HomeMy WebLinkAboutContract 46096 tagy SECRETARY WOO
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STATE OF TEXAS §
COUNTIES OF TARRANT, WISE §
AND DENTON §
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND THE SAFE
CITY COMMISSION,INC.,FOR FUNDING FROM THE CRIME CONTROL
AND PREVENTION DISTRICT FOR THE ADVOCACY PROGRAM
THIS Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Charles W. Daniels, its duly authorized
Assistant City Manager, and The Safe City Commission, Inc., ("SCC") acting by and
through Ken Shetter, it duly authorized Executive Director.
RECITALS
WHEREAS, City has determined that SCC crime prevention and education
program and a community advocacy for crime prevention program ("Advocacy
Program") are needed for all citizens of Fort Worth in order to make Fort Worth the
safest major city in the nation; and
WHEREAS, City and SCC has agreed to provide these programs in accordance
with the Agreement; and
WHEREAS, City desires to contract with SCC to provide these programs; and
WHEREAS, City, as consideration for the performance of SCC,has appropriated
monies in the Crime Control and Prevention District ("CCPD") Fund Budget in the
amount of$175,000.00 ("Program Funds") and an additional amount of$60,195.00 from
the General Fund to provide to SCC for the operation of the Advocacy Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed,the parties agree as follows:
CONTRACT DOCUMENTS
The Contract documents shall include the following:
1. This Agreement for the Advocacy Program
2. Exhibit A—Scope of Work
::Q 3. Exhibit B—Budget
� 4. Exhibit C—Request for Reimbursement
M 5. Exhibit D—Program Activities Report
M 6. Exhibit E—Program Effectiveness Measurement Report
® 7. Exhibit F—Request for Budget Modification
® FOFFICBAL RECORD
Y SECRETQI I�
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�' CFW and SAFE CITY COMMISSION Page 1 or,—, --
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All Exhibits attached hereto are incorporated herein and made a part of this
Agreement for all purposes. In the event of any conflict between the documents, the
terms and conditions of this Agreement shall control.
AGREEMENT
1. Responsibilities of SCC. SCC covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and services described in
Exhibit "A" — Program Scope of Work, attached, and incorporated herein for all
purposes incident to this Agreement. SCC shall be responsible for day-to-day
administration of the Advocacy Program. SCC agrees to expend the Program Funds
in accordance with its Advocacy Program budget, described in Exhibit"B," attached.
Program activities shall be reported in accordance with Exhibit "D," attached and
effectiveness measurements shall be reported in accordance with Exhibit "E,"
attached.
2. Program Funds.
2.1 In no event shall the total distribution of Program Funds from City made
to SCC during the term of this Agreement exceed the total sum of$235,195.00.
2.2 Payment of the Program Funds from City to SCC shall be made on a cost-
reimbursement basis following receipt by City from SCC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and
support documentation. SCC shall deliver to City a written detailed Program
Activities Report and Program Effectiveness Measurement Report as described in
Section 4.2 below with each RFR to support expenditure of Program Funds. Such
reports shall be signed by SCC or duly authorized officer of SCC. The RFR and
monthly Program Activities Report shall be submitted to City no later than the 15th
day following the end of the month. Submittal of a monthly RFR and Program
Activities Report is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to
the Grants and Contracts Management Section of the Fort Worth Police Department,
ATTENTION: JACOB BROWNING, 350 W. Belknap St., Fort Worth, Texas,
76102. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report. In addition, a quarterly
Program Effectiveness Measurement Report from SCC will be required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall
be made within 30 days receipt of said documents.
2.3 SCC is authorized to adjust any categories in the budget as outlined in
Exhibit `B" in an amount not to exceed 5% of those particular categories without
prior approval of City, as long as the total sum does not exceed the amount of the
Program Funds; however, SCC must notify City in writing of any such adjustments.
Any adjustment of more than 5% of each category must have written permission from
City prior to any budget adjustment being made which shall be described in Exhibit
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CFW and SAFE CITY COMMISSION Page 2 of 11
"F." If the City gives written approval of SCC's proposed Budget amendment, then
the Amended Budget will take effect on the first day of the month following the
month in which it was approved by City, unless otherwise specified in the
amendment.
