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Home My WebLink AboutContract 40243-A12 AMENDMENT NO. 12 TO AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES RENOVATE and EXPAND the GENERAL TERMINAL BUILDING at MEACHAM INTERNATIONAL AIRPORT STATE OF TEXAS § § CITY SECRETARY CONTRACT NO. LI MIr-AlZ COUNTY OF TARRANT § WHEREAS, The City of Fort Worth ("City")and Hahnfeld Hoffer Stanford made and entered into City Secretary Contract No. 40243 (The Contract)which was authorized by the City Council by M&C C-24215, the 11th day of May, 2010; and Amendment Nos. 1. 2. 3. 4. 6. 7 and 11 were administratively executed in the amount of$37,650.00 for additional topographic surveys, cost estimates, underground utilities survey and new FBO revisions; and Amendment No. 5 was approved by M&C C-24980 on June 14, 2011 to complete the design and provide construction administration services in the additional amount of $985,732.50 plus up to $63,680.00 in reimbursable expenses; and Amendment No. 8 was approved by M&C C-26111 on February 19, 2013 to redesign the Project's approved site and revise completed drawings in the additional amount of $85,505.00 plus up to $2,365.00 in reimbursable expenses; and Amendment No.9 was approved by M&C C-26504 on October 15, 2013 for additional redesign fees to accommodate a new FBO within the terminal building in the additional amount of $317,917.00 without additional reimbursable expenses; and Amendment No. 10 was approved by M&C C-26712 on March 18, 2014 for additional redesign fees to accommodate a new FBO within the terminal building in the additional amount of$120,473.00 without additional reimbursable; WHEREAS, further amendment is necessary to incorporate additional requested civil engineering services and changes in the construction drawings to accommodate the new tenant; WHEREAS, the full legal name of Hahnfeld Hoffer Stanford is Hahnfeld Associates, Architects and Planners, Inc. d/b/a Hahnfeld Hoffer Stanford Architects Planners Interiors, and the Parties desire to amend The Contract and Amendments Nos. 1 through 11 to incorporate the full legal name; and NOW THEREFORE, City and Hahnfeld Associates, Architects and Planners, Inc. d/b/a Hahnfeld Hoffer Stanford Architects Planner Interiors ("Architect"), collectively (the "Parties") acting by and through their duly authorized representatives, enter into the following agreement: 1. The Contract and each Amendment numbering Amendment No. 1 through 11 is hereby ratified by the Parties and incorporated into this Amendment No. 12 by reference. 2. Article 1.1, SECTION I—SERVICES OF THE ARCHITECT, a paragraph is added to read as follows: "Provide additional design service to further modify the Project's currently approved architectural, mechanical and plumbing plans in order to incorporate a new tenant; and additional civil engineering services to produce easement exhibits and submit additional information to the State for approval. The Total cost of these additional services is $45,510.00 without additional reimbursable expense fees. The scope of services are described more fully in the following Hahnfeld Hoffer Stanford's letters: Attachment "A" ($29,760.00) dated October 21, 2014 subject: Amendment Proposal for Additional Services — First Floor Redesign for Customs Facility Meacham Airport Terminal Building Renovation — Phase 2 including this letter's attachments noted as Exhibits "A", Attachment"B" ($10,750.00) dated October 29, 2014 subject: Amendment Proposal for Additional Services — Onsite Easements for Oncor New Power Service — Phase 2 including this letter's attachments noted as Exhibits "A", and Attachment "C" ($5,000.00) dated October 29, 2014 subject: Amendment Proposal for Additional Services—TxDOT Plan Submittals — Phase 2 including this letter's attachments noted as Exhibits "A". Attachments "A, B, & C" are attached hereto, and made a part of this Agreement." OF RECORD C1TY SECRETARY f1'TIIO�tTH TX en ment Flo.12 RECEIVE 0 NOV Page 1 of 2 erminal Building at Meacham International Airport 2 5 1014 November 2014 3. Paragraph 1 of SECTION V-COMPENSATION TO ARCHITECT, is amended as follows: "The total compensation for all of the assignments to be performed by Architect to complete the Projects as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES as addressed in City Secretary Contract No. 40243 and Amendment Nos. 1 through 12 and hereof shall be $1,827,462.50, hereinafter referred to as the 'total fee', plus up to $79,245.00 in reimbursable expenses." 