the
cost of the overall project contract by more than 25 percent. Clear justification for the purchase
of non-domestic items must be in the form of a waiver request submitted to and approved by
the Secretary of Transportation.
ARTICLE 30. RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge
or influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct
and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude
a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State
practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
ARTICLE 31. NON GOVERNMENTAL ENTITY'S PUBLIC INFORMATION
[This article applies only to non-profit entities]
The Subgrantee is required to make any information created or exchanged with the
Department pursuant to this Grant Agreement and not otherwise excepted from disclosure
under the Texas Public Information Act, available in a format that is accessible by the public at
no additional charge to the Department[SB-1368, 83rd Texas Legislature, Regular Session,
Effective 9/1/131
ARTICLE 32. TEXAS TRANSPORTATION CODE SECTION 720.002
Department and Subgrantee acknowledge that Texas Transportation Code Section 720.002
prohibits using traffic-offense quotas and agree that nothing in this Agreement is establishing
an illegal quota.
.5
P4zQ��Cl � G 0Z_
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RESPONSIBILITIES OF THE SUBGRANTEE
A. Cary out all performance measures established in the grant, including fulfilling the law
enforcement objectives by implementing the Operational Plan contained in this Grant
Agreement,
B. Submit all required reports to the Department(TxDOT)fully completed with the most
current information, and within the required times, as defined in Article 3 and Article 7 of
the General Terms and Conditions of this Grant Agreement. This includes reporting to the
Department on progress, achievements, and problems in monthly Performance Reports
and attaching necessary source documentation to support all costs claimed in Requests
for Reimbursement(RFR).
C. Attend Department-approved grant management training.
D. Attend meetings according to the following:
1.The Department will arrange for meetings with the Subgrantee to present status of
activities and to discuss problems and the schedule for the following quarter's work.
2.The project director or other appropriate qualified persons will be available to represent
the Subgrantee at meetings requested by the Department.
E. Support grant enforcement efforts with public information and education (PI&E)activities.
Salaries being claimed for PI&E activities must be included in the budget.
F. When applicable, all newly developed PI&E materials must be submitted to the
Department for written approval,through the TXDOT Electronic Grants Management
System(eGrants)system messaging, prior to final production. Refer to the Traffic Safety
Program Manual regarding PI&E procedures.
G. For out of state travel expenses to be reimbursable,the Subgrantee must have obtained
the written approval of the Department,through eGrants system messaging, prior to the
beginning of the trip. Grant approval does not satisfy this requirement. For Department
district-managed grants,the Subgrantee must have obtained written Department district
approval,through eGrants system messaging,for travel and related expenses if outside of
the district boundaries.
H. Maintain verification that all expenses, including wages or salaries,for which
reimbursement is requested is for work exclusively related to this project.
I. Ensure that this grant will in no way supplant(replace)funds from other sources.
Supplanting refers to the use of federal funds to support personnel or any activity already
supported by local or state funds.
J. Ensure that each officer working on the STEP project will complete an officer's daily report
form.The form should include at a minimum: name, date, badge or identification number,
type of grant worked, grant site number, mileage(including starting and ending mileage),
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hours worked,type of citation issued or arrest made, officer and supervisor signatures.
K. Ensure that no officer above the rank of Lieutenant(or equivalent title)will be reimbursed
for enforcement duty, unless the Subgrantee received specific written authorization from
the Department, through eGrants system messaging, prior to incurring costs.
L. Subgrantee may work additional STEP enforcement hours on holidays or special events
not covered under the Operational Plan. However, additional work must be approved in
writing by the Department, through eGrants system messaging,prior to enforcement.
Additional hours must be reported in the Performance Report for the time period for which
the additional hours were worked.
M. If an officer makes a STEP-related arrest during the shift, but does not complete the arrest
before the shift is scheduled to end,the officer can continue working under the grant to
complete that arrest.
N. Subgrantees with a traffic unit will utilize traffic personnel for this grant, unless such
personnel are unavailable for assignment.
O. Prior to conducting speed enforcement,the Subgrantee must select and survey
enforcement sites that comply with existing state mandated speed limits in accordance
with the Texas Transportation Code, Sections 545.352 through 545.356.
P. Officers assigned to speed sites should be trained in the use of radar or laser speed
measurement devices.
