HomeMy WebLinkAboutContract 46097 CONT,m y mo. 411pq
STATE OF TEXAS §
COUNTIES OF TARRANT, WISE §
AND DENTON §
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND THE SAFE
CITY COMMISSION,INC.,FOR FUNDING FROM THE CRIME CONTROL
AND PREVENTION DISTRICT FOR THE ONE SAFE PLACE FAMILY
JUSTICE CENTER
THIS Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Charles W. Daniels, its duly authorized
Assistant City Manager, and The Safe City Commission, Inc., ("SCC") acting by and
through Ken Shetter, it duly authorized Executive Director.
RECITALS
WHEREAS, City has determined that the SCC provides services in coordinating
agencies' activities against domestic violence and child abuse in the City; and
WHEREAS, City and SCC desire to enter into a contract to have such services
provided which benefit the Fort Worth community through the creation of the One Safe
Place Family Justice Center ("One Safe Place FJC"), by supporting the salaries of a
Center Director, two Intake Coordinator's and Security for the physical facility that will
provide a centralized, streamlined location for victim advocacy and support; and
WHEREAS, City desires to contract with SCC to provide such services for the
public purpose of actively addressing domestic violence and child abuse; and
WHEREAS, City, as consideration for the creation of One Safe Place FJC, has
appropriated in the Department's Crime Control and Prevention District ("CCPD") Fund
Budget in the amount of $300,000.00 ("Program Funds") to provide to SCC for the
operation of the One Safe Place FJC;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed,the parties agree as follows:
CONTRACT DOCUMENTS
M
The Contract documents shall include the following:
m 1. This Agreement for the One Safe Place FJC
2. Exhibit A—Scope of Work
3. Exhibit B—Budget OFFICIAL RECORD
� 4. Exhibit C—Request for Reimbursement CITY SECRETARY
Q-5° 5. Exhibit D—Program Activities Report FT. WO,RTr-In 7Z
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 1 of 11
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
All Exhibits attached hereto are incorporated herein and made a part of this
Agreement for all purposes. In the event of any conflict between the documents, the
terms and conditions of this Agreement shall control.
AGREEMENT
1. Responsibilities of SCC. SCC covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and services described in
Exhibit "A" — Program Scope of Work, attached, and incorporated herein for all
purposes incident to this Agreement. SCC shall be responsible for day-to-day
administration of the One Safe Place FJC. SCC agrees to expend the Program Funds
in accordance with its One Safe Place FJC budget, described in Exhibit"B," attached.
Program activities shall be reported in accordance with Exhibit "D," attached and
effectiveness measurements shall be reported in accordance with Exhibit "E,"
attached.
2. Program Funds.
2.1 In no event shall the total distribution of Program Funds from City made
to SCC during the term of this Agreement exceed the total sum of$300,000.00.
2.2 Payment of the Program Funds from City to SCC shall be made on a cost-
reimbursement basis following receipt by City from SCC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and
support documentation. SCC shall deliver to City a written detailed Program
Activities Report and Program Effectiveness Measurement Report as described in
Section 4.2 below with each RFR to support expenditure of Program Funds. Such
reports shall be signed by SCC or duly authorized officer of SCC. The RFR and
monthly Program Activities Report shall be submitted to City no later than the 15th
day following the end of the month. Submittal of a monthly RFR and Program
Activities Report is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to
the Grants and Contracts Management Section of the Fort Worth Police Department,
ATTENTION: JACOB BROWNING, 350 W. Belknap St., Fort Worth, Texas,
76102. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report. In addition, a quarterly
Program Effectiveness Measurement Report from SCC will be required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall
be made within 30 days receipt of said documents.
2.3 SCC is authorized to adjust any categories in the budget as outlined in
Exhibit `B" in an amount not to exceed 5% of those particular categories without
prior approval of City, as long as the total sum does not exceed the amount of the
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 2 of 11
Program Funds; however, SCC must notify City in writing of any such adjustments.
