HomeMy WebLinkAboutContract 30427 STATE OF TEXAS § Cl- f bF-CHETARY
CONTRACT NO . 3Q:(SV
COUNTY OF TARRANT §
THIS contract ("Contract") is made and entered into by and between the City of Fort Worth
("City"), acting by and through Dale A. Fisseler, its duly authorized acting Assistant City
Manager, and Near Northside Partners Council, Inc. ("NNPC"), acting by and through Abby
Gamboa, its duly authorized Executive Director. NNPC's business address is 1519 Circle Park
Blvd, Fort Worth, Texas 76106. (Sometimes City and NNPC are referred to individually as a
"Party" and collectively as the "Parties").
WHEREAS, the City of Fort Worth has received grant monies from the United States
Department of Housing and Urban Development ("HUD") through the Community Development
Block Grant ("CDBG") Program, Catalog of Federal Domestic Assistance ("CFDA") No.
14.218; and,
WHEREAS, one of the National Objectives of the CDBG Program is to benefit low and
moderate income citizens of Fort Worth (the "National Objective").
NOW, THEREFORE, THIS AGREEMENT FURTHER WITNESSETH:
THAT, the Parties covenant and agree as follows:
1. Scope of Services
a. The NNPC will administer the Model Blocks CDBG funds to assist residents in the Near
Northside Model Blocks community in career and employment enhancement by establishing a
new workforce development system that meets the needs of its residents, especially those
most often neglected by other employment programs (the "Program"). The Program will be
conducted within the City limits.
b. The term of the Contract shall be for one (1) year beginning upon the date of execution of
this Contract by the Parties. This Contract may be extended for an additional one (1) year
term. N. C shall request the extension in writing at least sixty (60) days prior to the end of
the Contract term. The City may approve the extension of the Contract for another one (1)
year term. It is specifically understood that it is within the City's sole discretion whether to
approve or deny the request for an additional term.
c. NNPC will provide the services and activities as set forth in Exhibit A-Program Summary
in accordance with Exhibit B-Implementation Schedule.
d. NNPC agrees to meet the National Objective of activities benefiting low and moderate-
income individuals; and to maintain full documentation supporting fulfillment of this National
Objective in its files.
e. City will monitor and evaluate ]VNCP's performance using the goals and performance
standards required in this Contract. Substandard performance as determined by City
monitoring will constitute non-compliance with this Contract. If action to correct such
substandard performance is not taken by NNPC within a reasonable period of time after being
notified in writing by City, procedures to suspend or terminate this Contract " iI1 See i i ' 7.'(�,
ff. W TON, TEX'
2. Compensation and Method of Payment
a. City will disburse CDBG Year XXI funds in an amount not to exceed FORTY
THOUSAND ONE HUNDRED FORTY AND 06/100 DOLLARS ($40,140.06) to NNPC on
an advancement of funds basis.
b. Payment will be processed by City following receipt from NNPC of the following monthly
financial documents: (1) Attachment I-Sub-Grantee's Request For Funds, (2) Attachment 11-
Detail Statement of Costs, and (3) Attachment III-Expenditures Worksheet. Payment of
eligible expenses shall be made against the line item budget specified in Exhibit C-Program
Operating Budget and in accordance with performance specified in Exhibit B-Implementation
Schedule.
c. NNPC agrees to utilize all disbursed CDBG funds for the benefit of the Program. NNPC
agrees that funds will be expended in accordance with the Program Operating Budget. NNPC
may not increase or decrease line-item amounts in the approved CDBG Program Operating
Budget without prior written approval by the City.
d. It is understood that the total allocation for this program is $40,140.06 and that NNPC will
obtain from other sources any remaining funds in excess of the CDBG amount as detailed in
the Program Operating Budget. NNPC will notify City promptly of any additional funding it
receives for operation of the Program, and City reserves the right to amend the Program
Operating Budget in such instances.
e. NNPC agrees to keep all CDBG funds on hand in interest bearing accounts. All interest
earned shall be reported to City on a monthly basis, at the same time as submission of the
monthly report following the end of the Contract month during which the interest was earned.
Interest in an amount of $25.00 or less per month may be used for authorized program
expenses. These amounts must be reported on the monthly financial statements filed pursuant
to this Contract. Interest earned in excess of$25.00 per month is subject to remittance to City
as directed by City.
L NNPC will not commingle CDBG monies with any other funds in any mariner that would
prevent City from readily identifying expenditures for operation of the Program.
3. Uniform Administrative Requirements and Program Management Standards
a. Financial Management
i. Accounting Standards
The NNPC agrees to comply with 24 CFR Part 84 and agrees to adhere to the accounting
principles and procedures required therein, utilize adequate internal controls, and maintain
necessary source documentation for all costs incurred.
ii. Cost Principles
NNPC shall administer the Program in conformance with OMB Circular A-122 "Cost
Principles for Non-Profit Organizations" and any attachments and revisions thereto,
regarding principles for determining costs for the Program.
b. Documentation and Record Keeping
i. Requirement
NNPC shall maintain all records pertinent to the activities to be funded under this
Contract required by HUD regulations in 24 CFR Part 570.506. In addition, NNPC agrees
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to keep records to fully document all expenditures charged to the CDBG portion of the
Program. The documentation must support the amounts charged to the Program and
demonstrate that the expenditures were appropriate to the stated goals of the Program and
allowable under applicable Federal, state and City guidelines.
ii. Retention
(1) All records pertaining to the Program shall be retained for five (5) years following the
date of termination of this Contract. NNPC may destroy Program records at the end of
this five (5) year period if no outstanding audit finding exists.
(2) NNPC will retain any Program loan records until (5) years after the expiration of the
loan.
iii. Real Property Records
The NNPC shall maintain real property inventory records that clearly identify any real
properties purchased, improved, or sold. Any real property retained shall meet all
eligibility criteria and shall conform to the requirements of 24 CFR Part 570.505.
iv. Close Outs
The NNPC's obligation to City shall not end until all closeout requirements are completed.
Activities during this closeout period shall include, but are not limited to: making final
payments, disposing of program assets (including the return of all unused materials,
equipment, unspent cash advances, program income balances, and accounts receivable to
City), and determining the custodianship of records.
v. Audits and Inspections
(1) City, HUD, and the United States Comptroller General, or their representatives, shall
have access to any books, documents, records and papers relating to the operations of
NNPC under this Contract for the purpose of audit, examination, exception and
transcription at all reasonable hours at all offices of NNPC.
