HomeMy WebLinkAboutContract 31529 f
CITY OF FORT WORTH, TEXAS
ti STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Halff
Associates, Inc., (the "ENGINEER"), for a PROJECT generally described as: Robin-Denver
Storm Drain Reconstruction.
Article I CIT', SECRETARY
CONTRACT NO, 6a
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of suspension
of services, the ENGINEER shall have no liability to CITY for delays or
damages caused the CITY because of such suspension of services.
OFFICIA1 ROD
CIrf W1__;REW!y ORIGINAL
e
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to
be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations shall
be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT cost
and/or execution. These conditions and cost/execution effects are not the
responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
ENGINEERING CONTRACT
Page 2 of 14 i ,� `� � 1 TEN.
• E. Engineers Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with the
Contract Documents, nor shall anything in the Contract Documents or the
agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the
work on the PROJECT. If, for any reason, the ENGINEER should make an
on-site observation(s), on the basis of such on-site observations, if any, the
ENGINEER shall endeavor to keep the CITY informed of any deviation from
the Contract Documents coming to the actual notice of ENGINEER regarding
the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no control
over cost or price of labor and materials; unknown or latent conditions of
existing equipment or structures that may affect operation or maintenance
costs; competitive bidding procedures and market conditions; time or quality
of performance by third parties; quality, type, management, or direction of
ENGINEERING CONTRACT
Page 3 of 14
operating personnel; and other economic and operational factors that may
materially affect the ultimate PROJECT cost or schedule. Therefore, the
ENGINEER makes no warranty that the CITY's actual PROJECT costs,
financial aspects, economic feasibility, or schedules will not vary from the
ENGINEER's opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress
payments to the construction contractor will be based on the ENGINEER's
knowledge, information, and belief from selective sampling and observation that the
work has progressed to the point indicated. Such recommendations do not
represent that continuous or detailed examinations have been made by the
ENGINEER to ascertain that the construction contractor has completed the work in
exact accordance with the Contract Documents; that the final work will be
acceptable in all respects; that the ENGINEER has made an examination to
ascertain how or for what purpose the construction contractor has used the moneys
paid; that title to any of the work, materials, or equipment has passed to the CITY
free and clear of liens, claims, security interests, or encumbrances; or that there are
not other matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact location,
type of various components, or exact manner in which the PROJECT was finally
constructed. The ENGINEER is not responsible for any errors or omissions in the
information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this contract
and its commitment to meet that goal. Any misrepresentation of facts (other than a
negligent misrepresentation) and/or the commission of fraud by the Engineer may
result in the termination of this agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
ENGINEERING CONTRACT
Page 4 of 14
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3)hereof. CITY shall give sub-consultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting policies
of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage
if written on a split limits basis). Coverage shall be on any vehicle used
in the course of the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease -each employee
Professional Liability
$1,000,000 each claim/annual aggregate
ENGINEERING CONTRACT
Page 5 of 14
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K(1) and K.(2) of this agreement
are provided under applicable policies documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice
shall be acceptable in the event of non-payment of premium. Such
terms shall be endorsed onto ENGINEER's insurance policies. Notice
shall be sent to the respective Department Director (by name), City of
Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the state
of Texas or be otherwise approved by the CITY; and, such insurers
shall be acceptable to the CITY in terms of their financial strength and
solvency.
(f) Deductible limits, or self-insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
exclusions.
ENGINEERING CONTRACT
Page 6 o114
(j) The Professional Liability insurance policy, if written on a claims made
basis shall be maintained by the ENGINEER for a minimum two (2)
year period subsequent to the term of the respective PROJECT
contract with the CITY unless such coverage is provided the
ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood that
insurance cost is an allowable component of ENGINEER's overhead.
(1) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When subconsultants
maintain insurance coverage, ENGINEER shall provide CITY with
documentation thereof on a certificate of insurance. Notwithstanding
anything to the contrary contained herein, in the event a
subconsultant's insurance coverage is canceled or terminated, such
cancellation or termination shall not constitute a breach by
ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing
of any existing conflicts of interest or potential conflicts of interest, including personal
financial interest, direct or indirect, in property abutting the proposed PROJECT and
business relationships with abutting property cities. The ENGINEER further
acknowledges that it will make disclosure in writing of any conflicts of interest that
develop subsequent to the signing of this contract and prior to final payment under
the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
ENGINEERING CONTRACT
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r
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment to
this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids, permits and licenses required by local, state,
or federal authorities; and land, easements, rights-of-way, and access necessary for
the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions required
ENGINEERING CONTRACT
Page 8 of 14
by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes
or becomes aware of any development that affects the scope or timing of the
ENGINEER's services or of any defect in the work of the ENGINEER or construction
contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and release
ENGINEER and its officers, employees, and subcontractors from all claims,
damages, losses, and costs, including, but not limited to, attorney's fees and
litigation expenses arising out of or relating to the presence, discharge,
release, or escape of hazardous substances, contaminants, or asbestos on
or from the PROJECT. Nothing contained herein shall be construed to
require the CITY to levy, assess or collect any tax to fund this
indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants, or
asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
N.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for contractors
negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary of `
any undertaking by the ENGINEER."
ENGINEERING CONTRACT
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(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time required
for performance of the services, an equitable adjustment will be made through an
amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a
written Notice to Proceed from the CITY.
ENGINEERING CONTRACT
Page 10 of 14
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will be
at the CITY's sole risk. The final designs, drawings, specifications and documents
shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by
acts of God, strikes, lockouts, accidents, or other events beyond the control of the
ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for convenience so that
the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption, an
equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be
made.
ENGINEERING CONTRACT
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in connection
with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of negligence
or willful misconduct as determined pursuant to T.C.P. & R. Code, section
33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict or
statutory liability, or any other cause of action, except for willful misconduct or gross
negligence for limitations of liability and sole negligence for indemnification. Parties
mean the CITY and the ENGINEER, and their officers, employees, agents, and
subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute.is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
$50,000, exclusive of attorney's fees, costs and expenses, will be final,
ENGINEERING CONTRACT
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judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and
11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If litigation
is filed by either party within said ninety (90) day period, the award shall
become null and void and shall not be used by either party for any purpose in
the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws and
regulations and with all City ordinances and regulations which in any way affect this
AGREEMENT and the work hereunder, and shall observe and comply with all
orders, laws ordinances and regulations which may exist or may be enacted later by
governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to
defend, indemnify and hold harmless CITY and all of its officers, agents and
employees from and against all claims or liability arising out of the violation of any
such order, law, ordinance, or regulation, whether it be by itself or its employees.