Any adjustment of more than 5% of each category must have written permission from
City prior to any budget adjustment being made which shall be described in Exhibit
"F." If the City gives written approval of SCC's proposed Budget amendment, then
the Amended Budget will take effect on the first day of the month following the
month in which it was approved by City, unless otherwise specified in the
amendment.
Budget adjustments shall be submitted to the Grants and Contracts Management
Section of the Fort Worth Police Department, ATTENTION: JAMES RODRIGUEZ,
350 W. Belknap Street, Fort Worth, Texas, 76102.
3. Term. This Agreement shall commence upon October 1, 2014 and shall end on
September 30, 2015. All of SCC's expenditures under this Agreement must be
completed no later than September 30,2015.
4. Program Performance.
4.1 SCC agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 SCC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the
work described in Exhibit"D" and Exhibit"E," respectively. The Program Activities
and Effectiveness Measurements shall document the program activity names,
numbers of participants attending, details of the activities, and a description of the
goals achieved in support of the CCPD goals. Program Effectiveness Measurement
shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the
end of each month.
4.3 SCC agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measurement Report will be
submitted to City no later than the 15th day after the end of each month. Should SCC
not meet these requirements, SCC will be given an additional 15 days to submit the
required reports to City. If, at the end of this 15-day extension period, SCC has not
submitted the required reports, City will send a non-compliance letter notifying
SCC's duly authorized representative of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of
Program Funds from the CCPD. All monies distributed to SCC hereunder shall be
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 3 of 11
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in
part, City may, at its sole discretion, terminate this Agreement and City shall not be
liable for payment for any work or services performed by SCC under or in connection
with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, whenever
such termination is determined by City to be in the best interest of City; in event of
SCC default, inability to perform or to comply with the terms herein; or for other
good cause.
5.3 Termination will be effected by delivering to SCC a notice of termination,
specifying the portion of the Agreement affected and the effective date of
termination. Upon SCC's receipt of notice of termination, SCC shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the
cause for such suspension or termination is determined to be invalid, SCC sole
remedy shall be reinstatement of this Agreement. SCC expressly waives any and all
rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this
Agreement, SCC shall return to City any property provided hereunder. City will have
no responsibility or liability for SCC's expenditures or actions occurring after the
effective date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. SCC shall maintain all equipment used
in the administration and execution of the One Safe Place FJC. SCC shall maintain,
replace, or repair any item of equipment used in support of the One Safe Place FJC
and/or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement, or repair of any equipment used in
support of the One Safe Place FJC and/or for use under the terms of this Agreement is
the sole responsibility of SCC. SCC shall not use Program Funds or City funds to
repair or replace said equipment. SCC shall use any and all equipment purchased with
Program Funds exclusively in support of the One Safe Place FJC. Within 10 days
following the purchase of equipment, SCC shall submit to City a detailed inventory of
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 4 of 11
all equipment purchased with Program Funds to the Grants and Contracts
Management Section at the address set forth in paragraph 2.2 above. The equipment
inventory shall include an itemized description of each piece of equipment, the date
each piece of equipment was purchased, the cost of purchase for each piece of
equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1 SCC agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds. All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any
and all such records relating to operations of SCC under this Agreement. SCC, its
officers, members, agents, employees, and subcontractors, upon demand by City,
shall make such records readily available for investigation, examination, and audit. In
the event of such audit by City, a single audit of all SCC's operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. SCC shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15) days after notice to SCC by City. If questions
are not resolved within this period, City reserves the right to withhold further funding
under this and/or future contract(s)with SCC.
7.3 If, as a result of any audit, it is determined that SCC misused, misapplied,
or misappropriated all or any part of the Program Funds, SCC agrees to reimburse
City the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication, or misappropriation.
7.4 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of One Safe Place FJC assets as
appropriate, as deemed required by the City in its sole discretion.
