HomeMy WebLinkAboutContract 46094 CITY SECRETARY
CONTRACT ISO. C�
INTERLOCAL AGREEMENT
BETWEEN
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTICT
AND THE CITY OF FORT WORTH
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT
WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and
through Charles W. Daniels, its duly authorized Assistant City Manager, and WHITE
SETTLEMENT INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as
("Contractor") acting by and through Frank Molinar, Superintendent, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to
support crime prevention in the City during Fiscal Year 2015 to meet one or more of the
Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to
reduce violent crime and gang-related activities through enhanced enforcement activities and
crime prevention programs, (2) to support efforts to increase the safety of residents and to
decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase
the safety of youth and reduce juvenile crime through crime prevention and intervention
programs; and
WHEREAS, City Council of Fort Worth and the White Settlement Independent
School District Board of Trustees have determined that the security and well-being of
students at middle and elementary schools during after-school hours of 3:00 PM to 6:00 PM
are of prime importance; and
WHEREAS, City and the Contractor agree that the activities of elementary and
middle school children during these critical hours are of paramount importance to both
government entities; and
WHEREAS, Contractor proposes to continue an After School Program ("WSISD
After School Program") in conjunction with City.
M NOW, THEREFORE, in consideration of the mutual covenants herein expressed,
C-1)
M the parties agree as follow:
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CONTRACT DOCUMENTS
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CIO Contract documents shall include the following: �FF8 _, k i�
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0 1. This Agreement for the WSISD After School Program MY SECRETARV
4aw 2. Exhibit A—Scope of Work VIC. NORTH, TY
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3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
All Exhibits attached hereto are incorporated herein and made a part of this Agreement for all
purposes. In the event of any conflict between the documents, the terms and conditions of
this Interolocal Agreement shall control.
AGREEMENT
1. Responsibilities of Contractor. Contractor covenants and agrees to fully perform, or
cause to be performed, with good faith and due diligence, all work and services described in
Exhibit "A" — Program Scope of Work, attached, and incorporated herein for all purposes
incident to this Agreement. Contractor shall be responsible for day-to-day administration of
the WSISD After School Program. Contractor agrees to expend the Program Funds in
accordance with its WSISD After School Program budget, described in Exhibit `B,"
attached. Program activities shall be reported in accordance with Exhibit "D," attached and
effectiveness measurements shall be reported in accordance with Exhibit`B,"attached.
2. Program Funds.
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of$50,000.00.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and support
documentation. Contractor shall deliver to City a written detailed Program Activities Report
and Program Effectiveness Measurement Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by the
Contractor or duly authorized officer of the Contractor. The RFR and monthly Program
Activities Report shall be submitted to City no later than the 15th day following the end of the
month. Submittal of a monthly RFR and Program Activities Report is required even if
services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Section of the Fort Worth Police Department,
ATTENTION: JACOB BROWNING, 350 W. Belknap St., Fort Worth, Texas, 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and
a monthly Program Activities Report. In addition, a quarterly Program Effectiveness
Measurement Report from the Contractor will be required as described in section 4.2 and
must be approved prior to reimbursements. Reimbursements shall be made within 30 days
receipt of said documents.
i
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2.3 Contractor is authorized to adjust any categories in the budget, as outlined in
Exhibit `B" in an amount not to exceed 5% of those particular categories without prior
approval of City, as long as the total sum does not exceed the amount of the Program Funds;
however, Contractor must notify City in writing of any such adjustments. Any adjustment of
more than 5% of each category must have written permission from City prior to any budget
adjustment being made which shall be described in Exhibit "F." If the City gives written
approval of the Contractor's proposed Budget amendment, then the Amended Budget will
take effect on the first day of the month following the month in which it was approved by
City, unless otherwise specified in the amendment.
Budget adjustments shall be submitted to the Grants and Contracts Management Section of
the Fort Worth Police Department, ATTENTION: JAMES RODRIGUEZ, 350 W. Belknap
Street, Fort Worth, Texas, 76102.