Q. The Subgrantee should have a safety belt use policy. if the Subgrantee does not have a
safety belt use policy in place, a policy should be implemented,and a copy maintained for
verification during the grant year.
R. Officers working DWI enforcement must be trained in the National Highway Traffic Safety
Administration/International Association of Chiefs of Police Standardized Field Sobriety
Testing (SFST). In the case of a first year subgrantee,the officers must be trained, or
scheduled to be SFST trained, by the end of the grant year. For second or subsequent
year grants, all officers working DWI enforcement must be SFST trained.
S. The Subgrantee should have a procedure in place for contacting and using drug
recognition experts(DREs)when necessary.
T. The Subgrantee is encouraged to use the DWI On-line Reporting System available through
the Buckle Up Texas Web site at www,buckleuptexas.com.
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RESPONSIBILITIES OF THE DEPARTMENT
A. Monitor the Subgrantee's compliance with the performance obligations and fiscal
requirements of this Grant Agreement using appropriate and necessary monitoring and
inspections, including but not limited to:
1. review of periodic reports
2. physical inspection of project records and supporting documentation
3.telephone conversations
4.e-mails and letters
5. quarterly review meetings
6. eGrants
B. Provide program management and technical assistance.
C.Attend appropriate meetings.
D. Reimburse the Subgrantee for all eligible costs as defined in the project budget. Requests
for Reimbursement will be processed up to the maximum amount payable as indicated in
the project budget.
E. Perform an administrative review of the project at the close of the grant period to:
1.Ascertain whether or not the project objectives were met
2. Review project accomplishments (performance measures completed, targets achieved)
3. Document any progress towards self-sufficiency
4.Account for any approved Program Income earned and expended
5. Identify exemplary performance or best practices
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PROGRAM ELEMENT SELECTION
YEAR LONG
X DWI DWI: Driving While Intoxicated
X Speed Speed: Speed Enforcement
X OP OR Occupant Protection (Safety Belt and Child Safety Seat)
X ITC ITC: Intersection Traffic Control
DD DD: Distracted Driving
WAVE
Jurisdiction wide(DWI enforcement effort must be focused at
DWI locations where
there is an over-representation of alcohol-related crashes
andlor DWI arrests)
Jurisdiction wide(Speed enforcement should be focused on
Speed areas where there is at least:a 50%
noncompliance with the posted speed limits and/or a higher
number of speed-related crashes)
OP Jurisdiction wide
DD Jurisdiction wide
CMV
Speed,OP&HMV CMV: Commercial Motor Vehicle; HMV: Hazardous Moving
Violations
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GOADS AND STRATEGIES
Goal: To increase effective enforcement and adjudication of traffic safety-related laws
to reduce crashes,fatalities, and injuries.
Strategies: Increase and sustain high visibility enforcement of traffic safety-related laws.
Increase public education and information campaigns regarding enforcement
activities.
Goal: To reduce the number of alcohol impaired and driving under the influence of
alcohol and other drug-related crashes, injuries, and fatalities.
Strategy: Increase and sustain high visibility enforcement of DWI laws.
Goal: To increase occupant restraint use in all passenger vehicles and trucks.
Strategy: Increase and sustain high visibility enforcement of occupant protection laws.
Goal: To reduce the number of speed-related crashes, injuries, and fatalities.
Strategy: Increase and sustain high visibility enforcement of speed-related laws.
Goal: To reduce intersection-related motor vehicle crashes, injuries, and fatalities.
Strategy: ncrease and sustain high visibility enforcement of Intersection Traffic Control
gy' (ITC)laws.
agree to the above goals and strategies.
