HomeMy WebLinkAboutContract 31526 AMENDMENT NO. 7
i
STAVE OF TEXAS S CITY SECRETARY CONTRACT NO.
�IfL!4
(M&C C-20546)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and Prime Strategies,
Inc. , (Engineer) made and entered into City Secretary Contract No.
27553, (the Contract) which was authorized by the City Council by
M&C C-18986 on the 5th day of March 2002 ; and subsequently revised
by six previous amendments in the amount of $890 , 687 . 38; and
WHEREAS, the Contract involves engineering services for the
following project:
Project Planning and Design Services for the S .H. 121T
(Southwest Parkway)
WHEREAS, it has become necessary to execute Amendment No. 7
to said Contract to include an increased scope of work and the
same maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1 .
Article I of the Contract is amended to include other
services as specified in Attachment A and Attachment B, a copy of
which is attached hereto and incorporated herein. The cost to City
for the additional services to be performed by Engineer total
$2 , 690, 009 . 00 .
2 .
Article II of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $4, 099,809 . 38 .
0 - I -(l�-:Pr,3 :3J VD
W0111111101
ORIGINAL
3.
All other provisions of the Contract which are not expressly amended
herein shall remain in full force and effect.
EXECUTED on this the day 0f�1
2005, in Fort Worth, Tarrant County, Texas.
ATTEST:
Contract Authorization
Marty Hendrix, ity Secretary 31 os.
Date
APPROVAL RECOMMENDED:
APP VED:
QO
A. Douglas Rademaker, P.E. Mar A. Ott
Director, Department of Ass stant City Manager
Engineering
Prime Strategies, IrIc.
ENGINEER
'0011
BY:
Name: Michael Weaver
Principal
1508 S. Lamar Blvd.
Austin, TX 78704
APPROVED AS TO FORM GALITY:
Steinbe r
Sr. Assista City Attorney
CITY MCHPUY
Attachment A
Amended Scope of Services
January 1, 2005 through December 31, 2005
The following is a summary of expanded work tasks already included in the original
contract and a description of the anticipated work program for new tasks added in
Amendment No. 7. It should also be noted that this Scope of Services is based on the
best available information at this time and may change within individual tasks, subject to
City of Fort Worth approval, from time to time. These changes would also be reflected
in modifications to the task budget allocations in Attachment B.
TASK B — Technical Analysis and PS&E
Amendment No. 2 to the Tri-Party Agreement expands the roll of the City of Fort Worth
in the review and approval of the Plans, Specifications and Estimates (PS&E) for SH
121. Prime Strategies, Inc. will work with NTTA's General Engineering Consultant in
the review of the SH 121 PS&E packages. This review will ensure that all of the
elements of the Corridor Master Plan (TASK L), the mitigation recommended in the
Record of Decision, and the architectural/landscaping agreements in Amendment No. 2
are included in the PS&E.
Two major review milestones will occur at 30% and 60% completion of PS&E. At those
milestones a presentation will be made to the Citizen's Advisory Group (CAG) for
review, comment and input. Updates will be provided to the City Council. At 90% -
95% a presentation will be made to City Council including, as appropriate a
recommendation to approve the PS&E (with or without conditions).
TASK C — Public Involvement
As directed by the City Manager's office, Prime Strategies, Inc. will prepare three (3)
informational mailers. These mail outs will coincide with major milestones relating to the
completion of the Corridor Master Plan (TASK L), significant progress on PS&E (TASK
B) and other major project activities.
The SH 121T website will be maintained and updated. Periodic city page articles will be
drafted. Other press related activities, requested by the City of Fort Worth, will also be
covered by this Task.
TASK D — Financing Alternatives (Complete)
TASK E — Negotiate Tri-Party Agreement
Amendment No. 2 of the Tri-Party Agreement contemplates future amendments and
specifically calls for a final agreement outlining the financial participation and
responsibilities of the three (3) partners. Prime Strategies, Inc. will assist the City
Manager's office and City Legal in negotiating the terms and conditions of the final
agreement. Prime Strategies, Inc. will also assist in the presentation to the City Council
and individual briefings (as required) of Mayor and Council during and up to completion
of the final Tri-Party Agreement.