(2) All non-federal entities that expend $300,000 or more in Federal funds within one
year, regardless of the source of the Federal award, must submit to City an annual audit
prepared in accordance with specific reference to OMB Circular A-133, "Audits of
States, Local Governments, and Non-Profit Organizations". The audit may cover either
NNPC's fiscal year during which this Contract is in force or cover the period of this
Contract. The audit must be prepared by an independent certified public accountant, be
completed within twelve (12) months following the end of the period being audited and
be submitted to City within thirty (30) days of its completion. NNPC's audit certification
is attached hereto as Exhibit D - Audit Certification Form and Audit Requirements. The
Audit Certification Form must be submitted to City within sixty (60) days of the end of
period being audited (NNPC's fiscal year). Costs of preparation of this audit may be an
allowable expenditure of Federal funds in an amount proportional to that of the Federal
funds used in NNPC's total agency operating budget. Non-profit entities that expend less
than $300,000 a year in federal funds are exempt from Federal audit requirements for that
year, but records must be available for review or audit by appropriate officials of the
Federal agency, the City, and the Federal General Accounting Office ("GAO").
(3) City reserves the right to perform an audit of NNPC's program operations and
finances at any time during the term of this Contract, if City determines that such audit is
necessary for City's compliance with OMB Circular A-133. NNPC agrees to allow
access to all relevant materials. If such audit reveals a questioned practice or
expenditure, such questions must be resolved within fifteen (15) days -after notice to
NNPC. If questions are not resolved within this period, City reserves the right to
withhold further funding under this and/or future contract(s) with NNPC.
(4) If as a result of any audit it is determined that NNPC has misused, misapplied or
misappropriated all or any part of the grant funds described herein, NNPC agrees to
reimburse the City the amount of such monies so misused, misapplied or
misappropriated, plus the amount of any sanctions, penalty or other charge levied against
City, by HUD or otherwise, because of such misuse, misapplication or misappropriation.
4. Reporting Procedures
a. Program Income
NNPC agrees that all program income from operation of the Program in proportion to the
amount of CDBG funds received hereunder will be expended prior to expending CDBG
monies and that any such program income is subject to the terms of this Contract. NNPC may
expend CDBG monies only if program income is insufficient to meet all eligible program
activity expenses. NNPC agrees to return to City at the end of the Contract any remaining
program income earned from operation of the Program in proportion to the amount of CDBG
funds in the overall operating budget.
b. Progress Reports
i. NNPC will submit to City on a monthly basis: (1) Attachment IV and (2) Attachment
IV a—Performance Report to City for services and activities undertaken by NNPC in
performance of this Contract. The report will be signed by a duly authorized agent of
NNPC and submitted by the 15`h of the month following the month that is reported. The
City is under no obligation to disburse funds for expenditures that occurred prior to the
first day of the month for which the report is submitted.
c. Procurement
i. Compliance
NNPC shall comply with City policy concerning the purchase of equipment and shall
maintain inventory records of all non-expendable personal property, as defined by such
policy, procured with funds provided under this Contract.
ii. OMB Standards
NNPC shall procure all materials, property, or services in accordance with the
requirements of 24 CFR Part 84, Procurement Standards and Property Standards, as
modified by 24 CFR Part 570.502(b)(6), covering utilization and disposal of property.
5. Reversion ofAssets
a. NNPC agrees to return to City any CDBG funds remaining on hand at the end of the
Contract.
b. All property purchased with CDBG funds under this Contract will be used solely for
operation of the Program. NNPC agrees to obtain City approval prior to purchase of property.
NNPC agrees to notify City upon receipt of property so that it may be properly tagged and
inventoried. Title to such property will be vested with the City, and NNPC will deliver all
such property to City for disposition at City's sole discretion at the termination of the
Program.
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6. Applicable Laws
a. Federal
NNPC agrees to comply with the following laws and the applicable regulations as they are
currently written or are hereafter amended during performance of this Contract:
• Title VI of the Civil Rights Act of 1964 (42 USC 2000d et seq.)
• Title VIII of the Civil Rights Act of 1968 (42 USC 3601 et seq.)
• Executive Orders 11063, 11246, as amended by Executive Orders 11375 and 12086
and as supplemented by 41 CFR Part 60
• The Age Discrimination in Employment Act of 1967 (29 USC 621 et seq.)
• The Age Discrimination Act of 1975 (42 USC 6101 et seq.)
• Section 504 of the Rehabilitation Act of 1973 (29 USC 794 et seq.) and 24 CFR Part 8
where applicable
• The Immigration Reform and Control Act of 1986 (8 USC 1101 et seq.), specifically
including the provisions requiring employer verification of the legal status of its
employees
• The Housing and Community Development Act of 1987 (42 USC 5301 et seq.)
• The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.)
• Drug Free Workplace Act of 1988 (41 USC 701 et seq.) and 24 CFR Part 23, Subpart
F
• Regulations at 24 CFR Part 87 related to lobbying, including the requirement that
certifications and disclosures be obtained from all covered persons
• Executive Order 12549 and 24 CFR Part 5.105(c) pertaining to restrictions on
participation by ineligible, debarred, or suspended persons or entities
b. Section 3 of the Housing and Urban Development Act of 1968, as amended (12 USC
170lu et seq.) and its related regulations at 24 CFR Part 135.
As the work to be performed under this Contract is on a project assisted under a program
providing direct Federal financial assistance from HUD, Section 3 of 24 CFR 135.38
("Section 3") requires that the following clause be inserted in all covered contracts ("Section 3
Clause"):
"A. The work to be performed under this contract is subject to the requirements of section
3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section
3). The purpose of Section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the
greatest extent feasible, be directed to low- and very low-income persons, particularly persons
who are recipients of HUD assistance for housing.
B. The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135,
which implement Section 3. As evidenced by their execution of this contract, the parties to
this contract certify that they are under no contractual or other impediment that would prevent
them from complying with the Part 135 regulations.
C. The contractor agrees to send to each labor organization or representative of workers with
which the contractor has a collective bargaining agreement or other understanding, if any, a
notice advising the labor organization or workers' representative of the contractor's
commitments under this section 3 clause, and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
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positions can see the notice. The notice shall describe the Section 3 preference, shall set forth
minimum number and job titles subject to hire, availability of apprenticeship and training
positions, the qualifications for each; and the name and location of the person(s) taking
applications for each of the positions; and the anticipated date the work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as
provided in an applicable provision of the subcontract or in this Section 3 clause, upon a
finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The
contractor will not subcontract with any subcontractor where the contractor has notice or
knowledge that the subcontractor has been found in violation of the regulations in 24 CFR
Part 135.
E. The contractor will certify that any vacant employment positions, including training
positions, that are filled (1) after the contractor is selected but before the contract is executed,
and (2) with persons other than those to whom the regulations of 24 CFR Part 135 require
employment opportunities to be directed, were not filled to circumvent the contractor's
obligations under 24 CFR Part 135.
F. Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD
assisted contracts.