3. Term. This Agreement shall commence upon October 1, 2014 and shall end on
September 30, 2015. All of Contractor's expenditures under this Agreement must be
completed no later than September 30, 2015.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and
Effectiveness Measurements shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved in
support of the CCPD goals. Program Effectiveness Measurement shall be reported on a
quarterly basis and included in the January, April, July, and October RFR and Program
Activities Report submittals. Additionally, the Program Effectiveness Measurement Report
must include any successes realized in descriptive detail. The monthly Program Activities
and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later
than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measurement Report will be
submitted to City no later than the 15th day after the end of each month. Should Contractor
not meet these requirements, Contractor will be given an additional 15 days to submit the
required reports to City. If, at the end of this 15-day extension period, Contractor has not
submitted the required reports, City will send a non-compliance letter notifying Contractor's
duly authorized representative of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively
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from monies received from the CCPD, and not from any other monies of City. In the event
that funds from the CCPD are not timely received, in whole or in part, City may, at its sole
discretion, terminate this Agreement and City shall not be liable for payment for any work or
services performed by Contractor under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.3 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole remedy
shall be reinstatement of this Agreement. Contractor expressly waives any and all rights to
monetary damages, including but not limited to actual, consequential, and punitive damages,
court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder. City will have no
responsibility or liability for Contractor's expenditures or actions occurring after the effective
date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the WSISD After School Program. Contractor shall
maintain, replace, or repair any item of equipment used in support of the WSISD After
School Program and/or for use under the terms of this Agreement that no longer functions or
is lost or stolen. The cost for maintenance, replacement, or repair of any equipment used in
support of the WSISD After School Program and/or for use under the terms of this
Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds
or City funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of the WSISD After School Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a
detailed inventory of all equipment purchased with Program Funds to the Grants and
Contracts Management Section at the address set forth in paragraph 2.2 above. The
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equipment inventory shall include an itemized description of each piece of equipment, the
date each piece of equipment was purchased, the cost of purchase for each piece of
equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records of all
receipts and expenditures of Program Funds. All records shall be retained for three (3) years
following the termination or completion of this Agreement. City or its representatives shall
have the right to investigate, examine, and audit at any time any and all such records relating
to operations of Contractor under this Agreement. Contractor, its officers, members, agents,
employees, and subcontractors, upon demand by City, shall make such records readily
available for investigation, examination, and audit. In the event of such audit by City, a
single audit of all Contractors' operations will be undertaken and may be conducted either by
City or an independent auditor of City's choice. Contractor shall submit a copy of any audit
performed by their independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied, or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City
the amount of such monies so misused, misapplied, or misappropriated, plus the amount of
any sanction, penalty, or other charge levied against City because of such misuse,
misapplication, or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement Reports,
making final payments, disposing of WSISD After School Program assets as appropriate, if
deemed required by City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement,
and City shall have access at all reasonable hours to offices and records of the Contractor, its
officers,members, agents, employees, and subcontractors for the purpose of such monitoring.
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed hereunder,
and all persons performing same, and shall be solely responsible for the acts and omissions of
its officers, members, agents, servants, employees, subcontractors, program participants,
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licensees, or invitees. The doctrine of respondeat superior shall not apply as between City
and Contractor, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees, or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and Contractor. It is expressly understood and
agreed that no officer, member, agent, employee, subcontractor, licensee, or invitee of the
Contractor, nor any program participant hereunder is in the paid service of City and that City
does not have the legal right to control the details of the tasks performed hereunder by
Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way
damaged.
