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HomeMy WebLinkAboutContract 46190 CITY SECRETAW CONTRACT W. CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and Professional Service Industries, Inc. (PSI, Inc.), authorized to do business in Texas (the "ENGINEER"), for a PROJECT generally described as: Proposal for Geotechnical Engineering Services, Proposal Victory Forest Community Center. Article I Scope of Services A. Scope of Services is set forth in Attachment A. Article If Compensation A. The ENGINEER'S compensation (not-to-exceed $5,950.00) set forth in Attachment A. Article III Terns of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment A to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article 1, the final payment of any balance will be due within 30 days of receipt of the final invoice. OFFICIAL RECORD (4) In the event of a disputed or contested billing, only that portion so CITY SEC contested will be withheld from payment, and the undisputed portion will be RETARY paid. The CITY will exercise reasonableness in contesting any bill or portion FT. ftRMI TX Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 1 of 16 PSI,Inc. RECEIVED NOV 2 5 1014 thereof. No interest will accrue on any contested portion of the billing until mutually resolved. I (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. I Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment B. A. General The ENGINEER will serve as the CITY'S professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER'S services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that Geotechnical Engineering Services for Victory Forest Community Center(Seplember 2014) Page 2 of 16 PSI,Inc. could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible Mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER'S personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY'S construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection i with their work or any health or safety precautions. I (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 3 of 16 PSI,Inc. services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility I projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY'S actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER'S opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER'S knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 4 of 16 PSI,Inc. PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 1. Small Business Enterprise (SBE) Participation This paragraph is not applicable for this Agreement. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subcontractor, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subcontractor facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subcontractor reasonable advance notice of intended audits. (3) ENGINEER and subcontractor agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. Insurance (1) ENGINEER'S INSURANCE a. Commercial General Liability— the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this Geolechnical Engineering Services for Victory Forest Community Center(September 2014) Page 5 of 16 PSI,Inc. 1 PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto - the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of"any auto", including owned, hired, and non-owned autos, when said vehicle is used in the course of the PROJECT. if the engineer owns no vehicles, coverage for hired or non-owned is acceptable. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation - ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i. ENGINEER waives ail rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 6 of 16 PSI,Inc. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims-made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto ENGINEER'S insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 7 of 16 PSI,Inc. financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER'S insurance policies including endorsements thereto and, at the CITY'S discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims-made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims-made. k. Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Subcontractors tolof the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Engineer The ENGINEER agrees to perform all services as an independent ENGINEER and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 8 of 16 PSI,Inc. the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment A to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment B. A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER'S performance of its services. The CITY will perform, at no Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 9 of 16 PSI,Inc. cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY'S facilities as may be required in connection with the ENGINEER'S services. The CITY will be responsible for all acts of the CITY`S personnel. I C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights- of-way, and access necessary for the ENGINEER'S services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER'S studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment A. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER'S services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY'S facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER'S negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor indemnification and Claims Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 10 of 16 PSI,Inc. i The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER'S Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries j (1) The CITY agrees to include the following clause in all contracts with 1 construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors,for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. City's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders RisklInstallation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or Geotechnica[Engineering Services for Victory Forest Community Center(September 2014) Page 11 of 16 PSI,Inc. assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER'S cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval, Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment B. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 12 of 16 PSI,Inc. commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) if this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT'S schedule, commitment and cost of the ENGINEER'S personnel and subcontractors, and ENGINEER'S compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER'S agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 13 of 16 PSI,Inc. Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. i. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Severability and Survival I If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., V1.H., and Vi.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 14 of 16 PSI,Inc. Attachment A-Scope of Services, Compensation, and Schedule Attachment B -Amendments to Standard Agreement for Engineering Services Executed and effective this the QAy of AJ'4m OI�e ATTEST: FORT OF FORT WORTH: By: t o Mary ys � Fernando Costa City Secretary Assistant City Manager rFxA� APPROVED AS TO FORM AND LEGALI APPROVAL RECOMMENDED: By: By: C) CJ Grant an Dougla .Wiersig, PE Assis ant City Attorney Director, Transportation and Public Works Department M&C No.: M&C is not required ENGINEER: M&C Date: N/A By: Jay Pottu ri, POE. L.lepartment Manager Geotechnical Services N FICIAL RECORD TY SECRETARY ff.WORTH,TX Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 15 of 16 PSI,Inc. ATTACHMENT A - SCOPE OF SERVICES, COMPENSATION, SCHEDULE Refer to the attached Professional Service Industries, Inc. (PSI, Inc.) letter dated September 19, 2014, subject: Proposal for Geotechnical Engineering Services, Proposal Victory Forest Community Center, NEC of Hemphill Street and W Biddison Street, Fort Worth Texas, PSI Proposal No. 134164. If any conflict arises between the Attachments/Exhibits and the Agreement,the terms of the Agreement shall control. ATTACHMENT B - AMENDMENTS TO AGREEMENT NONE Geotechnical Engineering Services for Victory Forest Community Center(September 2014) Page 16 of 16 PSI,Inc. �ToInformation But d l On Engineering•Consulting•Testing September 19, 2014 City of Fort Worth Transportation and Public Works Department 401 West 131h Street Fort Worth, Texas 76102 Attn: Mr. Ronald Clements, AIA P: (817) 392-8014 F: (81.7) 392-8488 E: ronald.clements @fortworthtexas.gov Re: Proposal for Geotechnical Engineering Services P g g Proposal Victory Forest Community Center NEC of Hemphill Street and W Biddison Street Fort Worth, Texas PSI Proposal Number: 134164 Dear Mr. Clements. Professional Service Industries, Inc. (PSI) is pleased to submit this scope and budget proposal to conduct a geotechnical exploration at the above referenced property. We appreciate you giving us this opportunity to provide our services for your project. We believe significant foundation cost savings can be achieved through close communications and integration with the design team in developing foundation plans and construction specifications. PSI is committed to working closely with the design team throughout the duration of the project including construction phase providing geotechnical consultation and assistance. We have included the following in this proposal: y ➢ Project Understanding ➢ Scope of Services ➢ Schedule ➢ Compensation Presented below is a review of furnished project information, along with the proposed scope of services, schedule and fee information. Professional Service Industries,Inc.