G. With respect to work performed in connection with Section 3 covered Indian housing
assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25
U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b)
requires that to the greatest extent feasible (i) preference and opportunities for training and
employment shall be given to Indians, and (ii) preference in the award of contracts and
subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises.
Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to
comply with Section 3 to the maximum extent feasible, but not in derogation of compliance
with section 7(b)."
NNPC will comply with the provisions of the Section 3 Clause and the regulations in 24
CFR Part 135, and all applicable rules and orders issued thereunder. NNPC certifies and
agrees that it is under no contractual or other impediment that would prevent it from
complying with these requirements. NNPC agrees that it will send to each labor organization
or representative of workers with which it has a collective bargaining agreement or other
contract or understanding, if any, a notice advising such labor organization or workers
representatives of its commitments under this Section 3 Clause and shall post copies of the
notice in conspicuous places available to employees and applicants for employment or
training.
NNPC agrees that it will include the Section 3 Clause in every subcontract for work in
connection with the Program and will, at direction of City, take appropriate action pursuant to
the subcontract upon a finding that the subcontractor is in violation of regulations pertaining
to Section 3. NNPC agrees that it will not subcontract with any subcontractor where it has
knowledge that the latter has been found in violation of regulations under 24 CFR Part 135
and will not let any contract unless the subcontractor has first provided NNPC with a
preliminary statement of ability to comply with the requirements of these regulations.
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City and NNPC understand and agree that compliance with the provisions of Section 3,
the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of HUD shall
be a condition of the Federal financial assistance provided to the Program, binding upon the
City and the NNPC, and their respective successors, assigns and subcontractors. Failure to
fulfill these requirements shall subject NNPC and its subcontractors and their respective
successors and assigns to those sanctions specified by the Grant Agreement through which
Federal assistance is provided and to such sanctions as are specified by 24 CFR Part 135.
c. Other Laws
NNPC covenants and agrees that its officers, members, agents, employees, program
participants and subcontractors shall abide by and comply with all other laws, federal, state
and local, relevant to the performance of this Contract, including all ordinances, rules and
regulations of the City of Fort Worth and the Housing and Community Development Act of
1974 (42 USC 5301 et seq.), as amended, and all related regulations. NNPC further promises
and agrees that it has read and is familiar with the terms and conditions of the Community
Development Block Grant under which Federal funds are granted and that it will fully comply
with them. It is agreed and understood that, if City notifies NNPC of any such violation on
the part of NNPC or any of its officers, members, agents, employees, program participants or
subcontractors, then NNPC shall immediately desist from and correct such violation.
7. Nondiscrimination
a. NNPC will not unlawfully discriminate against any person or persons because of sex, race,
religion, age, disability, color, national origin, or familiar status, nor will NNPC permit its
officers, members, agents, employees, subcontractors or program participants to engage in
such discrimination.
b. NNPC covenants that neither it nor any of its officers, members, agents, employees,
program participants or subcontractors, while engaged in performing this Contract, shall, in
connection with the employment, advancement or discharge of employees or in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age except on the basis of bona fide occupational qualification, retirement
plan or statutory requirement.
c. NNPC further covenants that neither it nor its officers, members, agents, employees,
subcontractors, program participants, or persons acting on their behalf, shall specify, in
solicitations or advertisements for employees to work on this Contract, a maximum age limit
for such employment unless the specified maximum age limit is based upon a bona fide
occupational qualification, retirement plan or statutory requirement.
d. In accordance with the provisions of the Americans With Disabilities Act of 1990
("ADA"), NNPC warrants that it and any of its subcontractors will not unlawfully
discriminate on the basis of disability in the provision of services to the general public, nor in
the availability, terms and/or conditions of employment for applicants for employment with
NNPC, or employees of NNPC or any of its subcontractors. NNPC warrants it will fully
comply with ADA's provisions and any other applicable federal, state and local laws
concerning disability and will defend, indemnify and hold City harmless against any claims or
allegations asserted by third parties or subcontractors against City arising out of NNPC's
and/or its subcontractors' alleged failure to comply with the above-referenced laws concerning
disability discrimination in the performance of this Contract.
e. This Contract is made and entered into with reference specifically to the ordinances
codified at Chapter 17,Article III, Division 3 , "Discrimination in Employment Practices", of
the City Code, and NNPC hereby covenants and agrees that NNPC, its officers, members,
agents, employees and subcontractors, have fully complied with all provisions of same and
that no employee, employee-applicant or program participant has been discriminated against
by the terms of such ordinances by either the NNPC or its officers, members, agents,
employees or subcontractors.
8. Prohibition Azainst Interest
a. No member, officer or employee of City or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities, who exercises any functions or responsibilities with respect to the
Program funded hereunder during his or her tenure or for one year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to
be performed hereunder. NNPC shall incorporate, or cause to be incorporated, like language
prohibiting such interest in all contracts and subcontracts hereunder.
b. No member, officer, employee, or program participant of NNPC or its subcontractors shall
have a financial interest, direct or indirect, in this Contract or the monies transferred
hereunder or be financially interested, directly or indirectly, in the sale to NNPC of any land,
materials, supplies or services purchased with any funds transferred hereunder, except on
behalf of NNPC, as an officer, employee, member or program participant. Any willful
violation of this paragraph with the expressed or implied knowledge of NNPC or its
subcontractors shall render this Contract voidable by the City of Fort Worth.
9. Minority and Women Business Enterprise Commitment
NNPC agrees to abide by the City's policy to involve Minority and Women Business
Enterprises ("MWBEs") in all phases of its procurement practices and to provide them an
equal opportunity to compete for contracts for construction, provision of professional
services, purchase of equipment and supplies and provision of other services required by City.
NNPC agrees to incorporate City Ordinance No. 11923, and all amendments or successor
policies thereto, into all contracts and will further require all persons or entities with whom it
contracts to comply with said ordinance.
10. Non-Assignment
No assignment or delegation of duties under this Contract by NNPC shall be effective without
City's prior written approval.
11. Independent Contractor
a. NNPC shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. NNPC shall have exclusive control of, and the exclusive right
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to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees or
invitees. The doctrine of respondeat superior shall not apply as between City and NNPC, its
officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and NNPC. It is expressly understood and agreed that no officer,
member, agent, employee, subcontractor, licensee or invitee of the NNPC, nor any program
participant hereunder, is in the paid service of City and that City does not have the legal right
to control the details of the tasks performed hereunder by NNPC, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
b. City shall in no way nor under any circumstances be responsible for any property
belonging to NNPC, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way
damaged; and NNPC hereby indemnifies and holds harmless City and its officers, agents, and
employees from and against any and all claims or suits.
12. Indemni ication
NNPC COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND
DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS
OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAM DESCRIBED
HEREIN, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY; AND NNPC HEREBY
ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FOR ANY AND ALL
CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER
KINDS OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF
OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE OR NON-PERFORMANCE OF THIS CONTRACT AND
AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES OF
THE PROGRAMS DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY.