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BASELINE INFORMATION
Baseline Year(12 months) From 1/1/2013 to 12/31/2013
Baseline Measure Baseline Number
Number of Driving While Intoxicated(DWI)arrests 1170
Number of Driving Under Influence(DUI)of Alcohol by 13
Minor Arrests/Citations
Number of speed citations 30831
Number of safety belt citations 2699
Number of child safety seat citations 1411
Number of Intersection Traffic Control(ITC)citations 7752
Baseline Number Month/Year of
Survey
Percentage of speed compliance 11.56 % 0112014
Percentage of safety belt usage 69.8 % 09/2013
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LAW ENFORCEMENT OBJECTIVE/PERFORMANCE MEASURE
Objective/Performance Measure Target
Number
1. Number and type citations/arrests to be issued under STEP
a. Increase DWI arrests by 90
b. Increase DUI of Alcohol by Minor arrests/citations by 0
c. Increase Speed citations by 4000
d. Increase Safety Belt citations by 650
e. Increase Child Safety Belt citations by 150
f. Increase ITC citations by 900
2. Proposed total number of traffic-related crashes
a. Reduce the number of alcohol-related crashes to 430
b. Reduce the number of speed-related crashes to 3060
c. Reduce the number of ITC-related crashes to 3700
3. Increase speed compliance
a. Increase the Speed compliance rate to 30%
4. Increase safety belt usage
a. Increase the Safety Belt usage rate among drivers and front seat 90%
passengers to
5. Number of Enforcement Hours 3036
Step
VU
Indieator
Note:Nothing in this agreement shall be interpreted as a requirement,formal or informal,that a peace
officer issue a specified or predetermined number of citations in pursuance of the Subgrantee's obligations
hereunder.Department and Subgrantee acknowledge that Texas Transportation Code Section 720.002
prohibits using traffic-offense quotas and agree that nothing in this Agreement is establishing an illegal quota.
In addition to the STEP enforcement activities,the subgrautee must maintain baseline non-STEP funded
citation and arrest activity due to the prohibition of supplanting.
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PI&E OBJECTIVE/PERFORMANCE MEASURE
Qbiectiveo/Per��nnance8�emmuno
^ Target
Number
Support Grant efforts with a public information and education (PU&E)
program
a. Conduct presentations 4
b. Conduct media exposures(».g. news conferences, news releases, and 4
interviews)
o.Conduct community events(a.g. health fairs, booths) 4
d. Produce the following number uf public information and education 5000
materials
a. Number of public information and education materials distributed 5000
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OPERATIONAL PLAN
Page Title: Comprehensive Site(15-21)
Type Survey Results Enforcement
Site Site Descrinttion Period
Number Seed include Miles Per Hour (Compliance Percenge) (Days &
OP, ITC) Percentage) Times)
9600 North Freeway- 18600 Monday-
1. 15 Speed North Freeway 7.8 miles Posted 11.2% Sunday
speed limit: 60 mph 24 hrs
Thursday-
Sunday
2. 16 DW North Division NA% 2000 hrs-0300
hrs
Thursday-
Sunday
3. 17 DWI South Division NA% 2000 hrs-0300
hrs
Thursday-
Sunday
4. 18 DWI West Division NA% 2000 hrs-0300
hrs
Thursday--
Sunday
5. 19 DWI East Division NA% 2000 hrs-0300
hrs
Monday-
6. 20 OP City Wide 69.8% Sunday
Daylight Hours
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North Division Intersections: Monday-
NW 28th @ N Main o Sunday
7. 21 ITC N Blue Mound Rd @ Meacham Blvd NA/o
Hanna Ave##Ephriham Ave Daylight Hours
W Lang @ Angle Ave
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Page Title: Comprehensive Sites (1-7)
E�����
Type
�%� —~--- Period
Number OR�°p"""d` (Days ITC)T"� Percentage)== Times)