ENGINEERING CONTRACT
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4
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the Day of , 2005.
ATTEST: CITYZFTORTH
By:
Marty Hendrix M A. Ott
City Secretary Assistant City Manager
aQ ----- APPROVAL RECOMMENDED
C�ntr. � Au
A. Douglas Rademaker, P.E.
u�atP_
Director, Engineering Department
APPROVED AS TO FORM
AND GALITY
ssis Attorney
HALEE ASSOCIATES INC:
ENGINEER
By:
Michael A. Moy , P.E.
Vice-President
ENGINEERING CONTRACT Cjff 6 `_:AR1 Y
Page 14 of 14 FT, _-O N, TEX.
ATTACHMENT "A"
-n ral S -oo -of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope
of Services shall have precedence over the General Scope of Services."
N RAI
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or
excavate test holes or pits, the Engineer shall in coordination with the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to
obtain any and all agreements and/or permits normally required for a project of this size
and type. The Engineer will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any
revisions necessary to bring the plans into compliance with the requirements of said
agency, including but not limited to highways, railroads, water authorities, Corps of
Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such
changes are required due to changes in the design of the facilities made by the
permitting authority. If such changes are required, the Engineer shall notify the City and
-1-
an amendment to the contract shall be made if the Engineer incurs additional cost. If
there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits.
The information obtained shall be shown on the conceptual plans. The Engineer shall
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and any
adjustments and/or relocation of the existing lines within the project limits. The
Engineer shall also evaluate the phasing of the water, wastewater, street and drainage
work, and shall submit such evaluation in writing to the City as part of this phase of the
project.
-2-
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans
which include layouts, preliminary right-of-way needs and preliminary estimates of
probable construction costs for the Engineers recommended plan. For all submittals,
the Engineer shall submit plans and documents for street/storm drain and
water/wastewater facilities. The Engineer shall receive written approval of the Phase 1
Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and
for submission to utility companies and other agencies for the purposes of coordinating
work with existing and proposed utilities. The preliminary construction plans shall
indicate location of existing/proposed utilities and storm drain lines. The Engineer shall
receive written approval of the Phase 2 plans from the City's project manager before
proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four(4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the
Phase 3 plans from the City's project manager before proceeding with Phase 4.
-3-
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction
plans and contract specifications. The approved plans and contract specifications shall
be used as authorized by the City for use in obtaining bids, awarding contracts, and
constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitu-
tion prior to the award of contracts is allowed by the bidding documents, the Engineer
will advise the owner as to the acceptability of alternate materials and equipment
proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals
and in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the
project during its construction and will set control points in the field to allow City survey
crews to stake the project. The setting of line and grade stakes and route inspection of
construction will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction
proceeds to observe and report on the progress and the quality of the executed work.
-4-
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability
of the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the
contractor.
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EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for paving
and/or storm drain reconstruction for the following:
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No. 00086
The 2004 CIP Robin-Denver Storm Drain Reconstruction consists of the installation of
approximately 3,000 linear feet of 24" storm drain pipe and 4'x4', 5'x4', 6'x4' and Tx5'
reinforced concrete box storm drain located in north Fort Worth. A preliminary study was
performed on the Robin-Denver Storm Drainage system by Halff Associates, Inc. in 2002.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, three (3) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) Informational Meeting with the owners of the properties which the
2004 CIP Robin-Denver Storm Drain Reconstruction will affect.
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
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b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including; utilities, City Master plans, CITY drainage
complaint files, existing applicable drainage studies and property ownership as
available from the Tax Assessor's office.
C. Coordination with Other Agencies/Consultants
During the concept phase the ENGINEER shall coordinate with all utilities,
including parks and utilities owned by the City, TxDOT, and .railroads. These
entities shall also be contacted if applicable, to determine plans for any proposed
facilities or adjustment to existing facilities within the project limits. The information
obtained shall be shown on the concept plans. The ENGINEER shall show the
location of the proposed utility lines, existing utility lines and any adjustments
and/or relocation of the existing lines within the project limits. ENGINEER shall
complete all forms necessary for the City to obtain permit letters from TxDOT and
railroads and submit such form to the City. City shall be responsible for forwarding
the forms to the affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
a. The ENGINEER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress report as required under Attachment B of the contract.
PART B - CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information which will be needed for use by the ENGINEER
in design and preparation of plans for the project. Information gathered during
the survey shall include topographic data, elevations of all known sanitary and
adjacent storm sewers, rim/invert elevations, location of known buried utilities,
structures, and other features relevant to the final plan sheets. Existing drainage
at intersections will be verified by field surveys.
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b. Engineer Will Provide The Following Information:
All plans, field notes, plats, maps, legal descriptions, or other specified documents
prepared in conjunction with the requested services shall be provided in
MicroStation J format. All text data such as plan and profile, legal descriptions,
coordinate files, cut sheets, etc., shall be provided in the American Standard Code
for Information Interchange (ASCII) format, all drawing files shall be provided in
MicroStation (DGN) format, or as otherwise approved in writing by the CITY, and
all data collected and generated during the course of the project shall become the
property of the CITY.
The minimum information to be provided in the plans shall include the following:
1. A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinate on City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the inlet in the
South curb line of North Side Drive at the East end of radius at the
Southeast corner of North Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same
coordinate system, as the Control.
4. No less than two bench marks per plan/profile sheet.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
7. Obtain the "footprint" of all properties where the storm drain line` is to be
relocated or rerouted.
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ii. Public Notification
Prior to conducting design surveys, ENGINEER will notify affected residents of the
project in writing. The notification letter shall be on company letterhead and shall
include the following: project name, limits, DOE project no., Consultants project
manager and phone no., scope of survey work and design survey schedule. The
letter will be reviewed and approved by the City prior to distribution.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed drainage runoff
area and existing street, right-of-way and storm sewer capacities for the subject
site. A drainage area map will be drawn at 1"=200' scale from available contour
maps. Calculations regarding street and right-of-way capacities and design
discharges (5-year and 100-year frequencies) at selected critical locations will be
provided. Capacities of existing storm drain will be calculated and shown. The
ENGINEER'S responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City standards.
iv. Conceptual Engineering Plan Submittal
a. Conceptual plans in the form of a condensation of the previously submitted
Robin-Denver Storm Drainage Investigation shall be submitted to City 30
calendar days after Notice to Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the concept engineering plans
which includes the layout, preliminary right-of-way needs and cost estimate for
the ENGINEER's recommended plan. Following approval of the alignment, the
ENGINEER shall perform remaining field surveys required for final design of
selected route. The ENGINEER shall also evaluate the phasing of the water,
sanitary sewer, street and drainage work, and shall submit such evaluation in
writing to the City as a part of the concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph iv, ENGINEER will prepare preliminary construction
plans as follows:
a. Drainage area maps with drainage calculations and hydraulic computations.