NNPC LIKEWISE COVENANTS AND AGREES TO AND DOES HEREBY
INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL
INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY, ARISING OUT
OR IN CONNECTION WITH ALL ACTS OR OMISSIONS OF NNPC, ITS
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OFFICERS, MEMBERS, AGENTS, EMPLOYEES, SUBCONTRACTORS,
INVITEES, LICENSEES, OR PROGRAM PARTICIPANTS, OR CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY.
IT IS THE EXPRESS INTENTION OF THE PARTIES, BOTH NNPC AND CITY,
THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION INCLUDES
INDEMNITY BY NNPC TO INDEMNIFY AND PAROTECT CITY FROM THE
CONSEQUENCES OF CITY'S OWN NEGLIGENCE, WHETHER THAT
NECLIGENCE IS ALLEDGED TO BE THE SOLE OR CONCURRING CAUSE OF
THE INJURY, DAMAGE OR DEATH.
13. Insurance and Bonding
a. NNPC will maintain blanket fidelity coverage in the form of an insurance bond in the
amount of$30,000 to insure against loss from the fraud, theft, or dishonesty of any of NN- PC's
officers, agents, trustees, directors, or employees. The proceeds of such bond shall be used to
reimburse City for any and all loss of CDBG monies occasioned by such misconduct. To
effectuate such reimbursement, such bond shall include a rider stating that reimbursement for
any loss or losses thereunder shall be made directly to City for the use and benefit of NNPC.
b. NNPC shall furnish to the City, in a timely manner, certificates of insurance as proof that it
has secured and paid for policies of commercial insurance as specified herein. Such insurance
shall cover all insurable risks incident to or in connection with the execution, performance,
attempted performance, or nonperformance of this Contract. NNPC shall maintain the
following coverages and limits thereof:
i. Commercial General Liability Insurance
$500,000 each occurrence
$1,000,000 aggregate limit
ii. Business Automobile Liability Insurance
$1,000,000 each accident on a combined single-limit basis, or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
$2,000,000 Aggregate
Insurance policy shall be endorsed to cover"Any Auto".
Pending availability of the above coverage, and at the discretion of the NNPC, the policy
shall be the primary responding insurance policy versus a personal auto insurance policy if
or when in the course of NNPC's business as contracted herein.
iii. Directors and Officers Insurance
Optional (Highly Recommended)
Note: This insurance shall. cover the NNPC and any associated Board of Directors
members.
iv. Workers' Compensation Insurance
Part A: Statutory Limits
Part B: Employer's Liability
$100,000 each accident
$100,000 disease - each employee
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$500,000 disease—policy limit
Note: Such insurance shall cover employees performing work on any and all projects
including but not limited to construction, demolition, and rehabilitation. NNPC or its
subcontractors shall maintain coverage. In the event NNPC's subcontractors do not
maintain coverage, NNPC shall maintain the coverage on such subcontractors for
each applicable subcontract.
v. Additional Requirements
Such insurance amounts shall be revised upward at City's option and NNPC shall revise
such amounts within thirty (30) days following written notice to NNPC of such
requirements. NNPC will submit to City documentation showing that it has obtained
insurance coverage and has executed bonds as required in this Contract and prior to
payment of any monies hereunder. Each insurance policy shall be endorsed to provide
City with a maximum sixty (60) days notice of cancellation, non-renewal, and/or material
change in policy terms or coverage. Insurance policies required herein shall be endorsed
to include the City of Fort Worth as an additional insured as its interests may appear.
Additional insured parties shall include employees, officers, agents, and volunteers of the
City of Fort Worth. The Workers' Compensation Insurance policy shall be endorsed to
include a waiver of subrogation, also referred to as a waiver of rights of recovery, in favor
of the City of Fort Worth.
c. Any failure on part of the City to request certificate(s) of insurance shall not be construed
as a waiver of such requirement or as a waiver of the insurance requirements themselves.
Insurers of NNPC's insurance policies shall be licensed to do business in the state of Texas by
the Texas Department of Insurance or be otherwise eligible and authorized to business in the
State of Texas. Insurers shall be acceptable to the City insofar as their financial strength and
solvency and each such company shall have a current minimum A.M. Best Key Rating Guide
rating of A: VII or other equivalent insurance industry standard rating unless otherwise
approved by the City. Deductible limits on insurance policies shall not exceed $5,000 per
occurrence unless otherwise approved by the City of Fort Worth.
d. In the event there are any local, federal, or other regulatory insurance or bonding
requirements for the Program, and such requirements exceed those specified herein, the
former shall prevail.
e. NNPC will require its subcontractors to maintain applicable insurance coverages, limits,
and other requirements as those specified herein and NNPC shall require its subcontractors to
provide NNPC with certificate(s) of insurance documenting such coverage. Also, NNPC
shall require its subcontractors to have the City of Fort Worth and NNPC endorsed as
additional insured (as their interests may appear) on their respective insurance policies.
NNPC shall require its subcontractors to maintain builders risk insurance at the limit of
applicable project(s) costs when the value of materials involved exceeds $10,000 or at a
different limit value limit as specified by City.
14. Waiver of Immunity
If NNPC is a charitable or nonprofit organization, and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property, NNPC hereby expressly waives its rights to plead such
I
immunity or exemption defensively against City. This section shall not be construed to affect
a governmental entity's immunities under constitutional, statutory or common law.
15. Termination
a. In addition to, and not in substitution for, other provisions of this Contract regarding the
provision of public services with CDBG funds, pursuant to Title I of the Housing and
Community Development Act of 1974, as amended, it is expressly understood and agreed by
and between the Parties that this Contract is wholly conditioned upon the actual receipt by
City of Federal CDBG Year XXI funds; that all monies distributed to NNPC hereunder shall
be exclusively from Federal monies received under City's grant and not from any monies of
City; and that if such funds under City's grant are not timely forthcoming, in whole or in part,
City may, at its sole discretion, terminate this Contract and City shall not be liable for
payment for any work or services performed by NNPC under or in connection with this
Contract.
b. City may terminate this Contract whenever such termination is determined to be in the best
interest of City, in event of NNPC's default, inability, or failure to perform or to comply with
any of the terms herein, or for other good cause.
c. The Parties acknowledge that CDBG funds paid hereunder are intended to provide only
partial funding for NNPC's program operations. If non-CDBG funds included in the
Operating Budget are not forthcoming to NNPC during the Contract term, City may terminate
this Contract.
d. CDBG funds provided hereunder may not be used as collateral for loans to NNPC to
defray program operation expenses, and any attempted use of CDBG funds for this purpose
will result in termination of this Contract by City.
e. Termination will be effected by written notice to NNPC, specifying the portions of the
Contract affected and the effective date of termination. Upon NNPC's receipt of such
termination notice, NNPC will:
• Stop work under the Contract on the date and to the extent specified by City;
• Cease expenditures of CDBG monies, except as necessary for completion of the portions
of the Contract not terminated; and
• Terminate all orders and contracts to the extent that they relate to the portions of the
Contract being terminated.
f. NNPC will return to City any unused monies previously advanced by City under this
Contract within thirty (30) days of the effective date of Contract termination. City will have
no responsibility or liability for NNPC's expenditures or actions occurring after the effective
date of Contract termination.
