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HomeMy WebLinkAboutContract 46038 CITY SECRETAW CO`' CONTRACT NO. CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and HDR Engineering, Inc., authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as: "Master Thoroughfare Plan Update". Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with "Master Thoroughfare Plan Update". (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $915,000.00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered rn shall be due within thirty (30) days of the uncontested performance of the particular m services so ordered and receipt by City of Consultant's invoice for payment of same. e � Acceptance by Consultant of said payment shall operate as and shall release the City from ® all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of i" the City in connection with such services. 0 0 City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 1 of 31 carr Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of eighteen months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth,Texas F Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 2 of 31 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Program Management Office, Attention: Mark Rauscher, 1000 Throckmorton Street, Fort Worth, TX 76102 prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, or non-renewal coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/2812013 Page 3 of 31 e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 4 of 31 Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the"City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub- consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub-consultant reasonable advance notice of intended audit. i City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 5 of 31 (3) Consultant and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 6 of 31 Article X111 Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Planning & Development/Program Management Office 1000 Throckmorton Street Fort Worth, Texas 76102 Consultant: HDR Inc. Attn: Rodney Kelly 17111 Preston Road Suite 200 Dallas, Texas 75248-1232 City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 7 of 31 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 8 of 31 Article XVII Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this tha•21 day of: • 20J j BY: BY: CITY OF FORT WORTH ENGINEER HDR, Inc. RamoA F. Miguez Assistant City Manager Vice President Date: /D�/S�4 Date: Q - Z 9 T� APPROVAL RECD MENDE By: Director, APPROVED AS TO FORM AND LEGALITY M&C No.: C— 7-6333 By: M&C Date: Douglas W. Black Assistant City Attorney .� 00®�r ATTEST: C)$ .;U ° go y Oaq J. Kay r °°°°°°°0 City Secret S City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 9 of 31 OFFICIAL REC®R Ctl-i V SECRETARY I `v�WORTH,TX Attachment A Scope CITY OF FORT WORTH MASTER THOROUGHFARE PLAN UPDATE STATEMENT OF WORK Task 1 - Project Management The purpose of this task is to manage the team's activities, attend project management meetings, provide project documentation and communication, prepare monthly invoicing and reporting, and develop related project management plans for all phases of the project. Subtask 1.1: Project Management Meetings Project Initiation Meeting The Consultant will hold a project initiation meeting with the City and its staff to review the approach to the scope of work, project schedule, project communications and deliverables. A summary in the form of meeting minutes will be prepared and submitted for the project file. Project Coordination Meetings In addition to day-to-day interaction, meet weekly with the project consultant team by conference call and/or in person, to discuss progress, issues and schedule. The Consultant will hold bi-weekly teleconference calls with the City staff to coordinate the general conduct of the project. The meetings will be initiated by the Consultant and last up to one (1) hour to discuss project status, task specific issues, schedule, budget, and general coordination. The consultant will work with the City to establish a scheduled time for such meetings as well as provide call-in information. The consultant will prepare meeting agendas and minutes of such meetings, containing action items for accomplishment before the next meeting. Deliverables: • Meeting minutes within five working days. • Materials for project review meetings as required. Estimated hours: 136 Subtask 1.2: Project Coordination and Documentation Project Budget and Scope Control: Provide biweekly information on staff -hours, labor costs, expenses and sub-consultant costs and prepare, and distribute for review, monthly progress reports to assess progress at the task level Detailed Scheduling: Develop project master schedule that will indicate tasks, durations, due dates, deliverables, and milestone decision points and critical path activities and track major tasks and reviews to master schedule and if tasks begin to lag behind schedule, Identify causes and immediately take measures to get activities back on schedule. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 10 of 31 Schedule Monitoring and Reporting: with City of Fort Worth staff, update and modify schedule on monthly basis to determine staffing needs, key decision points, and third party interaction. Prepare and submit monthly project invoices, including M/WBE participation and progress reports. Informational exchange of data to be provided to the City via city resources/services (Buzzsaw) for staff use and/or use on the project website, as appropriate. Deliverables: • Project Team Directory • Project schedule and milestones • Project Correspondence • Monthly progress and M/WBE reports and invoicing Estimated hours: 250 Subtask 1.3: Quality Assurance/Quality Control Plan Prepare and implement a detailed Project Management Plan that includes detailed scope, schedule and budget. This plan will identify draft and final deliverables for review by, and comment from, the City of Fort Worth project manager and a QA/QC Plan, for City approval, to ensure the technical quality of all task deliverables. These documents will be revised, as appropriate, and receive approval from the City. Deliverables: • Project Management Plan • QA/QC Plan • QA/QC Reviews of Deliverables Estimated hours: 24 4; City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 11 of 31 CITY OF FORT WORTH MASTER THOROUGHFARE PLAN UPDATE STATEMENT OF WORK TASK 2: Information Gathering, Guidance and Coordination Task 2.1 Information Gathering Task 2.1.1: Data Collection and Compilation At the outset of the data collection effort, The Consultant will identify all of the data needs for the project and will prepare a data list/matrix. The data list/matrix will be provided to the City Project Manager, noting data that is needed from the City or for which City assistance is needed to collect the data. Transportation Planning Documents The Consultant will coordinate with and collect relevant transportation planning documents from the City, Tarrant County, the North Central Texas Council of Governments (NCTCOG), TxDOT, North