HomeMy WebLinkAboutContract 43155-A2 AMENDMENT No.2 CCMTRACT NO.
TO CITY SECRETARY CONTRACT No. 43155
WHEREAS, the City of Fort Worth (CITY) and Hazen and Sawyer,
(ENGINEER) made and entered into City Secretary Contract No. 43155, (the
CONTRACT) which was authorized by M&C No. C-25555 on the 10th day of
April, 2012 in the amount of $ 353, 263; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $128, 894 which was authorized by M&C No. C-26624 on
January 7th, 2014; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Village Creek WRF Gravity Belt Thickener Addition; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated October 8th, 2014, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $36, 792. (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $517,949.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
City of Fort Worth
Professional Services Agreement Amendment Template ECORD
PMO Official Release 8/1/2012 OFFICIAL R
Page 1 of 3
CITY SF _TAR
r.WO %YX RECEIVED OCT 2 9 7014
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Hazen and Sawyer, P. C.
Fernando Costa Chamindra Dassanayake, P.E.
Assistant City Manager Vice President
DATE: /d�27�/¢ DATE: 10/10/2014
APP E 2E -
Andrew T. Cronberg, P.E.
Interim Director, Water artment
APPROVED AS TO FORM AND LEGALITY: M&C: - E-6* 6- 1)IA
RUQE�� Date:
Doug Black
Assistant City Attorney
ATTEST: Q ��
o°
� o�
Mary J. K
City Secre y 00�°��(
�XAS
City of Fort Worth
Professional Services Agreement Amendment Template OFFICIAL RECORD
PMO Official Release 8/1/2012 CITY SECRETARY
Page 2 of 3
FT.WORTH,TX
FUNDING BREAKDOWN SHEET
City Secretary No. 43155
Amendment No. 2
Department Fund-Account-Center Amount
Water PE 45 531200 7053000184730 36, 792
Total: 36, 792
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
MZENANDSAWYER 5ter'st `,P.C.
500 West 7th Street
Environmental Engineers & Scientists Sude702
Forth Worth,TX 76102
(817)870-2630
October 10, 2014 (817)870.2680 Fax
Seiavish Mir
City of Fort Worth
1000 Throckmorton
Fort Worth, TX 76102
Re: Village Creek WRF Gravity Belt Thickener Addition
City Project#01847
Dear Mir:
Attached please find our proposal (scope and fee)for the Village Creek WRF Gravity Belt
Thickener Addition Project-Amendment 2 related to additional work which includes:
• Construction phase services associated with replacement of the Dissolved Air Flotation
Thickener Influent Pumps (DI Pumps) as outlined in CMR4.
• Engineering services for design of HVAC system upgrades for the electrical room of the
Gravity Belt Thickener Facility. As a component to protecting the City's investments
within the GBT Facility, replacement of the aging HVAC system is crucial.
• Engineering services for the design of an H2S monitoring system for the GBT Facility.
The proposed fee for the revised scope is as follows:
Task Description Fee
Construction Phase Services $36,792
We will contact you next week to confirm that you have received everything you need. In the
meantime, if you have any questions, please do not hesitate to give me or Fred Holmes a call at
817-870-2630 or email me at thanson@hazenandsawyer.com.
Very truly yours,
HAZEN AND SAWYER, P.C.
Tina Hanson, P. .
Senior Associate
Attachments— Attachment A, Attachment B, Attachment C, LOE
www.hazenandsawyer.com
ATTACHMENT A
DESIGN SERVICES FOR
VILLAGE CREEK WRF GRAVITY BELT THICKENER ADDITION
CITY PROJECT NO.:01847
ATTACHMENT A
Changes and Amendments to Scope for Engineering Design Related Services for Water
and/or Sanitary Sewer Improvements
DESIGN SERVICES FOR
VILLAGE CREEK WRF GRAVITY BELT THICKENER ADDITION
CITY PROJECT NO.: 01847
The scope set forth herein defines the changes and amendments to work to be performed
by the ENGINEER in completing the project. These changes and amendments are for Task
10, and Additional Task 11 only. All other tasks are unchanged from the original agreement.
Both the CITY and ENGINEER have attempted to clearly define the work to be performed
and address the needs of the Project.
WORK TO BE PERFORMED
TASK 11 Electrical Room HVAC Replacement
ENGINEER shall provide engineering services for design of HVAC system upgrades for the
electrical room of the Gravity Belt Thickener Facility. As a component to protecting the City's
investments within the GBT Facility, replacement of the aging HVAC system is crucial.
11.1 Review Existing Drawings and System
ENGINEER shall review the as-built drawings and specifications for the existing AC system.
ENGINEER shall review the as-built drawings for the existing structural components to
evaluate potential impacts from penetrating the building shell to bring in fresh air for the AC
system.
11.2 Meeting with City Staff
ENGINEER shall participate with City Staff in a meeting to discuss options for the HVAC
replacement with a new system, which will be designed to minimize corrosion in the
electrical room through new filtered fresh air supply and maintaining a positive pressure to
the space.
11.3 Design Drawings/Spec
ENGINEER shall provide drawings and specifications suitable for a contractor to provide a
cost proposal for the installation of the new HVAC system and an H2S monitoring system for
the GBT Building. The detailed design includes not more than two HVAC sheets, one
structural sheet, one architectural sheet, and two electrical drawings in addition to the
sheets required for the monitoring system. Specifications will be limited to any necessary
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.27.2010
Page 1 of 3
ATTACHMENT A
DESIGN SERVICES FOR
VILLAGE CREEK WRF GRAVITY BELT THICKENER ADDITION
CITY PROJECT NO.:01847
technical specifications only and may reference existing specifications already included in
the "Project Manual for the Construction of Village Creek WRF Gravity Belt Thickener
Addition Project".