•4087 Shilling Way,Dallas,Texas 75237-Phone 2141330-9211•Fax 2141333 25 83 i Proposed Victory Forest Community Center in Fort Worth,Texas September 19,2014 PSI Proposal No.: 134164 Page 2 of 7 PROJECT UNDERSTANDING Project information was provided to PSI by Mr. Ronald Clements, AIA with City of Fort Worth. The information provided includes the project site location, site plan, survey plan, a brief description of the project and a request for proposal. Based on the information provided, the proposed site is located at the northeast corner of Hemphill Street and W Biddison Street in Fort Worth, Texas. The proposed development consists of the following: ➢ A single-story Victory Forest Community Center building with approximately 20,000 square feet in plan area ➢ Fence at the southeast corner of the property ➢ Associated parking and drive areas The proposed Victory Forest Community Center include offices, computer room, fitness room, dance/multipurpose room, kids play room and indoor basketball court/gym. Detailed structural loading information is not currently available at the time of this proposal. However, based on our experience with similar building types, this proposal is based on: ➢ Columns Loads: 200 kips or less ➢ Wall Load: Less than 3 kips per linear foot. For the proposed pavement, PSI anticipates that traffic loads will be produced primarily by passenger vehicles and occasional trash removal trucks. Both asphalt and concrete pavements will be considered for this project. Detailed site grading information was not available at this time and as such this proposal is based on finished grades being within ±2 feet of existing site grades. Existing Site Conditions: Based on survey plan provided, the project site appears to be gently sloping downward from southwest to northeast, and the existing grades vary from approximately EL. +684.0 to EL. +689.0 feet within the proposed building areas. The existing underground sewer system is present crossing the site. The underground gas line is present adjacent to the east of the property line. It is anticipated that the boring locations are accessible to the truck mounted drill rig. Should the information discussed in this proposal be inaccurate or change, we should be notified to revise this geotechnical proposal, if necessary. Site Geology: The Dallas Sheet of the Geologic Atlas map published by the Bureau of Economic Geology at the University of Texas, Austin indicated that the site is located within the undivided deposits of the Pawpaw Formation (Kpw), Weno Limestone (Kwl), Denton Clay (Kdc) and Fort Worth Limestone (Kpd) are present at or near the ground surface, The formations in the project area generally consist of interbedded clays, shales, marls, sandstones, shelly aggregates, ironstones and limestones. Jv.-Vr .: Proposed victory Forest Community Center in Fort Worth,Texas September 19,2014 PSI Proposal No.:134164 Page 3 of 7 SCOPE OF SERVICES The geotechnical engineering study will include the following phases of work: ➢ Field Exploration (drilling and soil sampling); ➢ Laboratory testing of samples recovered; ➢ Engineering analysis and geotechnical recommendations. FIELD EXPLORATION: As requested by the client, the boring locations and proposed depths are presented in the following table: Boring Location Number of Borings Proposed Depth (ft) Proposed Building 4 25 feet or 5 feet into Rock Proposed Fence 1 15 feet Proposed Drive Areas 4 10 feet Soil samples will be obtained continuously in the upper 10 feet and at five-foot intervals thereafter. Sampling will be in general accordance with industry standard procedures wherein Shelby tube samples (ASTM D-1587) or split-barrel samples (ASTM D-1586) are obtained. If rock formations are encountered, rock formations will be tested using Texas Cone Penetrometer in general accordance with TEX-132 E. After the samples have been collected and classified in the field, they wi}I be sealed at the site to prevent loss of moisture and disturbance during shipment to the laboratory for classification and a limited number of engineering properties tests. In addition we will observe and record groundwater levels during and after drilling. For safety purposes, the borings will be backfilled promptly after their completion