7.5 SCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of SCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 5 of 11
8. Independent Contractor.
8.1 SCC shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. SCC shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the
acts and omissions of its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees. The doctrine of
respondeat superior shall not apply as between City and SCC, its officers, members,
agents, servants, employees, subcontractors, program participants, licensees, or
invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and SCC. It is expressly understood and agreed that no
officer, member, agent, employee, subcontractor, licensee, or invitee of SCC, nor any
program participant hereunder is in the paid service of City and that City does not
have the legal right to control the details of the tasks performed hereunder by SCC, its
officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to SCC, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees, which may be lost, stolen, destroyed, or
in any way damaged.
9. Liability and Indemnification.
SCC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED
BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR
INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,
SERVANTS, OR EMPLOYEES.
SCC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS,AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY(INCL UDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY(I) CONSULTANT'S BREACH OFANY OF
THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY
NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCL4TES, EMPLOYEES,
CONTRACTORS (OTHER THAN THE CITI9, OR SUBCONTRACTORS
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 6 of 11
RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT
THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE
OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF
ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL
BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS.
SCC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above. This section
shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement
by SCC shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no
member of the governing body of the locality in which the One Safe Place FJC is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the One Safe Place FJC during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. SCC shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of SCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to SCC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC, as an officer, employee, member, or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
SCC or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, SCC
covenants that neither it nor any of its officers, members, agents, employees,program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terms, conditions or privileges of their employment, discriminate
against persons because of their age, except on the basis of a bona fide occupational
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 7 of 11
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 SCC will not unlawfully discriminate against any person or persons
because of age, race, color, religion, sex, disability, national origin, or sexual
orientation, nor will SCC permit its officers, members, agents, employees,
subcontractors, or program participants to engage in such discrimination.
13. Compliance.
13.1 SCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local,
including all ordinances, rules, and regulations of City. If City calls to the attention
of SCC any such violation on the part of SCC or any of its officers, members, agents,
employees, subcontractors, or program participants, then SCC shall immediately
desist from and correct such violation.
13.2 SCC shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention
of SCC to any such violations on the part of SCC or any of its officers, members,
agents, employees, program participants, or subcontractors, then SCC shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If SCC is a charitable or nonprofit organization and has
or claims an immunity or exemption (statutory or otherwise) from and against
liability for damages or injury, including death, to persons or property, SCC hereby
expressly waives its rights to plead defensively such immunity or exemption as
against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 SCC shall procure and shall maintain during the term of this Agreement
the following insurance coverage:
(a) Commercial General Liability (CGQ: $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers
Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit,
in a form that is acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit
basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury
per person, $500,000 Bodily Injury per accident and $100,000 Property
Damage.
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 8 of 11
15.2 SCC's insurer(s) must be authorized to do business in the State of Texas
for the lines of insurance coverage provided and be currently rated in terms of
financial strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
the City as an additional insured. City shall have the right to revise insurance
coverage requirements under this Agreement.
15.4 SCC further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect SCC and
City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency, board, or commission having
jurisdiction over the subject matter thereof, such invalidity shall not affect other
provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a
waiver or relinquishment to any extent of City's right to assert or rely upon any such
term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out
of the execution, performance, attempted performance, or non-performance of this
Agreement,venue for said action shall lie in Tarrant County, Texas.
16.4 SCC represents that it possesses the legal authority, pursuant to any
proper, appropriate, and official motion, resolution, or action passed or taken, to enter
into this Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are
incorporated by reference and made a part of this Agreement for all purposes,
constitute the entire agreement between the parties concerning the work and services
to be performed hereunder, and any prior or contemporaneous, oral or written
agreement which purports to vary from the terms hereof shall be void. Any
amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following (i) deposit in a United States Postal Service post office or receptacle; (ii)
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 9 of 11
with proper postage (certified mail, return receipt requested); and (iii) addressed to
the other party at the address as follows or at such other address as the receiving party
designates by proper notice to the sending party:
CITY: Charles W. Daniels,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Jacob Browning, Planner
Fort Worth Police Department
350 W. Belknap Street
Fort Worth,TX 76102
SCC: Ken Shetter, Executive Director
Safe City Commission, Inc.