4. All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED this thj&j y of , 2014, in Fort Worth, Tarrant County, Texas. Hahnfeld Associates,Architects and Planners, Inc. APPROVED d/b/a Hahnfeld Hoffer Sta rd Architects Planners Interiors By: By: i dfi 6 el I Rof e A Femand Costa Principal Assistant City Manager APPROVAL R OMMENDED: RECORDED: F® � °° By: — L�L L--), By: M�� Douglas W iersig, PE, Director, Nfary J. er C.1 g° 0 Transportation & Public Works Dept. City Secretary $ °;p Sy APPROVED A TO FORM AND LEGALITY: M&C C- No M&C Re uir Contract Authorization 0 S° By: Grant Jordan Date: Assistant City Attorney OFFICIAL RECORD CITY SECRETARY Amendment No. 12 FT.WORTH,TX age 2 of 2 General Aviation Terminal Building at Meacham International Airport ber 2014 A-T-TAe C4MIS WI ' A" 200 Bailey Avenue,Sune ,0 Fort Worth TexaS 76107 M 921 592a Office Hahnfeld B 1? 302.0692 Fax 0 Stanford halipfeld corn October 21,2014 Mr.Dalton Murayama Architectural Service Manager Facilities Management Group Transportation and Public Works Department City of Fort Worth 401 West 13th Street Fort Worth,Texas 76102 RE: Amendment Proposal for Additional Services-First Floor Redesign for Customs Facility Meacham Airport Terminal Building Renovation-Phase 2 Dear Mr.Murayama: This proposal for Additional Services includes the redesign,and redraw of the Meacham Airport Terminal Building Renovation First Floor to include design changes proposed by Fort Worth Aviation, and U.S. Customs&Border Patrol.These proposed changes were presented in a meeting on June 4"',2014, in a meeting with Mr.Allen of U.S.Customs and Border Patrol. Our proposal includes the necessary redesign,and redraw costs to reorganize the first floor tenant layout plans affected by the increased size of the facility,revise core and shell drawings to include new access to the exterior, and prepare Tenant Fit Out drawings for bidding by an Interiors Contractor. Mechanical Engineering,Electrical,and Plumbing Design revisions are included in these changes.Our proposed fee is a lump sum fee of $29,760.00, (Twenty Nine Thousand Seven Hundred Sixty Dollars, and No Cents), not including reimbursables. No additional Reimbursable Expenses will be required for this amendment beyond the base contract amount.This proposal includes the assumption redraw and reissue would conclude in late Fall of 2014. Our Proposal includes the following; Hahnfeld Hoffer Stanford Fee Summary, and the Campos Engineering,Inc.proposal all of which are attached hereto and part of Exhibit A. If you have any questions regarding this Design Amendment Fee Proposal,please give me a call.Thank you. Sincerely, HAHNFELD HOFFER STANFORD architects planners interiors IX Eric A.Claycamp,'VII , ED A BD+C Associate Principal 1 Project Manager Cc: Tami Bopp-Hahnfeld Hoffer Stanford Eric Hahnfeld-Hahnfeld Hoffer Stanford Jeff Kloska--City of Fort Worth Aviation Attachments: Exhibit A *COLLABORATION. , *TRANSFORMATION. Ham EXHIBIT A Stanfcd FEE PROPOSAL - Customs First Floor Redesign 10/21/2014 1. Revise first floor layout to accommodate Custom 2. Affects Jet Linx,Customs,and MK Conquest 3 Revise A/E construction drawings �r 1 8 weeks ESTIMATED HOURS; TB EH MK MKF EC Int Project Project Arch Proj Manager QC/Spec Coordinator Interiors Manager Totals Space Plan 16 0 8 0 0 24 Update Cad Files 0 0 16 0 8 24 Construction Documents - - - 0 Plans 4 0 8 4 16 32 elevations 4 0 16 4 2 26 Details 4 0 16 4 16 40 Consultant Coordination 6 0 4 0 10 20 Specifications 0 8 4 2 0 14 Not used 0 0 0 0 0 0 Total Man Hours 34 8 72 14 