with soil- cuttings. Excess auger cuttings would be disposed of on the site. PSI will contact Texas One Call for public utility clearance prior to the start of drilling activities. It is our experiences that this service does not mark the locations of privately owned utilities. This proposal is based on private utility lines and other subsurface appurtenances being located in the field by others prior to mobilization. Some damage to the ground surface may result from the drilling operations near the work areas and along ingress/egress pathways. The field crew will attempt to limit such damage, but no restoration other than soil backfilling is included in this proposal. Proposed Victory Forest Community Center in Fort Worth,Texas September 19,2014 PSI Proposal No.: 134164 Page 4 of 7 LABORATORY TESTING: A member of the professional staff will review the project requirements and will assign a laboratory-testing program after first visually classifying representative portions of each sample recovered. The testing program will include tests which will aid in soil classification and in the evaluation of the soil index properties and strength characteristics. These tests may include, but not limited to: ➢ Classification (ASTM D2487/D2488) ➢ Moisture Content(ASTM D2216) ➢ Atterberg Limits (ASTM D 4318) ➢ Percent Soil Particles Finer than No. 200 Sieve (ASTM D1140) ➢ Unconfined Compression Tests on Soil (ASTM D 2166) The laboratory tests will be performed in accordance with applicable ASTM or other locally accepted standards. ENGINEERING ANALYSES AND REPORT: The results of the field exploration and laboratory testing will be used in the engineering analysis and in the formulation of the recommendations. The results of the subsurface exploration, including the recommendations and the data on which they are based, will be presented in a written geotechnicai report. The estimate covers the work needed to present the findings and recommendations in a report form, to include: ➢ Description of the site, the field work, lab work and general soils conditions encountered; ➢ Boring logs with laboratory test results of subsurface materials encountered including groundwater levels; ➢ Discussion of potential soil movements associated with shrinking and swelling soils at the site and methods to reduce these movements to more tolerable levels for the proposed construction; ➢ Site preparation recommendations for the proposed construction; ➢ Foundation recommendations for the proposed buildings; ➢ Assessment of foundation settlement potential, including total and differential settlements; ➢ Seismic Site Classification as defined by IBC 2012; and, ➢ Recommendations for preparation of the subgrade in proposed paving areas and recommendations for flexible and rigid pavements. NQw� i Proposed Victory Forest Community Center in Fort Worth,Texas September 19,2014 PSI Proposal No.: 134164 Page 5 of 7 SCHEDULE Based on the site being accessible to the truck rig, the geotechnical services report will be issued within 3 weeks after receipt of authorization to proceed, if site and weather conditions permit. In situations where preliminary information is needed prior to submittal of the report, we can provide preliminary recommendations for specific project requirements after we have completed the field and laboratory programs. FEES PSI proposes that the fee for performance of the outlined scope of services be charged on a lump sum basis. Based on the scope of services outlined above, the estimated total fee will be $5,950.00. The estimated cost is based on the boring locations being accessible to truck mounted drilling equipment and the client will provide permission to enter and access about the site. AUTHORIZATION PSI will proceed with the work on the basis of written authorization. Please sign and return one copy of this proposal. The work will be performed pursuant to the attached PSI's General Conditions, enclosed herewith and incorporated into this proposal. When returning the proposal, please complete the attached Project Data Sheet so that PSI may best serve your project. Additionally, upon your request, PSI would be pleased to provide a proposal for Construction Materials Testing Services for this project. PSI appreciates the opportunity to offer its services to your project and looks forward to working with you during the design phase. If you have questions concerning this proposal and the services PSI can provide your project, please contact our office at (214) 330-9211. Respectfully Submitted, PROFESSIONAL SERVICE INDUSTRIES, INC. (Registered Engineering Firm Certification:TX F-3307) r