HomeMy WebLinkAboutOrdinance 18439-01-2009Ordinance No.18439-01-2009
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF $300;004.00
AND DECREASING THE UNRESERVED, UNDESIGNATED FUND BALANCE
BY THE SAME AMOUNT, FOR THE PURPOSE OF FUNDING AN AMENDMENT
TO THE CONTRACT FOR STAFF AUGMENTATION SERVICES FOR THE
COMPLETION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR
FISCAL YEARS 2008 AND 2009 WITH CROWE HORWATH LLP; PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2008-
2009 in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in General Fund in the amount of $340,000.00 and decreasing the unreserved,
undesignated fund balance by the same amount, for the purpose funding an amendment to the
contract for staff augmentation services for the completion of the Comprehensive Annual Financial
Report for Fiscal Years 2008 and 2009 with Grove Horvath LLP.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion ar
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 18283 and aII other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and approprrations are hereby expressly repealed.
SECTION 4.
This ordinance shalt tafce effect upon adoption..
APf'R~:i,VED AS Tt`3 f=~f~M IxND [.Et: ALITY:
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City of Forf Worth, Texas
Mayor and Council Communication
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DATE: Tuesday, January 13, 2409
LOG NAME: 13CROWEAMEND2
SUBJECT:
REFERENCE NO.: G-10422
Authorize an Amendment to the Contract wi#h Crowe Norwath, LLP, to Increase Staff Augmentation
Services to Complete the Fiscal Years 2008 and 2009 Comprehensive Annual Financial Reports for an
Increased Cost Not to Exceed $300,600.00 for a To#aI Cast Not to Exceed $1,380,004.00
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the General Fund by $300,000.00, and decreasing the Unreserved, Undesignated Fund
balance by the same amount; and
2. Authorize an amendment to the contract for staff augmentation services far the completion of the
Comprehensive Annual Financial Reports for Fiscal Years 2008 and 2009 with Crowe Hanxath, LLP, for
the Financial Management Services Department for a projected increased cost not to exceed
$360,000.00.
DISCUSSION:
On September 9, 2008, the City of Fort Worth authorized the execution of a contract totaling $93D,000.00
for staff augmentation services for the completion of the Comprehensive Annual Financial Report (CAFR)
for Fiscal Years 2007 and 2008, as wel! as provide documentation of the processes, responsibilities and
rules to enhance the City's ability to produce future CAFRs in an efficient and timely manner.
On November 11, 2008, the City Council authorized an amendment to the contract for an increased cost
not to exceed $150,000.00 and a tots( contact cost of $1,080,000.00. The contract amendment provided
additional staff resources far reconciliation and analytical services in conjunction with the completion of the
2047 CAFR.
The proposed increase to the contract is necessary in order to expand the scope of work to provide
additional staff resources. Additional resources will prevent a drain on current Gaty resources and ai6aw
C`~ty strati to focus an ria;Iy tasks ar~d rerr;an c?ar target is} the Fisca( Year 2609 CAFR process. The
resources ~~~s°:i be used tar additional reconcitiation and analytical services including investment
reconciliations; interfrand reconciliations a;td fixed asset. gold forvuard sahedu'ses. In addition. resources will
be d¢piayed, as r~eeessary, to assist other City departments in gathering infermatian, preparing necessary
schedu;es, updating irtaomp#ete accounting data and other tasks necessary to compete tasks for the
Fiscal Year 20178 audit process. This increase witl bring the tota# eosf of the contract to $1,386;fl00.G0.
P4'f`~1!'8E: The additronai finar,t~al ^h?icatians of the C;ty excF.ed 1C7 pargent cat tie originaP contract anrorira#.
~~'?r.? prays ..5f~f; `~€?7f r`..3s, ~....°`!t '~':.yr''Ep. r!E',u .V~th ,~?t".' w,ty ~ t`r~.`iS`;<'r}'~ rdEr?~'.,..t rss;.'tra...°.P, :... £E3`P f-+ 3.~i(?r'vV3`h. t.t.l-'. r'=,:i
t iF: M~!`t,,'tt''ri ~.. .3?'a a 3~ °,<f€ia€ '4~ !,..NM....S.:r'C ~,.: ~Y'v't~~ f ~3 :3 ~'s~~.t%~ide7rT 3E. rt~x €ad i.E?€ tiI~ ~''r '~. Bi:%YF"'r~-°~t ~tiS.J. ~.
FISCAL tNFORRt1AT1OP1 f CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supp{emental appropriation ordinance, funds will be available in the current
operative budget, as appropriated, of the General Fund. Upon approval, the Unaudited, Unreserved,
Undesignated Fund balance of the General Fund will be $13,745,939.44 above the minimum reserve
requirement.
FUND CENTERS:
TO FundiAccountlCenters
CERTIFICATIdNS:
Submitted far City Manager's Office by;
Originating Department Head;,
Additional Information Contact;.
FROM FundtAccounttGenters
GG41 531244 0901440
Karen Montgomery {6222)
Lena EIIis {8517}
Mae Gray-Rossi {8325)
X304,000.00
ATTACHMENTS
No attachments found.