11U0-8SOU South Freeway K8ondoy'
Sunday
1. 1 Speed (Rosedale-Exannan P 2396 24hra
miles. Posted speed limit. 6Omph
Sunday
1O00-Q6OONo�hFreevvay
Monday-
2.2 Speed (��odhei6eDhva'park(�|en) Q.5 1396 24hm
miles. Posted speed 8O mph
Sunday
Monday-
3. 3
3G00GVV-3iOOGE Loop 82D
Speed (yWcCa�'VWtchita)4.0 miles Posted 10.6% 24hnu
speed limit: GUmph
1DOO-8SOU East Freeway(287 Monday�m-
4.4 Speed npUt'East Chase) 8.Omiles 18.6% -/
Posted speed |noit 24� 8Umph '''-
32O0-4GO0 Airport Freeway Mondoy~Suoday
5. 5 Speed (Sylvania-K4 >d 2.0 miles 1U96 24hra
posted speed limit: 85mph
onday-
28O0- 102OOVVes Freeway
Monday Sunday
O' G Speed (University'Chapel Creek) 8'33 2'D9
24hru
miles. Posted speed limit 80mph
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1700 East Freeway-2700 West Monday-
7. 7 Speed Freeway(287 split-Forest Park) 8.9% Sunday
3.33 miles Posted speed limit: 60 24 hrs
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OPERATIONAL PLAN
Page Title: Comprehensive Site (8-14)
Type Survey Results Enforcement
(Speed, (Compli
Site Site Description Period
ance
Number OP ITC) _(include Miles Per Hour) Percentage) (Days &
Times)
Hwy 287-135 to 820/Sun Valley Monday-
1. 8 Speed (700 N Freeway-5499 MLK 11.7% Sunday
p Freeway) 6.33 miles Posted speed 24 hrs
limit 60mph
East Loop 820-Randol Mill to 287 Monday-
2. 9 Speed Split(100 E Loop-4900 E Loop S) 15.96% Sunday
6.0 miles Posted speed limit: 24 hrs
60mph
NE/NW Loop 820-Lake Worth Monday-
3. 10 Speed Bridge to 135(2500 NE Loop 820- 5.5% Sunday
p 7200 NW Loop 820 S) 8.33 miles. 24 hrs
Posted speed limit: 60mph
W Loop 820 N -130 to Lake Worth Monday-
4. 11 Speed Bridge to 135 (2300 W Loop 820 S) 2.6% Sunday
4.0 miles. Posted speed limit: 24 hrs
60mph
W Loop 820-Team Ranch Rd Monday-
5. 12 Speed (2600 W Loop 820 S-5000 W 17.3% Sunday
Loop) 2.33 miles. Posted speed 24 hrs
limit: 60
2700-6400 SW Loop 820 Monday-
(FW/Benbrook City Limits McCart) Sunday
6. 13 Speed 5.33 miles Posted speed limit: 60 116%' 24 hrs
mph
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10600- 14700 Trinity Blvd Monday-
7. 14 Speed (Greenbelt-Amon Carter Blvd) 5.33 10.6% Sunday
miles Posted speed limit: 40 mph 24 hrs
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OPERATIONAL PLAN
Page Title: Comprehensive(21-23)
Site Site Description
Type Survey Results Enforcement
— (Speed, OP' (Compliance Period
Number ITC) Percentage)Miles Per Hour) percentage) (Days&Times)
N Main @ NW 23rd
NW 28th @ Clinton
NW 28th @ McKinley
Yucca @ N Sylvania
Alliance Gateway @ Alta Monday-Sunday
1. 21 ITC N Vista NA% Daylight Hours
Alliance Gateway @ Park
Vista
Basswood Blvd @ Silver
Sage
Bassword Blvd @ Teal Dr
N Beach @ Longstraw Dr Monday-Sunday
2. 21 ITC N N Beach @ Westem NA% Daylight Hours
Center
Crowley @ SW Loop 820
(svc rd) Monday-Sunday
3. 22 ITC N N California Pkwy @ NA% Daylight Hours
Hemphill
Crowley @ SW Loop 820 Monday-Sunday
4. 22 ITC S N Califosn a Pkwy @ NA% Daylight Hours
Hemphill
James Ave @ W Fuller
Ave
Alta Mesa Blvd @ Welch
Ave
Granbury Rd @ Beldon Monday-Sunday
5. 22 ITC S Ave NA% Daylight Hours
2015-Fortwort-S-1YG-0022 Printed On: 7/7/2014 Page 31 of 35
is }
City of Fort Worth - Police Department
STEP-2015
Trail Lake Dr @ South Dr
Woodway @ Wilkie Way
McCart @ W Fuller Way
Oak Grove Rd @ SE Loop
820(svc rd)
W Seminary @ James
Ave Monday-Sunday
6. 22 ITC S S Freeway @ E Felix NA% Daylight Hours
E Seminary @ Evans Ave
S Hulen @ Sycamore
School
Boca Raton Blvd @
Country Club Ln
Eastchase Pkwy @
Meadowbrook Blvd
John T White @ Loop 820 Monday-Sunday
7. 23 ITC E (svc rd) NA% Daylight Hours
Trinity Blvd @ Loop 820
(svc rd)
Beach @ Scott Ave
E Lancaster @ Cooks
Lane
I
i
i
2015-Fortwort-S-1YG-0022 Printed On: 7/712014 Page 32 of 35
, .
. .