Arthit Laikram, Ph.D., P.E. I�'Mo'han Vennalaganti, P.E. Project Engineer Chief Engineer Geotechnical Department Attachments: Project Data Sheet General Conditions Proposed Victory Forest Community Center in Fort Worth,Texas September 19,2014 PSI Proposal No.:134164 Page 6 of 7 PROPOSAL ACCEPTANCE: AGREED TO,THIS DAY OF , 2014 BY(please print): TITLE: COMPANY: SIGNATURE: PROJECT INFORMATION: 1. Project Name: 2. Project Location: 3. Your Job No.: Purchase Order No.: 4. Project Manager: Telephone No.: Fax No.: 5. Number and Distribution of Reports: ( )Copies To: ( )Copies To: Attn: Attn: 6. Invoicing Address: Attn: 7. Type of Structure: Number of Floors: 8. Special Equipment or Installation: 9. Maximum Column Load: Live: Dead: 10. Floor Slab Land, Slab on Grade: Basement/Depth: 11. Will elevation of site be raised by filling: How Much: 12. Pavement Type Traffic Load: Traffic Type: 13. Other Pertinent inforfration Proposed Victory Forest Community Center in Fort Worth,Texas September 19,2014 PSI Proposal No.: 134164 Page 7 of 7 Proposed Victory Forest Community Center in Fort Worth,Texas September 19, 2014 PSI Proposal No.: 134164 Page 7 of 7 GENERAL CONDITIONS 1.PARTIES AND SCOPE OF WORK:Professional Service Industries Inc.("PSI")shall include said company or its particular division,subsidiary or affiliate performing the work."Wont"means the specific service to be performed by PSI as set forth in PSI's proposal,Clicnt's acceptance thereof and these General Conditions.Additional work ordered by Client shall also be subject to these General Conditions. "Client"refers to the person or business entity ordering the work to be done by PSI.If Client is ordering the work on behalf of another,Client represents and warrants that it is the duty authorized agent of said party for the purpose of ordering and directing said work.Unless otherwise slated in writing,Client assumes sole responsibility for determining whether the quantity and the nature of the work ordered by the client is adequate and sufficient for Client's intended purpose.Client shall communicate these General Conditions to each and every third party to whom Chem transmits any part of PSi's work.PSI shall have no duty or obligation to any third party greater than that set forth in PSI's proposal,Client's acceptance thereof and these General Conditions.The ordering of work from PSI,or the reliance on any of PSI's work,shall constitute acceptance of the terms of PSI's proposal and these General Conditions,regardless of the terms of any subsequently issued document. 2.TESTS AND INSPECTIONS:Client shall cause all tests and inspections of the site,materials and work performed by PSI or others to be timely and property performed in accordance with the plans,specifications and contract documents and PSI's recommendations.No claims for loss,damage or injury shall be brought against PSI by Client or any third party unless all tests and inspections have been so performed and unless PSI's recommendations have been followed.Client agrees to indemnify,defend and hold PSI,its officers,employees and agents harmless from any and all claims,suits,losses,costs and expenses,including,but not limited to,court costs and reasonable attorney's fees in the event that all such lests and inspections are not so performed or PSI's recommendations are not so followed. 3. PREVAILING WAGES: This proposal specifically excludes compliance with any project labor agreement,labor agreement,or other union or apprenticeship requirements. In addition, unless explicitly agreed to in the body of this proposal,this proposal specifically excludes compliance with any state or federal prevailing wage law or associated requirements,including the Davis Bacon Act Due to the professional nature of its services PSI is generally exempt from the Davis Bacon Act and other prevailing wage schemes. It is agreed that no applicable prevailing wage classification or wage rate has been provided to PSI,and that all wages and cost estimates contained herein are based solely upon standard,non—pmvaihng wage rates. Should it later be determined by the Owner or any applicable agency that in fact prevailing wage applies,then it is agreed that the contract value of this agreement shall be equitably adjusted to account for such changed circumstance.These exclusions shall survive the completion of the project and shall be merged into any subsequently executed doctument between the parties,regardless of the terms of such agreement Client will reimburse,defend,indemnify and hold harmless PSI from and against any liability resulting from a subsequent determination that prevailing wage regulations covLT the Project,including all costs,fines and attorney's fees. 4.SCHEDULING OF WORK:The services set forth in PSI's proposal anew Client's acceptance will be accomplished by PSI personnel at the prices tinted.if PSI is required le delay commencement of the work or if,upon embarking upon its work,PSI is required to stop or interrupt the progress of its work as a result of changes in the scope of the work requested by Client,to fulfill the requirements of third parties,interruptions in the progress of construction,or other causes beyond the direct reasonable control of PSI,additional charges will be applicable and payable by Client. 