9. Liability and Indemnification.
TO THE EXTENT PERMITTED BY LAW, CONTRACTOR SHALL BE LIABLE AND
RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE,
AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,
OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE, OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS,AGENTS,SERVANTS, OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY
AND ALL CLAIMS, LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTYDAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY(INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)
CONSULTANT'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES, CONTRACTORS(OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY
LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE
EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT
AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF
TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS
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OF TEXAS. CONTRACTOR DOES NOT WAIVE ANY IMMUITY AS PROVIDED BY
LA W.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above. This section shall survive
the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no member
of the governing body of the locality in which the WSISD After School Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the WSISD After School Program during his tenure or for one
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or
the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or
cause to be incorporated, like language prohibiting such interest, in all contracts and
subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or
be financially interested, directly or indirectly, in the sale to Contractor of any land,
materials, supplies, or services purchased with any funds transferred hereunder, except on
behalf of Contractor, as an officer, employee, member, or program participant. Any willful
violation of this paragraph with the knowledge, expressed or implied, of Contractor or its
subcontractors, shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification, retirement
plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors, or program
participants to engage in such discrimination.
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13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local, including all
ordinances, rules, and regulations of City. If City calls to the attention of Contractor any
such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors, or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers, members,
agents, employees, program participants, or subcontractors, then Contractor shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for
damages or injury, including death, to persons or property, Contractor hereby expressly
waives its rights to plead defensively such immunity or exemption as against City. This
section shall not be construed to affect a governmental entity's immunities under
constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability(CGQ: $1,000,000 per occurrence, with a$2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence,with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and$100,000 Property Damage.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement, except
for policies of worker's compensation or accident/medical insurance shall list the City as an
additional insured. City shall have the right to revise insurance coverage requirements under
this Agreement.
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CFW&WSISD Page 8 of 11
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor and
City from and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board, or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right on
any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance, or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated by
reference and made a part of this Agreement for all purposes, constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any
prior or contemporaneous, oral or written agreement which purports to vary from the terms
hereof shall be void. Any amendments to the terms of this Agreement must be in writing and
must be signed by authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following (i)
deposit in a United States Postal Service post office or receptacle; (ii) with proper postage
(certified mail, return receipt requested); and (iii) addressed to the other party at the address
as follows or at such other address as the receiving party designates by proper notice to the
sending party:
CITY: Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
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CFW&WSISD Page 9 of 11
Copies To: Jacob Browning, Planner
Fort Worth Police Department
350 W. Belknap Street
Fort Worth,TX 76102
CONTRACTOR: Frank Molinar, Superintendent
White Settlement Independent School District
401 S. Cherry Lane
Fort Worth,Texas 76108
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for the
construction, operations, maintenance, or administration of any sectarian or religious facility
or activity, nor shall said performance rendered or funds received be utilized so as to benefit,
directly or indirectly, any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
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CFW&WSISD Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have executed this agreement i multiples
in Fort Worth, Tarrant County, Texas, to be effective this_ I day of
20J 1.
CITY OF FORT WORTH WHITE SETTLEMENT
INDEPEND T SCHOOL DISTRICT
harles W. Daniels Auperin'tendent
olinar
Assistant City Manager
q*' &,., �/� Date:
Jeffrey W. Halstead lPJ.Zj.jG�
Chief of Police
APPROVED AS TO FORM
AND LEG TY:
(P�
elly Madrid VAS SD Attorney
Assistant City Attorney
Date: to/27fiv Date:
ATT T:
Mary Ka ,s Na
City Secreta y ���� Sedretary, Bland of Educat' n
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0�00000�(l
Contract Authorization
rFMWOR�THf RECORD
CITY RETARY
FY 2015 Interlocal Agreement WSISD After School Program TX
CFW&WSISD - Page 11 of 11
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
Exhibit B
BUDGET NARRATIVE FY 2015
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Administration—$19,857.00
Cost associated with this item are to be utilized in the following manner to provide a
portion of Program Director salary, full time Program staff, full time Clerical. This also
includes fringe benefits associated with all program positions. Level of fringe benefits
depends on positions held.
B. Program Personnel— $19,882.00
Program personnel include a site supervisor, tutoring specialist, health specialist and two support
staff.
C. Supplies and Services— $640.00
This area covers cost of printing/copies and basic office supplies for program.