52 180 D r>:r19ES Int Project Manager 34 hours. @ $165.00 /hour = $5,610 QC/Spec 8 hours. @ $220.00 /hour = $1,760 Project Coordinator 72 hours. @ $90.00 /hour = $6,480 Interiors 14 hours. @ $115.00 /hour = $1,610 Arch Proj Manager 52 hours.9, $175.00 /hour = $9,100 ARCHITECTURAL/INTERIORS FEE subtotal 180 total hours $136.44 avg./hr. = 24,560 Structural Engineering 0 % $0 Special Consultant 0 % $0 Mechanical/Electrical Engineering $5,200 LS -Campos Engineering $5,200 Civil Engineering 0 % $0 TOTAL AE FEES $29,760 Reimbursable-Estimated Cost 0 % $0 Travel-Estimated Cost 0 LS $0 TOTAL AE FEES WITH EXPENSES $29,760 HAHNFELD HOFFER STANFORD, 200 Bailey Ave,Fort Worth, TX 76107 1012112014-Page 1 CEICAMPOS ENGINEERING, Inc. Consulting Engineers July 17, 2014 Via E-Mail: eclaycamp @hahnfeld.com HHS Architects 200 Bailey Avenue Suite 200 Fort Worth, Texas 76107 Attn: Eric Claycamp, AIA, LEED AP BD+C Associate Principal Re: Meacham Terminal Building Campos Proposal No. S14-1274.00 Customs Tenant Space Additional Services Campos Engineering, Inc. hereby submits this Proposal/Contract for additional professional Mechanical and Plumbing (MEP) Engineering Services in association with the building revisions to incorporate the requirements for the new Customs Tenant space that is to be added within the facility. The proposal is based upon the drawings provided by HHS Architects on July 11, 2014. SCOPE OF WORK The scope of work is as follows: 1. Provide HVAC system design for the area. The scope will include extension of the building VRF system for the customs area. 2. VRF system piping shall be shown to each HVAC unit in the space. 3. A new electrical panel shall be provided for the customs area from the building distribution system to segregate the 120/208 volt loads for the area. 4. Coordination of electrical requirements for Customs equipment and security equipment is included. Work Clarifications i. Included are separate submittals for the Customs area for SD, DD, CD and CA phases of the project. FEES Campos will provide these Additional Services for the stipulated fee, including reimbursable expenses of$5,200 (FIVE THOUSAND TWO HUNDRED DOLLARS). This Agreement will constitute an amendment to our Basic Services Agreement. Please return a copy with your signature acknowledging your acceptance and as our Authorization to Proceed. 1331 River Bend Drive*- Dallas,Texas 75247•Tel(214)696-6291•Fax(214)361-6298 State of Texas Registration No.F-001731 HHS Architects Attn: Eric Claycamp Campos Proposal No.S14-1271.00 July 10,2014 Page 2 of 2 Respectfully submitted, CAMPOS ENGINEERING, INC. ACCEPTED `7 By: Larry A. Maynard Eric Claycamp, AIA, LEED AP BD+C MEP Department Leader Associate Principal Date: cc: Accounting/Contract File Marketing File A-r-rAc Adlw " �a �Okl 20-0 tb,07 0 Hahnfeld 1 17 921 5928 Office Hk~ 817 302 0692 Fall d hihf"corn sreNtects/planners/Interiors October 29,2014 Mr.Dalton Murayama Architectural Service Manager Facilities Management Group Transportation and Public Works Department City of Fort Worth 401 West 13th Street Fort Worth,Texas 76102 RE: Amendment Proposal for Additional Services-Onsite Easements for Oncor New Power Service -Phase 2 Dear Mr.Murayama: This proposal for Additional Services includes the Underground Utility survey to locate buried utilities that could interfere with the new power service lines from Oncor,and the preparation of legal descriptions and documents for approval by the city.These underground conduits were included on the Bid Documents issued on 9-28-14,but the actual power lines cannot be pulled to the new transformer until easements are created and approved. Our proposal includes the necessary survey and documentation preparation by our civil engineer,Teague Nall Perkins,and some additional meeting team.Our proposed fee is a lump sum fee of$10,750,00(Ten Thousand Seven Hundred Fifty Dollars, and No Cents), not including reimbursables. No additional Reimbursable Expenses will be required for this amendment beyond the base contract