16. Certification Regarding Lobbying
a. The undersigned representative of NNPC hereby certifies, to the best of his or her
knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by
or on behalf of NNPC, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress or an
employee of a member of Congress in connection with the awarding of any federal Contract,
the making of any federal grant, the making of any federal loan, the entering into of any
12
cooperative agreement and the extension, continuation, renewal, amendment, or modification
of any federal contract, grant, loan or cooperative agreement. NNPC shall require that the
language of this certification be included in all subcontracts or agreements involving the
expenditure of federal funds.
b. If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with this federal contract, grant, loan or cooperative agreement,
NNPC shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
17. Miscellaneous Provisions
a. All terms of this Contract shall apply to any and all subcontractors of NNPC who are in
any way paid with CDBG funds or who perform any work in connection with NNPC's
program.
b. The provisions of this Contract are severable, and, if for any reason a clause, sentence,
paragraph or other part of this Contract shall be determined to be invalid by a court or federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
c. The failure of the City to insist upon the performance of any term or provision of this
Contract or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right on
any future occasion.
d. Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or nonperformance of this Contract, venue for said
action shall lie in Tarrant County, Texas.
e. This written instrument and the exhibits attached hereto, which are incorporated by
reference and made a part of this Contract for all purposes, constitute the entire agreement
between the Parties concerning the work and services to be performed hereunder, and any
prior or contemporaneous, oral or written agreement which purports to vary from the terms
hereof shall be void. Any amendments to the terms of this Contract must be in writing and
must be approved by each Party.
13R
IN WITNESS WHEREOF, the Parties J,aveexecuted four 7coies of this Contract in Fort
Worth, Tarrant County, Texas, this day of 2004.
CITY OF FORT WORTH NEAR NORTHSIDE PARTNERS
COUNCIL, INC.
By: By:
Dale Fisseler Abby Gam oa
Acting Assistant City Manager Executive Director
APPROVED AS TO FORM AND LEGALITY:
Asst. City Attorney
ATTEST:
City Secretary
Contract r,ut or' a ion
Date
13
STATE OF TEXAS §
COUNTY OF TARR-ANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Dale A. Fisseler, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that the same was the act of the
City of Fort Worth and that he executed the same as the act of said City of Fort Worth for the
purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this Jl-day of ,
2004
��- Lbw
Ef�a'-
KAREN EDWARDS-FISHER Notary Public in and for the State
Notary Public,State of Texas of Texas
s : _ My Commission Expires
May 07 2008
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Abby Gamboa, known to me to be the person whose name is subscribed
to the foregoing instrument, and acknowledged to me that she executed the same for the purposes
and consideration therein expressed, as the act and deed for Near Northside Partners Council,
Inc. and in the capacity therein stated as its duly authorized officer or representative.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this)day of ,ilj
2004.
WIWAM HENTT
MY COMMISSION EXPIRES No Public in and for the State
January 27,2007'5.
of Texas
r...�- • '.' tr r[+gip. +, 1
rl
15
CITY OF FORT WORTH ATTACHMENT
HOUSING DEPARTMENT
SUBGRANTEE'S REQUEST FOR FUNDS
Agency
Program Name:
Contract Number: Report Period:
Date of Request:
CASH BALANCE ANALYSIS FOR
1. Beginning Cash Balance $ $
2. Amount Received:
Program Income $ $
City of Fort Worth $ $
Interest Earned $ $
3. Total Funds Available(1 +2) $ $
4. Less Expenditure(detail statement cost) $ $
5. ENDING CASH BALANCE (3-4) $ $
Operating Cost- _— - -T-- -- -- -- - -- -
6. Estimated Expenditures $
7. Funds Needed (6-5) $
8. Less Estimated Program Income $
9. Unpaid Request for Payment Previously Submitted $
10.Amount of This Request(7-8 &9) $
;TU_ `[,AMOUNI-T REQUESTED.-_ - -4
'SrG"I`ION'il (CITY)
I. MARS-Purchasing Request
A. MARS INPUT: Vendor/PO Number/Requisition Number
B. Fund/Account/Center
C. Total Amount of this Request
SECTION LII
1. Verification
A. Model Blocks Planner:
Name
B. Contract Manager:
C. Accounting:
(Name)
2. Authorization
A. Agency: 1 /
{Name
B. Mgmt&Budget
Administrator
(N—)
Housing Director
W OVER$8,500-00 (N—) -
}�
{�4
CITY OF FORT WORTH ATTACHMENT II
HOUSING DEPARTMENT
MANAGEMENT AND BUDGET DIVISION
DETAIL STATEMENT OF COSTS
CONTRACT NO. DATE
AGENCY
TO
PROGRAM REPORTPERIOD
PROGRAM MONTHLY CUMULATIVE
COST CATEGORY ACCOUNT BUDGET EXPENDITURES TO DATE BALANCE
PERSONAL SERVICES
Salaries 516010
FICA 518010
Life Insurance 518050
Health Insurance 518060
Unemployment-Federal 518090
Unemployment Tax-State 518090
Worker's Comp 518040
Retirement 518070
SUPPLIES
Office Supplies 521010
Postage 521020
Teaching Aids 522030
Food Supplies 522030
Other Operating Supplies 523300 1
CONTRACTUAL SERVICES
Telephone 535040
Electric 535020 t
`I
Gas(Utility) 535010
Water/Waste Disposal 535030 I
Rent(Building) 537010
Custodial Services 539220
Office Equipment Rental 537030
Printing 533030
Repairs 53600
Fidelit Bond 538210
Liability Insurance 534020
Legal&Accounting 538060
Private Auto Allowance-Local 532130
Advertising 533010
Conferences&Seminars 531180
Contractual Services 539120
Indirect Cost 517010
CAPITAL OUTLAY
Furniture,Fixtures 541330
Office Equipment 541370
Property Insurance
TOTAL
Sub-Contractors Certification: I certify that the costs incurred are taken from the books of accounts and that such costs are valid
and consistent with the terms of the agreement.