Budget adjustments shall be submitted to the Grants and Contracts Management
Section of the Fort Worth Police Department,ATTENTION: JAMES RODRIGUEZ,
350 W. Belknap Street, Fort Worth, Texas, 76102.
3. Term. This Agreement shall commence upon October 1, 2014 and shall end on
September 30, 2015. All of SCC's expenditures under this Agreement must be
completed no later than September 30, 2015.
4. Program Performance.
4.1 SCC agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 SCC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the
work described in Exhibit"D" and Exhibit"E,"respectively. The Program Activities
and Effectiveness Measurements shall document the program activity names,
numbers of participants attending, details of the activities, and a description of the
goals achieved in support of the CCPD goals. Program Effectiveness Measurement
shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the
end of each month.
4.3 SCC agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measurement Report will be
submitted to City no later than the 15th day after the end of each month. Should SCC
not meet these requirements, SCC will be given an additional 15 days to submit the
required reports to City. If, at the end of this 15-day extension period, SCC has not
submitted the required reports, City will send a non-compliance letter notifying
SCC's duly authorized representative of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of
Program Funds from the CCPD and the availability of funds from the City's General
Fund. In the event that funds from the CCPD or General Fund are not timely
available, in whole or in part, City may, at its sole discretion, terminate this
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Agreement and City shall not be liable for payment for any work or services
performed by SCC under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, whenever
such termination is determined by City to be in the best interest of City; in event of
SCC default, inability to perform or to comply with the terms herein; or for other
good cause.
5.3 Termination will be effected by delivering to SCC a notice of termination,
specifying the portion of the Agreement affected and the effective date of
termination. Upon SCC's receipt of notice of termination, SCC shall:
(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the
cause for such suspension or termination is determined to be invalid, SCC sole
remedy shall be reinstatement of this Agreement. SCC expressly waives any and all
rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this
Agreement, SCC shall return to City any property provided hereunder. City will have
no responsibility or liability for SCC's expenditures or actions occurring after the
effective date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. SCC shall maintain all equipment used
in the administration and execution of the Advocacy Program. SCC shall maintain,
replace, or repair any item of equipment used in support of the Advocacy Program
and/or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement, or repair of any equipment used in
support of the Advocacy Program and/or for use under the terms of this Agreement is
the sole responsibility of SCC. SCC shall not use Program Funds or City funds to
repair or replace said equipment. SCC shall use any and all equipment purchased with
Program Funds exclusively in support of the Advocacy Program. Within 10 days
following the purchase of equipment, SCC shall submit to City a detailed inventory of
all equipment purchased with Program Funds to the Grants and Contracts
Management Section at the address set forth in paragraph 2.2 above. The equipment
inventory shall include an itemized description of each piece of equipment, the date
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CFW and SAFE CITY COMMISSION Page 4 of 11
each piece of equipment was purchased, the cost of purchase for each piece of
equipment, and the location of each piece of equipment.
7. Administrative Requirements.
7.1 SCC agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds. All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any
and all such records relating to operations of SCC under this Agreement. SCC, its
officers, members, agents, employees, and subcontractors, upon demand by City,
shall make such records readily available for investigation, examination, and audit. In
the event of such audit by City, a single audit of all SCC's operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. SCC shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15) days after notice to SCC by City. If questions
are not resolved within this period, City reserves the right to withhold further funding
under this and/or future contract(s)with SCC.
7.3 If, as a result of any audit, it is determined that SCC misused, misapplied,
or misappropriated all or any part of the Program Funds, SCC agrees to reimburse
City the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication, or misappropriation.
7.4 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of the Advocacy Program assets as
appropriate, if deemed required by the City at its sole discretion.
7.5 SCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of SCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
8. Independent Contractor.
8.1 SCC shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. SCC shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
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hereunder, and all persons performing same, and shall be solely responsible for the
acts and omissions of its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees. The doctrine of
respondeat superior shall not apply as between City and SCC, its officers, members,
agents, servants, employees, subcontractors, program participants, licensees, or
invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and SCC. It is expressly understood and agreed that no
officer, member, agent, employee, subcontractor, licensee, or invitee of SCC, nor any
program participant hereunder is in the paid service of City and that City does not
have the legal right to control the details of the tasks performed hereunder by SCC, its
officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to SCC, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees, which may be lost, stolen, destroyed, or
in any way damaged.
