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HomeMy WebLinkAboutContract 42106-R3 CITY SECRETAW THIRD RENEWAL OF CITY SECRETARY CONTRACT NO. 42106 AGREEMENT FOR PROFESSIONAL SERVICES This THIRD RENEWAL OF CITY SECRETARY CONTRACT NO. 42106 ("Third Renewal") is made and entered into by and between MGT of America, Inc. ("Consultant"), a Florida corporation, acting by and through its duly authorized Vice President, and the City of Fort Worth ("City"), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager. WHEREAS, City and Consultant are parties to an agreement whereby Consultant provides the City with services associated with the development of detailed cost allocation plans to meet the requirements of Federal Office of Management and Budget Circular A-87 and of the City's Water and Sewer Cost Allocation Plans, that agreement being Fort Worth City Secretary Contract No. 42106 (the "Contract"); and WHEREAS, the Contract provides for an initial one-year term and four, one-year renewal options; and WHEREAS, the second renewal period of the Contract expires on August 4, 2014; and WHEREAS, the parties wish to continue their relationship by renewing and extending 7P rn the Contract for the third renewal term. m Z rn Q NOW, THEREFORE, the City and Consultant agree as follows: 0 C-) City and Consultant hereby agree to renew and extend Fort Worth City Secretary Contract 42106 for a third renewal period of one (1) year, beginning on August 5, 2014, and expiring on August 4,2015 (the"Renewal Term"). Third Renewal of Contract No.42106 2 of 2 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX 2. All terms and provisions of City Secretary Contract 42106 shall remain in full force and effect throughout the Renewal Term unless specifically amended herein. nACL;U L%U Ull LI113 L!-66day o f ZU 14. CITY OF FORT WORTH, TEXAS MGT OF AMERICA, INC. S san Tanis Brad Burgess Assistant City Manager Vice President APPROVED AS TO FORM AN GAL TV By: Denis C. Elroy Assistant City Atto ey M&C C-25011 ATTEST 000000 O� ©O 0 .0 O By: } 0 a 0 Mary Kayser 8� City Secretary °°O 0 AS°00000000 Third Renewal of Contract No.42106 Page of 2 rOFFICIAL RECORD ECRETARY ORTH,TX M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas UN IL GEN FoRTWOx H COUNCIL ACTION: Approved on 7/19/2011 REFERENCE ** 13P11-0120 COST DATE: 7/19/2011 NO.: C-25011 LOG NAME: ALLOCATION PLANS SV CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Professional Services Agreement with MGT of America, Inc., for the City's Cost Allocation Plans and Indirect Cost Rates with an Annual Cost Up to $29,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an Agreement with MGT of America, Inc., to develop detailed cost allocation plans in accordance with the Federal Office of Management and Budget Circular A-87, Full Cost Allocation Plans and Water and Sewer Cost Allocation Plans at an annual cost up to $29,000.00. DISCUSSION: The City provides support services for its federal and state grant funded programs. The support services may include the costs of building occupancy, equipment usage, procurement, personnel administration, accounting and other overhead activities, which are charged to the grants as indirect costs. Federal Office of Management and Budget (OMB) Circular A-87, provides guidelines for identification and recovery of indirect costs. Before the City can charge indirect costs to grants, it must submit proposed indirect cost rates to the grantor or cognizant agency for approval on an annual basis. The proposed rates must be supported by the cost allocation plan. An evaluation panel was made up of representatives from Financial Management Services, Public Events, Parks and Community Services, City Manager's Office and Water Departments. Proposals were received from Business & Financial Solutions, MGT of America, Inc., Maximus Consulting Services, Inc., and Seel Jackson Consulting, LLC. The recommended vendor, MGT of America, Inc., was determined to be the most qualified to perform the services required. BID ADVERTISEMENT- This bid was advertised in the Fort Worth Star-Telegram on Wednesdays from March 9, 2011 through March 30, 2011. The Purchasing Division solicited ninety vendors from the purchasing system database and four bids were received. M/WBE -A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS—The initial term of the Agreement will begin July 20, 2011 and expire July 19, 2012. RENEWAL OPTIONS —This Agreement may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff is bringing this before City Council because the considerable likelihood, that all four options will be renewed making the total contract value $148,000.00 ($29,000.00 for FY2011; $29,000.00 for FY 2012; $29,000.00 for FY 2013; $30,500.00 for FY 2014; $30,500.00 for FY 2015), which exceeds $50,000.00, thereby requiring City Council Approval. http://apps.cfwnet.org/council_packet/me_review.asp?ID=15 529&councildate=7/19/201 1 10/17/2014 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the General Fund and the Water and Sewer Fund. BQN\11-0120\MJ TO Fund/Account/Centers FROM Fund/Account/Centers GG01 531200 0131010 $23,500.00 PE45 539120 0609000 $2,750.00 PE45 539120 0709000 $2,750.00 Submitted for City Manager's Office by: Karen Montgomery (6222) Originating Department Head: Lena Ellis (8517) Additional Information Contact: Stephen Vogl (2041) ATTACHMENTS http://apps.cfwnet.org/council _packet/mc—review.asp?ID=15 529&councildate=7/19/2011 10/17/2014