201 Main Street, Suite 2
Fort Worth,TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used, directly or
indirectly, for the construction, operations, maintenance, or administration of any
sectarian or religious facility or activity, nor shall said performance rendered or funds
received be utilized so as to benefit, directly or indirectly, any such sectarian or
religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit
of City and SCC and are not intended to create any rights, contractual or otherwise, to
any other person or entity.
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
mWorth, Tarrant County, Texas, to be effective this day of
CITY OF ORT WORTH SAFE Cl Y CO ISSION, INC.
C arlc W. Daniels Ken Shetter
Assistant City Manager Executive Director
Date: Date: l(� V
Je frey . Halstead
Chief of Police
Date: ! 0.30'I /
APPROVED AS TO FORM
AND LEGALITY:
Kelly Madrid
Assistant City Attorney
Date: t° °
ATTEST: ��®
Mary Kay $ $�
City Secret y
'X
y OFFICIAL RECORD
�—ri r Tact Author' t'on CI'T'Y SECRETARY
FT.WORTHS TX
Nate —
ONE SAFE PLACE
CFW and SAFE CITY COMMISSION Page 11 of 11
EXHIBIT A
SCOPE OF WORK
Safe City Commission—One Safe Place Family Justice Center
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
Exhibit B
BUDGET NARRATIVE FY 2015
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Administration—$87,000.00
100% of the director's salary and fringe benefits are budgeted as administration. FICA is
computed at 7.65% of gross pay and health insurance is based upon direct costs from the
provider
B. Program Personnel—$155,000.00
100% of the salary for 2 intake coordinators and 58% of the salary for 1 security employee is
classed under program personnel. FICA and health insurance for the same personnel are also
included but at percentages less than 100.
C. Supplies and Services—$8,000.00
$3,000 is budgeted for general use office supplies and $2,000 is allocated to the contract. $6,783
is budgeted for equipment leasing of copy machines for the year and$6,000 is allocated to the
contract.
D. Miscellaneous—N/A
E. Facility and Utilities—$50,000.00
$10,568 is budgeted for Telephone and internet for the year and $10,000 is allocated to the
contract. $40,800 is budgeted for electricity and $20,000 is allocated to the contract. $10,200 is
budgeted for city water usage and $5,000 is allocated to the contract. $23,532 is budgeted for
daily building cleaning services and $15,000 is allocated to the contract.
F. Legal, Financial, and Insurance—N/A
G. Direct Assistance—N/A
H. Indirect Cost—N/A
EXHIBIT B—BUDGET
One Safe Place Family Justice Center
Contract Budget TOTAL'
ADMINISTRATIVE
Salaries $75,000.00 $75,000.00
FICA $5,737.00 $5,737.00
Life Insurance
Health Insurance $6,263.00 $6,263.00
Disability Insurance
Unemployment-State
Accounting
TOTAL ADMINISTRATIVE
EXPENSES $87,000.00 $87,000.00
%Administrative Cost 29% 29%
PROGRAM PERSONNEL
Salaries $122,000.00 $122,000.00
FICA $9,000.00 $9,000.00
Life Insurance
Health Insurance $24,000.00 $24,000.00
Unemployment
Worker's Compensation
Retirement
SUPPLIES AND SERVICES
Office Supplies $2,000.00 $2,000.00
Office Equipment Rental/Purchase $6,000.00 $6,000.00
Postage
Printing
MISCELLANEOUS
Contract Labor(City needs c!be of
contract before expenses can
reimbursed
Craft Supplies
Field Trip Admission Expenses
Other Field Trip Expenses
Food Supplies
Teaching Aids
Travel
FACILITY AND UTILITIES
Telephone $10,000.00 $10,000.00
Electric $20,000.00 $20,000.00
Gas
Water and Wastewater $5,000.00 $5,000.00
Solid Waste Disposal
Rent(City needs copy of lease before
expenses can be reimbursed)
Custodial Services $15,000.00 $15,000.00
Repairs
Cleaning Supplies
LEGAL,FINANCIAL,AND
INSURANCE
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Contract Accounting
DIRECT ASSISTANCE
Childcare Scholarships
INDIRECT COST
TOTAL $300,000.00 $300,000.00
Exhibit B— Safe City Commission(One Safe Place FJQ
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and
determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B—BUDGET and
are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any
column except the "Position Name" column in the "Salary Detail' table without the City's consent so long as the
total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B —BUDGET."