D. Miscellaneous—$5,267.00
Funds program supplies, teaching aids, food costs (daily nutritious snack), on-site educational
providers, and other enrichment program costs.
E. Facility and Utilities—$854.00
This covers annual phone contract for staff to contact parents and keep on hand in the event of an
emergency. Also covered under this category is basic cleaning supplies for program.
F. Legal,Financial, and Insurance—$500.00
Covers 1% of the YMCA's insurance cost.
G. Direct Assistance—$0.00
H. Indirect Cost-$3,000.00
Covers Metropolitan Area and National support,which includes expenditures for marketing, HR,
IT risk management, facilities and program support.
EXHIBIT B—BUDGET
Contracti$it et , TOTAL'
ADMINISTRATIVE
Salaries $15,912.00 $15,912.00
FICA
Life Insurance
Health Insurance
Disability Insurance
Unemployment-State
Accounting
TOAL FRINGE-ALL EMPLOYEES $3,945.00 $3,945.00
TOTAL ADMINISTRATIVE
EXPENSES 19,857.00 $19,857.00
%Administrative Cost 39% 39%
PRQGRAMPERSdNNF,L,.,..,
Salaries $19,882.00 $19,882.00
FICA
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement
SDI�1!LIES i1�D;SER1?YCES =' ,��..
Office Supplies $340.00 $340.00
Office Equipment Rental/Purchase
Postage
Printin $300.00 $300.00
Contract Labor(City needs copy of
contract before expenses can be
reimbursed
Craft Supplies $1,680.00 $1,680.00
Field Trip Admission Expenses $1,167.00 $1,167.00
Other Field Trip Expenses
Food Supplies $1,750.00 $1,750.00
Teaching Aids $545.00 $545.00
Travel $125.00 $125.00
_FACILITY-AND S
Telephone $600.00 $600.00
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent(City needs copy of lease before
expenses can be reimbursed
Custodial Services
Repairs
Cleanin Su lies $254.00 $254.00
LEGAE- NCIALi AND
so
�y
INS.YIRANCE
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability $500.00 $500.00
Contract Accounting
DIREGTAS$I$TANL'
Childcare Scholarships
Metro Support 3,000.00 $3,000.00
TOTAL 50,000.00 1 50,000.00
Exhibit B—WSISD After School Program
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and
determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B—BUDGET and
are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any
column except the "Position Name" column in the "Salary Detail"table without the City's consent so long as the
total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B—BUDGET."
Changes to the column labeled"Position Name"may only be made with the prior written consent of the City.
SALARY DETAIL
Position Name Rate Annual Hours Percent to Grant Amount to Grant
Director 100% $9,696.00
Coordinator $14.00 480 100% $6,720.00
Site Staff-specialist $13.00 618 100% $8,034.00
Site Staff-specialist $10.00 496 100% $4,960.00
Site Staff $8.15 420 100% $3,423.00
Site Staff $8.25 420 100% $3,465.00
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
FICA 10%of payroll $3,441.00 100% $3,441.00
goes to pay all
fringe benefits
Life Insurance
Health Insurance
Unemployment
Workers Compensation
Retirement
SUPPLIES AND SERVICES
Total Budget Percent to Grant Amount to Grant
Office Supplies $340.00 100% $340.00
Office Equipment Rental
Postage
Printing $300.00 100% $300.00
MISCELLANEOUS
Total Budget Percent to Grant Amount to Grant
Contract Labor
Craft Supplies $1680.00 100% $1,680.00
Facility Fees
Field Trip Costs $1,167.00 100% $1,167.00
Food Su lies $1,750.00 100% $1,750.00
Teaching Aids $545.00 100% $545.00
Travel $125.00 100% $125.00
FACILITY AND UTILITIES
Total Budget Percent to Grant Amount to Grant
Telephone $600.00 100% $600.00
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies $254.00 100% $254.00
Exhibit B—WSISD After School Program
FINANCIAL AND INSURANCE
Total Budget Percent to Grant Amount to Grant
Fidelity Bond or Equivalent)
General Commercial Liability $500.00 100% $500.00
Directors and Officers
Contract Accounting
DIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Childcare Scholarships
INDIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Metropolitan Support $3,000.00 100% $31000.00
Exhibit B—WSISD After School Program
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2015 WSISD After School Program
Program Period 10/1/14 to 09/30/15
Submit to: Fort Worth Police Department Submitting Agency: White Settlement ISD
Attn:James Rodriguez Agency Contact Name:
Program Support Division Phone Number:
350 West Belknap Street Email:
Fort Worth,TX 76102 Remit Address:
Invoice Number:
Period covered by this request: to
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Administration $., 10;85X.OQA $ - $ - $.' $,.. _=1.9,857:00