TASK F — Priority Parcel Activities (Complete)
TASK G — Financial Plan Implementation (Complete)
TASK H — Utility Relocation Coordination (Complete)
TASK I — Bellaire Project Team Management/Public Involvement (Complete)
TASK J — Citizen's Advisory Group (CAG) — (Complete)
TASK K — Right-of-Way Acquisition
As directed by the City Manager's Office, Prime Strategies, Inc. solicited appraisal
services, right-of-way negotiation/acquisition services and relocation specialist services
for SH 121T. These consultants, selected through a joint City of Fort Worth/Prime
Strategies, Inc. review process will be responsible for the acquisitions of approximately
40 parcels of right-of-way and the relocation of over 80 businesses and residences.
All activities will be in compliance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (Uniform Act). This task, in coordination with
City Legal, Real Property, Finance and Environmental Services will acquire all right-of-
way required for SH 121 T. A master schedule will be kept to tract and document all
activities from initial notice to closing and transfer of title to NTTA. Activities in this
Task, while not included in -the budget, will coordinate environmental clean-
up/mitigation, clearing of property and title insurance.
The right-of-way team, as necessary, will also serve as expert witnesses for Special
Commissioner Hearings and Jury Trials for condemnation proceedings. The team will
also coordinate with City Legal and Real Property on all required actions by the City
Council, providing back-up materials and assisting in Council presentations.
The right-of-way team will open an office to facilitate communication with area
businesses and the processing of relocation services for businesses and residences.
TASK L — Corridor Master Plan
Amendment No. 2 of the Tri-Party Agreement requires that the three (3) partners
develop and approve a Corridor Master Plan for SH 121T. The Corridor Master Plan
will detail (provide specifics for the PS&E bid packages) the overall nature and
character of the roadway through landscaping, architectural and engineering design.
The project team, managed by Prime Strategies, Inc., includes HOK Associates and
Kittleson and Associates. This is the same team that facilitated -the Citizen's Advisory
Group process, developed the Nature and Character Plan and assisted the City
Manager's Office in negotiating the terms and conditions of Amendment No. 2 to the Tri-
Party Agreement.
The Corridor Master Plan process, as specified in Amendment No. 2, will involve a
series of technical meetings with the partner's staff and consultants. As with the CAG
process there will be interim meetings with the City team in preparation of the
partnership meetings. There will also be an internal City team "kick off charrette", in
anticipation of the initial 2-day NTTA workshop to start the Corridor Master Plan
initiative.
Throughout the development of the Corridor Master Plan the City team will advance
prototypical designs and site specific designs for intersections, landscaping,
monumentation, etc. There will be specific activities, in concert with Tarrant Regional
Water District, regarding the design of the Trinity River bridges including railings,
abutments and landscaping in and around the bridges.
During the process there will be major milestones. This task provides for three (3) CAG
meetings. These meetings will continue not only the CAG's participation, but facilitate
the public's involvement in the translation of the "nature and character policy" set by City
Council, the environmental process, and Amendment No. 2. Each CAG meeting would
involve internal project team meetings, general community or special interest input
sessions, and City Council reports and updates.
The final Corridor Master Plan will be reviewed and submitted for approval to the CAG.
After CAG action the team would provide a briefing and recommendation to the City
Council on how to proceed. Input from the Corridor Master Plan process, along with
City Council direction, would be the basis for negotiating the final Tri-Party Funding
Agreement (TASK E).
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Attachment B-2
Fee Schedule
Final Cost Proposal (FCP) Supporting Basis of Payment
Prime Strategies, Inc. uses a multiplier of 3.04
THE MAXIMUM AMOUNT PAYABLE for Amendment No. 7 is $2,573,009.00
plus $45,000.00 for Direct Expenses.