9. Liability and Indemnification.
SCC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED
BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR
INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,
SERVANTS, OR EMPLOYEES.
SCC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS,AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY(INCLUDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY(I) CONSULTANT'S BREACH OFANY OF
THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY
NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES,
CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT
THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE
OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF
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CFW and SAFE CITY COMMISSION Page 6 of 11
ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL
BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS.
SCC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above. This section
shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement
by SCC shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer, or employee of City, or its designees or agents; no
member of the governing body of the locality in which the Advocacy Program is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the Advocacy Program during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. SCC shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of SCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to SCC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC, as an officer, employee, member, or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
SCC or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, SCC
covenants that neither it nor any of its officers, members, agents, employees,program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terms, conditions or privileges of their employment, discriminate
against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 SCC will not unlawfully discriminate against any person or persons
because of age, race, color, religion, sex, disability, national origin, or sexual
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CFW and SAFE CITY COMMISSION Page 7 of 11
orientation, nor will SCC permit its officers, members, agents, employees,
subcontractors, or program participants to engage in such discrimination.
13. Compliance.
13.1 SCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local,
including all ordinances, rules, and regulations of City. If City calls to the attention
of SCC any such violation on the part of SCC or any of its officers, members, agents,
employees, subcontractors, or program participants, then SCC shall immediately
desist from and correct such violation.
13.2 SCC shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention
of SCC to any such violations on the part of SCC or any of its officers, members,
agents, employees, program participants, or subcontractors, then SCC shall
immediately desist from and correct such violation.
14. Waiver of Immunity. If SCC is a charitable or nonprofit organization and has
or claims an immunity or exemption (statutory or otherwise) from and against
liability for damages or injury, including death, to persons or property, SCC hereby
expressly waives its rights to plead defensively such immunity or exemption as
against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 SCC shall procure and shall maintain during the term of this Agreement
the following insurance coverage:
(a) Commercial General Liability (CGLI: $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers
Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit,
in a form that is acceptable to the City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit
basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury
per person, $500,000 Bodily Injury per accident and $100,000 Property
Damage.
15.2 SCC's insurer(s) must be authorized to do business in the State of Texas
for the lines of insurance coverage provided and be currently rated in terms of
financial strength and solvency to the satisfaction of the City's Risk Manager.
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15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
the City as an additional insured. City shall have the right to revise insurance
coverage requirements under this Agreement.
15.4 SCC further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect SCC and
City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, or other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency, board, or commission having
jurisdiction over the subject matter thereof, such invalidity shall not affect other
provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a
waiver or relinquishment to any extent of City's right to assert or rely upon any such
term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out
of the execution, performance, attempted performance, or non-performance of this
Agreement,venue for said action shall lie in Tarrant County, Texas.
16.4 SCC represents that it possesses the legal authority, pursuant to any
proper, appropriate, and official motion, resolution, or action passed or taken, to enter
into this Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are
incorporated by reference and made a part of this Agreement for all purposes,
constitute the entire agreement between the parties concerning the work and services
to be performed hereunder, and any prior or contemporaneous, oral or written
agreement which purports to vary from the terms hereof shall be void. Any
amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following (i) deposit in a United States Postal Service post office or receptacle; (ii)
with proper postage (certified mail, return receipt requested); and (iii) addressed to
the other party at the address as follows or at such other address as the receiving party
designates by proper notice to the sending party:
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CFW and SAFE CITY COMMISSION Page 9 of 11
CITY: Charles W. Daniels,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Jacob Browning, Planner
Fort Worth Police Department
350 W. Belknap Street
Fort Worth,TX 76102
SCC: Ken Shetter, Executive Director
Safe City Commission, Inc.
201 Main Street, Suite 2
Fort Worth, TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used, directly or
indirectly, for the construction, operations, maintenance, or administration of any
sectarian or religious facility or activity, nor shall said performance rendered or funds
received be utilized so as to benefit, directly or indirectly, any such sectarian or
religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit
of City and SCC and are not intended to create any rights, contractual or otherwise,to
any other person or entity.
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CFW and SAFE CITY COMMISSION Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
m�tiples in Fort Worth, Tarrant County, Texas, to be effective thisv of
CITY OF ORT WORTH SAFE CITY COMMISSION,INC.
