HomeMy WebLinkAboutContract 29433-A1 CITY SECRETARY
CONTRACT NO, a9 4 - J
FIRST AMENDMENT TO THE JOINT AGREEMENT FOR PLANNING,
DESIGN,AND ENGINEERING SERVICES BETWEEN THE CITY OF FORT WORTH
AND AECOM USA GROUP, INC.
WHEREAS, the City of Fort Worth ("City"), and AECOM USA Group, Inc. (formerly known
as TCB Inc.) ("Consultant") executed a Joint Agreement for Planning, Design, and Engineering Services
("Project") for Ninth Street Pedestrian and Streetscape Enhancements ("Joint Agreement") (City
Secretary Contract Number 29433);
WHEREAS, it has become necessary to amend the agreement to include additional services and
compensation for Ninth Street Pedestrian and Streetscape Enhancements in order to complete the
Project.
NOW, THEREFORE, the Joint Agreement shall be amended to include additional services and
compensation as follows:
1. Article I shall be amended to include an amended Attachment A and Exhibit A-1. The amended
Attachment and Exhibit is attached to this Amendment. All other provisions of Article I shall
remain in full force and effect.
2. Article II shall be amended to include an amended Attachment B and Exhibits B-3, B-4, and 13-
4B. The amended Attachment and Exhibits are attached to this Amendment. All other provisions
of Article II shall remain in full force and effect.
3. Except as set forth in this First Amendment, the Joint Agreement is hereby in all things ratified
and confirmed as in full force and effect.
EXECUTED in multiple originals this the 14tk day of ��a� , 2010.
Executed this the Nt-`day of w , 2010.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURES ON FOLLOWING PAGE
N
FICIAL RECORDTY SECRETARYT. WORTH, TX
APPROVED AS TO FORM FORT WORTH TRANSPORTATION
AUTHORITY
*SyviaM. Hartless Richar L. Ruddell
/U6/t1a4d4:ega+Counsel President/Executive Director
APPROVED AS TO FORM CITY OF FORT WORTH
Amy Ra ey Fernando Costa
Assistant City Attorney Assistant City Manager
ATTEST:
Ar °ppp000pOp
p Op� t
pp(
By: 00 0-1
�d
Marty Hendrix � $ o a
City Secretary � X00000
0 opo°d
AECOM USA Group, INC.
NO M&C REQUIRED
�(s-r R
Daron Butler
Executive Vice President
DESIGN AND ENGINEERING CONTRACT Page 2 of 19
OFFICIAL RECORD
CITY SECRETARY
FT WORTH! TX
ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services."
GENERAL
1) Preliminary Conference with City and the T
The Consultant shall attend preliminary conferences with authorized representatives of the
City and the T regarding the scope of project so that the plans and specifications which are
to be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's and T's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be necessary
for the design of the proposed improvements. It shall be the Consultant's duty hereunder to
secure necessary information from such outside agencies, to meet their requirements.
3) Agreements and Permits
The Consultant shall complete all forms/applications to allow the City of Fort Worth and the
T to obtain any and all agreements and/or permits normally required for a project of this
size and type. The Consultant will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any revisions
necessary to bring the plans into compliance with the requirements of said agency,
including but not limited to highways, railroads, water authorities, Corps of Engineers and
other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Consultant shall revise the plans and
specifications as required at the Consultant's own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Consultant shall notify the City and the T and an
amendment to the contract shall be made if the Consultant incurs additional cost. If there
are unavoidable delays, a mutually agreeable and reasonable time extension shall be
negotiated.
DESIGN AND ENGINEERING CONTRACT
Page 3 of 19
6) Plan Submittal
Copies of the original plans and specifications shall be provided in electronic disc format,
or as otherwise approved by the City's Planning and Development Department and the T,
and shall become the property of the City and the T. One full size hard copy and one half-
size copy of each plan shall be provided on paper as approved by The T, and as otherwise
approved by the City's Planning and Development Department. The City and the T may
use such drawings in any manner it desires, provided that the Consultant shall not be liable
for the use of such drawings for any project other than the project described herein, and
further provided that the Consultant shall not be liable for the consequences of any
changes that are made to the drawings or changes that are made in the implementation of
the drawings without the written approval of the Consultant.
