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HomeMy WebLinkAboutContract 40982-R3 CITY SECRETARY Cow"CT quo. Dq Z- RENEWAL AGREEMENT FOR CITY SECRETARY CONTRACT NO. 40982 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES This Renewal Agreement("Agreement")is made and entered into by and between the City of Fort Worth,Texas,a municipal corporation organized under the laws of the State of Texas("City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager, and the Arts Council of Fort Worth&Tarrant County("Arts Council"),a nonprofit Texas corporation,acting by and through Jody Ulich, its duly authorized President. RECITALS The following statements are true and correct and form the basis of this Agreement: A. City and Arts Council previously entered.into City Secretary Contract No.40982 (the "Contract"),a contract for professional management services for Arts Council to manage the City's Public Art Program. The Contract commenced on October 1, 2010 and expired on September 30, 2011, subject to renewal for four one-year renewal terms. B. The Contract provides that the renewal shall occur upon the Fort Worth City Council appropriating the funds under the Contract and upon Arts Council providing City with the proof of insurance in the amounts required under the Contract. City Council has appropriated the funding, and Arts Council has provided City with the requisite proof of insurance,and the parties wish to set forth herein that the renewal has been affected for the 2013-2014 contract term. C. The Contract provides that the parties will negotiate the Contract's budget amount each year. The parties have concluded those negotiations and wish to set forth herein the amount of the budget for the 2013-2014 contract term. RECEIVED DEC 10 RENEWAL AGREEMENT FOR CSC NO.40982 Page 1 of 4 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES z AGREEMENT In consideration of the mutual covenants, promises, and obligations contained herein, the parties agree as follows: 1. The Contract is hereby renewed and extended for a one-year renewal term,commencing on October 1, 2013 and expiring on September 30, 2014. 2. Arts Council agrees to provide professional management services to City in the form of oversight and administrative services for City's Public Art Program,including provision of certain staff support services to the Fort Worth Art Commission. These services are described in detail in Exhibit"A,"the"City of Fort Worth PUBLIC ART PROGRAM FY 2014 Program Services" proposal submitted by Arts Council to City ("Program Services"). The same is attached hereafter and incorporated herein for all purposes by reference. In the event of a conflict between the terms of this Agreement, and the terms of any part of the Program Services or the Contract,this Agreement shall control. Arts Council shall submit a semiannual expense and program services status reports to City in a format provided to Arts Council by City through the City's Transportation& Public Works Department. 3. The amount to be paid to Arts Council for all Program Services, as hereinafter defined, shall not exceed FOUR HUNDRED THIRTY-EIGHT THOUSAND NINE HUNDRED SEVENTY-EIGHT DOLLARS AND NO CENTS ($438,978.00) for Fiscal Year 2013-2014 and shall be paid in one annual installment at the within thirty (30) days after the execution of this Agreement. All other terms and conditions of the Contract shall remain in full f LQe and PffP�+ OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX RENEWAL AGREEMENT FOR CSC NO.40982 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES IN WITNESS WHEREOF, the parties have executed this Agreement on this/zy of ' 2013. CITY OF FORT WORTH ARTS COUNCIL OF FORT WORTH AND TARRANT COUNTY,INC. by: lfd0 by: Fernando Costa Jody h Assistant City Manager Presi t APPROVED AS TO FORM AND LEGALITY: by ler . Wallach istant City Attorney VOR 0 ATTEST: 0 �% City ecr tart' �rFXA Contract Authorization M&C C-26557 Date: November 12, 2013 OFFICIAL RECORD CITY SEppCRETARY RENEWAL AGREEMENT FOR CSC NO.40982 FT' V4EITHFTX CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES EXHIBIT A City of Fort Worth Public Art Program FY 2014 Program Services Summary On September 7, 2013, the Fort Worth Art Commission formally recommended the FY 2014 Fort Worth Public Art Annual Work Plan to City Council for adoption. The detailed work plan is attached. PROGRAM ADMINISTRATION Under the proposed Fiscal Year 2014 Professional Services Agreement, the Arts Council of Fort Worth and Tarrant County, Inc. will continue to administer the Fort Worth Public Art Program (FWPA), including management of up to 52 ongoing and new public art and design enhancement projects from various funding sources, including the 2004 Capital Improvement Program, 2007 Critical Capital Needs Program, 2008 Capital Improvement Program, and the Public Art Fund, with combined budgets totaling over$7 million in accordance with the Fiscal Year 2014 Fort Worth Public Art Annual Work Plan. In addition, the Arts Council will also: (1)Develop a draft public art plan for the 2014 Capital Improvement Program based on the City Council's final project list (2) Publish a Fort Worth Public Art Collection Catalog (3) Launch an illustrated, interactive FWPA Collection and Projects-in-Progress features on the Fort Worth Public Art website (www.fwpublicart.org) (4) Prepare a FWPA Master Plan Progress Report and review public art plans for various funding sources and recommend revisions, as necessary (5)Host public art dedication events, bicycle tours, artist workshops, lectures and other community outreach; activities (5) Staff the Fort Worth Art Commission. The Administrative Budget for Fiscal Year 2014 ($438,978.00) includes personnel and general administrative costs, as well as funds to support artist selection processes for new projects, certain collection management operating expenses and public education and outreach programs. The Maintenance Budget for Fiscal Year 2014 ($50,000.00)will be used for cleaning and routine maintenance of approximately 30 artworks in the Fort Worth Public Art Collection. RENEWAL AGREEMENT FOR CSC NO.40982 Page 4 of 4 CONTRACT FOR PROFESSIONAL MANAGEMENT SERVICES Q 4 m Ol C O ❑ d Q c rn m e d 4 OU S a d m � M m } o mCl) c F d C V E y Z d c C N H H U N a m ¢ N o L E g m d h ti a m O H 3 L Z m n a wo c�U Jri >.o _U' �C Ca m m to wowo ' O- w O °' a a W rn�E N n aa)i Z li m � 0 Z ii c E r P w w nU d K 'y c Z Z ❑U N U Z QI N O ? 