CA4rles N.Daniels Ken Shetter
Assistant City Manager Executive Director
Date: /O• so. /I,-- Date:
W.
Jeffrey . Halstead
Chief of Police
Date: l 0 • 30•f q
APPROVED AS TO FORM
AND LEGALITY:
elly Madrid
Assistant ity Attorney
Date: (° SO �`1 � F®0 dam
ATTEST: I? o�
°
00
C
Mary Kayser °-OO °°
City Secretary X
contract: Authorization
OFFICIAL RECORD
ADVOCACY PROGRAM CITY SECRETARY
CFW and SAFE CITY COMMISSION mT� ®RTI'1,TX Page 11 of 11
EXHIBIT A
SCOPE OF WORK
Safe City Commission—Advocacy Program
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
Exhibit B
BUDGET NARRATIVE FY 2015
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Administration—$86,355.00
50% of Executive Director's salary and 20% of a program director's salary are classed as
administration. FICA is calculated at 7.65%to include medicare taxes as well. Health
Insurance is calculated based upon actual costs and proportions for the same employees.
B. Program Personnel—$122,840.00
50% of the Executive Director's salary, 80% of a program director's salary and 100% of another
program director's salary are classed for programming. FICA and health insurance are calculated
in the same manner as with administration.
C. Supplies and Services—$2,000.00
$1,900 is budgeted for general office supplies needed for normal operations throughout the year
and $1,000 is allocated to the contract. $1,197 will be incurred for equipment leasing of copy
machines for the year and $1,000 is allocated to the contract.
D. Miscellaneous—N/A
E. Facility and Utilities—$14,000.00
$1,865 is budgeted for Telephone and Internet for the year and$1,500 is allocated to the contract.
$7,200 is budgeted for electricity usage and$7,000 is allocated to the contract. $1,800 is
budgeted for city water usage and $1,500 is allocated to the contract. $4,153 is budgeted for daily
building cleaning services and $4,000 is allocated to the contract.
F. Legal,Financial, and Insurance—$10,000.00
$22,260 is budgeted for professional accounting services and$10,000 is allocated to the contract.
G. Direct Assistance—N/A
H. Indirect Cost—N/A
EXHIBIT B—BUDGET
Contract Budd TOTAL'.
ADMINISTRATIVE
Salaries $70,000.00 $70,000.00
FICA $5,355.00 $5,355.00
Life Insurance
Health Insurance $11,000.00 $11,000.00
Disability Insurance
Unemployment-State
Accounting
TOTAL ADMINISTRATIVE
EXPENSES $86,355.00 $86,355.00
%Administrative Cost 37% 37%
PROGRAM PERSONNEL
Salaries $95,000.00 $95,000.00
FICA $5,840.00 $5,840.00
Life Insurance
Health Insurance $22,000.00 $22,000.00
Unemployment
Worker's Compensation
Retirement
SUPPLIES AND SERVICES
Office Supplies $1,000.00 $1,000.00
Office Equipment Rental/Purchase $1,000.00 $1,000.00
Postage
Printing
MISCELLANEOUS
Contract Labor(City needs copy of
contract before expenses can be
reimbursed)
Craft Supplies
Field Trip Admission Expenses
Other Field Trip Expenses
Food Supplies
Teaching Aids
Travel
FACII IT V AND UTILITIES
Telephone $1,500.00 $1,500.00
Electric $7,000.00 $7,000.00
Gas
Water and Wastewater $1,500.00 $1,500.00
Solid Waste Disposal
Rent(City needs copy of lease before
expenses can be reimbursed)
Custodial Services $4,000.00 $4,000.00
Repairs
Cleaning Supplies
LEGAL,FINANCIAL,AND
INSURANCE
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Contract Accounting $10,000.00 $10,000.00
DIRECT ASSISTANCE
Childcare Scholarships
INDIRECT COST
TOTAL $235,195.00 $235,195.00
Exhibit B— Safe City Commission Advocacy Program
The following tables were created solely for purposes of preparing, negotiating, and determining the reasonableness
of the overall line item budget on the first page of this EXHIBIT B—BUDGET. Contractor may make changes to
any column except the "Position Name" column in the "Salary Detail" table without the City's consent so long as
the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B—BUDGET."