Information shown on the plans will be consistent with Part A, Paragraph 1.b. for
proposed condition.
b. Preliminary project plans and profile sheets which show the following and shall be
on 22" x 34" sheets:
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Property ownership - Legal description (Lot Nos., Block Nos., and Addition Names)
along with property ownership shall be provided on the plan view.
Curb lines
Driveways
Sidewalks
Existing and proposed water, sanitary sewer and storm drain pipes
C. Proposed storm drain plan/profile and recommended pipe size, manholes, and all
pertinent information needed to construct the project.
d. Existing utilities and utility easements will be shown on the plan and profile sheets.
ENGINEER will coordinate with utility companies and the City of Fort Worth to
determine if any future improvements are planned that may impact the project.
e. The ENGINEER shall make provisions for reconnecting all water and/or
wastewater service lines which must be re-routed due to the storm drain
reconstruction, including replacement of existing service lines within City right-of-
way or utility easement. When the existing alignment of a water and sanitary sewer
main or lateral is changed, provisions will be made in the final plans and/or
specifications by the ENGINEER to relocate all service lines which are connected
to the existing main and connect said service lines to the relocated main.
f. The ENGINEER will prepare standard and special detail sheets for storm drain
reconstruction that are not already included in the D-Section of the City's
specifications. These may include connection details between various parts of the
project, tunneling details, boring and jacking details, waterline relocations, details
unique to the construction of the project, trenchless details, and special services.
g. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open-cut construction or relocation of existing alignments is
probable. Temporary and permanent easements will be appropriated based on
available information and recommendations will be made for approval by the City.
h. Right-of Way/Easement Preparation and submittal
Preparation and submittal of right-of-way, easements and rights-of-entry will be in
conformance with "Submittal of Information to Real Property for Acquisition of
Property'. Legal descriptions and plot maps will be prepared on 8.5"x14" standard
sheets for all necessary temporary and permanent easements required for storm
drain construction. Descriptions shall be prepared in standard format as directed
Rev 11/30/04
EA 1-5
by Department of Engineering (DOE). Temporary and permanent easements shall
be delineated on plan sheets. Exhibits shall be prepared. Legal descriptions shall
also be prepared if needed. A total of five (5) permanent easements and five (5)
temporary construction easements are included. The CITY will secure easements
and rights-of-entry agreements as necessary.
L Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public Works
Department, Water Department, Department of Engineering, and other CITY
departments, public utilities, private utilities, and government agencies to
determine the approximate location of above and underground utilities, and other
facilities that have an impact or influence on the project. ENGINEER will design
City facilities to avoid or minimize conflicts with existing utilities.
The ENGINEER shall deliver 13 sets of approved preliminary construction plans to
the City's Utility Coordinator for forwarding to all utility companies which have
facilities within the limits of the project.
j. Preliminary Construction Plan Submittal
i. Preliminary plans and specifications shall be submitted to City 90 calendar
days after approval of Part B, Paragraph iv.
ii. The ENGINEER shall deliver two (2) sets of preliminary construction plans
and two (2) sets of specifications and contract documents to CITY for
review and delivery to utility companies. Generally, plan sheets shall be
organized as follows:
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Easement layout (if applicable)
Storm Water Pollution Prevention Plan (if applicable; see below)
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. ENGINEER shall submit a preliminary estimate of probable construction
cost with the preliminary plan submittal. Engineer shall assist the City in
selecting the feasible and/or economical solutions to be pursued.
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EA 1-6
k. Geotechnical Investigation
i. Field Investigation — Conduct five (5) borings to an average depth of
approximately 12 feet. The location and depth will be determined based on
the City approved alignment.
ii. Laboratory Investigation — Evaluate soil engineering properties and
physical properties of the soil. Classify soils according to the Unified Soil
Classification using classification tests. These tests will include natural
moisture content, dry unit weights, and the liquid and plastic limits. The
undrained sheer strengths of cohesive soils will be determined by hand
penometer tests, and confirmed with unconfined compressive strength
testing.
iii. Engineering Analysis — Document the results of the field and laboratory
work. Provide engineering recommendations for design and construction
of proposed pipeline.
I. Storm Water Pollution Prevention Plan (SWPPP)
ENGINEER will prepare the SWPPP required for the project for use by the
contractor during construction. The City example SWPPP will be used as a
template. ENGINEER will prepare drawings of details for proposed SWPPP
improvements that the Contractor must use during construction. Contractor shall
be responsible for filing the SWPPP plan with the appropriate regulatory agencies.
M. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for preliminary
submittal. The CITY shall direct the ENGINEER in writing to proceed with Final
Design for Final Review.
n. Public Meeting (2)
After the preliminary plans have been reviewed and approved by the City,
ENGINEER shall prepare exhibits, provide the City with the database listing the
names and addresses of all residents and businesses to be affected by the
proposed project, along with an invitation letter, and attend two (2) public
meetings to help explain the proposed project to residents. The CITY shall mail
the invitation letters.
Rev 11/30/04
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3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 60 calendar days after
approval of Part B, Paragraph 2b.
Following CITY approval of the recommended improvements, the ENGINEER shall
prepare final plans and specifications and contract documents to CITY (each
sheet shall be stamped, dated, and signed by the ENGINEER registered in the
State of Texas) and submit two (2) sets of plans and construction contract
documents within 15 calendar days of CITY's final approval. Plan sets shall be
used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost with the
final plans submitted.
C. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record storage as
follows:
1. Street and storm drain plans shall be submitted as one set of plans. Street and
storm drain plans shall be separate from water and sanitary sewer plans. All
sheets shall be standard size (22" x 34") with all project numbers (TPW and
water/sanitary sewer) prominently displayed.
2. For projects where water/sanitary sewer improvements occur on a TPW
Department funded project with no Water funding involved, a separate set of
mylars with cover sheet shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file. There shall be one (1) PDF file for the TPW plan
set and a separate PDF file for the Water plan set. Each PDF file shall contain
all associated sheets of the particular plan set. Singular PDF files for each
sheet of a plan set will not be accepted. PDF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956—org47.pdf" where "W-1956" is the
assigned file number obtained from the City of Fort Worth, "_org" designating
the file is of an original plan set, "47" shall be the total number of sheets in this
file.