DESIGN AND ENGINEERING CONTRACT
Page 4 of 16
EXHIBIT A-1
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT A)
91h Street Pedestrian and Streetscape Enhancements
91h St. Limits of Project:
The project area consists of the entire width of the 91h St. right-of-way (ROW) from
the eastern side of the 91h St./Jones St. intersection to the western side of the 9th
St./Houston St. intersection. No parcels outside of the public ROW are included in
the project limits and will not be subject of any engineering design effort as part of
this scope of work.
A. Concept Design
Al. Background
A 1 a. Kick-off Conference: Attend a kick-off conference with City and T staff to
review requirements, visit the site,review available material, and discuss scheduling.
Alb. Additional Meetings: Attend two (2)additional meetings with TxDOT and
utility providers for City and franchise utilities.
A 1 c. Project Research and Site Urban Designysis: Research site features,
existing conditions at public buildings and private property for property line verification
and potential basement incursions beyond property lines. Research historic features and
other thematic information that may affect site development. Research adjacent property
ownership, existing plans for roadways, drainage, and utilities. Contact franchise utilities
and request plans of their facilities within the project limits.
A site urban design analysis consisting of a site visit and a broad, conceptual visual and
urban design analysis of the study area will be prepared. This analysis will be done using
AutoCAD-based plans provided by the Client. Prepare a 30"x40"colored board with text,
diagrams and photographs.
AId. Topographic Survey: Identify and locate physical features within the project
limits. Features located shall be identified on the plans and shall include right-of-way
limits, sidewalk, curbing, landscaping, utilities, traffic signals, and lighting.
A2. Meetings and Briefings
A2a. Staff Review of 15%Alternatives: Present the two (2) alternative 15%
conceptual designs developed for 91
h Street.
1
A2b. Advisory Committee Review of 15% Plans: Present the two 15% alternative
concept designs to the advisory committee to finalize 15%alternative concepts and
determine which alternative will be taken forward to the 30% conceptual design phase.
A2c. Staff 30%Review: Present final 30%conceptual design to staff.
A2d. Prepare and Conduct One (1) Public Stakeholder Meetings at the 30%
Design Stage: Develop a stakeholder database for the distribution of meeting
notifications. Information for the database will be compiled from the City, the T, and
other mailing lists to include interested parties and groups.
Prepare for and conduct 30% Public Meeting. The purpose of this meeting is to present
the 30% design and to facilitate review and input by the general public.
A2e. Advisory Committee Review of 30% Plans: Present the final 30%
conceptual design to the advisory committee and determine which elements will be taken
forward into final design.
A3. Develop Conceptual Design Plans
A3a. Programming_The consultant team will prepare alternative programs for
utilization of public space and will make programming assumptions for the design
interface with each of the surrounding or abutting properties.
Formulate transit requirements, operational requirements and policies and degree of
flexibility of transit-related structures for both bus and street car movements. Conduct
programming work sessions and interviews with key stakeholders and technical staff.
Prepare a program statement that outlines the urban design approach and improvements
that should be incorporated in the schematic design.
A3b. Coordination: Meet with the city transportation department and traffic
officials and T staff during the concept design stage to determine the list of improvements
and/or modifications of traffic patterns that will be built and gather information about
private sector development plans.
Meet with City Water Department staff during the concept design phase to determine list
of improvements and/or modifications to water/sanitary sewer lines requested by the
Water Department. Fee for design of requested improvements will be provided in a
supplemental authorization request.
Coordinate definition of urban design, landscape and architectural components with
multiple stakeholders. Define design issues to be addressed in the preparation of project
design plans. Integrate project research and programming results into baseline
understanding of project parameters.