amount. This proposal includes the assumption this additional documentation would conclude in late Fall of 2014. Our Proposal includes the following;Hahnfeld Hoffer Stanford Fee Summary,and the Teague Nall Perkins Proposal,all of which are attached hereto and part of Exhibit A. If you have any questions regarding this Design Amendment Fee Proposal,please give me a call.Thank you. Sincerely, HAHNFELD HOFFER STANFORD architects planners interiors & 'r Eric A.Claycamp,AI ,LEED A BD+C Associate Principal/Project Manager Cc: Eric Hahnfeld-Hahnfeld Hoffer Stanford Jeff Kloska-City of Fort Worth Aviation Attachments: Exhibit A *COLLABORATION. 0 �„ EXHIBIT A Stenftwd FEE PROPOSAL - Oncor Easements architects i niannark/interiors 10/29/2014 COPE OF SERVI 1. Create Oncor Easements for new Electric Service Lines 2. MEP site Coordination 3 SCHEDULE. 1. 6 weeks ES TINA ffD HOURS: EC EH CL Project Project Manager QC/Spec Architect Interiors Clerical Totals MEETINGS 6 0 0 0 0 6 Site Plan Update 0 0 4 0 0 4 Construction Documents 0 0 0 0 0 0 Consultant Coordination 4 0 0 0 0 4 Specifications 0 0 0 0 0 0 Not used 0 Total Man Hours 10 0 4 0 0 14 ES TWA TED FEES Totals Project Manager 10 hours. @ $175.00 /hour = $1,750 QC/Spec 0 hours. @ $220.00 /hour = $0 Project Architect 4 hours. @ $125.00 /hour = $500 Interiors 0 hours. @ $115.00 /hour = $0 Clerical 0 hours. @ $90.00 /hour = $0 ARCHITECTURAL/INTERIORS FEE subtotal 14 total hours $160.71 avg./hr. _ $2,250 Structural Engineering 0 % $0 Special Consultant 0 % $0 Mechanical/Electrical Engineering $0 LS $0 Civil Engineering $8,500 LS $8,500 TOTAL AE FEES $10,750 Reimbursable-Estimated Cost 0 % $0 Travel-Estimated Cost 0 LS $0 TOTAL AE FEES WITH EXPENSES $10,750 HAHNFELD HOFFER STANFORD, 200 Bailey Ave,Fort Worth, TX 76107 1012912014-Page 1 tn teagw nail R Pte► ins ..,.,,�.�,,, .nON..r. October 17,2014 Mr. Eric Claycamp Associate Principal Hahnfeld Hoffer Stanford 200 Bailey Avenue, Suite 200 Fort Worth,Texas 76107 Re: Meacham Airport Terminal Improvements Engineering Services -Contract Amendment Electrical Easement Mr. Claycamp: This letter agreement serves as an amendment to the Professional Services Agreement for Meacham Airport Terminal Improvements to locate, prepare and coordinate the electrical easement exhibits associated with the new Oncor Electric Delivery service and transformer. Per the previous Oncor Coordination meeting at Meacham Terminal with Tim Dolan, the need was Identified to locate (SUE OL "B") the existing electrical primary loop within the Airport property, coordinate with the MEP (Campos Engineering) on the proposed Electrical Primary alignment, and prepare Electrical Easement Exhibits to be used with standard front end documents provided by Oncor. This additional service will be provided under the terms of the original agreement. Based on the additional services,the contract amendment will be: SUE (QL"B"): TNP will locate up to 700 LF of the Primary Electric line using nondestructive methods identified in the original professional service contract. The field locates will be provided in an electronic points file for additional coordination with the design team. Two Thousand Five Hundred Dollars 42.5001 Electrical Easement Exhibits: TNP will prepare the Legal Description (Exhibit A) & Layout(Exhibit B) for the Electrical Easement required by Oncor Delivery. The Consultant will coordinate with the Owner and Oncor on the alignment and size of the electrical easement.The effort also includes additional field work associated with the easement documents. Six Thousand Dollars ($6,00) Fort Worth..1100 Mom Strest-Fort Wor*4 Toxin 76102�817.33&5773 ^ Dallas-17301 P so on Rood,Sure.13/0 nalko,Toxin 75252-214.461.9867 Denton-1ST7 Csrve Place D&43dw320-Dasta4 Tawas 76208-940.38.'1.4177 sbwn ron-200 No*Trawls Street,Sate300--10 ,Toxm75090-90:1,870.1089 Reniseered by the Texas 800rd of Profes"KA 6M**e%Firm No.F-230� Rettfxemd by the Texas Board of Profealonol 3unvVors.Nan No.100116.00 Page T of T This additional contract amendment is in