5.ACCESS TO SITE Client will arrange and provide such access to the site and work as is necessary for PSI to perform the work PSI shall take reasonable measures and precautions to minimize damage to the site and any improvements located thereon as the result of its work or the use of its equipment 6.CLIENT'S DUTY TO NOTIFY ENGINEER:Client warrants that it has advised PSI of any known or suspected hazardous materials,utility lines and pollutants at any site at which PSI is to do work,and unless PSI has assumed in writing the responsibility of locating subsurface objects,structures,lines or conduits,Client agrees to defend,indemnify and save PSI harmless from all claims,suits,losses,costs and expenses,including reasonable attorney's fees as a result of personal injury,death or property damage occurring with respect to PSI's Performance of its work and resulting to or caused by contact with subsurface or latent objects,structures,lines or conduits where the actual or potential presence and location thereof were not revealed to PSI by Client 7.RESPONSIBILITY:PSI's work shall not include determining,supervising or implementing the means,methods,techniques,sequences or procedures of cooswction.PSI shall not be responsible for evaluating,reporting or affecting job conditions concerning health,safety or welfare.PSI's work or failure to perform same shall not in any way excuse any contractor,subcontr actor or supplier from performance of its wont in accordance with the contract documents.Client agrees that it shall require subrogation to be waived against PSI and for PSI to be added as an Additional Insured on all policies of insurance,including any policies required of Client's contractors or subcontractors,covering any construction or development activities to be performed on the project site.PSI has no right or duty to stop the contractor's work. 8.SAMPLE DISPOSAL:Test specimens will be disposed immediately upon completion of the test All drilling samples will be disposed sixty(60)days after submission of PSI's report 9.PAYMENT:The quantities and fees provided in this proposal are PSI's estimate based on information provided by Client and PSI's experience on similar projects.The actual total amount due to PSI shall be based on the actual final quantities provided by PSI at the unit rates provided herein. Where Client directs or requests additional work beyond the contract price it will be deemed a change order and PSI will be paid according to the fee scbedule.Client shall be invoiced once each month for work performed during the preceding period.Client agrees to Pay each invoice within thirty(30)days of its reccipL Client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing within said thirty(30)day period at the rate of eighteen(18)percent per annum(or the maximum interest rate permitted under applicable law),until paid.Client agrees to Pay PSI's cost of collection of all amounts due and unpaid after thirty (30)days,including court costs and reasonable anomey's fees.PSI shall not be bound by any provision or agreement requiring or providing for arbitration of disputes or controversies arising out of this agreement,any provision wherein PSI waives any rights to a mechanics'lien,or any provision conditioning PSI's right to receive payment for its work upon payment to Client by any third party.These General Conditions are notice,where required,that PSI shall file a lien whenever necessary to collect past due amounts.Failure to make payment within 30 days of invoice shall constitute a release of PSI from any and all claims which Client may have,whether in tort,contract or otherwise,and whether known or unknown at the time. 10.AL iOC ON OF RISK Cl—LENT AGREEN 2HAT p51_,�SARVIEF_.S_WILt�NOT MMECIpSES—INDIVIDUAL,EMPLOY ES—OFFlt'ERS OR D1I3✓CTQRC TQ ANY PERSONAL U ABUJILANDMiATNMUEHSTANDINGANY_ SOLFANDFXCfUSIVE�EMEDY I.LBETQ DIRECT ORASSEIiT''—'.9.AIM_DEMAK%_QRSSiTT QNLYAGAIN.SLP.