2 Program Personnel $ 10;$02 OOx $ - $
3 Supplies&Services $ , - 640 OOF $ _ $
4 Miscellaneous ;. , 6T00 $ - $ - $.. Y $. `" :5,267.
fi
5 Facility and Utilities $, _ =8s t) $ - $ - $ 054:OQ
Legal, Financial,and
6 Insurance ,:.� -- __. �0000;�' $ - $ x $-; = 500,00
7 Direct Assistance r $ - $ '"
8 Indirect Costs A 0,000.00 $ - $ - $<<P $ - 3,000.0Q
Total Costs $ SQ,0 0 n $ - $ - $ r $ ': 50,000100
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 50,000.00
Previous Requests: $ -
This Request: $ -
I have reviewed this request and certify that the listed Total Spent: $ -
expenses and support documentation are accurate. Balance left in grant: $ 50,000.00
_ Piscal Ag¢nt=C]se Onl
Grantee Authorized Official Date Fu►td Account Center
Title
Exhibit D
FY15 Program Activities Report
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Agency: Westside YMCA
Jacob Browning Contact Name: Holli Winn
350 West Belknap Street Email: Hwinn@y!pcafw.org
2nd Floor Phone Number: 817-244-4544
Fort Worth,TX 76102 Address: 8201 Cahnont Avenue
Fort Worth,TX 76116
Period covered: 10/01/14 to 09/30/15
Cumulative Total
# Activities Monthly Total Oct 1st-Present Year End Goal
1 Number of unduplicated at-risk students in WSISD After School Program 100
2 Number of age-appropriate tutoring hours provided to students 200
3 Number of Character Development lessons provided to students 50
4 Number of physical and/or health-conscious activities provided to students 100
5 Number of parent involvement activities provided to parents of student 12
participants
6 Number of individuals participating in parent involvement activities 50
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect lire CCPD goals set forth in the contract.
Authorizer)Official Signature Date
Title
Exhibit E
FY15 Program Effectiveness Measurement Report
Program Period 10/01/14 to 09/30/15
Due Quarterly: 1st Qtr(Oct-Dec)due Jan 15th,2nd Qtr(Jan-Mar)due Apr 15th,3rd Qtr(Apr-Jun)due
Jul 15th,and 4th Qtr(Jul-Sep)due Oct 15th
Submit to: Fort Worth Police Department Agency: Westside YMCA
Jacob Browning Contact Name: Holli Winn
350 West Belknap Street Email: hwinn�ymcafw.or-
2nd Floor Phone Number: 817-244-4544
Fort Worth,TX 76102 Address: 8201 Calmont Avenue
Fort Worth, TX 76116
Period covered: 10/01/2014 to 09/30/2015
# Effectiveness Measurements
l 50%of student participants will see an improvement in their grades.
Please include a narrative of events and accomplishment that occurred during the reporting period.
2 25%of student participants will show an increase in class attendance.
Please include a narrative of events and accomplishment that occurred during the reporting period.
3 Program will have 50 parents participate in at least 2 program events during the course of the program.
Please include a narrative of events and accomplishment that occurred during the reporting period.