2
AR. Alternative Site and Architectural Plans— 15% Design: Prepare a maximum
of two alternative site plans for development of 9`h Street. Each site plan will present
alternative design solutions shown in a 30"x40" format that will depict illustrative details
for sidewalks, landscape, lighting and other urban design features. An additional 30"x40"
board will include an eye-level perspective of the site and, if appropriate, an axonometric
drawing and annotated cross sections.
Develop two alternatives for architectural elements to include a transit shelter and other
site elements. Develop two alternatives for other architectural site elements, including
fagade walls, entry features, etc. The two concepts will be provided in a drawing format:
front and side elevation(scaled to patron/vehicle),plan insert within overall site plan, and
materials list. These illustrations will provide a visual context to evaluate the overall
design intent of the site and its structures at the concept phase.
Water features, fountains, spray walls, etc. are specifically excluded from this scope of
work. Conceptual and final design of such features may be accomplished with a
supplemental work authorization.
Aad. Preferred 15% Concept Design and Construction Cost Estimates: Based on
feedback and comments from the advisory committee, staff and the public at large,
prepare a preferred 15% concept design plan in 30"x40" format for site, architectural and
civil elements and a technical memorandum that summarizes the plan concept and
implementation strategy. Prepare construction cost estimates based on preferred 15%
concept design.
A3e. 30%Concept Design(Final Concept Design): Based on comments and
directives received on the 15% Design,prepare a 30% site plan and an architectural
elements plan presenting urban design, landscape, civil and architectural elements. The
site plan will identify site materials, landscape species, street furniture, lighting, art work
and finished footprint of structures. To arrive at this product, the consultant team will
prepare material sample boards to be used for the selection of urban design, landscape
and architectural elements that will be selected for the final design.
Prepare final illustration to present the 30% design scheme to the public and client
representatives. This illustration can be a perspective or axonometric drawing that would
be in a 30"x40"panel.
For the selected architectural elements, isometric views and design detail vignettes(focus
on structure only) will be provided to illustrate the visual sense of the construction.
Outline materials specifications will be provided. Written descriptions of systems such as
lighting, electrical, and other features will be provided to accompany design drawings.
Based on comments and directives received during 30%phase briefings, presentations
and staff review,prepare a Final Urban Design Development Program that identifies and
describes all elements that will be included in the 30%urban design, landscape,
3
architectural and civil elements. The technical memorandum will also describe a phasing
strategy for the project.
Prepare 30% Concept Design construction cost estimates.
Prepare a schematic drawing, based on the preferred concept design, in accordance with
TxDOT standards showing the geometry (horizontal and vertical) of the proposed
improvements, proposed and existing right-of-way, and typical sections. Schematic
drawing will be submitted to TxDOT for review and approval. Prepare a Design
Summary Report(DSR) of the proposed improvements and submit DSR to TxDOT for
review and approval.
A4. Project Management: Provide comprehensive project management for all
tasks and project phases, including meeting coordination,budget and schedule oversight,
and quality control.
Additional Services Not Included in Scope of Work
Using AutoCAD files and other information gathered during site inspections and/or
provided by the client relative to development plans of adjacent parcels of land, build a
digital 3-D model of the site using a 3D Studio rendering program with an AutoCAD
base.
Environmental Documentation preparation is specifically excluded from this Scope of
Services and will be performed by the City of Fort Worth.
B. Final Design
B1. Meetings and Briefings
B 1 a. Staff Review of 60%Plans: Present 60%plans to staff.
Blb. Staff Review of 90% Plans: Present 90%plans to staff.
Blc. Prepare and Conduct One (1) 90%Public Stakeholder Meeting at the 90%
Design Stage: The purpose of this meeting is to present the 90% design and to facilitate
review and input by the general public.
B1d. Advisory Committee Review of 90% Plans: Present 90%plans to advisory
committee.