Texas Tollway Authority (NTTA), the Fort Worth Transportation Authority (the T), and adjacent cities and counties. Geographic Information System (GIS) Data Some of the required data will be geographic in nature and will be used to support the alignment evaluation in Task 4. This could include some or all of the following items. Potential Geospatial Topics to Consider in the Alignment Evaluation Right-of-Way/Property Lines Parks and Open Space Streams, Wetlands, Other Water Features Natural Environmental Features (e.g. habitats Railroads and At-Grade Crossings Topography Zoning (including in adjoining cities) Trails Land Use(including in adjoining cities Bike/Ped Facilities Bike and Walk Fort Worth) Oil and Gas Well Sites Economic and Income Data Man-Made Environmental Features(e.g. Hazmat Freight flows if available Demographic information (including projections) Highway Congestion Traffic Volumes(including truck volumes Travel Times Transit Lines and Ridership Future Traffic Demand Transit Connection Points Flood plains Industrial Properties/Base Industry Speed Limits Aviation and Military Restricted Areas Crash Data More Items will be added to the list once the project begins The City will provide or help facilitate the acquisition of relevant available GIS data layers and other pertinent data for use by the Consultant for analyses and documentation purposes. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 12 of 31 Additional Data (Both geographic and non-geographic) The following data will also be collected as needed for the study. Additional data may be requested as determined by the study needs. 1) Transportation Systems Data within study area: a. Current MTP network, functional classification, roadway cross-sections and design guidelines and standards including context sensitive design; b. Transportation system data including; current traffic volume count data, roadway configurations, traffic control, existing and planned facilities within the study area from the City, Tarrant, NCTCOG, TxDOT, and affected agencies; c. Pertinent data on existing and planned major utilities and railroad at-grade crossings; d. Travel demand forecast model files (networks, socio-demographic files) and projected traffic volumes/forecasts from TxDOT and/or NCTCOG; e. City and TxDOT local access management policies; f. Most current transit service and facility plans, and/or other pertinent commuter rail/feasibility reports from transit agencies; g. Most current bike/pedestrian plans and/or future plans for such facilities; h. Existing and planned large-scale land development proposals; and i. Major public and private development initiatives and major landholdings (special generators). j. Other relevant City documents, including the Comprehensive Plan, the Bike Fort Worth Plan, the WalkFW Plan, and Area Master Plans (to glean current recommendations regarding street cross-sections, either citywide or in specific locations). 2) Environmental, Demographics and Economic Data a. Current socio-demographics forecasts to be obtained, including zoning, comprehensive and/or other future land use plans, census data of income and race (as needed), employment; building/housing occupancies, locations of large employers; b. Existing and planned future land uses as identified in city planning documents; c. Locations of existing and future public facilities (schools, places of worship, and cemeteries); d. Environmental resource data such as floodplains, conservations areas, and gas wells; e. Year 2013 or the most current available digital ortho-photography and parcel data; f. Public survey results and/or market studies. During the data collection process, additional data will be collected as needed to support task needs for future tasks (Tasks 5, 6, 7, 8, & 9). Task data to be collected includes: Task 5: Future High Capacity Transit Thoroughfares: • Transit ridership • Current/future system operation plans and capital investments City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 13 of 31 • Demographic data to support transit analysis — US Census data of population dependent groups Task 6: Access Management Guidelines: • Relevant access management guidelines and/or best practices from various agencies across the nation; up to six peer cities will be reviewed (per Task 2.1.2) • Literature search and review of guidelines and potential implications to Fort Worth. Data to be limited to peer cities identified in Task 2.1.2. Task 7: Intersection Capacity Guidelines: • Example guidelines from other agencies; limited to peer cities cited in Task 2.1.2 • Research documents published in TRB, FHWA, and/or other professional publications • Example turning movement volumes and analyses for Fort Worth intersections, this will be used in the document and is key to this task effort; obtain relevant data • Available turning movement volumes and counts for the city (already available data) • Estimated through volumes and possibly turning movement volumes (travel demand model output and at key locations). Task 8: Traffic Impact Analysis (TIA) Guidelines: • Relevant TIA and/or guidelines from various agencies across the nation; up to six peer cities will be reviewed (per Task 2.1.2) Task 9: Implementation Prioritization: • No data to be collected 3) Transportation Data from Other Jurisdictions The City will lead coordination with adjacent Cities and relevant Counties regarding their plans for thoroughfares as they relate to the MTP, and will pass this data on to the Consultant. The City will handle the interfaces with, and data requests to, each jurisdiction, and may combine jurisdictional contacts in a logical manner. The Consultant will draft a master data/information request list, and may customize that list for particular jurisdictions. The list will include items such as transportation/land-use plans and documents. The City will be responsible for obtaining the requested information from each jurisdiction and sharing it with the Consultant via the project's electronic file-sharing mechanism. The City will provide the Consultant summary notes of any meetings with these jurisdictions. t City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 14 of 31 It is envisioned that the City will conduct a round of initial data-collection/introductory meetings as described above, and then later in the project will conduct a second round of meetings as findings are being formulated and recommendations are being considered. For reference, the targeted jurisdictions are listed below, categorized by size: • Group 1 (Cities >20,000): Arlington, Euless, Haltom City, Burleson, Hurst, Keller, Watauga, Benbrook, Saginaw • Group 2 (Cities 10,000— 20,000): White Settlement, Crowley, Forest Hill, Azle • Group 3 (Cities <10,000): Everman, Edgecliff Village, Westworth Village, Westover Hills, River Oaks, Sansom Park, Lake Worth, Lakeside, Blue Mound, Haslet, Westlake, Richland Hills, Kennedale • Group 4 (Counties): Tarrant, Denton, Johnson, Parker, Wise Other jurisdictions (near the ETJ) may also be included in this group. The Consultant will meet with NCTCOG regarding Mobility 