Rev 11/30/04
EA 1-8
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-35667—org36.pdf" where "X-
35667' is the assigned file number obtained from the City of Fort Worth,
"_org" designating the file is of an original plan set, "36" shall be the total
number of sheets in this file.
Example: X-12755_orgl8.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will become property
of and remain with the City of Fort Worth. FloppV disks, zip disks, e-mail flash media
will not be accepted.
4. For information on the proper manner to submit PDF files and to obtain a file
number for the project, contact the Department of Engineering Vault at
telephone number (817) 392-8426. File numbers will not be issued to a project
unless the DOE number and proper fund codes have been assigned and are in
the Department of Engineering database.
PART C - PRE-CONSTRUCTION ASSISTANCE
1. Administration
a. Bid Document Submittal
The ENGINEER will make available for bidding, upon request by the CITY, up to
forty-five (45) sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to potential bidders.
Proposal will be provided in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the City during this phase including preparation and
delivery of addenda to plan holders and responses to questions submitted to the
DOE by prospective bidders. Engineer shall attend any scheduled pre-bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy.
The ENGINEER shall attend the project bid opening, develop bid tabulations in
hard copy and electronic format, and submit four (4) copies of the bid tabulation,
Rev 11/30/04
EA1-9
along with the contract documents to the City within three (3) working days after
bid opening.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the City on design and/or
construction changes, if necessary.
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EXHIBIT "A-2"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for water
and/or sanitary sewer improvements for the following:
WATER AND SANITARY SEWER REHABILITATION ASSOCIATED WITH THE
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No. 00086
An approximate 1,200 linear feet of water line and 1,600 linear feet of sanitary sewer will
be replaced/relocated in conjunction with construction of the Robin-Denver Storm Drain.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
See Exhibit "A-1", Part A 1.a. The meetings required for rehabilitation/relocation of
water and sewer utilities will coincide with the meetings required for storm drain
reconstruction; no additional or separate meetings shall be scheduled for utility
relocations.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including; utilities, City Master plans, property
ownership as available from the Tax Assessor's office.
The data collection efforts will also include conducting special coordination
meetings with affected property owners and businesses as necessary to develop
sewer re-routing plans.
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EA2-1
The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main:
The CITY shall furnish the Engineer with a sample format of how the sewer service
line reroute/relocation should be designed and submitted for construction. During
design survey, if a rod can be inserted through the cleanout to the bottom of the
service line, the Engineer will obtain the flow line elevation and design the service
line prior to advertising the project for bid. If the service flow line information cannot
be obtained during design survey, the Engineer shall delay the design of the sewer
service line until after the start of construction. The CITY will then direct the
Contractor to de-hole the service line at the clean-out location of all buildings or
structures so that the Engineer's surveyor can determine the flow line of the sewer
service line. The Engineer shall use this information to provide the design for the
sanitary sewer service line to be rerouted or relocated.
C. Coordination with Other Agencies/Consultants
See Exhibit "A-1".
2. Schedule Submittal and Monthly Progress Report
a. See Exhibit"A-1".
PART B - CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. See Exhibit "A-1".
b. Engineer Will Provide The Following Information:
See Exhibit "A-1".
ii. Public Notification
See Exhibit"A-1".
iii. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 30 calendar days in accordance with
Exhibit "A-1".
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b. The ENGINEER shall perform conceptual design of the proposed improvements
and furnish four (4) copies of the concept engineering plans which includes the
layout, preliminary right-of-way needs and cost estimate for the ENGINEER's
recommended plan. Following approval of the alignment, the ENGINEER shall
perform remaining field surveys required for final design of selected route(s). The
ENGINEER shall also evaluate the phasing of the water, sanitary sewer, street and
drainage work, and shall submit such evaluation in writing to the City as a part of
the concept phase of the project. All design shall be in conformance with Fort
Worth Water Department policy and procedure for processing water and sewer
design. ENGINEER shall review the City's water and sewer master plan, other
pertinent design information and provide a summary of findings pertaining to the
proposed project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph iii, ENGINEER will prepare preliminary construction
plans to be incorporated with drainage plans (Exhibit "A-1") as follows:
a. Overall water and/or sanitary sewer layout sheets and an overall easement layout
sheet(s).
b. Preliminary project plans and profile sheets on 22" x 34" sheets which show the
following: Proposed water and/or sanitary sewer plan/profile and recommended
pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation
valves, manholes etc., related appurtenances and all pertinent information needed
to construct the project. Legal description (Lot Nos., Block Nos., and Addition
Names) along with property ownership shall be provided on the plan view.
C. For sewer lines, pipelines schedule for point repairs, rehabilitation and replacement
will be located on the base sheets prepared from survey information gathered
under Part B, Paragraph b. Conflicts shall be resolved where pipelines are to be
rehabilitated on the same line segment. Base sheets shall reference affected or
adjacent streets. Where open-cut and trenchless technology construction is
anticipated, below and above ground utilities will be located and shown on the
base sheets.
d. Existing utilities and utility easements will be shown on the plan and profile sheets.
ENGINEER will coordinate with utility companies and the City of Fort Worth to
determine if any future improvements are planned that may impact the project.
e. The design for sewer service line reroute/relocation will be provided if the flow line
elevation of the sewer service can be determined from the cleanout location. If this
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elevation cannot be determined during design survey, the design shall be provided
after award of the construction contract as specified in Part A, Paragraph 1 b.
f. The ENGINEER shall make provisions for reconnecting all identifiable water and/or
wastewater service lines which connect directly to any main being replaced,
including replacement of existing service lines within City right-of-way or utility
easement. When the existing alignment of a water and sanitary sewer main or
lateral is changed provisions will be made in the final plans and/or specifications by
the ENGINEER to relocate all service lines which are connected to the existing
main and connect said service lines to the relocated main. Provisions will also be
made for any water and/or sewer service lines which must be re-routed due to the
storm drain reconstruction, including replacement of existing service lines within
City right-of-way or utility easement.
g. The ENGINEER will prepare standard and special detail sheets for water line
installation and sanitary sewer rehabilitation or replacement that are not already
included in the D-Section of the City's specifications. These may include
connection details between various parts of the project, tunneling details, boring
and jacking details, waterline relocations, details unique to the construction of the
project, trenchless details, and special service lateral reconnections.
h. Right-of Way Easement Preparation and Submittal
See Exhibit"A-1"— no water or sewer easements.