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
CITY OF FORT WORTH ATTACHMENT III
HOUSING DEPARTMENT
MANAGEMENT AND BUDGET DIVISION
EXPENDITURES WORKSHEET
CONTRACT NO. DATE
AGENCY
TO
PROGRAM REP0RTPER]0D
CHECK
NO. DATE # PAYEE DESCRIPTION ACCOUNT NO. AMOUNT
l
2
3
4
5
6
7
8
9
10
11
121 1
13
14
15
16
17
18
19
20
21
22
23
24
25
TOTAL
Sub-Contractors Certification: 1 certify that the costs incurred are taken from the books of accounts and that such costs are valid
and consistent with the terms of the agreement.
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
ATTACHMD4T IV
MONTHLY NARRATIVE REPORT
MONTH REPORTING
FROM: to:
I . ACCOMPLISHMENTS
II . . .ADDITIONAL COMMENTS RECkRDING ACCOMPLISHMENTS THIS MONTH:
III . - PROBLEMS ENCOUNTERED AND SOLUTIONS PROPOSED :
IV. ANTICIPATED ACTIVITIES DURING NEXT -MONTH:
i ATTACHMENT IV(a)
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CUO •r N t� �T VI
EXfIIBIT A
Near Northside Partners Council, Inc.
Looking Forward
Workforce Development Initiative
Workforce Development Initiative
Section One -Introduction
In Texas, the Department of Labor's One-Stop Center system does not provide the
services needed most by Latino populations: Spanish-language employment services,
workplace literacy, short-term job skills-training, long-term career planning, and life-long
learning opportunities. In fact, the vast majority of today's workforce programs provide
few services to limited-English speakers, doing little more than hiring a Spanish-speaking
staff person and mainstream Latino clients into their regular employment services.
With few peers to learn from, Near Northside Partners Council (NNPC)'s job has been
much more difficult than we originally anticipated in regards to workforce development.
Our charge quickly has became one of creating a wholly new workforce development
system (from scratch); one that includes workplace literacy training,job search workshops
relevant to Latinos, career interest surveys to develop long term career goals,job skills
training curriculum in both self-help and classroom mode, assistance with federal tuition
grant applications, and new business partnerships that capitalize on our clients greatest
asset, their bilingual skills. NNPC has spent the majority of time fine-tuning our program
components, finalizing curriculum and handouts, training staff on using the curriculums
and new resource tools, and "testing"our program activities on the young adults enrolled
in our youth employment program.
NNPC is ready to roll out our new workforce development system. Though new
challenges await us, NNPC feels confident that we have created the foundation of a new
workforce development system that meets the needs of our neighborhood residents,
especially those most often neglected by other employment programs, the limited-English.
Our new workforce development system introduces many new service components, many
that are new to this field of work, including:
• Individualized Services (Tiered Groupings)
Spanish-Language Employment Services
• Workplace Literacy instruction
• Pre-Placement Job Skills Training
• Targeted Job Development
• Post-placement, Employer-Directed Job Skills Training
• Enhanced Job Retention Services
Section Two —Work Plan Performance Goals and Strategies
NNPC has come up with a"thoughtful model for re-organizing the organization's
service delivery approach, and one that acknowledges that it is often inefficient to
attempt to market intensive services to clients that are not interested in such services".
What is essential now, however, is for NNPC to move quickly to implement this new
model, and to evaluate its comparative efficacy. NNPC expects to show that this new
service delivery model is more efficient and effective. In addition to monitoring our
core performance statistics, NNPC will also conduct periodic checks on each new core
service component to evaluate the effectiveness of each new component. The following
sections provide detail on how NNPC defines and measures overall success of our new
program components and how we will evaluate the effectiveness of each service
component:
A. Individualized Services (Tiered Groupings)
NNPC will evaluate the effectiveness of offering"tiered" (individualized) services
by measuring the participation rate of NNPC participants, where we expect to see
reduced dropout rates. Last year (under the "old"system), only about 40% of our
clients returned after their 1St appointment. This year, we expect that rate to be
increased to about 75%. Other "efficiency"measures will include increased
number of assessments completed, increased job placements, increased
advancement placements, and increasing job retention rates.
B. Spanish-Language Employment Services
NNPC will evaluate the effectiveness of Application English Workshop and
Spanish-language curriculum for non-English speakers by monitoring participant's
ability to complete job application without assistance, as well as increased job
placement rates. Additionally, NNPC will expect to see increased numbers of non-
English speakers to be placed in full time employment.
C. Workplace Literacy Instruction
NNPC will evaluate the effectiveness of Workplace Literacy Workshop and
Spanish-language curriculum for limited-English speakers by monitoring
participant's ability to successfully complete the application process on their own,
as well as measuring job placement rates. Additionally, NNP.0 will expect to see
increased numbers of non-English speakers to be placed in full time employment.
D. Pre Placement Job Skills Training
Using the "self-help"model,NNPC will evaluate how effective we are at
improving the keyboarding and software skills of our clients, measuring success by
measuring the actual increase in typing speed and software skills. We will also
measure how much improvement can be expected within what time period and
determine if this skills training can continue to be offered self.help style or if more
intensive classroom instruction is necessary.
E. "Targeted" Job Development
NNPC will evaluate the effectiveness of targeted job development by measuring
the rate of"training-related" and `.`goal-related"job placements-In other cords, is
NNPC able to use available resources to identify job openings that match.the
client's skills and career interests?Additionally, we will expect to see increased job
retention rates as we place more participants into jobs they like and qualify for. .
Finally, we expect to see increased job placement and retention rates.
F. Post-Placement Job Shills Training
NNPC will begin to market the pre and post-placement training offered to
employers needing similarly trained employees,such as bilingual office clerical
staff. If we are successful in designing employer-directed post-placement services,
NNPC will expect to have developed new employer partnerships. Another
efficiency measure will be increased job retention rates and job advancement rates.
G. Enhanced Job Retention Support Services
The main components of our new retention service menu are 1) long-term career
planning, 2) increased (more periodic)post-placement contacts, 3) post-placement
advancement job referrals, 4) and on-going skills training (self-help and
classroom). NNPC will monitor job retention rates to determine how effective
NNP C's new job retention component performs.
Work Plan Strategies and Performance.Goals:
Goals Strategies to Achieve Strategies to Achieve Performance
Performance Goals 7Improvements
Assessment:Complete Develop&implement: 1. Finalize changes to job search workshop
employment-related 1)client recruitment&outreach curriculum that includes pre-placement job skills
assessments for 300 strategies targeting poor and training, labor market investigation, and long-
customers to identify 75 excluded job seekers residing in term career planning
who are eligible and ready target area; 2.Train staff to implement'targeted"job
for our unique services. 2)effective pre-placement development component
services appropriate for poor& 3. Develop and implement a new design in
Placement:Place 75 excluded job seekers(e.g. outreach&recruitment to attract the greater
clients workshops and 1-on-1 numbers of clients needed to meet bur new job
employment counseling placement goals for 2004-2005
Retention:Achieve an sessions); 4. Expand NNPC's new Spanish-language job
average 3-month retention 3) effective post-placement search workshops with an emphasis on
rate of 50%, and 6-month services,including retention workplace literacy instruction (Focus on
and 9-month retention services and advancement manufacturing occupations)
rates of 60%. opportunities; and 5. Implement new pre and post-placement job
4) Comprehensive job training curriculum.
opportunities for unemployed,
underemployed and limited-
English NNPC clients. .