%._STATEMEITS_MAPEINPSI 1112ORTSARE_OPl]yLQI3S HASEDITQN ENGINEERiNfrJIMMENT. AND ARE NOT TO BE ONcTR AS$FP LESENTATIONS OF FACT SHOI n PSI OR ANY OF ITS EMPLOYEES nP,FO TO 11 XVE BEEN NEGLIG I�IN T F P RFO MAN OF TIC WO K OR TO H_AV AD AND B FA N1' EU ESS OR IMPLIED WARRANTY.ANTY_REPRFSEN W10N OR.OpNT ACT. IFNT At I p RT AIMIN G THRO H CLENT AND At 7.PARTIES CI.ALMLN=TO HAV N ANY WAY RE_fE)IZ MN M S WOR K AGREE.I H AIJE E.VA AXIMUM AQQRE_QAT E.AMQUI9-0 F-THE L LABA=QEFSLITS QMCCBRS..EMPIAYEESANDAS'rF.NIS_S11ALL RF I IMTTFD TO=000.00 OR THE TOTA L p MOUNT OF THE FEE PAID TO PSI FOR ITS WORK PERFORMED ON THE PROIECf WHICHEUFR AMOUNT I�GRFATFR IN T EVENT Cl TENT IS UI-MLLING OR UNABLE TO LIMIT P I'S LIABILITY IN ACCOR N E WITH THE.PROVISIONS SET FQRTII IN THIS PARAGRAPH NT MAY.I IPON W1=REQUEST OF CI.LENT RECEIVED Yi'.[L1HN LVE.DAYSS)E CLIENT'S AC iLLGAEASETHE.ISMII�OF PSI'c l7 ARn.TTV TQ�SQ 000 00 OR 1HE AbiQMDF.P;xLS FEE.PAH2TQPSIFQRII'.SXORK.ON.THE.PROJEGI.W IICHEY.ER.15MMGREAT.ER9.X_AGAEFING.TO..PAY...PSiA5371IE UIYALELLLTO.ANADDRIQNAL AMOUNT OF 54 OF THE TOTAL FEL TO RE CHARGED FOR PSI'S SERVICES,THIS CHARGE IS NOT TO BE CONSTRLID AS BEIIN,GA CHARGE FOR INSURANCE OFANY TYPE B Tr IS INCREA ED CONSIDERATION FOR THE GREATER I IARII TTY INVO V3_FD IN ANY EVENT_ATTORNEY'S F_ EXP NDED BY PSI IN CONNECTION WITH ANY CI SHAT/t REDUCE THEAMOUNT AVAMARLEE.AND ONLY ONE SUCH A_MOtiNT WiLI�A_PPr Y TO ANY P�OJECI'._ NQA=ADRCLAIM WIIF-rRRINSQ Kr,CONTRACI._OR..OTHER97SE.MA.Y_BE.BROC?Cm1ITASrA1N�ZPSi.ARiS1NSr�J{4M.9R.RFLATEi2TQ.PE1'S�YOBIS�MQRE_THAT3 TWO YEARS AFL R THE CESSATION OF PSI'S�'oRKHERF.t ER REr�1iD1F OS�F TuE DATE OF DISCOVERY l SUCH CLAIM. 11.INDEMNITY:Subject to the above limitations,PSI agrees not to defend but to indemnify and hold Client harmless from and against any and all claims,suits,costs and expenses including reasonable attorney's fees and court costs to the exert arising out of PSI's negligence as finally determined by a court of law.Client shall provide the same protection to the extent of its negligence. In the event that Client or Client's principal shall bring any suit,cause of action,claim or counterclaim against PSI,the Client and the party initiating such action shall pay to PSI the costs and expenses incurred by PSI to investigate,answer and defend it,including reasonable attorney's and witness fees and court costs to the extent that PSI shall prevail in such suit 12.TERMINATION:This Agmeemeot may be terminated by either party upon seven dayi prior written notice.In the event of termination,PSI shall be compensated by Client for all services performed up to and including the termination date,including reimbursable expenses. 13.EMPLOYEES/WITNESS FEES:PSI's employees shall not be retained as expert witnesses except by separate,written agreement Client agrees to pay PSI's legal expenses,administrative costs and fees pursuant to PSI's then current fee schedule for PSI to respond to any subpoena. For a period of one year after the completion of any work performed under this agreement,Client agrees not to solicit,recruit,or hire any PSI employee or person who has been employed by PSI within the previous twelve months. In the event Client desires to hire such an individual,Client agrees that it shall seek the written consent of PSI,and shall pay PSI an amount equal to one-half of the employee's annualized salary,without PSI waiving other remedies it may have. 14.FIDUCIARY:PSI is not a financial advisor,does not provide financial advice or analysis of any kind,and nothing in our reports can create a fiduciary relationship between PSI and any other Party- 15.CHOICE OF LAW AND EXCLUSIVE VENUE: All claims or disputes arising or relating to this agreement shall be governed by,construed.and enforced in accordance with the laws of Illinois. The exclusive venue for all actions or proceedings arising in connection with this agreement shall be either the Circuit Court in DuPage County,Illinois,or the Federal Court for the Northern District of Illinois. 16.PROVISIONS SEVERABLE:The parties have entered into this agreement in good faith,and it is the specific intent of the parties that the terms of these General Conditions be enforced as written. In the event any of the provisions of these General Conditions should be found to be unenforceable,it shall be stricken and the remaining provisions shall be enforceable. 17.ENTIRE AGREEMENT:This agreement constitutes the entire understanding of the parties,and there are no representations,warranties or undertakings made other than as set forth berein. This agreement may be amended,modified or terminated only in writing,signed by each of the parties hereto. B-90411(I!) 4/14 fi amA