L Utility Clearance Phase
See Exhibit "A-1".
j. Preliminary Construction Plan Submittal
L Preliminary plans and specifications shall be submitted to City 90 calendar
days after approval of Part B, Paragraph iii.
ii. Preliminary plans shall be submitted as part of a set with storm drain plans
as described in Exhibit "A-1".
iii. ENGINEER shall submit a preliminary estimate of probable construction
cost with the preliminary plan submittal. Engineer shall assist the City in
selecting the feasible and/or economical solutions to be pursued.
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k. Geotechnical Investigation
See Exhibit "A-1". No geotechnical included for water and sewer relocations.
I. Review Meetings with City
See Exhibit "A-1". It is anticipated the meetings as required for
rehabilitation/relocation of water and sewer utilities will coincide with the meetings
required for storm drain reconstruction; no additional or separate meetings shall be
scheduled for utility relocations.
M. Public Meeting
See Exhibit "A-1". The meetings required for rehabilitation/relocation of water and
sewer utilities will coincide with the meetings required for storm drain
reconstruction; no additional or separate meetings shall be scheduled for utility
relocations.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 60 calendar days after
approval of Part B, Paragraph 2b.
Final plans shall be submitted as part of a set with storm drain plans as described
in Exhibit"A-1".
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost with the
final plans submitted.
C. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record storage as
follows:
1. Water and sanitary sewer plans shall be submitted as one set of plans. Water
and sanitary sewer plans shall be separate from paving and drainage plans.
All sheets shall be standard size (22" x 34") with all project numbers
(Water/Sanitary Sewer and TPW) prominently displayed.
2. For projects where paving/grating/drainage improvements occur on a Water
Department funded project with no T&PW funding involved, a separate set of
mylars with cover sheet shall be submitted for TPW.
Rev 11/30/04
EA2-5
3. Signed plans sets shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file. There shall be one (1) PDF file for the Water plan
set and a separate PDF file for the TPW plan set. Each PDF file shall contain
all associated sheets of the particular plan set. Singular PDF files for each
sheet of a plan set will not be accepted. PDF files shall conform to naming
conventions as follows:
I. Water and Sewer file name example — "X-35667—org36.pdf" where "X-
35667" is the assigned file number obtained from the City of Fort Worth,
"—org" designating the file is of an original plan set, "36" shall be the
total number of sheets in this file.
Example: X-12755—orgl8.pdf
II. TPW file name example — "W-1956—org47.pdf" where "W-1956" is the
assigned file number obtained from the City of Fort Worth, "_org"
designating the file is of an original plan set, "47" shall be the total
number of sheets in this file.
Example: W-0053—org3.pdf and K-0320—org5.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will become
property of and remain with the City of Fort Worth. Floppy disks, zip disks, e-mail
flash media will not be accepted.
4. For information on the proper manner to submit PDF files and to obtain a file
number for the project, contact the Department of Engineering Vault at
telephone number (817) 392-8426. File numbers will not be issued to a project
unless the DOE number and proper fund codes have been assigned and are in
the Department of Engineering database.
PART C- PRE-CONSTRUCTION ASSISTANCE
1. Administration
a. Bid Document Submittal
See Exhibit "A-1".
b. Bidding Assistance
See Exhibit "A-1".
Rev 11/30/04
EA2-6
C. Assistance During Construction
See Exhibit "A-1".
Rev 11/30/04
EA2-7
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Engineering Design Services Associated With
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project 00086
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $139,190. Payment
of the total lump sum fee shall be considered full compensation for the services
described in Attachment "A" and Exhibits "A-1" and "A-2" for all labor materials,
supplies and equipment necessary to complete the project.
B. The Engineer shall be paid monthly as described in Exhibit "B-1", Section 1 —
Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the ENGINEER.
II. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 180
calendar days after the "Notice to Proceed" letter is issued.
A. Conceptual Engineering Plans—30 calendar days
B. Preliminary Engineering Plans and Contract Documents— 120 calendar days
C. Final Engineering Plans and Contract documents— 165 calendar days
D. Final Plans and Contract Documents for Bid Advertisement — 180 Calendar
days
B-1
EXHIBIT "B-1"
(SUPPLEMENT TO ATTACHMENT B)
Engineering Design Services Associated With
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No. 00086
I. Method of Payment
The Engineer shall be paid monthly as described in Exhibit "13-1", Section 1 — Method of
Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of this
contract by an officer of the ENGINEER.
The aggregate of such monthly payments shall not exceed the following:
Exhibit A-1 Design Services
Until satisfactory completion of Exhibits "A-1" and "A-2", Conceptual Design
hereunder, a sum not to exceed thirty (30) percent of the maximum fee.
Until satisfactory completion of Exhibits "A-1" and "A-2", Preliminary Construction
Plans and Specifications, hereunder, a sum not to exceed sixty (60) percent of the
maximum fee, less previous payments
Until satisfactory completion of Exhibits "A-1" and "A-2", Final Construction Plans
and Specifications, hereunder, a sum not to exceed ninety (90) percent of the
maximum fee, less previous payments.
The balance of the payments to be due and payable after the pre-construction
meeting for the project.
II. Progress Report
A. The ENGINEER shall submit to the designated representative of the Director of
the Department of Engineering monthly progress reports covering all phases of
design by the 15th of every month in the format required by the Director.
B. If the ENGINEER determines in the course of making design drawings and
specifications that the opinion of probable cost of $1,427,100.00 (as estimated in
Exhibit "B-4") will be exceeded, whether by change in the scope of the project,
increased cost or other conditions, the ENGINEER shall immediately report such
fact to the City's Director of the Department of Engineering and, if so instructed
by the Director of the Department of Engineering shall suspend all work
hereunder.