Changes to the column labeled"Position Name"may only be made with the prior written consent of the City.
SALARY DETAIL
Position Name Rate Annual Hours Percent to Grant Amount to Grant
Executive Director $132,000 2,080 57% $75,000
Program Director $47,250 2,080 95% $45,000
Program Director $47,250 2,080 95% $45,000
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
FICA 7.65% $17,327 65% $11,195
Life Insurance
Health Insurance 16.69% $37,806 87% $33,000
Unemployment
Workers Compensation
Retirement
SUPPLIES AND SERVICES
Total Budget Percent to Grant Amount to Grant
Office Supplies $1,900 53% $1,000
Office Equipment Rental $1,197 84% $1,000
Postage
Printing
MISCELLANEOUS
Total Budget Percent to Grant Amount to Grant
Contract Labor
Craft Supplies
Facility Fees
Field Trip Costs
Food Supplies
Teaching Aids
FACILITY AND UTILITIES
Total Budget Percent to Grant Amount to Grant
Telephone $1,500 100% $1,500
Electric $7,200 97% $7,000
Gas
Water and Wastewater $1,800 83% $1,500
Solid Waste Disposal
Rent
Custodial Services $4,152 96% $4,000
Repairs
Cleaning Supplies
FINANCIAL AND INSURANCE
Exhibit B— Safe City Commission Advocacy Program
Total Budget Percent to Grant Amount to Grant
Fidelity Bond(or Equivalent)
General Commercial Liability
Directors and Officers
Contract Accounting $13,860 72% $10,000
DIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Childcare Scholarships
INDIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Exhibit B—Safe City Commission Advocacy Program
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2015 Safe City Commission (Advocacy Program)
Program Period 1011/14 to 09/30/15
Submit to: Fort Worth Police Department Submitting Agency: Safe City Commission-Advocacy
Attn:James Rodriguez Agency Contact Name: Ken Shetter
Program Support Division Phone Number: (817)885-7774
350 West Belknap Street Email: kshetter(a)-safecitycommission.org
Fort Worth,TX 76102 Remit Address: 1100 Hemphill St
Fort Worth, TX 76104
Invoice Number:
Period covered by this request: to
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Administration $ 86,355.00 $ - $ - $ - $ 86,355.00
2 Program Personnel $ 122,840.00 $ - $ - $ - $ 122,840.00
3 Supplies&Services $ 2,000.00 $ - $ - $ - $ 2,000.00
4 Miscellaneous $ - $ - $ - $ - $ -
5 Facility and Utilities $ 14,000.00 $ - $ - $ - $ 14,000.00
Legal, Financial, and
6 Insurance $ 10,000.00 $ - $ - $ - $ 10,000.00
7 Direct Assistance $ - $ - $ - $ - $ -
8 Indirect Costs $ - $ - $ - $ - $
Total Costs $ 235,195.00 $ - $ - $ - $ 235,195.00
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 235,195.00
Previous Requests: $ -
This Request: $ -
I have reviewed this request and certify that the listed Total Spent: $ -
expenses and support documentation are accurate. Balance left in grant: $ 235,195.00
Fiscal Agent Use Only
Grantee Authorized Official Date Fund Account Center
Executive Director
Title
Exhibit D
FY15 Program Activities Report
Program Period 10/01/14 to 09/30/15
Submit to: Fort Worth Police Department Agency: Safe City Commission-Advocacy
Jacob Browning Contact Name: Ken Sheffer
350 West Belknap Street Email: kshetter@ afecitycommission.or
2nd Floor Phone Number: (817)885-7774
Fort Worth,TX 76102 Address: 1100 Hemphill St
Fort Worth,TX 76104
Period covered: 10/01/14 to 09/30/15
Cumulative Total
# Activities Monthly Total Oct 1st-Present year End Goal
1 Number of multi-disciplinary meetings(excluding meetings related solely to 25
One Safe Place programs and services)
2 Number of professional training and education programs facilitated by Safe 25
City Commission
3 Number of FWISD participants in the Imagine No Violence Art Contest 20,000
Number of FWISD middle school and high school students who received
4 public education information about the Campus Crime Stoppers and Friends for 25,000
Life program.