City of Fort VVorth - Poice Department
STEP-2015
OPERATIONAL-PLAN
Page Title: Comprehensive Site(23'25)
Site 7 vpe Site Descrintion Survey Results Enforcement
����P, Miles (Comi3flance Period
Number
ITC) Percentage) (Days&Times)
Boca Raton Blvd @
Country Club Ln
Eostohnoe Pkwy @
N1eadovvbnookB|vd
John TWhite @ Loop 820 Mnndoy-Qunday
1.23 ITC (mvuvd) NA% Daylight Hours
Trinity Blvd @ Loop O2O
(svc rd)
Beach @ Scott Ave
E Lancaster @Cooks
Lane
VV Berry 8t@ Forest Park
Blvd
8Hu|en@Barwick
Bryant Irvin @GVVBlvd
Monday-Sunday
Bryant|n/inSVV Loop 2. 24 |ll�VV �� NA96 Daylight Hours
� 82Oovnnd
Overton Ridge Blvd @
Bryant Irvin
QmnnannnTd@Camp
Bowie
Camp Bowie @ Bernie
Anderson
Camp Bowie @ RNga|m
Ave
Camp Bowie @ Loop 820 Monday-Sunda
3.24 ITC VV mvc rd NAY6 Daylight Hours
White Settlement @Loop
82Oevond
Hu|en@Bimhnnan
Bryant Irvin @ Vickery Blvd
West Freeway @Hu|en
E7th Jones
2015-Fo[bwort-8-1YG-0022 Printed On: 7/7/2O14 Page 33of35
City of Fort Worth - Police Department
STEP-2015
Summit Ave @ W 7th
E Weatherford @ Jones
E 7th @ Calhoun St
Weatherford @ Monday-Sunday
4. 25 ITC C Weatherford ommerc rce Jones NA% Daylight Hours
Houston @ W 6th
Jones @ E 5th
Commerce @ E Belknap
W 7th @ Henderson
5. %
6. %
7. %
i
i
2015-F'ortwort-S-1YG-0022 Printed On: 7/7/2014 Page 34 of 35
i
City of Fort Worth - Police Department
STEP-2015
BUDGET SUMMARY
Budget Category Tx[}OT Match Total
Category I-Labor Costs
(100) Salaries: $133,260.94 $43,688.30 $176,949.24
(200) Fringe Benefits: — $38,747.86 $0 F $38,747.86
Sub Total: $172,008.80 $43,688.30 $215,697.10
Category 11-Other Direct Costs
(300) Travel:
$0 -- $0 $0
(400) Equipment: $0 -� $0 $0
(500) Supplies $0 $0 $0
Contractual $0 $0 $0
(600) Services: _..� ;
Other
(700) Miscellaneous: $2,750.00 $0 $2,750.00
Sub Total: $2,750.00 ��— $0 $2,750.00
7ota1 Direct Costs-. $174,758.80 $43;688:30 $218,447:10
Category III-Indirect Costs
(aoa) Ra"erect Cost $o $a $o
Summary III
Total
Costs, or I $172,008.80 $43,688.30 $215,697.10
Total Direct $2,750.00 $0 $2,750.00
Costs:
Cal Indirect
$0 $0 $0
i
Grand Total $174;758.8.0. $43,688,30 $218,447.10'`
Fund Sources
(Percent 80.00% 20.00%
Share):
Salary and cost rates will be based on the rates submitted by the Subgrantee in its grant application in
EgrantS. j
I
I
I
i
2015-Fortwort-S-1 YG-0022 Printed On: 7(712014 Page 35 of 35
I
CITY OF FORT WORTH
ATTACHMENT TO TxDOT STEP 2015 COMPREHENSIVE GRANT
AGREEMENT ID #2015-Fortwort-S-1YG-0022
Referencing Page 13 of 35
Article 24: Debarment and Suspension
EXPLANATION FOR CERTIFICATION REGARDING DEBARMENT,SUSPENSION
AND OTHER RESPONSIBILITY MATTERS SECTION
In an effort to fully disclose information related to the questions posed in this section,the City provides
this explanation. In 2011, eight City of Fort Worth police officers were indicted for misconduct related
to several Texas Department of Transportation (TxDOT) Selective Traffic Enforcement Program
grants. The funding for those grants originates from the federal government—the National Highway
Traffic Safety Administration to be specific — and flows through TxDOT to the City of Fort Worth.