addition to the previous contract amendments issued on September 25, 2012, February 28, 2013, September 16, 2013, and January 13, 2014. Once this amendment is signed and returned, the engineering work will begin within five working days. Should you have any questions or require additional information, please advise. S+ncereiy, tnp t"gue nail&perkins Scott A. Gibson, P.E. Sr. Project Manager ,approved by; Date eWwn,_ Wmh aft-rq awyka wnvad wnerdm"-elagrk*eanment d= A r"4A0 M Jn-0 ►, Gil Fort Worth,has 18W7 Hahnfeld 817.921 5928 OM" HOMW a 17 302 0692 Stanford � . October 29,2014 Mr.Dalton Murayama Architectural Service Manager Facilities Management Group Transportation and Public Works Department City of Fort Worth 401 West 13th Street Fort Worth,Texas 76102 RE: Amendment Proposal for Additional Services-TxDOT Plan Submittals-Phase 2 Dear Mr.Murayama: This proposal for Additional Services includes the additional work for a permit application to TxDOT.This is required for the driveway relocation and storm drainage work along Main Street,which is Business 287. Our proposal includes the necessary documentation preparation by our civil engineer, Teague Nall Perkins.Our proposed fee is a lump sum fee of$5,000.00(Five Thousand Dollars,and No Cents),not including reimbursables. No additional Reimbursable Expenses will be required for this amendment beyond the base contract amount.This proposal includes the assumption this additional documentation would conclude in late Fall of 2014. Our Proposal includes the following Teague Nall Perkins Proposal,which is attached hereto and part of Exhibit A. If you have any questions regarding this Design Amendment Fee Proposal,please give me a call.Thank you. Sincerely, HAHNFELD HOFFER STANFORD architects planners interiors Eric A.Claycamp,AI ,LEED A BD+C Associate Principal/Project Manager Cc: Eric Hahnfeld-Hahnfeld Hoffer Stanford Jeff Kloska-City of Fort Worth Aviation Attachments: Exhibit A *COLLABORATION *Ii i #TRANSFORMATION A. to p teopue nail&Perkins vvi mpv,.. EXHIBIT A October 17,2014 Mr. Eric Ciaycamp Associate Principal Hahnfeld Hoffer Stanford 200 Bailey Avenue, Suite 200 Fort Worth,Texas 76107 Re: Meacham Airport Terminal Improvements Engineering Services- Contract Amendment TxDOT Permit Mr. Claycamp: This letter agreement serves as an amendment to the Professional Services Agreement for Meacham Airport Terminal improvements to prepare and coordinate the TxDOT Permit application and plans for the new drive and storm drain improvements along Main Street. This additional service will be provided under the terms of the original agreement. Based on the additional services,the contract amendment will be: TxDOT Permit Submittal: TNP will prepare a separate set of 11x17 plans associated with the new drive approach and storm drain improvements within Main Street (BUS 287). It was originally understood that the City of Fort Worth maintained access control along North Main Street, but later it was identified that a TxDOT permit would be required.The Consultant will coordinate with the State on the permit application and plan approval for construction. Five Thousand Dollars($5.0001 This additional contract amendment is in addition to the previous contract amendments issued on September 25, 2012, February 28, 2013, September 16, 2013, and January 13, 2014. Once this amendment is signed and returned,the engineering work will begin within five working days. Should you have any questions or require additional information, please advise. Sincerely, trip league nail&perkins Scott A. Gibson, P.E. Sr. Project Manager Apples hyt Date „ utMn�..a+.me.n,M*W&- Vsery car&Warn r -nwa.jbmfl.eo« f011 w011t1 11fXi iAatan 31r4st-Fart War&,Texas 7610 817.336.SFT3 ^ Dallas_17304 Proton Rood.Softe 1340-palm,T*.m 73252-214.441.9467 pwr°n•TSi7s nl.t t ws •D•+,4-l&. 762W.94o3llU177 A ereaw►aooK.*Tel.sa..%&A x.soo-9.ra�,r�m7ao4o►vo3era1o09 Raaislamd by 1110 Tex=8"rd of Frof.r"mi Ennnn.an.Fl m Na F•230+ Realstered by tlr.T*,,m Board of prof.aona Surveyor.firm No 100116-00