2035, the Regional Thoroughfare Plan, and related knowledge that NCTCOG may have about regional transportation plans and key connections. This meeting will also include discussions of the particulars of the use of the NTCOG travel-demand model, as well as exploration of the potential for increased integration of the MTP with the model. (This may take the form of the City using the NCTCOG's network file as its base for the MTP, and perhaps ultimately adding a typology field or unique link identifier to the network file in order to facilitate ongoing data exchange.) The Consultant will create and maintain an organized electronic log of data and information received from the various entities described in Task 2.1.1. Other topics for which information may be needed include: institutional and agency information, policy and procedures information, public perception issues, market trends, and design and development review considerations. The validity and assumptions of data sources will also be confirmed. Any additional data needed for use in the project study and not directly available to the Consultant will be listed for the City to obtain. The City's Buzzsaw platform will used to share large data files between the City and the Consultant. Task 2.1.2 Conduct Peer City Literature Search The Consultant will conduct a peer city literature search for other designated cities of similar size and character to identify concepts, polices, and processes which may be considered for Fort Worth. The City will assist in identifying up to eight (8) peer cities for team investigation. A matrix identifying key aspects of data collection will be developed to summarize potential applications towards the city. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 15 of 31 Deliverables: • Data list/matrix noting data needed from the City • An electronic set of Transportation Systems Data within study area • An electronic set of Environmental, Demographics and Economic Data • Peer-City literature search memorandum Informational exchange of data to be provided to the City via city resources/services (Buzzsaw or other) for staff use and/or use on the project website, as appropriate. Estimated hours: 366 Task 2.2: Geographic Information Systems (GIS) Setup The Consultant will assemble a project-level GIS geo-database using ESRI's ArcGIS 10.1 software. A project objective is to obtain as much of the Task 2.1 data as possible in GIS format or in a format that can easily be converted to GIS. A comprehensive review of existing data will be conducted to determine GIS incorporation and compatibility. The Consultant will convert data that is not provided in GIS format to GIS format if possible within the time and budget allowed for this task. For example, an image file for a trail or park could be converted into GIS, but if the speed limits for the entire City are not already in GIS format then that data item would not be included in the GIS program analysis. The Consultant will work with the City to determine what files can be assembled and/or converted for the agreed upon labor budget. The City GIS staff are assumed to be actively involved in the data assembly, clean-up, and conversion effort as they will have detailed knowledge of the data and systems. For needed data that is already compiled into GIS format (or can be converted), a currency and compatibility check will also be conducted. This data will be "cleaned" to the extent required for the project. For important data that is either not in GIS format or must be obtained from outside sources (and cannot be quickly converted), the Consultant will prepare and submit a cost estimate to the City to obtain such data as an additional service. Deliverables: • GIS Geo-database (including assembled and cleaned data) • Files Converted to GIS (if within labor budget for this task) • Request for City GIS Assistance with File Assembly or Cost for Additional Data Estimated hours: 164 (It is also assumed that Fort Worth GIS staff will collaborate with the Consultant in the data assembly and formatting tasks. This could require approximately 80 to 120 additional hours of Fort Worth GIS staff time.) City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 16 of 31 Task 2.3: Project Guidance and Input The Consultant will employ a variety of mechanism to seek input into the MTP Update process. This task is aimed at soliciting input to the update process as well as facilitating discussion to issues and needs affecting the thoroughfare system. Task 2.3.1 - Project Advisory Committee A project Advisory Committee will be established to assist in the guidance and development of the MTP Update. The Advisory Committee will be comprised of representatives identified by the City and will serve to offer planning and design decisions, guide project technical development, receive and assess reports, comment on project schedule and provide general project oversight. Membership and attendance will be structured to allow representatives to freely participate, particularly when project milestones or project issues warrant input and/or concurrence. The Consultant will prepare Meeting Agendas, informational materials including presentations and/or exhibits, and provide meeting minutes. The City will assist to provide a suitable location for meetings. Up to six (6) meetings will be held with this Committee. Meeting dates will be defines during scheduling development and are envisioned to occur at; initial input, assessment of existing conditions, network modeling and systems alternatives, alternatives results, draft plan and draft final plan and implementation strategies. Meetings are envisioned to occur to review the following activities: • Initial Input • Charrette Results • Transportation Concepts/Alternatives • The Draft Plan Update • The Final Plan Update • Additional (if required) Task 2.3.1.1: Thoroughfare Plan Goals and Objectives The development of a set of broad-based, clearly stated transportation goals and objectives will provide the City with the impetus from which policy actions can be developed to implement the Plan. Plan goals may be situated among guiding tenants that include: mobility, maintaining and improving existing infrastructure, fiscal stewardship, enhancing economic vitality and, a special place to live. The initiation of the development of plan goals would be facilitated through input from the City leadership. The Consultant will meet with City to initially identify key issues affecting long-term transportation growth as well as, define an initial set of goals for the plan. These goals will be refined as appropriate during discussions with the Project Advisory Committee. Goals and objectives will be derived from existing documented transportation system goals and/or other adopted strategic and community goals. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 17 of 31 Task 2.3.1.2 — Prepare Objectives to Attain the Goals Based on goals identified for the Plan, the Consultant will draft specific objectives for achieving stated goals. Objectives will be SMART-Specific, Measureable, Achievable, Realistic and Timely (SMART). These measures with objectives will ultimately be used for assessment of identification of specific proposed transportation improvements. Task 2.3.1.3 — Identify Performance Measures for Attaining Objectives Based on the identified objectives, a set of performance measures will be developed by the Consultant to facilitate the assessment of whether transportation improvements have met the established objectives of the Plan. Task 2.3.1.4 General Survey/Issues Identification In cooperation with the City's Neighborhood Education Office, a survey will be developed by the Consultant and administered through Survey Monkey to gather public input on transportation issues, areas of concern, key corridors and better define the public transportation vision for the city. The survey will be made available for a period of one (1) month to capture input. The consultant will collect survey results and summarize the findings on the project website. Task 2.3.2 Project Resource Panel A Project Resource Panel comprised of development community, professional planners and engineers with expertise in the technical areas of context-sensitive design, basic infrastructure design, and land development, to critique and provide input to project concepts, alternatives and draft recommendations. The City and consultant team will work together to identify members for the Resource Panel. The Resource Panel will be primarily comprised of existing members of the City's Development Advisory Committee and would meet before or after their meetings. Up to six (6) meetings will be held with this Panel. Input and assignments to this group will vary during the course of study and may include items such as; ideas on streamlining the thoroughfare plan update/amendment process or developing criteria for evaluating changes to the MTP. Emphasis will be placed on examining processes that would best suit the city under current methods of operation Task 2.3.3 Planning Charrette A series of planning charrettes with key city departments, such as transportation, planning, infrastructure and economic development will be conducted to foster a better understanding of existing and planned development, long-term growth and location, and sub-area planning needs to address growth needs. The purpose of these charrettes is to develop an agreed upon growth scenario of how the city could grow over the next 20-years based upon current zoning and other city regulations, changing development trends and other physical and environmental factors. Among others, items that will be considered in the planning discussion include; zoning for small lots, MOD's and their interaction with the city, connectivity for apartment developments. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 18 of 31 Because of the city's size and complexity, four (4) sub-area planning charrettes will be held. The sub-areas will be as follows and are depicted on the map below: 1) North: Between US377 and SH199 2) West: Between SH199 and US377 (south of the city) 3) South: US377 (south) and the southeast city limits (near US287) 4) Inside Loop 820 and the remaining eastern sector of the city. The charrette sessions will last between 2-4 hours. Meeting outlines will be provided to make effective use of participant's time. The Consultant will provide appropriate mapping and working tools to facilitate the planning discussion. The City will assist to provide land use, socio-demographic data, development activity and other pertinent information to facilitate effective discussion. The information garnered from these meetings would then be translated to socio-demographics for travel demand modeling purposes in order to yield a more accurate definition of long-term MTP needs. FoFO Rr WoRTH. ,w., �� Fort Worth MTP Updato `�� •.+.. Planning Sectors i J �i.s • GM1YfN SOCV wen �; SaN 6otlp \ f _ Ap�OeU f� �f[.1 V/0111GYUTt i e . { 01 Task 2.3.4 - Project Public Outreach A public involvement plan will be developed to inclusively engage the public, effectively disseminate project information, and obtain meaningful input from the public, government agencies, non-government and other stakeholders within the City. The public involvement program will; 1) promote an understanding of the purpose and need for the plan leading to the final decisions, 2) involve the community and other stakeholders early in and throughout the process and, 3) ensure that public input is City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 19 of 31 incorporated into the decision-making process. All public involvement materials will be compiled as an appendix to the transportation plan report. Task 2.3.4.1 - Project Website The City website will be used to disseminate project information to keep the public informed of project development/progress and dates, times and locations of project related events. All project related materials and presentations will also be uploaded to the web-site. The website will be updated to incorporate information of the Transportation Plan information on the main page as well as, direct users to pertinent project materials. Social media will also be used as part of the project study to keep the community up to date with the MTP Update. The consultant will provide information for the City to upload to its existing social media sites for dissemination and input potential. Task 2.3.4.2 - Public Planning Workshops The CONSULTANT will plan, coordinate, participate, and assist the City in holding three (3) public planning workshops to solicit initial input to transportation needs at the outset of the project and provide feedback and comment to initial draft plan recommendations in the final stages of plan development. The following content will be addressed at each of the workshops; • Initial Public Input. Project overview, project purpose and need, corridor visioning and goals/objectives, and input to alignment alternatives. • Draft Plan Workshop. Review of initial draft plan recommendations and input to transportation strategies. • Draft Final Transportation Plan. Overall plan recommendations and implementation strategies. The City will assist the Consultant with the selection of meeting date, time and securing a meeting venue and be responsible for any necessary public noticing for such meetings. It is envisioned that the workshops will occur between 6:00-9:00pm and generally consist of sign-in, pre-meeting area for display of pertinent project maps/boards, a formal presentation, question/answer session, breakout sessions to discuss pertinent topics by geographic areas, and concluding with project schedule and next steps in the planning process. Prior to the meeting, an Open House format will be held for guests to view maps and ask questions of the planning team. The Open House will be 30-minutes prior to project kick-off. The Consultant will prepare meeting materials to be printed by the City, create an agenda, secure presentation tools and capture public input. Public input, in the form of summary meeting minutes, will be prepared for inclusion into project documentation and supporting appendices. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 20 of 31 Task 2.3.4.3 - Public Briefings The City will lead project related briefings to the City Council Infrastructure and Transportation Committee, the full city council, other appropriate public entities, and/or other boards/commissions. The Consultant will provide supporting mapping and or documentation to the City, as necessary. Deliverables: 0 Minutes of all meetings, workshops, and charrettes Estimated hours: 1110 City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 21 of 31 CITY OF FORT WORTH MASTER THOROUGHFARE PLAN UPDATE STATEMENT OF WORK Task 3 — Functional Classification Evaluation The purpose of this task is to evaluate and update the MTP's roadway classification system, with the ultimate goal of providing multi-modal, context-sensitive mobility and access — both within the City of Fort Worth and connecting to its neighboring communities and the region. Subtask 3.1: Issues Map Based on information gathered in Task 2, The Consultant will create a map of key transportation connections and issues related to adjacent cities, with the intent of illustrating key connection points for consideration in updating the MTP. Deliverables: • Map of Key transportation connections/issues related to adjacent cities Estimated hours: 70 Subtask 3.2: Typology Development The Consultant will work with the City and stakeholders to develop a set of roadway typologies (up to 10) tailored to the City's needs. • Based on the peer-City review conducted in Task 2, the Consultant will develop a brief summary memo regarding how other cities have approached and implemented the typology concept. • The Consultant will convene a brainstorming meeting with City project leadership to develop a matrix of (1) potential street types and (2) attributes (speed, minimum lane widths, land-use context, purpose, right-of-way, parking, transit, users, etc.). The meeting will include initial discussions of example streets (good and bad) within Fort Worth (facilitated with Google Earth) to help define categories. One goal of the meeting will be to explore the best way to integrate the City's Context-Sensitive Solutions (CSS) policies directly into the typology framework, along with Complete Streets considerations. Other items to be discussed include the MTP depiction of major transportation facilities not within the City's jurisdiction (freeways, adjacent cities, etc.), and treatment of existing already-built facilities ("grandfathering", etc.) under the new typology classification. • Following the meeting, the Consultant will refine the typology matrix and will also develop brief narrative (1-2 paragraphs) describing each typology in terms of context and intent. The Consultant will submit these items to the City for review and approval. • The Consultant will develop a set of graphical typical sections for each typology (stacked colored blocks, not engineering drawings). This process will begin with City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 22 of 31 initial discussions with the City regarding right-of-way ranges and the relationship of the typologies to the existing City Street Development Standards. The Consultant will then prepare an initial set of typical sections for City review and will convene a meeting with the City in which the typologies can be interactively refined. The Consultant will not prepare any engineering drawings (such as those currently included in the Street Development Standards). • The Consultant will work with the City to develop a typical-section selection process that — once a typology has been identified for a given road — lays out the steps required to arrive at an appropriate typical section within that typology based on context, traffic volumes, and other relevant parameters. The Consultant will illustrate the process in a flow chart. Deliverables: • Typology matrix development meeting • Peer-City typology memo • Refined typology matrix and narratives • Initial typical section illustrations and interactive typical section meeting • Typical selection process flow chart Estimated hours: 228 Subtask 3.3; Travel Demand Forecasting The Consultant will work with the City and NCTCOG to produce travel-demand forecasts suitable for developing lane needs and typology selection at the MTP level, and to link travel-demand forecasting to the MTP in an ongoing manner to the extent possible. • Based on understanding reached in conversations with NTCOG and the City (see Task 2), the Consultant will produce a brief memo outlining the usage of the NTCOG model, as well as proposed model-MTP integration protocols. • The Planning Horizon (e.g., City buildout) to be used for the MTP will be confirmed during the initial Planning Charrette. The City will provide GIS-based land-use assumptions for the selected Planning Horizon in a format suitable for use in NCTCOG's travel-demand model (TAZ-based, using compatible socioeconomic and land-use categories). The Consultant will provide a brief memo describing and mapping the land-use assumptions. • The Consultant will develop capacity guidelines by which to determine lane needs for the MTP. Depending on the availability and quality of model output and other factors, the Consultant will either use NCTCOG's Thoroughfare Capacity Criteria (p.m. peak hour) or more general capacity criteria based on daily traffic volumes. • The City will work with NTCOG to provide the Consultant with all necessary electronic files and documentation to run the NCTCOG travel-demand model for the Horizon Year (based on socioeconomic and LU data provided above). The consultant will incorporate the relevant MTP facilities into the model, run the model, and develop future-year traffic volume plots. This scope assumes that collector streets will not be added to the model. i City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 23 of 31 • The Consultant will use the model forecasts to determine MTP lane needs for the Horizon Year, and will create a GIS-based map of the projected lane needs for review with the City and appropriate stakeholder groups. • As alignments are refined (Task 4 of this work scope), the Consultant will make up to three additional model runs to test packages of network alternatives. The Consultant will refine lane needs as appropriate when model outputs are refined. Deliverables: • Brief memo outlining NCTCOG model / MTP integration protocols • Brief memo describing and mapping future land-use assumptions • Capacity guidelines for lane needs • Plot of Horizon-Year model volumes • GIS-based map of projected MTP lane needs for the Horizon Year Estimated hours: 540 Subtask 3.4: Typology Application The Consultant will work with the City and stakeholders to apply the newly created typologies to the MTP roads. This process will interact tightly with Task 4 (Existing and Future Alignment Evaluation), because roads may be added, shifted, or removed from the MTP network as part of that task. • In developing the updated MTP map (applying typologies and determining alignments), the Consultant will proceed in a priority order worked out in