B1-1
EXHIBIT B-3
(SUPPLEMENT TO ATTACHMENT B)
Design Fee Cost Summary
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No. 00086
Project Description Scope of Services Total Fee
Engineering, Survey and Water, Sewer, Paving, & Drainage $ 139,190
Special Services
M/WBE Subconsultants Services Fees %of Total
Gorrondona & Associates Surveying/Easements $21,500 15.4%
LA Blueline Reproduction $2,900 2.1%
TOTAL $24,400 17.5%
Non-M/WBE Subconsultants Services Fees %of Total
CMJ Engineering Geotechnical $3,500 2.5%
TOTAL $3,500 2.5%
City MWBE Goal - 18%
B3-1
EXHIBIT B-3A
(SUPPLEMENT TO ATTACHMENT B)
Professional Services Fee Summary
2004 CIP Robin-Denver Storm Drain Reconstruction
City Project No. 00086
WATER
ENGINEERING DESIGN
Opinion of Probable Construction Costs X Curve A X 85%
$96,000 X 7.6%X 85%X 10% $ 6,820
SURVEY DESIGN $ 3,250
REPRODUCTION $ 200
ADDITIONAL SERVICES* $ 1,200
10% FOR SUBS $ 340
SUBTOTAL $ 11,810
SEWER
ENGINEERING DESIGN
Opinion of Probable Construction Costs X Curve A X 85%
$119,325 X 7.6%X 85% X 10% $ 8,480
SURVEY DESIGN $ 3,250
REPRODUCTION $ 250
ADDITIONAL SERVICES* $ 1,500
10% FOR SUBS $ 350
SUBTOTAL $ 13,830
DRAINAGE
ENGINEERING DESIGN
Opinion of Probable Construction Costs X Curve A X 85%
$1,234,243 X 7.6%X 85% $ 76,900
SURVEY DESIGN $ 15,000
REPRODUCTION $ 2,460
ADDITIONAL SERVICES* $ 17,100
10% FOR SUBS $ 2,090
SUBTOTAL $ 113,550
TOTAL FEE
WATER DESIGN FEE $ 11,810
SEWER DESIGN FEE $ 13,830
DRAINAGE DESIGN FEE $ 113,550
GRAND TOTAL $ 139,190
* Based on percent of department construction cost/overall construction cost
B3A-1
EXHIBIT B-313
(SUPPLEMENT TO ATTACHMENT B)
Total Fee Summary&Design Fee Breakdown
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No.00086
A. SUMMARY OF TOTAL FEE
Service Description Water Sewer Drainage Total
Engineering Services $ 6,820 $ 8,480 $76,900 $92,200
Additional Services $ 1,740 $ 2,100 $21,650 $25,490
Design Survey $ 3,250 $ 3,250 $15,000 $21,500
TOTAL $ 11,810 $ 13,830 $113,550 $139,190
B. BREAKDOWN OF WATER,SEWER AND DRAINAGE FEES(LESS SURVEY FEES)
1 Total Water Fee(Less survey fee)Breakdown by Concept.Preliminary and Final Design
a. Concept(30%)=(Total Water Fee-Water Survey Fee)x(0.3)= $2,568
b. Preliminary(60%)=(Total Water Fee-Water Survey Fee)x(0.6)= $5,136
c. Final(10%)=(Total Water Fee-Water Survey Fee)x(0.1)= $856
2 Total Sewer Fee(Less survey fee)Breakdown by Concept.Preliminary and Final Design
a. Concept(30%)=(Total Sewer Fee-Sewer Survey Fee)x(0.3)= $3,174
b. Preliminary(60%)=(Total Sewer Fee-Sewer Survey Fee)x(0.6)= $6,348
c. Final(10%)=(Total Sewer Fee-Sewer Survey Fee)x(0.1)= $1,058
3 Total Drainage Fee(Less survey fee)Breakdown by Concept Preliminary and Final Design
a. Concept(30%)=(Total Drainage Fee-Drainage Survey Fee)x(0.3)= $29,565
b. Preliminary(60%)=(Total Drainage Fee-Drainage Survey Fee)x(0.6)= $59,130
c. Final(10%)=(Total Drainage Fee-Drainage Survey Fee)x(0.1)_ $9,855
$117,690
838-1
EXHIBIT B-3C
BREAKDOWN OF SPECIAL SERVICES
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No. 00086
Special Services
1. Public Meetings = $3,000
As outlined in Part B.5.g of Exhibit "A-1", the ENGINEER will assist the City in
conducting public meetings to inform the citizens about the project.
2. Monthly Progress Meeting / Reports = $ 4,500
The ENGINEER will attend monthly progress meetings with the City staff and the
consultants working on other phases of the 2004 CIP Storm Drain Program.
3. Pre-Construction Assistance = $ 1,800
The ENGINEER will assist the City with the construction phase of the project as outlined
in Part C of Exhibit "A-1".
4. Post-Construction Assistance = $ 2,500
The ENGINEER will assist the City with the construction phase of the project as outlined
in Part C of Exhibit "A-1".
5. Record Drawings = N/A
After the construction is complete, the ENGINEER will not furnish the City with
reproducible record drawings.
6. SWPPP = $ 4,500
The scope of services for the SWPPP is described in Part B.2.k. of Exhibit "A-1".
7. Design Survey = $ 18,000
The majority of the survey will take place in established residential neighborhoods. The
scope of services for Design Survey is described in Part B.1.a. of Exhibit "A-1".
8. Easement Document Preparation = $ 3,500
This contract includes the preparation of 5 temporary construction easements and 5
permanent easements. Metes and bounds descriptions and an exhibit will be prepared
for both the permanent and temporary easements in City of Fort Worth format.
9. Printing/Plotting = $ 2,900
This item covers printing, plotting and other reproduction costs to be incurred during the
course of the project.
10. Geotechnical Investigation = $ 3,500
The scope of services for the geotechnical investigation is presented in Part B.2.j of
Exhibit "A-1". The Scope includes 5 sample borings to depths of 12 feet.
11. 10% for Subconsultants = $ 2,790
Halff Associates, Inc. is utilizing subconsultants for geotechnical investigation and
printing. This fee is full compensation to Halff Associates, Inc. for managing the
subconsultants.