Changes to the column labeled"Position Name"may only be made with the prior written consent of the City.
SALARY DETAIL
Position Name Rate Annual Hours Percent to Grant Amount to Grant
Director $75,000.00 2,080 100% $75,000.00
Intake Coordinator $50,000.00 2,080 100% $50,000.00
Intake Coordinator $47,000.00 2,080 100% $47,000.00
Security $15/hr 2,580 58% $25,000.00
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
FICA 7.65% $21,760.00 67% $14,737.00
Life Insurance
Health Insurance 15.23% $43,326.00 69% $30,263.00
Unemployment
Workers Compensation
Retirement
SUPPLIES AND SERVICES
Total Budget Percent to Grant Amount to Grant
Office Supplies $3,000.00 66% $2,000.00
Office Equipment Rental $6,783.00 88% $6,000.00
Postage
Printing
MISCELLANEOUS
Total Budget Percent to Grant Amount to Grant
Contract Labor
Craft Supplies
Facility Fees
Field Trip Costs
Food Supplies
Teaching Aids
FACILITY AND UTILITIES
Total Budget Percent to Grant Amount to Grant
Telephone $10,568.00 94% $10,000.00
Electric $40,800.00 49% $20,000.00
Gas
Water and Wastewater $10,200.00 49% $5,000.00
Solid Waste Disposal
Rent
Custodial Services $23,532.00 63% $15,000.00
Repairs
Cleaning Supplies
Exhibit B—Safe City Commission(One Safe Place FJC)
FINANCIAL AND INSURANCE
Total Budget Percent to Grant Amount to Grant
Fidelity Bond(or Equivalent)
General Commercial Liability
Directors and Officers
Contract Accounting
DIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Childcare Scholarships
INDIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Exhibit B—Safe City Commission(One Safe Place FJC)
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2015 Safe City Commission (One Safe Place)
Program Period 10/1/14 to 09/30/15
Submit to: Fort Worth Police Department Submitting Agency: Safe City Commission-One Safe Place
Attn:James Rodriguez Agency Contact Name: Ken Shetter
Program Support Division Phone Number: (817)885-7774
350 West Belknap Street Email: kshettern safecitycommission.org
Fort Worth,TX 76102 Remit Address: 1100 Hemphill St
Fort Worth, TX 76104
Invoice Number:
Period covered by this request: 10/01/14 to 09/30/15
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Administration $ 87,000.00 $ - $ - $ - $ 87,000.00
2 Program Personnel $ 155,000.00 $ - $ - $ - $ 155,000.00
3 Supplies&Services $ 8,000.00 $ - $ - $ - $ 8,000.00
4 Miscellaneous $ - $ - $ - $ - $
5 Facility and Utilities $ 50,000.00 $ - $ - $ - $ 50,000.00
Legal, Financial, and
6 Insurance $ - $ - $ - $ - $
7 Direct Assistance $ - $ - $ - $ - $ -
8 Indirect Costs $ - $ - $ - $ - $
Total Costs $ 300,000.00 $ - I $ - $ - $ 300,000.00
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 300,000.00
Previous Requests: $ -
This Request: $ -
I have reviewed this request and certify that the listed Total Spent: $ -
expenses and support documentation are accurate. Balance left in grant: $ 300,000.00
Fiscal Agent Use Only
Grantee Authorized Official Date Fund Account Center
Executive Director
Title
Exhibit D
FY15 Program Activities Report
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Agency: Safe City Commission-One Safe Place
Jacob Browning Contact Name: Ken Sheffer
350 West Belknap Street Email: kshetter@safecitycommission.org
2nd Floor Phone Number: (817) 885-7774
Fort Worth,TX 76102 Address: 1100 Hemphill St
Fort Worth,TX 76104
Period covered: 10/01/14 to 09/30/15
Cumulative Total
# Activities Monthly Total Oct 1st-Present Year End Goal
1 Number of multi-disciplinary meetings 36
2 Number of families provided intake services from One Safe Place 600
3 Number of incoming calls to One Safe Place 3,000
4 Number of children identified and assessed who have witnessed domestic 400
violence
5 Number of intern/volunteer hours coordinated through One Safe Place 2,000
I have reviewed this report and certify that the ineasures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
Exhibit E
FY15 Program Effectiveness Measurement Report