The officers were alleged to have falsified traffic tickets in an effort to acquire overtime compensation
for hours which they did not work. The officers were indicted for tampering with a governmental
record and theft;however, in January 2014,the Tarrant County District Attorney's Office dismissed all
charges against all eight officers stating that new information had affected the viability of the
prosecution. None of the relevant officers are currently employed by the City of Fort Worth;
however, appeals regarding the termination of employment of those officers are pending.
Based on the definition of"principal" in 28 CFR Part 67, the City does not believe that the officers
involved in the above described incidents qualify as "principals" for purposes of prohibiting the City
from certifying the information on the "CERTIFICATION REGARDING DEBARMENT,
SUSPENSION AND OTHER RESPONSIBILITY MATTERS" section.
Pursuant to 28 CFR Part 67,"Principal"is defined in Section 67.995 to mean
(a) An officer, director, owner,partner,principal investigator,or other person within a participant
with management or supervisory responsibilities related to a covered transaction; or
(b) A consultant-or other person,whether or not employed by the participant or paid with Federal
funds,who—
(1) Is in a position to handle Federal funds; or
(2) Is in a position to influence or control the use of those funds;or
(3) Occupies a technical or professional position capable of substantially influencing the
development or outcome of an activity required to perform the covered transaction.
ti
The officers involved in the above described incident did not have supervisory responsibilities related
to a covered transaction,nor were the officers in a position to handle federal funds,influence or control
the use of the funds,or in a position capable of substantially influencing the development or outcome
of an activity required to perform the functions of the grant. Therefore,the City certifies that the
information contained in the section entitled"DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS"is true,while disclosing the information above and stating that the
former officers involved in the incident do not qualify as principals.
2015-Fortwort-S-IYG-0022 Printed On: 7/7/2014 Page 36
APPROVAL RECOMMENDED:
By: t
--e
Jeffrey W. HaEtead
Chief of Police
Date: Z 7-'f q
i
CONTRACT AUTHORIZATION: j
i
M&C: #C-26615
Date Approved: December 17, 2013
ATTEST:
By:
Mary J.Kayser
City Secretary
2015-Fortwort-S-1YG-0022 Printed On: 717/2014 Page 37
M&C Review Page I of 2
official site of the City of Fort Worth,Texas
ITY COUNCILAGENDA FffTOxTH
COUNCIL ACTION: Approved on 12117/2013 - Ordinance Nos. 21075-12-2013 & 21076-12-2013
DATE: 12/17/2013 REFERENCE NO.: C-26615 LOG NAME: 35TXDOT2015
CODE: C TYPE: CONSENT HEARING: NO
SUBJECT: Authorize Application for and Acceptance of, if Awarded, Two Grants from the Texas
Department of Transportation for the Comprehensive Selective Traffic Enforcement
Program in the Amount of$906,763.51 and for the Commercial Motor Vehicle Selective
Traffic Enforcement Program in the Amount of$91,683.52, Authorize Execution of Related
Grant Agreements, Adopt Supplemental Appropriation Ordinance, Authorize Expenditure
and Transfer in the Amount of$2.50,429.00 from the State Asset Forfeiture Fund to the
Grants Fund for the City's Grant Match Requirement and Adopt Appropriation Ordinance
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the application for and acceptance of, if awarded, two grants from the Texas
Department of Transportation for the Fiscal Year 2015 Comprehensive Selective Traffic Enforcement
Program in the amount of$906,763.51 and for the Fiscal Year 2015 Commercial Motor Vehicle
Selective Traffic Enforcement Program in the amount of$91,683.52;
2. Authorize the execution of related Grant Agreements with the Texas Department of
Transportation, if grants are awarded;
3. Adopt the attached supplemental appropriation ordinance increasing appropriations in the State
Asset Forfeiture Fund in the amount of$250,429.00 and decreasing the assigned fund balance by
the same amount;
4. Authorize the transfer in the amount of$250,429.00 from the State Asset Forfeiture Fund to the
Grants Fund for the City's grant match requirement; and
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount of$1,248,876.03, subject to receipt of the Fiscal Year 2015
Comprehensive Selective Traffic Enforcement Program and the Fiscal Year 2015 Commercial Motor
Vehicle Selective Traffic Enforcement Program grants.
DISCUSSION:
The Texas Department of Transportation (TxDOT), Selective Traffic Enforcement Program (STEP)
grants are aimed at reducing the number of motor vehicle crashes, injuries and fatalities. The Police
Department will submit two grant proposals to implement increased enforcement of traffic safety
related laws and to increase public education about traffic safety issues. The Police Department has
participated in the STEP grant programs for several years.