conjunction with the City. Potential initial priorities will include the northern areas of the City, other fast-growing outlying areas, the urban core, the sixteen urban villages, and additional areas where transportation needs are greatest. • The Consultant will incorporate relevant roadway-specific recommendations of the Bike Fort Worth Plan, WalkFW Plan, Area Master Plan, and other relevant documents, in applying the typologies. • The Consultant will confer with the City regarding how the concept of freeway "reliever" routes might be incorporated in to the Typology scheme and the overall MTP, and will incorporate an agreed-upon approach when developing the MTP maps. • The Consultant will create a GIS-based Typology Map illustrating the recommended typology of each MTP roadway. The Consultant will use this map to create a tabular listing of each road and its typology for purposes of ordinances and other official uses. This listing will include the previous MTP's roadway classifications as well, to allow comparison. This scope assumes that collector streets will not be included in the typology classification effort. • The Consultant will develop GIS maps that illustrate the differences between the proposed MTP and the current MTP. This will likely take the form of a map overlaying the two classifications atop each other with differing line widths, and possibly a separate map indicating differences in assumed number of lanes. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 24 of 31 Deliverables: • MTP Typology Map • MTP Typology Tabular Listing (including comparison to previous MTP classification) • Comparison maps — proposed MTP to existing MTP (up to two GIS-based maps) Estimated hours: 572 Subtask 3.5: Financial Implications The Consultant will conduct various analyses related to the financial aspects of the MTP: • A general analysis of potential cost savings related to implementation of the Typology approach. The Consultant will work with the City to determine a suitable methodology for estimating such savings. This scope assumes that the Consultant will select a series of case studies — where more exact sections can be determined — and perform cost comparisons on these samples, potentially extrapolating to the entire MTP by lane-miles or some other measure. One case study will be evaluated for each typology defined in Subtask 3.2 (up to 10). The analysis may include a high-level examination of the potential effects of the Typology approach on the City's Transportation Impact fee assessment, including the addition of collectors. The Consultant will produce a brief memo summarizing this analysis. Deliverables: • Typology cost-savings memo • Transportation Impact Fee implications memo (if analyzed) Estimated hours: 136 Subtask 3.6: Documentation The Consultant will use the results of the previous subtasks to create a Master Thoroughfare Plan document. Although the MTP is currently embedded in the City's Street Development Standards (SDS) document, this scope assumes a standalone MTP document will be created. It is expected that the document will be organized around the typology principle, likely resulting in the assimilation of current SDS Appendices B and C into the body of the MTP document. This scope assumes the following rough organization of the MRP document: • An introductory section laying out the purpose an authority of the MTP, an overview of its road classification system and technical basis, and procedures for review and update of the MTP (2-3 pages). • Descriptions and illustrations of the Typologies and typical section elements, including context-sensitivity and Complete Streets concepts. (4-5 pages). • Citywide Typology and Lane maps (2 pages). • A glossary of terms (1 page). • An Appendix with a tabular listing of streets included in the MTP. City of Fort worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 25 of 31 The processes, results and procedures will be explained in as simple terms as possible. Due to the geography of Fort Worth, it is envisioned that the document will be created in 11"x17" portrait mode. It is anticipated that ultimately the results of Task 5 (Future High-Capacity Transit Thoroughfare) will be integrated into the MTP as well, but this integration will be the subject of future work scopes. However, the new MTP document will be designed to not preclude such additions. The Consultant will submit a draft MTP document to the City (and appropriate committees) for review and comment. Based on comments received, the Consultant will incorporate mutually agreeable revisions into a final document. Deliverables: • Draft MTP document • Final MTP document Estimated hours: 140 City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 26 of 31 CITY OF FORT WORTH MASTER THOROUGHFARE PLAN UPDATE STATEMENT OF WORK Task 4 - Existing and Future Alignment Evaluation The purpose of this task is to evaluate the existing and proposed thoroughfare plan alignments considering function, connectivity, travel demand, physical features, institutional issues, cost and a range of community and environmental benefits and drawbacks. A Geographic Information System (GIS) program will be developed to facilitate this evaluation for major geospatial elements. Sub-Task 4.1 Issues Identification As the first step in the process, the Consultant will clearly identify all of the issues to be addressed in the evaluation. This will include geographic and non-geographic issues. The focus of this initial task is to determine which issues are most critical and how they will factor into the subsequent analysis. It will involve early brainstorming, communication with team members and/or outside agencies, and a logical listing of key analysis issues. It will also include initial planning for how to use the available data to evaluate the different topics and how to include them in the automated evaluation process. Deliverables: • Comprehensive List of Evaluation Issues (geospatial and non-geospatial) Estimated hours: 36 Sub-Task 4.2: Develop GIS Analysis Process The Consultant will set up a GIS evaluation process and document the process in a technical memorandum. The memo will include a flow chart outlining the data inputs and analysis outputs along with how each data set is used in the evaluation. To the extent possible, the evaluation will be set up as an initial automated screening tool that highlights key issues for any alignment of interest. This will require setting up parameters for what constitutes an alignment and how each alignment will be coded. If multiple alignments are possible, it would be necessary to code the divergent portions and decide how to tabulate results for a predetermined number of related alignments. Some data elements will be simple and easy to tabulate (i.e. railroad crossings or stream crossings); however, others such as transit ridership data or collector connectivity may be more difficult to use and may require some form of user input or refinement. This could apply to a number of data items that run parallel to the alignment(s) being studied. The process will propose initial tabulation