TOTAL SPECIAL SERVICES = $ 46,990
B3C-1
EXHIBIT B-3D
(SUPPLEMENT TO ATTACHMENT B)
Fees for Surveying Services
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No. 00086
DRAINAGE
TOPOGRAPHIC SURVEYS $ 11,500
Five (5) Permanent Utility Easements $ 2,000
Five (5) Temporary Construction Easements $ 1,500
$ 15,000
WATER
TOPOGRAPHIC SURVEYS $ 3,250
$ 3,250
SEWER
TOPOGRAPHIC SURVEYS $ 3,250
$ 3,250
TOTAL MWBE SUBCONSULTANT SURVEY FEE $ 21,500
Transportation & Public Works Subtotal' $ 15,000
Water Department (Water& Sanitary Sewer) Subtotal* $ 6,500
Based on original proposal for storm drain survey/additional survey cost for water/sewer work
B-3D-1
r
EXHIBIT B-3F
(SUPPLEMENT TO ATTACHMENT B)
Fees for Special Services
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No. 00086
SPECIAL SERVICES (HALFF ASSOCIATES)
Public Meeting $ 3,000
6 Monthly Coordination Meetings and 12 Monthly Reports; 2 pre-design $ 4,500
coordination meetings
Pre-Construction Services (Bid Open, Bid Tab, & Pre-Con) $ 1,800
Post-Construction Services (Final FieldNideo Inspect& Letter Report) $ 2,500
Record Drawings (from contractor/City Inspector "red-lines") $ -
SWPPP $ 4,500
Traffic Control Plan $ -
Subtotal $ 16,300
SPECIAL SERVICES (OTHER SUBCONSULTANTS)
Geotechnical Investigation (CMJ) $ 3,500
Subtotal $ 3,500
SUBTOTAL SPECIAL SERVICES $ 19,800
10% Fee for Subconsultants $ 2,750
TOTAL SPECIAL SERVICES $ 22,550
Transportation & Public Works Subtotal' $ 19,580
Water Department (Water& Sanitary Sewer) Subtotal* $ 2,970
* Based on percent of department construction cost/overall construction cost
B3F-1
EXHIBIT B-4A
OPINION OF PROBABLE CONSTRUCTION COST
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
Project No.00086
Item Description Oty Unit Price Subtotal
Storm Drain Reconstruction
1 4'x4'RCB Storm Drain 250 LF $ 150.00 $ 37,500
2 5'x4'RCB Storm Drain 1,025 LF $ 175.00 $ 179,375
3 6'x4'RCB Storm Drain 205 LF $ 210.00 $ 43,050
4 7'x5'RCB Storm Drain 670 LF $ 280.00 $ 187,600
5 24"Storm Drain Lateral 848 LF $ 60.00 $ 50,880
6 10'Storm Drain Inlet 17 EA $ 2,500.00 $ 42,500
7 Storm Drain Manhole 5 EA $ 3,200.00 $ 16,000
8 Storm Drain Junction Box 1 EA $ 7,500.00 $ 7,500
9 Demo Existing Storm Drain Pipe 1,240 LF $ 5.00 $ 6,200
10 Fill and Abandon Existing Storm Drain Pipe 640 LF $ 25.00 $ 16,000
11 Trench Safety 2,173 LF $ 2.00 $ 4,346
Paving
12 Lime-Stabilized Subgrade 18,000 SY $ 3.00 $ 54,000
13 Lime for Stabilization 270 TN $ 105.00 $ 28,350
14 6"HMAC Paving Reconstruction 15,200 SY $ 17.00 $ 258,400
15 Remove Concrete Curb&Gutter 3,500 LF $ 7.00 $ 24,500
16 Replace Concrete Curb&Gutter 3,500 LF $ 24.00 $ 84,000
17 Remove Driveways 360 SY $ 3.00 $ 1,080
18 Replace Driveways 360 SY $ 20.00 $ 7,200
19 Remove Sidewalks 540 LF $ 2.00 $ 1,080
20 Replace Sidewalks 540 LF $ 26.00 $ 14,040
21 Demo Existing Inlets 17 EA $ 500.00 $ 8,500
Utility Adjustments
22 Miscellaneous Utility Adjustments 1 LS $ 10,000.00 $ 10,000
Water and Sewer Relocations*
23 Water Line Replacements' 1 $ 96,000.00 $ 96,000
24 Sanitary Sewer Replacements' 1 $ 119,325.00 $ 119,325
Subtotal $ 1,297,400
10%Contingency $ 129,700
TOTAL $ 1,427,100
'see attached water and sewer recommendations;Water Department
B-4A
EXHIBIT B-4B
OPINION OF PROBABLE CONSTRUCTION COST
(GENERATED BY COFW WATER DEPT.)
2004 CIP Robin-Denver Storm Drain Reconstruction
Park St.from Lagonda St. to Denver St.
map: 2042-396
Water Recommendation New Pipe total Construction
Mat. linear ft. Cost
No water in street $0
Sewer Recommendation New Pipe total Construction
Mat. linear ft. Cost
Repl. Existing L-3506 from station 0+00 to 2+25E 8 225 $16,875
Repl. Existing L-694 from station 0+00 to 5+90 8 590 $44,250
Repl. Existing L-694A from station 0+00 to 0+57E 8 57 $4,275
total $65,400
Denver St.from 16th St. to Park St.
map: 2042-396
Water Recommendation New Pipe total Construction
Mat. linear ft. Cost
Repl. Water from 16th to Park 8 600 $48,000
Sewer Recommendation New Pipe total Construction
Mat. linear ft. Cost
Repl. Existing M-16 from station 0+00 to 2+60 260 $19,500
Repl. Existing M-B from station 70+95 to 72+69 8 174 $13,050
total $32,550
Gould St. from 16th St. to Park St.
map: 2042-396
Water Recommendation New Pipe total Construction
Mat. linear ft. Cost
Repl. Water from 16th to Park 8 600 $48,000
Sewer Recommendation New Pipe total Construction
Mat. linear ft. Cost
M-B has been replaced under SS Contract 20B $0
Repl. M-10 from station 0+00 to 2+85 10 285 $21,375
'Review M-BR Drainage Area study for replacement methods,N inspection records and
changes to pipe size
B-4B
ATTACHMENT "C"
AMENDMENTS TO ARTICLES IV, V, AND VI AND ATTACHMENT "A"
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
Project No. 00086
Article IV.K.(2)(i):
Endorsements are noted on the Certificate of Insurance provided to the City for this
project.
Article IV.K.(2) (1):
Business automobile insurance is written on an accident basis.
Article VI.L., line 4:
Remove the following: "or may be enacted later"
Attachment A, Item 26:
Delete this Item, the Engineer will not prepare "record drawings" for this project.
C-1
ATTACHMENT'D'
PROJECT SCHEDULE
2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
City Project No.00066
Daacription EFeb-04Mar-04 Apr-04 May-04 Jun-04 Jul-04 Aug-04 Sep-04 Oct-04 Nov-04
Notice 10 Proceed Conceptual Engineering PlanaPre-Design Coordination MeetingData CollectiWDesignDesign Survey —
Preliminary Engineering Plans
and Documents
Pr Aiminary Design
Right-.t-Wayfli-ement Prep
Utility Clearance .--
Geotechnical
SWPPP
Traffic Control Plan
Final Consuuction Plans - ._..