The maximum amount payable is based on the following data and calculations:
Labor CY 2005 -2006 Allowable Range of Hourly Labor Rates
Category WA Rates Minimum Maximum
Principal $72.12 $65.00 $78.00
Project Manager $58.17 $55.00 $65.00
Senior Engineer $64.90 $60.00 $65.00
Engineer
Sr. Transportation Planner $30.95 $27.00 $35.00
Planner $26.50 $25.00 $30.00
Transportation Analyst $18.00 $15.00 $20.00
Technician $16.83 $15.00 $18.00
Administrative Support $18.54 $17.00 $22.00
Direct Reimbursable Expenses Maximum Contract Rate
CADD Plotting $1.50/sf
Digital Ortho Plotting $2.50/sf
11"x 17' Mylar $1.00/sheet
8.5" x 11' B/W Paper Copies $0.10/sheet
11" x 17" B/W Paper Copies $0.20/sheet
8.5"x 11" Color Paper Copies $0.85/sheet
11" x 17" Color Paper Copies $1.25/sheet
Faxes $0.10/sheet
Report Binders/Materials at cost
EDR Reports at cost
Film and Development at cost
Standard Postage at cost
Express Mail (Federal Express/Lonestar) at cost
Telephone at cost
Airfare (Standard Coach Fare) at cost
Rental Car/Cab Fare at cost
Lodging $130.00/day
Meals $35.00/day
Cell Phone at cost
Mileage $0.42/mile maximum
Mapping $10.00/map
Miscellaneous Field Expenses at cost
Miscellaneous Expenses if dictated by State at cost
Digital Camera and CADD Computer Time will be included in OH percentage
M&C Request Review Pagel of 2
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COUNCIL ACTION: Approved on 3/1/2005
DATE: 3/1/2005 REFERENCE NO.: **C-20546 LOG NAME: 30SH121 AMEND713
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of Amendment No. 7 to Project Management Contract with Prime Strategies,
Inc., for SH121 (Southwest Parkway)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 7 to the SH
121 project management contract with Prime Strategies, Inc. in the amount of$2,690,009.00.
DISCUSSION:
On March 5, 2002 (IVI&C C-18986), the City Council authorized the City Manager to enter into a contract with
Prime Strategies, Inc. for the project management of the SH121 Project in the amount of$519,113. Since
that date Council has approved six amendments bringing the total contract amount to date to $1,409,800.38.
Amendment No. 7 provides funding and authorization for professional services anticipated during the next
two-year period. Prime Strategies, Inc. and their sub-consultants will support the City of Fort Worth 121
Project Team in the continued development of the Southwest Parkway. The anticipated professional services
will include general project management and public involvement, public meetings, open houses, production
and distribution of color mailings to the 2000+ Southwest Parkway mailing list that the 121 Project Team has
developed over the past several years. Additional specific task assignments are also included in this
amendment.
The first task is the development of the Corridor Master Plan and includes the subconsultant services of
Kimley-Horn & Associates, Inc., Kittelson & Associates, Inc. and HOK, Inc. City staff anticipates the Corridor
Master Plan process to be a four to six-month intensive development process as identified in the recently
approved Amendment No. 2 to the Tri-Party Agreement with TxDOT and the NTTA. Included in the process
are three multi-day planning charrettes with all three partners and the City's consultant team. This work task
also provides for three Citizen Advisory Group (CAG) meetings at major milestones during the development
of the Corridor Master Plan, as well as Council briefings and a presentation of the final Corridor Master Plan
for City Council consideration. Another expanded task involves negotiating subsequent amendments to the
Tri-Party Agreement. The contract fee for the tasks listed, including all subconsultant services is
$1,339,659.
Amendment No. 7 also includes tasks for right-of-way acquisition and relocation of businesses and
residences. The acquisition of approximately 40 parcels and relocation of 80 businesses and residences will
be handled by a team of land agents, appraisers and relocation specialists working through Prime Strategies,
Inc. The right-of-way team consists of six firms with a budget of$1,350,350.00.
Prime Strategies, Inc., is in compliance with the City's M/WBE ordinance by committing to 29% M/WBE
participation. The City's goal on this amendment is 29%.
http://www.cf\vnet.org/council_packet/mc_review.asp?ID=3614&councildate=3/l/2005 3/15/2005
,M&C Request Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current Capital Budgets, as appropriated, of the
Southwest Parkway and the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C221 531200 303210000510 $826,356.00
C221 531200 303210000530 $398,303.00
C221 531200 30302943420 $1,465,350.00
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: A. Douglas Rademaker (6157)
ATTACHMENTS
http://www.cf\vnet.org/council_packet/mc_review.asp?ID=3614&councildate=3/1/2005 3/15/2005
Prime Strategies,Inc.
