HomeMy WebLinkAboutOrdinance 21525-11-2014 Ordinance No.21525-11-2014
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AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND F
APPROPRIATIONS IN THE CABLE FACILITIES EXPENDITURE SECTION OF THE
SPECIAL TRUST FUND IN THE AMOUNT OF $235,269.59, FROM AVAILABLE
PUBLIC EDUCATION AND GOVERNMENT(PEG)FUNDS,FOR THE PURPOSE OF
FUNDING CERTAIN CAPITAL COSTS ASSOCIATED WITH THE CITY'S CABLE
ACCESS FACILITIES; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, I
TEXAS:
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SECTION 1. j
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That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Cable
Facilities Expenditure section of the Special Trust Fund in the amount of$235,269.59,from available Public
Education and Government(PEG)funds, for the purpose of funding certain capital costs associated with the
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City's cable access facilities. l
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SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect. j
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
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SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
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Assistant City Attorney Mary J.K
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ADOPTED AND EFFECTIVE:November 11,2014 l
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City of Fort Worth, Texas
Mayor and Council Communication
., _t,0Q.NC1L=ACTION: Approved on:11%1112014 0 rdina6 c00:.21525-11-2014
DATE: Tuesday, November 11, 2014 REFERENCE NO.: **C-27073
LOG NAME: 04AUDIO VIDEO INNOVATIONS VIDEO-CONFERENCING CABLECAST SOLUTN i
SUBJECT:
Authorize Execution of a Professional Services Agreement with Audio Visual Innovations, Inc., in the
Amount of$235,269.59 for a Vidyo Video-Conferencing Solution that will Integrate Video Conferencing with
the Cablecasting Control Rooms for the Cable Communications Office Using a Cooperative Contract and
Adopt Appropriation Ordinance Increasing Estimated Receipts and Appropriations in the Special Trust
Fund, the City Public, Education and Governmental Fee Fund (ALL COUNCIL DISTRICTS)
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RECOMMENDATION: f
It is recommended that the City Council:
1. Authorize the execution of a Professional Services Agreement with Audio Visual Innovations, Inc., in
the amount of$235,269.59 for a Vidyo video-conferencing solution for the Cable Communications Office
using General Services Administration Contract No. GS-03F-0037M; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Special Trust Fund, the City Public, Education and Governmental Fee Fund, in the amount of$235,269.59
from available funds for the purpose of funding certain capital expenses related to the City's Cable
facilities.
DISCUSSION:
The 83rd Legislative Session changes included HB 2412 authorizing a governmental body to conduct
public meetings via video-conference call. In addition, there is an opportunity to expand citizen
engagement by occasionally allowing simultaneous participation in City Council meetings or Town Hall
events from offsite locations. IT Solutions and the Cable Office of the Communications and Public
Engagement Department partnered to design a system that would allow the City Council Members and in
some instances, citizens to participate in public meetings via video-conference in accordance with HB
2412 and aligned with City goals and infrastructure to provide a user-friendly, robust and simple video-
conferencing solution.
IT Solutions and the Cable Office plan to contract with Audio Visual Innovations, Inc., to install the Vidyo
video-conferencing system to provide video-conferencing capability to the City Council. Vidyo provides a
solution that enables easy-to-use video-conferencing from a variety of tablets, laptops, etc., which will also
integrate with the City's audio/visual and cable broadcast systems. This integration will allow the
recording and broadcasting of the City Council meetings to be consistent for Council members whether
they are in the Council Chambers or using the technology to remotely attend a meeting. Audio Visual i
Innovations, Inc., supports the current AV/broadcast configuration and has experience implementing
Vidyo.
The Agreement for the Council Chamber, Pre-Council Chamber and control room cablecasting
improvements is in the amount of$235,269.59. Funding is from the Special Trust Fund, City Public, i
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Education and Governmental (PEG) Fee Fund. In accordance with the Texas Utilities Code, PEG fees
are paid by cable television subscribers and remitted to the City for use in paying capital expenses
associated with the City's Cable facilities. Sufficient funds have accumulated in the PEG Fee Fund to
finance the Vidyo video-conferencing system and cablecasting enhancement project.
The Vidyo video-conferencing system and cablecasting enhancements will include hardware such as
monitors, codecs and routers, as well as the software and licensing necessary to run the system.
COOPERATIVE PURCHASING - State law provides that a local government purchasing an item/services
under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item/services. GSA contracts have been competitively bid to increase I
and simplify the purchasing power of government entities. i
PRICE ANALYSIS - There is no purchasing history for these types of high technology broadcasting
improvements. Staff has reviewed the pricing and determined it to be fair and reasonable. i
MNVBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by IT
Solutions Department because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the
City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated. r
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FISCAL INFORMATION /CERTIFICATI`ON:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated, of the Special Trust Fund.
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FUND CENTERS: P
TO Fun d/Accou nt/C enters FROM Fund/Account/Centers
2) FE72 541350 002500100000 $235,269.59 11) FE72 541350 002500100000 $235.269.59
2) FE72 488900 002500100000 $235.269.59
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CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Steve Streiffert (2221)
Eric Upchurch (8680)
Additional Information Contact: Jack McGee (6169)
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