B 1 e. Review Meetings of 100%Plans: Present 100%plans to staff and committee
to provide a status update on the project.
4
B If Subsurface Utility Engineering (SUE): Perform a subsurface utility survey to
pinpoint the location of critical underground utilities that may have an impact on the
location of the proposed storm drain system.
B2. Develop Final Design Plans
132a. Develop 30%and 60% Construction Documents: Prepare 30% and 60%
plans and specifications for architectural elements: transit/bus shelter and other
architectural site elements.
Prepare 30% and 60%plans and specifications for civil and site elements to include:
Roadway Plans and Details
Site Plans and Details
Architectural Plans and Specifications
Grading Plans
Storm Drain Plan and Profiles
Sidewalk/Plaza Plans and Elevations
Erosion Control Plans
Horizontal and Vertical Control Data
Lighting and Electrical Plans
All details in accordance with City of Fort Worth, TxDOT and TDLR standards.
Prepare construction cost estimates.
B2b. Develop 90% Construction Documents: Prepare 90%plans and
specifications for architectural elements: transit/bus shelter and other architectural site
elements.
Prepare 90%plans and specifications for civil and site elements to include:
Roadway Plans and Details
Site Plans and Details
Architectural Plans and Specifications
Grading Plans
Storm Drain Plan and Profiles
Sidewalk/Plaza Plans and Elevations
Erosion Control Plans
Horizontal and Vertical Control Data
Lighting and Electrical Plans
All details in accordance with City of Fort Worth, TxDOT and TDLR standards.
Prepare construction cost estimates.
5
Submit 90% Plans to TxDOT for review.
132c. Develop 100% Construction Documents: Prepare 100%plans and
specifications for architectural elements: transit/bus shelter and other architectural site
elements.
Prepare 100%plans and specifications for civil and site elements to include:
Roadway Plans and Details
Site Plans and Details
Architectural Plans and Specifications
Grading Plans
Storm Drain Plan and Profiles
Sidewalk/Plaza Plans and Elevations
Erosion Control Plans
Horizontal and Vertical Control Data
Lighting and Electrical Plans
All details in accordance with City of Fort Worth, TxDOT and TDLR standards.
Prepare construction cost estimates.
The following services are the first amendment to this contract:
132d. Construction Phase Assistance
1. Revise Paver Detail. i ie pavers called out in the current plans are in
accordance with TxDOT Specifications and Details,per TxDOT's Local
Letting criteria. The City of Fort Worth requested that AECOM revise the
detail because of maintenance issues with the sand bedding. AECOM will
revise the detail and specifications to modify the bedding material to City
of Fort Worth criteria. This change will impact approximately 10 plan
sheets, general notes in plans and contract documents, and four
specifications.
2. Provide On-Call Services. AECOM will assist the City of Fort Worth on
an as needed basis during the construction phase for a period of one year.
For the purposes of this scope, it is estimated that 60 hours will be
required for this Task. The client will be invoiced on a Time and
Materials -per hour basis - for any work completed under this Task after
the first 10 hours of work under this Task have been completed. The
hourly fee will be based on the attached rate schedule (Exhibit B-5). For
scoping purposes, the hourly rate is estimated at$150 per hour; however,
this rate could increase or decrease, depending on the personnel working
on the project. Thus $150 per hour iir a total of 60 hours results in a total
fee of$7,500. If and when 80% of the total fee has been expended, then
6
AECOM will notify the City of the remaining hours on the contract,based
on the $150 per hour. This notification will be used to verify if remaining
budget is adequate or if the City would like to increase the total hours for
this task.
3. Prepare 1 Addendum Requested by TxDOT. During the bidding of
the project in June 2009,two Addenda were issued for the project by the
City of Fort Worth. Additionally, since the previous biddingof f the project
in the summer of 2009,TxDOT has modified a few of their specifications.