City of Fort Worth-SH 121T Project
Amendment No.7
Attachment B-Compensation
Approved Totals Amendment#7 New Proposed Approved
.,
(Amendments 1-6) Task/Budget Increase Is(Amendments 171
tASKA-ProJectManagemeiiiAdm.inisirWive
Task Hours
Task Amount 1 $257,215.621 1 $291,000.001 $548.215,62
TASK -TochnicalAnalysisfPS a.-E
...... . .....
...... ...... ...I......
Task Hours
Task Amount $192,040.80 $178,000.00 $370,040.80
P=Outsidef Expenses $42,000.00 $12,000.00 $54,000.00
HOK Associates $84,030.00 $84,030.00
Kittelson and Associates $31,076.00 $31,076.00
?ASK t;•Rutiliclnvolvement
Task Hours
Task Amount $155,513.60 $39,900.00 $195,413.60
'Outside/Expenses $25,000.00 $30,000.001 $55,000.00
TASKD
r
Task Hours
Task Amount $97,342.6-0- $0.001 $97,342.60
ro.
Task Hours
Task Amount $58,391�28 $97,350.001 $155,743.28
Pr{prity Parcal Activities- No-,2
...... . ...... ... .. . . ...... ...... .. . . .. . . . ... ...
Task Hours
Task Amount $80,464 $0.001 $80,464-00-
Outside $78,2U .00 LEE$0.001 $78,200.00
Flp.ncial Plan Implementation
Task Hours
Task Amount $108,465.00 $0.001 $108,460.00
Outside $26,229.68 $0.001 $26,229.68
ITASK If Utility Relocatlion Coordination .......
Task Hours
Task Amount $0.00 $0.001 $0.00
Outside $11,1876 $0.001 $11,182.86
. ....... ..
T4 oll
Task Hours
Task Amount $21,952-40 $0.00 $21,952.40
Expenses $5,000.00 $0,00 $5,050.00
Outside $18.750.00 $0.00 $18,750.00
Citize'ns'Advisory Committee(CAC).-.Ainiandment No.5
Task Hours
Task Amount $135,600.00 $0.00 $135,600.005
Expenses $15,000.00 $0.00 $15,000.00
Outside $20,000.00 $0.00 $20,000.00
Rig ht-of-'W'ay' 'A cq u is i tion-Amendment N01:i
Task Hours
Task Amount $000 $105,000.00 $105,000.00
Expenses $0.00 $28,000.00 $28,000.00
Outside $0.00 $0.00 $0.00
Halff&Associates $0.00 $366,600.00 $366,600.00
*Spitzer&Associates $0.00 $735,000.00 $735,000.00
Integra $0.00 $183,500.021 $1222000.00
*Wimbish Appraisal Services $31,000.00 $310.00
Jeff Tillman/Wendell Pyles $34,250.001 $34,250.00
I
errifte Master Plan-Amendment N
:No,�7.T ..........
Task Hours
Task Amount $0.00 $138,500.00 $138,500.00
Outside/Expenses $0.00 $20,000.00 $20,000.00
Outside $0.00 $0.00 $0.00
HOK Associates $0.00 $120,655.00 $120,655.00
Kittlelson&Associates $0.00 $65,148.00 $65,148.00
Kimley-Horn $54,000.00, $54,000.00
TOTAL HOURS I
TOTAL AMOUNT $1,348,344,84] $2,645'009.001 $3,993,353.84
Reimbursable Expenses;;r:
$61,45777 $45,000.001 $106,455.54
ITOTAL AMOUNT $1,409,800.38 $2,690,009.00 $4,099,809.38
Note:The Task allocations are for budgeting purposes only and from time to time,with City of Fort Worth approval,
may be re-allocated to reflect specific workload,change of scope and expenditures in the individual Tasks.
*Approved DBE firms
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