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L( a 2 N (q Q ro r Q `o 4 ti T Vo rn a a rn m m rn rn rn m m K K b k , K §� I $ ,6 o < L) 0 ) 0 A k ( \ , a- et f\ a , a S m ƒ§ § / to 2 \ §) ( § § § ] » § f [ , eF S ) 0 § )Wm } ) � %k _ ® - ( m # « # # k ) ) § § b \LL \ 2 { 8 \ 2 Q 0 L) 14.0 w / 2LL m LU \ \\\\ \ \ \ \ ) , ) \ \j L � ( � 2 � ® ) � t k { m ° LL � 2 \ > ] \ § / _ g ƒ \ ) § o ) \ '§ ) § k E \ E \{ / I - k\ t� \ k \ / t \ { = E \) 27 / , k §/ \ ® 3 \ O f 7 \ \g \} E _ $ � �1 k} / � � : 22 \ \ � � �® O ®±f ( W � `« { ) /® ® � ; 2°a ( ` m � A \( c jJ 2 , `� � & {e �� \ E ) \ k % »J )\ § )\\ cp LD /\ Z k §# k � K ( f | 6 k © 44 z , ia\ � z 2 $ �$ §t \ C{ f « n \) \ )) ] - E ■ \ ■ § / ■ ] f Q C) � �\{ 2{ \ 2 ~ CLc u =� W ct f � ± ,a $� k\ °2° k� £ |)\ 2$ « q % � _ ! cz , « �a §:, 2ƒ 2 JAƒ u� )72 �a q Rk§ /! 2 e« ; «I 8§ E E E � 8E E E § § M&C Review Pagel of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA F° I-I COUNCIL ACTION: Approved on 11/1212013 - Ordinance No. 21030-11-2013 REFERENCE , OF THE DATE: 11/12/2013 NO.: C-26557 LOG NAME: PUBLIC ART PROGRAM FISCAL YEAR 2014 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Transfer from the Specially Funded Capital Projects Fund to the General Fund in the Amount of$488,978.00 for Management of the Fort Worth Public Art Program and Maintenance of the Public Art Collection, and Authorize Execution of a Professional Management Services Agreement with the Arts Council of Fort Worth and Tarrant County, Inc., in the Amount of$438,978.00 for Fiscal Year 2014 Management of the Public Art Program and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer in the amount of$488,978.00 from the Specially Funded Capital Projects Fund to the General Fund for management of the Fort Worth Public Art Program and maintenance of the public art collection; 2. Adopt the attached supplemental appropriation ordinance increasing the estimated receipts and appropriations in the General Fund in the amount of$488,978.00; and 3. Authorize a renewal of a Professional Management Services Agreement with the Arts Council of Fort Worth and Tarrant County, Inc., in the amount of$438,978.00 for management of the Fiscal Year 2014 Fort Worth Public Art Program for a period of one year. DISCUSSION: Under the proposed Fiscal Year 2014 Professional Services Agreement, the Arts Council of Fort Worth and Tarrant County, Inc., will continue to administer the Fort Worth Public Art Program (FWPA), including management of up to 52 ongoing and new public art and design enhancement projects from various funding sources, including the 2004 Capital Improvement Program, 2007 Critical Capital Needs Program, 2008 Capital Improvement Program, and the Public Art Fund, with combined budgets totaling over $7 million in accordance with the Fiscal Year 2014 Fort Worth Public Art Annual Work Plan. (See attached Exhibit) Administrative Budget $438,978.00 Arts Council Contract Maintenance Budget $ 50,000.00 Various Conservator Contracts TOTAL $488,978.00 ADMINISTRATION SCOPE OF WORK Manage up to 52 ongoing and new public art projects Develop draft public art plan for 2014 Capital Improvement Program Publish Fort Worth Public Art Collection Catalog Launch interactive FWPA Collection and Projects-in-Progress features on website Prepare progress reports on FWPA Master Plan and fund-specific plans Host public art dedications, bicycle tours, artist workshops, lectures, etc. Staff the Fort Worth Art Commission Oversee contracts with conservators for up to 30 maintenance and conservation projects http://apps.cfwnet.org/council_packet/mc_review.asp?ID=19111&councildate=l 1/12/2013 12/17/2013 M&C Review Page 2 of 2 On May 13, 2013, the Fort Worth Art Commission set public hearings on the draft Fiscal Year 2014 Annual Work Plan for purposes of public comment, which was widely publicized through various print and electronic media, including the City of Fort Worth and Fort Worth Public Art web sites, as well as the Fort Worth Public Art Facebook page and E! News. The Fort Worth Art Commission held public hearings on June 10, 2013, July 8, 2013 and September 7, 2013. The Fort Worth Art Commission formally recommended the Fiscal Year 2014 Annual Work Plan on September 7, 2013 and Staff presented the plan to the Fort Worth City Council on October 7, 2013. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the General Fund. TO Fund/Account/Centers FROM Fund/Account/C enters 1 & 2) GG01 472291 0901600 $488,978.00 1) C291 538070 201989990500 $488,978.00 2) GG01 539120 0901600 $488,978.00 3) GG01 539120 0901600 $438,978.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Martha Peters (298-3025) ATTACHMENTS FY 2014 Work Plan Spreadsheet (10-6-13)v4.12df Ordinance PUBLIC ART PROGRAM FY 2014 AO.pdf httn://ai)i)s.cfwnet.org/council packet/mc review.asp?ID=19111&councildate=11/12/2013 12/17/2013