mechanisms to provide the City with useful output for each evaluation area. It will also propose preliminary weightings to begin comparing similar alignments. The proposed process, including inputs, outputs, and intermediate processes will be City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 27 of 31 reviewed at least twice with the City to obtain feedback. It is recommended that Fort Worth GIS staff be involved in this review process. The flow chart/ process will be updated based on that feedback before the process is programmed and implemented. This sub- task is critical, as it will set the framework for the programming and evaluation that occur in the next three sub-tasks. (funding for this activity is included in Task 7) Deliverables: • Draft Geospatial Analysis Flow-Chart • Draft Technical Memorandum • Revised Versions of the Flow-Chart and Memorandum Estimated hours: 144 Sub-Task 4.3: GIS Tool Programming and User Interface Once the process is defined and agreed upon, the Consultant will program the process using ARC GIS software. Some initial coding may be completed to test feasibility during Sub-Task 2.2, but Sub-Task 2.3 includes the majority of the programming work, including the development of a user interface. The user interface will allow the user (including city staff) to select the layers to be used in the evaluation. It will also control what outputs are provided. The specific functions of the user interface will be defined during Sub-Task 2.2. This task includes time for installing the tool on three City of Fort Worth staff computers. Deliverables: • GIS Analysis Tool with User Interface Estimated Hours: 420 Sub-Task 4.4: Initial Alignment Identification The Consultant will work with Fort Worth staff to identify the current and new alignments that should be studied. This will include the start point and end point for each alignment. The initial set of alignments includes the future streets identified on the latest version of the Master Thoroughfare Plan map and within the most recent Extraterritorial Jurisdiction (ETJ) boundaries. However, it is expected that up to a 20 to 25 new alignments may be added for consideration. Up to three variations or permutations will also be accommodated for each alignment to test alternative alignments in the same corridor. (Alignments will also be refined during Sub-Task 2.7.) Deliverables: • Map and dataset of alignments to be evaluated Estimated Hours: 120 Sub-Task 4.5: GIS Evaluation Implementation City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 28 of 31 With the tool complete and the alignments identified, the Consultant will use the GIS tool to evaluate the candidate alignments and provide the initial output results. The results for each alignment will be presented in tabular form. A few summary maps for key features or alignments may also be created to illustrate the results. Agreed-upon weighting criteria will be applied to evaluate and compare competing alignments. . Once the tool begins producing results, the Consultant will coordinate with the City to identify mutually agreeable modifications to the GIS tool. Two types of modifications are expected: tool enhancements and bug fixes. The bug fixes will address issues that may arise once the tool is put to extensive use with varied data sets. The tool enhancements are changes that are beneficial, but not necessary. These will be prioritized for implementation based on the time and budget available. The City has been divided into four areas for this evaluation. The areas will be addressed sequentially. (This applies to Sub-Task 2.6 as well.) A subset of the North Region will be used as a pilot region for demonstrating the GIS tool to the City. This "proof of concept" approach will provide staff with the opportunity to observe and comment on the tool before it is applied to remainder of the city. 1. North Region: US 377 to State Highway 199 2. West Region: State Highway 199 to US 377 3. South Region: US 377 to US 287 4. East Region: Inside of IH 820 and outside IH 820 between US 287 to US 377 Cost issues will also be addressed in this sub-task. Preliminary per-mile cost estimates will be developed based on cost data from the City as well as output data from the GIS tool. The estimates will be linked to the extent possible to assumptions regarding the complexity of the alignment (i.e. the number of required railroad grade separations or other structures, the amount of new right-of-way, etc.). Deliverables: • Summary Evaluation Table - Screening Level Based on GIS Tool Output for Each Region • Evaluation Maps for Key Features or Alignments (up to 12) • High-Level Planning Costs • List of GIS tool modifications Estimated Hours: 224 (4 Regions x 46 hours per region + 40 hours for pilot region) Sub-Task 4.6: Non-GIS Evaluation Implementation In addition to the GIS-based analysis, which will provide a quick screening evaluation for each alignment, the Consultant will conduct additional non-GIS-based analysis to address non-geospatial issues/features and also to present refined evaluations for geospatial features. This portion of the evaluation will address a wide range of areas such as community cohesion, public opinion, and economic development/market trends. Topics such as traffic demand, traffic operations, and ridership may be refined during this stage. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 29 of 31 If possible, these elements may be recoded into the GIS layers to allow them to be tabulated using the tool. However, some important topics do not lend themselves to that approach. Travel demand model forecasts will also be addressed in this task. This will require close coordination with North Central Texas Council of Government. It is assumed that the Consultant will not run the model, but will provide the network data to NCTCOG to run the model and estimate travel demand for each alignment. If the Consultant is going to run the model, then a separate sub-task and budget will be defined. During this stage, there will be a review of critical issues to make sure that they have been addressed adequately either by the GIS analysis or the follow-up analysis. For example, the issue of collector connectivity is an important issue that will be checked. Another issue is railroad ownership, as each railroad presents a unique set of coordination challenges. Coordination with future land-use plans (inside Fort Worth) and the future transportation and land-use plans of adjoining cities is also essential. This list is certainly not comprehensive and many of these issues will have been addressed in the GIS analysis sub-task, but during this sub-task there will be a review to make sure that the full-range of critical issues are covered. Deliverables: • Updated Summary Evaluation Table for Each Region • Key Assumptions for Each Alignment • Alignment Attribute Data for NCTCOG to Run the Regional Travel Demand Model Estimated Hours: 480 (4 Regions x 120 hours per region) Sub-Task 4.7:Alignment Refinement and Final Analysis Based on the results of the prior two sub-tasks, it is expected that the Consultant