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
Exhibit E
FY15 Program Effectiveness Measurement Report
Program Period 10/01/14 to 09/30/15
Due Quarterly: 1st Qtr(Oct-Dec)due Jan 15th,2nd Qtr(Jan-Mar)due Apr 15th,3rd Qtr(Apr-Jun)due
Jul 15th,and 4th Qtr(Jul-Sep)due Oct 15th
Submit to: Fort Worth Police Department Agency: Safe City Commission-Advocacy
Jacob Browning Contact Name: Ken Sheffer
350 West Belknap Street Email: kshetter@safecitycommission.gM
2nd Floor Phone Number: (817)885-7774
Fort Worth,TX 76102 Address: 1100 Hemphill St
Fort Worth,TX 76104
Period covered: 10/01/14 to 09/30/15
# Effectiveness Measurements
1 59%of FWISD art students participate in the Imagine No Violence Program.
Please include a narrative of events and accomplishment that occurred during the reporting period.
2 Safe City Commission-facilitated training and education will result in 1,680 TCOLE hours.
Please include a narrative of events and accomplishment that occurred during the reporting period.
3 Thirteen agencies will be involved in multi-disciplinary meetings of the Safe City Commission.
Please include a narrative of events and accomplishment that occurred during the reporting period.
4 97.18%of attendees of the School Resource Officer Training Course will give the course an overall rating of"Good"or"Excellent."
Please include a narrative of events and accomplishment that occurred during the reporting period.
5 300 arrests will be made as a result of the Safe City Commission's Crime Stoppers program.
Please include a narrative of events and accomplishment that occurred during the reporting period.
6 650 cases will be cleared as a result of Safe City Commission Crime Stoppers tips.
Please include a narrative of events and accomplishment that occurred during the reporting period.
Please include a narrative of any success stories during the reporting period. Use additional pages if necessary.
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the CCPD goals set forth in the contract.
Authorized Official Signature Date
Title
EXHIBIT F
REQUEST FOR BUDGET MODIFICATION
DATE:
TO:
FROM:
REASON:
Budget Category Approved Budget Change Requested Revised Budget
A. Administration
B. Program Personnel
C. Supplies & Services
D. Miscellaneous
E. Facility& Utilities
F. Legal, Financial,
and Insurance
G. Direct Assistance
H. Indirect Cost
TOTAL COST
Signature Date
BUDGET NARATIVE (DESCRIBE IN DETAIL WHAT THE GRANT FUNDS
WILL PURCHASE)
JUSTIFICATION:
M&C Review Page 1 of 1
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTH
COUNCIL ACTION: Approved on 9/23/2014
DATE: 9/23/2014 REFERENCE NO.: **C-26994 LOG NAME: 35FY15 SAFE CITY
ADVOCACY
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Agreement with Safe City Commission in the Amount of
$235,195.00 to Continue Operation of a Community Advocacy Crime Prevention Program
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Safe City
Commission in the amount of$235,195.00 to continue operation of a Community Advocacy Crime
Prevention Program.
DISCUSSION:
The Safe City Commission is a vital partner in the City of Fort Worth's crime prevention efforts. The
Safe City Commission's goal is to help make Fort Worth the safest major city in the United States
through its partnerships with the community, schools and law enforcement. To accomplish this goal,
Safe City Commission operates the Community Advocacy Crime Prevention Program which provides
crime prevention, education and community advocacy throughout Fort Worth. Its initiatives promote
a culture of non-violence among the City's youth.
Under the terms of the Agreement, Safe City Commission will be reimbursed during Fiscal Year 2015
for operation of the Community Advocacy Crime Prevention Program in the amount of$235,195.00 of
which $60,195.00 will be drawn from the General Fund and $175,000.00 from the Crime Control and
Prevention District Fund.
This Agreement will be effective October 1, 2014 through September 30, 2015.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendation funds will be available in the Fiscal Year 2015 budget, as appropriated, of the Crime
Control and Prevention District Fund and the General Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 531200 0359100 $175,000.00
GG01 539120 0351202 $60,195.00
Submitted for City Manager's Office bv: Charles Daniels (6199)
Originating Department Head: Jeffrey W. Halstead (4231)
Additional Information Contact: Aya Ealy (4239)
ATTACHMENTS
httn:Hanns.cfwnet.ora/council backet/mc review.ast)?ID=20098&councildate=9/23/2014 10/20/2014