Program Period 10/01/14 to 09/30/15
Due Quarterly: 1st Qtr(Oct-Dec)due Jan 15th,2nd Qtr(Jan-Mar)due Apr 15th,3rd Qtr(Apr-Jun)due
Jul 15th,and 4th Qtr(Jul-Sep)due Oct 15th
Submit to: Fort Worth Police Department Agency: Safe City Commission-One Safe Place
Jacob Browning Contact Name: Ken Sheffer
350 West Belknap Street Email: kshetter@safecitycommission.org
2nd Floor Phone Number: (817) 885-7774
Fort Worth,TX 76102 Address: 1100 Hemphill St
Fort Worth,TX 76104
Period covered: 10/01/14 to 09/30/15
# Effectiveness Measurements
1 85%of clients engage in multiple on-site visits to access services at One Safe Place.
Please include a narrative of events and accomplishment that occurred during the reporting period.
2 No more than 10%of clients will report an incident of violence following client intake.
Please include a narrative of events and accomplishment that occurred during the reporting period.
3 60%of children who have witnessed violence will be connected to follow-up services.
Please include a narrative of events and accomplishment that occurred during the reporting period.
4 25%reduction of domestic violence related homicides.
Please include a narrative of events and accomplishment that occurred during the reporting period.
Please include a narrative of any success stories during the reporting period. Use additional pages if necessary.
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Approved Budget Change Requested Revised Budget
A. Administration
B. Program Personnel
C. Supplies & Services
D. Miscellaneous
E. Facility& Utilities
F. Legal, Financial,
and Insurance
G. Direct Assistance
H. Indirect Cost
TOTAL COST
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
M&C Review Page 1 of 1
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoR_ TWORTH
COUNCIL ACTION: Approved on 9/23/2014
DATE: 9/23/2014 REFERENCE NO.: **C-26993 LOG NAME: 35FY15 ONE SAFE
PLACE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Agreement with Safe City Commission in the Amount of
$300,000.00 to Operate One Safe Place as a Regional Family Justice Center for Tarrant
County During Fiscal Year 2015 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Safe City
Commission in the amount of$300,000.00 to operate One Safe Place as a Regional Family Justice
Center for Tarrant County during Fiscal Year 2015.
DISCUSSION:
One Safe Place is a center that provides victims of domestic violence in Tarrant County streamlined
access to victim services and provides a centralized location for victims to report an incident, receive
medical, legal and counseling services and have access to on-site professionals, including child
protective service workers, law enforcement, prosecutors and victim advocate specialists. The
increased access to professional services that One Safe Place provides domestic violence victims
also encourages victims to report abusers, allows victims to receive necessary services for
themselves and their family and creates an opportunity to break the cycle of violence.
Safe City Commission has worked closely with the City to develop the vision of One Safe Place and
Safe City Commission is committed to a multi-million dollar capital campaign for growing One Safe
Place. The Fiscal Year 2015 Crime Control and Prevention District budget includes the amount of
$300,000.00 to pay a portion of One Safe Place's operational costs.
This Agreement will be effective October 1, 2014 through September 30, 2015.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation, funds will be available in the Fiscal Year 2015 budget, as appropriated, of the
Crime Control and Prevention District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359202 $300,000.00
Submitted for City Manager's Office by: Charles Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4231)
Additional Information Contact: Aya Ealy (4239)
ATTACHMENTS
httn:HanDs.Cfwnet.ora/council packet/mc review.asp?ID=20 0 97&councildate=9/23/2014 10/20/2014