The Comprehensive STEP grant activities include enforcement of speed, seatbelt, DWI and
intersection traffic control. The total proposed grant, including match funds, is in the amount of
$1,133,842.11. Funds in the amount of$1,031,472.95 are budgeted for overtime and associated
fringe benefits for an estimated 15,910 enforcement hours and an additional amount of$95,979.26 is
budgeted for overtime hours and fringe benefits for administrating the grant. Funds in the amount of
$3,889.90 are budgeted for 60 hours of overtime, along with associated benefits, to work public
information and education events, while the amount of$2,500.00 is budgeted for public information
and education materials.
The Commercial Motor Vehicle STEP grant activities include enforcement related to commercial
http://apps.cfwnet.org/council_packet/me review.asp?ID=193 16&councildate=12/17/2013 1/2/2014
M&C Review Page 2 of 2
motor vehicles. The total proposed grant, including match funds, is in the amount of
$115,033.92. Funds in the amount of$102,139.12 are budgeted for overtime and fringe benefits for
approximately 1,520 enforcement hours under the grant, and an additional amount of$9,878.90 is
budgeted for overtime hours and fringe benefits required for administrating the grant, while funds in
the amount of$2,015.90 are budgeted for 30 hours of overtime, along with associated benefits, to
work public information and education events, while the amount of$1,000.00 is budgeted for public
information and education materials.
No State Asset Forfeiture funds will be used to cover fringe benefits. Fringe benefits will be funded in
full with TxDOT grant funds.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, receipt of the grant and adoption of the attached appropriation ordinances, funds
will be available in the Fiscal Year 2015 operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
51 $906,763.51 4) R108 538070 0351000 $250,429.00
GR76 451942 035302691000
5) GR76 5 $1,133,842.11
(VARIOUS) 035302691010
3) R108 488332 0351000 $250,429.00
3) R108 538070 0351000 $250.429.00
0 $91,683.52
GR76 451942 035302692000
5) GR76 5 $115,033.92
(VARIOUS) 035302692010
GR76 472108 035302691000
$227.078.60
41 $23,350.40
GR76 472108 035302692000
Submitted for City Manager's Office by: Charles Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4210)
Additional Information Contact: Aya Ealy (4239)
ATTACHMENTS
35TXDOT2015 GR76 A014.doc
35TXDOT2015 R108 A014.doc
http://apps.cfwnet.org/council_packet/mc review.asp?ID=19316&councildate=12/17/2013 1/2/2014
Mills, Stephanie
From: Hoffman,Jami
Sent: Tuesday, October 07, 2014 5:08 PM
To: Mills, Stephanie
Subject: RE: questions
Stephanie....TxDOT only allows us to send one original Charles W. Daniels signed document to them. They keep that
original signed copy. They do upload the complete executed document to their eGrants website, which I in turn, download
to my network, and send over to you for assigning the CSO number.
Regarding the TxDOT Amendment
Orginal was: 2014-Fortwort-S-1 YG-0075 CSO#45230
Amendment is: 2014-Fortwort-S-1 YG-0075(1)
I hope this is the information you need. Let me know if there is anything else.
Jami
Jami Hoffman
Fort Worth Police Department
817-392-4287
NOTE:This email correspondence may be subject to the Texas Open Records Act and thus may constitute public information available
to the public. Please respond accordingly.Also, please consider the environment before printing this email.
From: Mills, Stephanie
Sent: Tuesday, October 07, 2014 2:44 PM
To: Hoffman, Jami
Subject: questions
Hello!
I received 3 STEP contracts for processing and the routing slip states that there is one original and one copy—neither of
the contracts are actual original signatures—both are copies.
If you do not have an original then please respond to this email stating why there is no original . This is very common
with TxDOT agreements, as they generally only email agreements back—if this is the case please state that in your reply
and I will be able to print and place that with the contract for future reference.
Also—one of these STEP agreements states it is an amendment. (201-Fortworth-S-1 YG-0075) Please provide
the original contract number that is being amended.
Thanks!
Stephanie Mills
Administrative Technician
City Secretary's Office
City Hall
1000 Throckmorton St
Fort Worth, TX 76102
817-392-6090
stephanie.mills@fol-twoi-thtexas.gov
City of Fort Worth— Working together to build a strong community.
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