4 35%of student participants in the program will increase their youth development assessment by the end of the program year.
Please include a narrative of events and accomplishment that occurred during the reporting period.
5 70%of student participants in the program will increase their health assessment by the end of the program year.
Please include a narrative of events and accomplishment that occurred during the reporting period.
6 50%of student participants in the program will increase their social responsibility assessment by the end of the program year.
Please include a narrative of events and accomplishment that occurred during the reporting period.
Please incline a narrative of any success stories during the reporting period. Use additional pages if necessary.
I have reviewed this report and certify that the fneasures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Approved Budget Change Requested Revised Budget
A. Administration
B. Program Personnel
C. Supplies & Services
D. Miscellaneous
E. Facility&Utilities
F. Legal, Financial,
and Insurance
G. Direct Assistance
H. Indirect Cost
TOTAL COST
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
FORT WORTI l
LI T1111"' COUNCIL AGENDA
COUNCIL ACTION: Approved on 9123/2014
DATE: 9/23/2014 REFERENCE NO.: C-27014 LOG NAME: 35FY15 AFTER
SCHOOL PROGRAM
CODE: C TYPE: CONSENT HEARING:
NO
SUBJECT: Authorize Execution of After-School Program Agreements with Fort Worth Independent
School District, Keller Independent School District, Crowley Independent School District
and White Settlement Independent School District in the Total Program Amount of
$1,600,000.00 for Fiscal Year 2015 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of After-School Program Agreements
with Fort Worth Independent School District, Keller Independent School District, Crowley Independent
School District and White Settlement Independent School District in the total program amount of
$1,600,000.00 for Fiscal Year 2015 to operate After-School Programs at select locations within the
City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2015.
DISCUSSION:
National research shows that the time when adolescents are most at risk of being a victim of crime or
committing a criminal act is between 3:00 p.m. and 6:00 p.m. on school days. Beginning in Fiscal
Year (FY) 2001, a multi-disciplinary task force consisting of City officials, school district personnel and
related service providers developed a coordinated program for schools throughout the City that have
documented juvenile crime problems. This program supplements existing programs and offers
participants a myriad of activities, such as academics, arts, athletics and other enhancement
programs. Since its inception, the City of Fort Worth, using fund appropriations from the Crime
Control and Prevention District, has dedicated funding on an annual basis to continue the
program. Participating Independent School Districts (ISD) include Fort Worth ISD, Keller ISD,
Crowley ISD and White Settlement ISD, of which all After-School Programs are implemented in
schools located within the City of Fort Worth. Funding will be allocated as follows to each ISD in FY
2015 on a reimbursement basis:
• Fort Worth ISD funding in the amount of$1,300,000.00;
• Keller ISD funding in the amount of$125,000.00;
• Crowley ISD funding in the amount of$125,000.00; and
• White Settlement ISD funding in the amount of$50,000.00.
Each ISD is responsible for day-to-day administration of the After-School Program. The mission of
the After-School Program is to provide a safe environment during the time that youth are at the
highest risk or exposure to crime, that results in educational, physical and social development,
promotes educational competence and reduces juvenile crime. Each ISD is required to establish
program goals and objectives that are measurable and result in desired program outcomes.
These Agreements will be effective October 1, 2014 through September 30, 2015.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds will be available in the Fiscal Year
http://apps.cfwnet.org/council_packet/mc review.asp?ID=20094&councildate=9/23/2014 10/14/2014
M&CRovion' Page o[2
2015 budget, as appropriated, from the Crime Control and Prevention District Fund.
TO Fund/AccounMenters FROM Fund/AccounVCenters
GR79 539120 0359601 $1,600,000.00
Submitted for City Manager's Office by: Charles Daniels (O19S)
. Jeffrey W. Halstead (4231)
Additional Information Contact: AvoEo|y /423S\
ATTACHMENTS
http://apps.cfwnet.org/council_packet/oc review.asp?ID=20094&councildate=9/23/2014 10/14/2014 ^