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Section Three - Organizational Capacity and Technical Assistance
Some of the major programmatic capacity changes that will be implement include the
following:
• As a result of"tiering" (individualizing) employment services, NNPC is now able
to target the right employment services for our clients,provide the proper intensity
of services needed, and make the most effective use of limited staff and resources.
• Implemented new workplace literacy training targeting the specific employment
barriers faced by none and limited-English speakers, a target population under-
served by most workforce programs.
• Developed new job training services targeting the needs of local employers and
providing both pre and post-placement training services. The results have been a
very successful employer partnership with State Farm Insurance that NNPC expects
to extend to other local employers. .
• Created a new paradigm in job development services: targeted job development,
focusing on identifying and/or developing jobs that match the skills and aptitudes of
NNPC clients. The result is higher-quality job matches and increased job retention.
Some of the major organizational capacity changes that will be implemented include
the following:
• NNPC will use the client database to identify "old"NNPC clients with the job skills
needed by employers with new job openings, allowing NNPC to 1) provide job
advancement referrals to NNPC clients and 2) meet the employer's need for
sufficient numbers of qualified applicants in a short time frame.
• NNPC will use the database and the reports generated by data collection to monitor
progress and identify modifications to the program to meet the program goals and
deliver services more effectively and efficiently
Some of the major organizational capacity needs include the following:
• NNPC must improve our ability to deliver two critical program services important
to serving our clients: 1) language development instruction and 2)job skills
training. These are the greatest barriers faced by our clients to securing good jobs
paying self sufficiency wages.
• - NNPC must develop its expertise in delivering job skills training in demand by local
employers by identifying technical assistance available for the organization and the
staff.
Technical assistance needed by NNPC includes the delivery of the employment
services listed above which include 1) Delivering English-language acquisition
instruction, 2) Designing pre and post-placement job skills training, and-)-Rffiployer
services.
Section Four - Sustainability of Progress
NNPC plans to sustain its increased capacity and performance gained through this
Initiative by continuing to incorporate the work into a holistic community development
approach. By connecting workforce development to its others programs such as
housing and advocacy,NNPC will be able to leverage all its resources. NNPC will
develop and implement a strategic and fiend development plan specific focusing on its
next three (3) years vision.
The fund development plan is based on a realistic analysis of the organization's past
financial standing with the hopes of developing realistic financial goals that best
accomplish the organization's mission. With the development and implementation of
sound financial policies and processes, an independent annual audit, the engagement of
services of a professional with years of working with nonprofits, and a solid
boolckeeper, NNP C's executive director can focus most of her time on fundraising and
continue to diversify the funding sources.
NNPC will work collectively to keep the issues that most affect poor and excluded job
seekers before the policy makers that can impact the delivery of services by our
workforce system. We must keep presenting solid data,progress reports, testimonials,
and any means to make our point. We should help educate the workforce system. We
should ensure that the workforce system sets goals to best meet the needs of poor and
excluded job seekers. We will strive to do a better job of being an advocate for poor
and excluded job seekers.
We look forward to working with the City of Fort Worth to implement our employment
program and feel that the results will support our theory: to provide effective workforce
services to Latinos that promotes job placement,job advancement, and job retention
requires a different approach; an approach that, in addition to typical workforce
services, also includes services that address the language, cultural, and assimilation
issues faced by today's Latinos.
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EXHIBIT C
NEAR NORTHSIDE PARTNERS COUNCIL, INC.
WORKFORCE DEVELOPMENT INITIATIVE BUDGET
PERSONNEL SERVICES
Salaries $24,100
FICA $1,836
Health Insurance $2,453
Unemployment Tax-State $89
Worker's Camp $237
SUPPLIES
Office Supplies 500.00
Teaching Materials $200.00
Postage $61 .00
CONTRACTUAL SERVICES
Telephone & Internet.Service $800.00
Rent [Computer Lab] 5,320.00
Custodial Services 300.00
Office Equipment Rental 800.00
Fidelity Bond 50.00
Liability Insurance 200.00
Property Insurance 200.00
Legal & Accounting 75.00
Private Auto Allowance- Local 300
Contractual Services 2,000.00
Security 240.00
Maintenance & Repairs 80.00
CAPITAL OUTLAY
Computers & Software 300.00
Furniture, Fixtures 0.00
TOTAL $40,140
KBIT D
C= OF FORT WORTH HOTJSDNG DEPARTIYIFNT
Audit Certification Form-,
Subrecipien-t: Fiscal-Year Endfng: f f
Mo DayYi
❑ We have exceeded the federal expenditure threshold of $300,000. We will
have our Single Audit or Program Specific Audit completed and will submit
the audit report within nine- (9) months after the end of the audited rascal
year.
Q We'did riot exceed the $300,000 federal experiditure•threshold required for
a Single Audit or a Program Specific Audit to be performed'this fiscal year. (Fill
out schedule.below)
Federal Expenditure Disclosure
Federal Funds
Must be Tilled out if Single Audit"orProgram Audit is not required
Pass Through Program Name& Contract
Federal Grantor Grantor CFDA Number Number Exoenditures
Total Federal Expenditures for this Discal Year $
Printed Name Time(Must be CFO, CEO or equivalent)
Authorized Signature(Must be CFO, CEO or equivalent) 'Phone Number Date
Failure to submit this or a similar statement or failure td submit a completed
single audit package as described in the audit requirements by the re uir •_du�_
date will result in suspension of funding and will affect eligibility for future ndti .
_.IV,
Submit this form to the City of Fort Worth wiihin 60 days after the and of your Fiscal yea l
CITY OF FORT WORTH HOUSING DEPARTMENT
AUDiT REQUIREMENTS
Organizations expending $300,000 or more in federal awards (from City of Fort
Worth and other funding sources) during their fiscal years shall Obtain`either an
annual single audit or a program specific audit. Organizations may have a
program specific audit in accordance with OMB Circular A-133 if they
expended funds for only one federal program as listed in the Catalog of
Federal Domestic Assistance (CFDA). if funds are spent for more than one
federal program, a single audit is required. The audited time period is the
organization's fiscal year, and not the City of Fort Worth's funding period.