These past two addenda and these modified specifications by TxDOT will
need to be updated and included in the bidding package. In this task,
AECOM will prepare a single addendum,prior to the biddingof f the
project,that will include the previous two addenda, along with the
modified TxDOT Specifications. The following specifications and items
will need to be updated as indicated by TxDOT:
1)000--1001 replace with 000--1676
2)007-445 replace with 007-639
3)421-031 replace with 421-035
4)424-001 replace with 424-002
5)440-001 replace with 440-002
6)441-002 replace with 441-005
7)Please include either sp 506-010 OR 506-011. You do not need both.
8)512-001 replace with 512-002
9)610-006 replace with 610-010
10)Remove sp 678-001
11)ADD 247-033
12)ADD 260-001
13)ADD 341-024
14)ADD 448-002
15)Include the Buy America requirements and Certification document(previously
covered in Addendum#1 issued in June 2009:but may require updating)
16)Include the revised bid tabs showing the additional quantities for the modified
sidewalk and bus shelters(previously covered in Addendum#2 issued in June
2009)
17)Update Modified Sidewalk detail sheet. Please note,the additional quantities
noted on this sheet need to be reflected in the revised bid tabs mentioned in item 16.
Also,the Modified Sidewalk detail notes an item 427-2006 that is measured in SY.
Please note,item 427-2006 needs to be shown as Blast Finish measured in SF.not
SY. (previously covered in Addendum#2 issued in June 2009)
18) Please include the FWTA packet(previously covered in Addendum#I issued
in June 2009)
20) Include all Passenger Shelter and Modified Sidewalk Details(previously
covered in Addendum#1 issued in June 2009)
4. Prepare Executed Plans and Contract Documents. After the proiect
has been bid,and a contractor is approved,AECOM will prepare executed
and conformed contract documents. This process includes the following
items:
7
• Incorporating all of the addenda into the plans and contract
documents.
• Obtaining signed contracts,bid bonds, addenda, and such items
from the contractor and incorporating them into the contract
documents.
• Prepare 5 sets of executed documents and 5 sets of conformed
documents.
The following services are not included in the contract:
1. Sell and/or distribute contract documents.
2. Maintain plan holder's list.
3. Distribute Addenda to contractors or plan rooms.
4. Receive bids from contractor.
5. Tabulate Bids and/or evaluate bids for possible errors.
6. Evaluate apparent low bidder and recommend award to the City of Fort
Worth.
7. Provide inspection services.
8. Coordinate with contractor and/or initiate decisions for contractor during
construction.
8
ATTACHMENT B
COMPENSATION AND SCHEDULE
9T" ST. PEDESTRIAN AND STREETSCAPE ENHANCEMENTS
I. COMPENSATION
A. The CONSULTANT shall be compensated a lump sum fee of$349,322, of
which$341,822 is paid on a lump sum basis and $7,500 is paid on a time and
materials basis, for Basic and Special Services as summarized on Exhibit"B-
3". Payment of the lump sum fee shall be considered full compensation for
the services described in Exhibit"A-1" for all labor, materials, supplies, and
equipment necessary to complete the project.
B. Partial payment shall be made monthly as stipulated on Exhibit`B-1" upon
receipt of an invoice from the CONSULTANT, prepared from the books and
records of the CONSULTANT. Each invoice is to be verified as to its
accuracy and compliance with the terms of this contract by an officer of the
CONSULTANT. Payment according to statements will be subject to
certification by the Director of Planning Department or his authorized
representative that such work has been performed.
II. SCHEDULE
A. Part A—Concept Design will be completed within 368 calendar days after
"Notice to Proceed".
B. Part B—Plans, specifications, and contract documents will be completed
within 246 calendar days after City approval of Concept Plans.