and Documents .._ — ..... ..._. ._
Final Design ._. _. ..._. .._—
Public Meetings)
Bid for Advertisement/
Pre-Construcllon Assistance
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ATTACHMENT "E-1" N
2004 CIP
CITY MAP 2042-404 2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
MAPSCO 62 J,N,P PROJECT LIMITS:
COUNCIL DISTRICT 2 ROBIN STREET TO ALLEYWAY BETWEEN DENVER AND LAGONDA
CITY PROJECT NO.00086 ALLEYWAY TO PARK STREET
PARK STREET TO DENVER
DENVER TO 1714 DENVER, 1715 GOULD SCALE: 1"=250'
SOUTH TO 1704 GOULD
® HOMES TO BE REMOVED — —— — EXISTING STORM
(1715 GOULD, 1714 DENVER) DRAIN
HEM PAVEMENT IMPROVEMENTS --------- EXISTING SEWER
�
■■��■Halff Associates,Inc. EXISTING WATER
���°1�' "�°"''fO 's'� '' 'Oa ��• PROPOSED REINFORCED
CONCRETE BOX CULVERTS(VARYING FROM 4'X4'TO 7'X5')
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ATTACHMENT "E-2” N
2004 CIP WATER AND SEWER RELOCATIONS/REPLACEMENTS
CITY MAP 2042-404
N. P a
J
MAPSCO 62 ,N. 2004 CIP ROBIN-DENVER STORM DRAIN RECONSTRUCTION
COUNCIL DISTRICT 2 PROJECT LIMITS:
CITY PROJECT NO.00086 SEWER: L-3506 STA.0+00-STA2+25E, L-694 STA 0+00-STA5+90
L-694A STA 0+00-0+57E,M-16 STA 0+00-2+60
M-B STA 70+95-STA 72+69,M-10 STA 0+00-STA 2-85 SCALE: V=250'
WATER: DENVER ST. FROM 16TH TO PARK ST.
GOULD ST. FROM 16TH TO PARK ST.
� PAVEMENT IMPROVEMENTS — — — — - EXISTING STORM
---r- (ADD'L REQ'D BEYOND SD LIMITS) DRAIN
--------- EXISTING SEWER
PROPOSED SEWER
MEN Halff Associates, Inc. EXISTING WATER
ONE 1 11. A110"°`M.XM'U.RAW=.RKWOM PROPOSED WATER
ragC i �i �
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/8/2005 -Ordinance No. 16328-03-2005
DATE: Tuesday, March 08, 2005
LOG NAME: 30CIPROBIN00086 REFERENCE NO.: **C-20557
SUBJECT:
Adopt Appropriation Ordinance and Authorize Execution of an Engineering Agreement with Halff
Associates, Inc. for Robin-Denver Storm Drain Reconstruction (City Project 00086)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriation in the
Water Capital Project Fund in the amount of $13,394.00 and the Sewer Capital Project Fund in the amount
of$15,797.00, from available funds;
2. Authorize the City Manager to execute an engineering agreement with Halff Associates, Inc. in the
amount of$139,190.00 for the Robin-Denver Storm Drain Reconstruction Project.; and
3. Authorize the transfer of $29,191.00 from the Water and Sewer Operating Fund to the Water Capital
Project Fund in the amount of $13,394.00 and Sewer Capital Project Fund in the amount of $15,797.00;
and
DISCUSSION:
The 2004 Capital Improvement Program (CIP) includes funding for the Robin-Denver Storm Drain
Reconstruction Project.
The scope of the project consists of the preparation of plans and specifications for the replacement of an
existing storm drain system beginning from the Robin Avenue and Denver Avenue intersection, southerly
280 feet along Robin Avenue, southeasterly 450 feet, easterly 200 feet along Park Street, southerly 200
feet along Denver Avenue, northeasterly 400 feet to Gould Street and southerly 250 feet along Gould
Street. This storm drain relocation is required in order to replace approximately 1,200 linear feet of water
line and 1,600 linear feet of sewer line.
Halff Associates, Inc. proposes to perform the necessary design work for a lump sum fee of $139,190.00.
City staff considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, a total $19,391.00 ($1,584.00 (water); $1,967.00 (sewer); and
$15,840.00 (streets)) is required for project management by the Engineering Department.
Halff Associates, Inc., is in compliance with the City's MIWBE Ordinance by committing to 20% M/WBE
participation. The City's goal on the project is 18%.
This project is located in COUNCIL DISTRICT 2, Mapsco 62J, N and P.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 3/9/2005
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of recommendation 1 and the adoption of
the attached appropriation ordinance, funds will be available in the current capital budgets, as appropriated,
of the Water Capital Projects Fund, the Sewer Capital Projects Fund, and the Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1&2Z C200 531200 202280008631 $29,565.00
P253 472045 602170008600 $13,394.00
C200 531200 202280008632 $59,130.00
1&2) $15,797.00 C200 531200 202280008633 $9,855.00
P258 472045 702170008600
C200 531200 202280008651 $15,000.00
P253 531350 602170008610 $96.00 1)PE45 538070 0609020 $13,394.00
2) 1)PE45 538070 0709020 $15,797.00
P253 531350 602170008620 $96.00
$96.00
360.00 P253 531350 602170008610
P253 531350 602170008631 P253 531350 602170008620 $96.00
P253 531200 602170008631 $2,568.00 3� 360.00
P253 531350 602170008631
P253 531350 602170008632 $720.00 3� 2 568.00
P253 531200 602170008631
P253 531200 602170008632 $5,136.00 31 720.00
P253 531350 602170008632
P253 531350 602170008633 $120.00 $5,316.00
P253 531200 602170008632
P253 531200 602170008633 $856.00 31
P253 531350 602170008633 $120.00
P253 531200 602170008651 $3,250.00 3� - 00
$96.00
P253 531200 602170008633 $856.
P253 531350 602170008660 31$96.00 P253 531200 602170008651 $3,250.00
P253 533010 602170008681 31$119.00 P253 531350 602170008660 96.00
P258 531350 702170008610 31119.0 P253 533010 602170008681 96.00
0
P258 531350 702170008620 31P258 531350 702170008610 119.00
2)P258 531350 70210008631 $447.00 3
P258 531200 702170008631
3174.00 P258 531350 702170008620 119.00
895.00 P258 531350 702170008631 447.00
P258 531350 702170008632
2) $6,348.00 P258 531200 702170008631 3174.00
http://www.cfwnet.org/council_packettReports/mc_print.asp 3/9/2005
rages oz s
P258 531200 702170008632 $895.00
2 P258 531350 702170008632
P258 531350 702170008633 149.0031
P258 531200 702170008632 $6,348.00
2 1058.00
P258 531200 702170008633 31 $149.00
P258 531350 702170008633
P258 531200 702170008651 3 250.00
P258 531200 702170008633 $1,058.00
P258 531350 702170008660 119.00
31
119.00
P258 531200 702170008651 $3,250.00
P258 533010 702170008681 31 $119.00
P258 531350 702170008660
1 $119.00
P258 533010 702170008681
Submitted for City Managers Office by: Marc Ott (6191)
Originating Department Head: A. Douglas Rademaker(6157)
Additional Information Contact: A. Douglas Rademaker(6157)
http://www.cfwnet.org/council_packet/Reports/mq_print.asp 3/9/2005