The audit shall be conducted by a certified public accountant (CPA) that is
licensed at the time of the audit by the appropriate regulatory body. The CPA
shall meet all of the general standards, concerning qualifications,
independence, due professional. care and quality control as. required . by
Govemmen. f .Auditing Standards, including the requirements for continuing
professional education and external peer reviews. Auditor selection must
adhere to federal/City procurement requi-rements.
A separate supplementary schedule of revenues, expenditures and.
changes in fund balance for each City. of Fort Worth 'contract is no ibnger..
required. The Schedule of Expenditures of Federal Awards should list City of
Fort Worth 's contract numbers, the total expended for each individual
federal program, and the CFDA number (OMB A-133 § .310).
t The iindependent auditor's report should include all of the relevant items
listed on the "Audit Report Checklist." Additional guidance on the-conduct and
reporting of these audits is contained in the latest issuance of 'the following
publications:
GovernmentAudrffng Standards issued by the Comptroller- General of the United States,
2003
OMB CircularA-133 as revised 6/30/97 and amended June 2003
OMB Circular A-133 Compliance Supplement
AICPA's Statement of Position 98-3, °Audits of States, Local Governments, and
Not-for-Profit Organizations Receiving Federal Awards"
Various AICPA audit guides for nonprofits, colleges and universities and health
and welfare organizations
AI CPA's Audit Risk Alert "State and Local Governmental Developments"
All organizations that receive 'a City of Fort Worth award must submit the
provided Audit Certification Form which certifies Whether you are subject to a
single/program audit. Organizations receiving federal awards from the City of
]Fort Worth who are not required to have an audit shall certify in writing to the
agency. The organizations Chief Executive Officer or Chief Financial Officer
shall make the .certification within .60 days of the end of fh.e'organization's
fiscal year.
The following items should be submitted to ihe• City of Fort Worth Housing
Department within the required timeframe:
Due 60-days after brganization.'s fiscal year end: (required for all subrecipients)
• Completed Audit Certification Form
Due within fhe earlier of 30 days after receipt of the auditor's report or nine months
after the end of the audit period.
• Two copies of the entire audit report issued by the CPA
• Two copies of any management letter issued by the CPA iri
conjunction with, the audit report
• Two copies of management's comments on all findings,
recommendations, & questiohed costs contained in the audit
report and management letter, including a detailed corrective
action plan
Failure to submit any, of these items by the required due date may result in
holds on current draw requests, suspension of the organization's contracf(s)
andeligibility for future funding_
if the organization does not meet the= requiremerits of having a
single/program audit conducted, records must still be kept available for review
or audit by City of Fort Worth staff(OMB A-133 Subpart B Sec 200(d).
If additional information is needed concerning the audit requirements, please
call (817)'392-6141.
GIT' ' OF FORT` WORTH HO17,S NCY DEPARTYJI�NT`
Si'NGLE AUDIT REPORT C=C= ST
The Department developed this ghecklist to help organizations irniprove the quality
and completeness of audit reports.
General Purpose or Basic Financial Statements of the Organization Opinion/Report on
Organization's Financial Statements in accordance with- Qcvemment Auditing
Standards _ -
Notes to the General Purpose or Basic Financial Statements of the Organization
A Schedule of Expenditures of Federal Award, including the Depari7nent's
contract numbers, the, total. expended for the federal program, and .the CFDA
number (OMB A-133 Subpart C Sec 310):
Opinion/Report oh Schedule of Expenditures of Federal and State Awards
Report on Compliance and on lntemals Control Over. Financial Reportinp Based on
an Audit of Financial Statements Performed in Accordance Wfth'
GovernmentAuditrng Standards. (O,MB A-'133 § 5,05 (b))
Report on Compliance with Requirements Applicable to Each Major.Program
and Internal Control over Compliance in Accordance with OMB Circular A-133.
(OMB A-133 § 505 (c))
Schedule of Findings and Questioned Costs . (QMB A-133 §. 505d), including:
Summary Schedule of' Prior Audit Findings reporting the status of all findings
included in the prior audit's schedule of findings and questioned costs. (OMB A'
133 Sec. 315 (a) and (b))
_Corrective Actron Plan including (OMB A-133 Sec. 315 (c)) name of person
responsible for the corrective action, corrective action planned,
anticipated completion date, and explanation and reason if auditse does not
agree with findings or believes correction is not required.
All reports are signed and dated by the auditor
Two copies of the audit reports are submitted
Two copies of the management letter, if issued in conjunction with the audit
report Two copies of comments by .managerrient concerning all
itndings and recommendations included in management _tetter,
including a corrective action plan
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/25/2004
DATE: Tuesday, May 25, 2004
LOG NAME: 05NNPC REFERENCE NO.: **C-20089
SUBJECT:
Reallocation of Community Development Block Grant Funds and Award of Contract to the Near
Northside Partners Council
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the reallocation of a sum not to exceed $34,898.47 in Community Development Block Grant
funds previously allocated to the Near North Side Model Blocks for infrastructure improvements to the Near
Northside Partners Council's (NNPC)Training and Employment activities; and
2. Authorize the City manager to execute a contract with the NNPC for a sum not to exceed $40,140.06
for the following activities; and
a. Training and Employment Acitivies $ 35,016.88
b. NNPC Economic Development $ 2,393.85
c. NNPC Economic Development Operating $ 2,729.33
3. Authorize the contract period to begin on the date of contract execution and end twelve (12) months
thereafter; and
4. Amend this contract as needed to achieve project goals provided the amendment is within the scope
of the project and in compliance with applicable laws and regulations; and
5. Extend or renew the contract if the NNPC requests an extension or renewal.
DISCUSSION:
On June 30, 1995, the Near Northside Neighborhood Association received the City's fifth Model Blocks
award of $1.2 million. Realizing that the main obstacles to economic development in their area was high
unemployment and that only 30% of those over 25 years of age have a high school diploma, the Near
Northside Model Blocks worked with the Near Northside Partners Council (NNPC) to develop and execute a
strategy for the area that emphasizes job development and job placement. To enhance employability of
area residents over the past four years, the NNPC has provided classes in basic computer skills (450
students), workplace literacy (ESL) (250 students), established skills related clubs and held workshops (238
students), provided job placement ($7.89 average wage), and established an on-the-job retention rate of
over 70% for those placed. Building on their successes, the NNPC has fine-tuned their system. They are
now ready to implement a new workforce development system, with new service components, which will
enable them to better meet the needs of neighborhood residents.
In accordance with the Citizen Participation Plan, a public comment period was held from April 23, 2004
until May 24, 2004, to allow citizen input.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds will be available in
the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 539120 005206132320 $34,898.47 GR76 539120 005206132760 $34,898.47
Submitted for City Manager's Office by: Reid Rector (6140)
Originating_Department Head: Jerome Walker (7537)
Additional Information Contact: Jerome Walker (7537)