11.4 Construction (GBT Facility Electrical Room HVAC Improvements and Dissolved Air
Flotation Thickener Influent Pump Improvements as outlined in CMR4)
ENGINEER shall provide engineering services for the following:
• Review of shop drawings for electrical room HVAC and Dissolved Air Flotation
Thickener Influent Pump Replacement (DI Pumps). The ENGINEER will respond to
shop drawings within 30 days of receipt of shop drawing from the Contractor.
• Review of a proposed change order proposal for construction of the electrical room
HVAC system improvements for the GBT Facility.
• Review of the Contractor installation of for conformance with the design drawings
and specifications.
• Review of up to three (3) Operations and Maintenance Manuals provided by the
Contractor for the HVAC system.
• Review of the Contractor's test and balance report.
ASSUMPTIONS
• It is assumed that the construction of the replacement HVAC system and the 1-12S
monitoring would be performed as an additional construction item to the existing
construction contract at the Village Creek WRF. The documents provided will not
anticipate the work being competitively bid.
DELIVERABLES
• Design drawings and specifications for the installation of a HVAC system upgrades
for the GBT Facility electrical room.
• Design for H2S monitoring in the GBT Facility.
• Review of Contractor's proposal.
• Comments on the Shop Drawings for the DAFT Influent Pumps and HVAC system.
• Comments on the Operations and Maintenance Manuals.
• Comments on the Test and Balance Report.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.27.2010
Page 2 of 3
ATTACHMENT A
DESIGN SERVICES FOR
VILLAGE CREEK WRF GRAVITY BELT THICKENER ADDITION
CITY PROJECT NO.:01847
• Record Drawings based on red-line as-builts provided by the Contractor for the
HVAC system installation.
TASK 10 ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF
SERVICES
CITY and ENGINEER agree that the following services are beyond the Scope of
Services described in the tasks above. However, ENGINEER can provide these
services, if needed, upon the CITY's written request. Any additional amounts paid to
the ENGINEER as a result of any material change to the Scope of the Project shall
be agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Daily inspection of the construction is not included.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.27.2010
Page 3of3
ATTACHMENT B
COMPENSATION
Design Services for
Village Creek WRF Gravity Belt Thickener Addition
City Project No.01847
Time and Materials with Rate Schedule Project
I. Compensation
A. The ENGINEER shall be compensated for personnel time, non-labor expenses,
and subcontract expenses in performing services enumerated in Attachment A
as follows:
i. Personnel Time. Personnel time shall be compensated based upon hours
worked directly in performing the PROJECT multiplied by the appropriate Labor
Category Rate for the ENGINEER's team member performing the work.
Labor Category Rate as presented in the rate schedule table below is the rate for
each labor category performing the work and includes all direct salaries,
overhead, and profit.
Labor Category 2012 Rate 2013 2014
($/hour)
Project Manager 205 215 225
Project QC 205 215 225
Technical Specialist 210 220 230
Assistant Project Manager 145 155 160
Project Engineer 140 150 160
EIT 115 120 125
CADD 110 115 120
Admin 100 105 110
ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct
Expenses at invoice or internal office cost.
Direct Expenses (non-labor) include, but are not limited to, mileage, travel and
lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value
added, business transfer, gross receipts, or other similar taxes.
iii. Subcontract Expenses. Subcontract expenses and outside services shall
be reimbursed at cost to ENGINEER plus a markup of ten percent (10%).
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:5.19.2010
Page 1 of 4
B-1
ATTACHMENT B
COMPENSATION
iv. Budgets. ENGINEER will make reasonable efforts to complete the work
within the budget and will keep the City informed of progress toward that end so
that the budget or work effort can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may
be adjusted, nor is the City obligated to pay ENGINEER beyond these limits.
If ENGINEER projects, in the course of providing the necessary services that the
PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether
by change in scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City and, if so instructed by
the City, shall suspend all work hereunder.
When any budget has been increased, ENGINEER's excess costs expended prior
to such increase will be allowable to the same extent as if such costs had been
incurred after the approved increase.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER
in performing the work.
B. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
C. ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1.
D. Payment of invoices will be subject to certification by the City that such work has
been performed.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Engineering Department monthly progress reports and schedules in the format
required by the City.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:5.19.2010
Page 2 of 4
B-2
ATTACHMENT B
COMPENSATION
IV. Summary of Project Fees for Changes and Amendments to Scope
Firm Primary Responsibility Fee Amount %
Prime Consultant
Hazen and Sawyer PM, QC of Odor Control $25,927 70.5
Improvements Evaluation,
Design of Electrical Room
HVAC System, Shop
Drawing/O&M Review
Proposed M/WBE Sub-Consultants
Gupta and Associates, Electrical Engineering $10,865 29.5
Inc. Services for Design of
HVAC System and
Construction Related
Services
Non-M/WBE
Consultants
TOTAL $36,792 100%
Project Number& Name Total Fee M/WBE Fee M/WBE%
Village Creek WRF Gravity Belt $36,792 $10,865 29.5%
Thickener Addition
City M/WBE Goal = 20.0% Consultant Committed Goal = 20.0 %
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:5.19.2010
Page 3 of 4
B-3
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:5.19.2010
Page 4 of 4
B-4
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
Village Creek WRF Gravity Belt Thickener Addition
City Project No. 01847
There are no changes to the Standard Agreement.
City of Fort Worth,Texas
Attachment C
PMO Release Date:05.19.2010
Page I of I
■mmm! «mama# ■ q!
2f kk
ma „ @ ! „ ■
( (§v: H
. -�22 27i
■ (
«
CL
/
�C } 2 .
{ ■-
; l',
°. |0
■
I� �
}f§
2/})/\§)&&)a �