will need to make refinements to the alignments. While some of these refinements may occur during previous sub-tasks, this sub-task represents a specific confirmation point, where refinements can be made before the final analysis. Once any refinements are complete, the Consultant will update the analysis to be consistent with the agreed-upon alignment changes. This will be the final alignment evaluation. Deliverables: • Refined Alignment Map • Final Evaluation Summary Tables • Updated Evaluation Maps for Key Features or Alignments (up to 12) Estimated Hours: 200 (4 Regions x 50 hours per region) Sub-Task 4.8: Recommendations City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/28/2013 Page 30 of 31 Based on the final evaluation, a set of recommended alignments will be proposed and mapped. Key factors will be highlighted. Deliverables: • Recommendations Estimated Hours: 140 (4 Regions x 35 hours per region) Sub-Task 2.9: Documentation The evaluation will be documented using summary tables and maps. Detailed information will be presented in a technical appendix document. The tool will also be documented for use by City staff. Deliverables: • Maps, Tables, and Final Technical Documentation • Tool documentation Estimated Hours: 166 (100 for alignments and 66 for tool) Sub-Task 4.10: Training for Future Use The Consultant will train City of Fort Worth staff on the use of the GIS tool for alignment. This will include one face-to-face training session with up to eight City staff. Several hours of follow-up support are also included for once the tool is in use by City staff. Deliverables: • Training Session Estimated Hours: 40 (20 hours for training prep and implementation, 20 hours for follow- up) City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date:1/2812013 Page 31 of 31 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORT�WORT_I1 COUNCIL ACTION: Approved on 7/22/2014 DATE: 7/22/2014 REFERENCE C-26883 LOG NAME: 06HDR MASTER NO.: THOROUGHFARE PLAN CODE: C TYPE: NOW PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Execution of a Professional Services Agreement with HDR Engineering, Inc., in an Amount Not to Exceed $1,200,000.00 to Complete an Update to the Master Thoroughfare Plan (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a Professional Services Agreement with HDR Engineering, Inc., in an amount not to exceed $1,200,000.00 to complete an update to the Master Thoroughfare Plan. DISCUSSION: The City of Fort Worth wishes to update its Master Thoroughfare Plan (MTP). Many development and travel patterns have changed since the last official update in 2009 including continued rapid growth on the periphery, redevelopment, and the need to reflect a Complete Streets approach. On April 22, 2014, the City issued a Request for Qualifications (RFQ) with a due date of May 7, 2014. The RFQ targeted professional firms experienced in providing innovative design, planning, and engineering approaches in developing MTPs that address all modal types of transportation while keeping in mind adjacent and proposed land uses. In addition, an overarching goal of the MTP update will be to recognize the need to foster and maintain economic development while maximizing livability, quality of life and sustainability of infrastructure within the community. In order to respond to the deficiencies of the current City of Fort Worth Master Thoroughfare Plan, it will be necessary to ensure that the Plan represents community needs and provides a better balance between mobility and access, more efficient travel routes, and complete street principles. Coordination with the North Central Texas Council of Governments (NCTCOG), the T, and adjacent city and county governments and their respective transportation plans will be paramount. The project is estimated to take 18 months and it will have a task order structure. The purpose of this structure is to provide flexibility to address other needs as the work effort evolves and as a result of interaction and feedback from stackholders. At a minimum, task orders will include the following: 1. Evaluate the existing street functional classification system and categories to determine whether they represent an effective means of defining how mobility and access are best provided while further defining the unique development character throughout the community (i.e., industrial, commercial, green belt, residential, etc.). This will include: An examination of typical cross-sections and right-of-way requirements along with recommended revisions as necessary while keeping in mind the City of Fort Worth's bicycle and pedestrian plans (i.e., Bike Fort Worth and Walk Fort Worth); An evaluation of cross-sections and right-of-way requirements within the context of surrounding environments, existing and future land uses, and development activity; http://apps.cfwnet.org/council_packet/mc_review.asp?ID=19963&councildate=7/22/2014 10/2/2014 M&C Review Page 2 of 2 2. Evaluate existing and future alignments to ensure they are functional, affordable, and well- connected while minimizing impacts created by floodplains, railroads, gas well sites and property ownership. In addition, examine the need for future grade separations created by the aforementioned topographic challenges in order to establish the most cost-effective locations while maximizing operational efficiencies, capacity, and economic development; 3. Identify thoroughfares that could be candidates for future high-capacity transit in coordination with the Fort Worth Transportation Authority's (The T) efforts to develop a City/Regional Transit System Plan; 4. Develop and recommend Access Management Guidelines in order to enhance the efficiency and safety of street operations; 5. Develop and recommend Traffic Intersection Guidelines to improve traffic capacity and safety at intersections including turn lanes, roundabouts, grade separations, and other travel modes (i.e., bikes, pedestrians, and public transit); 6. Review, and update if necessary, existing Transportation Impact Study requirements used to evaluate the impacts of proposed new development on the transportation networks and the required improvements to mitigate negative mobility and safety operations; 7. Community and Stakeholder Engagement including property owners, neighborhood groups, business groups, and other public agencies including school districts. Staff project management costs of$125,000.00 are included in the overall project budget. M/WBE Office— HDR Engineering, Inc., is in compliance with the City's BDE Ordinance by committing to 10 percent SBE participation on this project. The City's SBE goal on this project is 10 percent. The project will serve Fort Worth residents in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the TPW Gas Well Revenue Fund. TO Fund/Account/Centers FROM Fund/Account/Centers C223 472195 201929990200 $1,200,000.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Randle Harwood (6101) Additional Information Contact: Mark Rauscher(2446) ATTACHMENTS { http://apps.cfwnet.org/council_packet/mc review.asp?ID=19963&councildate=7/22/2014 10/2/2014 — i