B-1
3/22/2010
EXHIBIT "B-3"
COST SUMMARY
91h ST PEDESTRIAN AND STREETSCAPE ENHANCEMENTS
Exhibit Scope of Fee M/WBE %
Services
A-1 $349,322 $107,520 31%
Proposed M/WBE Services Fees
Subconsultants
Komatsu Architecture Architectural Design $75,520
AEI Subsurface Utility $32,000
Engineering
EB1-1
3/22/2010
City Of Fort Worth EXNIIBITB-4
9th Street Pedestrian and Streetscape Enhancements
FINAL DESIGN
Billing Rates Project Project Staff Senior
Firm M.ffiebo,j Director Manager En Ineer Technician Technician Clerical LABOR TOTAL
TC&B 3.0 $193 $142 $85 $81 $48 $48
KOMATSU(2.7 Principal Architect Technician Su ort
$130 $105 $85 $75
DIMAMBRO 2.9 Princi al Desi ner Su ort
$150 $75 $60
TASK LISTING
Bt.Meetings and Briefin s 16.8 17.6 0.0 00 0.0 2.0 $5,056
Al E.Subsurface Utility Engineering SUE $32,000
B2.Develop Construction Documents 41.0 236.0 679.0 0.0 382.0 0.0 $108,996
B21).Project Management Final Design 106.0 49.0 $22,810
Supplemental No.1 See Exhibit 8-48
AECOM $16,885
Re roduction+705'Admin $825
LABOR EXPENSE TOTALS $186,572
LABOR COST BY SUBCONSULTANT-FINAL DESIGN
Komatsu 16.601 144.801i256.00 0.00 0.00 0.00 $39,122
DiMambro 32.40 20.00 5.00 0 00 0.00 0,00 $6,660
AEI $32,000
NON-LABOR COSTS-FINAL DESIGN TC&B Komatsu DiMambro
plotting 50.00
Reproduction Plans 800.00800.00
Reproduction(Specifications) 2,000.00
Deliveries 100.00
postage 50.00
Mileage 20.00
Computer Use
Administrative
Travel it tri 2,380.00
NON-LABOR TOTAL 3.020,00 800.00 2,380.00 6,200.00
TOTAL ESTIMATE CONCEPT DESIGN $156,550
TOTAL ESTIMATE FINAL DESIGN $192,772
PROJECT TOTAL $349,322
Page 1 of 1
EXHIBIT B4B
Task Fee Estimate
911h Street-Supplemental Authorization No.4
03/2272010
AECOM Labor Non-Labor Fee
Subs Non-
Proj Proj Proj EIT Total Labor Tot w7 Tot w7 Labor Total
Task Description Dir M r Eng Sr Tech Tech Cler Hours Fee Repro Trav Cour Other Mult Mult Total Fee
Scope
Su Iemental Authorization No.4
TASK 1.ADD BUS SHELTER jal7 services are included in supplemental for
The T p 0 0 0 0 0
0 0 01 0 0
TASK 2.REVISE PAVER DETAILS 13.5 14 21025 2,030
0 0 0
TASK3.PROVIDEON CALLSERVICES 10 20 20 50 7.500 0 0 7,500
Task 3is based on 5 hours a month for 10 months 0 0 0 0
0 0 0 0
TASK 4.PREPARE ADDENDUM 0 0 0 0
Revise TxDOT Specs 0.5 5 3 10 1,350 0 1,360
Inco orate Past Adtlentla 2 mto one Addendum 0.5 6 3 10 1,350 0 1,350
U date Bid document and uantities 0.5 4 6 1 11 11386 0 1,390
0 0 0 0
TASKS.PREPARE EXECUTED PLANSIDOCUMENTS 0 0 0 0
ObIncur orate Addenda 1 4 12 17 2,175 0 2,110
tain sl n documents and incor orale into documents 11 4 5 600 0 100
Pre are 10 sets of documents 1 2 2 5 495 750 825 825 1,720
0
SUPPLEMENTAL AUTHORIZATION NO.4 TOTAL 1 131 561 0 50 0 2 129 '16,8531 750 0 0 qj 5251 0 25j 17,710