HomeMy WebLinkAboutContract 29436 r
AMENDMENT NO. 5
STATE OF TEXAS b CITY SECRETARY CONTRACT NO.sD�ic
(C-19904)
COUNTY OF TARRANT b
WHEREAS, the City of Fort Worth (City) and Prime Strategies,
Inc. , (Engineer) made and entered into City Secretary Contract No.
27553, (the Contract) which was authorized by the City Council by
M&C C-18986 on the 5th day of March 2002 ; and subsequently revised
by four previous amendments in the amount of $451 ,864 . 16 .
WHEREAS, the Contract involves engineering services for the
following project:
Project Planning and Design Services for the S .H. 121T
(Southwest Parkway)
WHEREAS, it has become necessary to execute Amendment No . 5
to said Contract to include an revised scope of work and a revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1 .
Article I of the Contract is amended to include other
services as specified in Attachment A and Attachment B, a copy of
which is attached hereto and incorporated herein. The cost to City
for the additional project management services to be performed by
Engineer total $438 ,823 .22 .
2 .
Article II of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $1 ,409, 800 .38 .
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED on this the day of > ,
2003 , in Fort Worth, Tarrant County, Texas.
ATTEST.: �_— Iqq(��
C `J�-i.
n
Contract Authorization.
Gloria Pears , City Secretary
Date
APPROVAL RECOMMENDED: APPROVED:
A%!j
A. Douglas Rademaker, P.E. Marc A. tt
Director, Department of Assistant City Manager
Engineering
Prime Strate ies Inc.
ENGINEER /
By. `
Name: Micael Weaver
Principal
1508 S . Lamar Blvd.
Austin, TX 78704
APPROVED AS TO FORM AND LEGALITY:
r
Assistant City Attorney
-2- lel 1"E"v�
ATTACHMENT A
AMENDED SCOPE OF SERVICES
October 1, 2003 — May 1, 2004
Task C — Public Involvement
As directed by the City Manager's Office, Prime Strategies, Inc. will conduct at least two
(2) public information meetings. These meetings will update the community on TxDOT
and NTTA's current status regarding the development of the project. These public
information meetings will also provide an update on the City's initiative to finance the
p roj ect.
Printed materials, updating the SH 121T project will be developed for both the public
information meetings and for use by City Council members and City Staff in the CIP
neighborhood Council District meetings.
A series of City Page articles will also be developed as more information becomes
available. Ongoing activities include updating the 121T website and meeting with
neighborhood and civic organizations.
Task F - Priority Parcel Activities
As directed by the City Manager's Office, Prime Strategies, Inc. will solicit appraisal
services and surveying services as needed and negotiate memorandum of
understanding for the acquisition of those parcels identified for priority acquisition.
Activities already undertaken will continue on a parcel-by-parcel basis with this
Amendment authorizing activities on those parcels identified by Council in June 2003.
Task G - Financing Plan Implementation
Prime Strategies, Inc. will coordinate the development and initiate the creation of the
Tax Increment Financing district(s) for Parcel(s) and property owners determined by the
City, to facilitate the financing of the City cost of the project. Supplemental costs for
surveying are included.
Task H - Utility Relocation Coordination (Complete)
Prime Strategies, Inc. and/or its sub-contractors will meet with the City's Utility
Relocation Coordinating Committee on a regular basis to ensure adequate and proper
communication continues relative to the City and franchised utility relocation impacts
related to the project.
J' ,)°: ��
Task I - Bellaire Drive/SH 121T area (Complete)
Increase Public Involvement Services which anticipate, but may not be limited to, the
preparation for and conduction of additional public involvement activities to include the
one PDT meeting, one additional public meeting, one additional public hearing and
preparation and conduction of two presentations for public hearings related to the DEIS.
Task J - Citizens' Advisory Committee (CAC)
In order to provide additional public involvement through the completion of the project,
coordination with the community on the design of the project would be facilitated
through the CAG and the City Council's Infrastructure Committee. That public
involvement would help facilitate translation of the community policy established by the
City Council through the LPA into particular parkway qualities, features and themes, as
well as providing the community with ongoing updates about the project development
process going forward, i.e., completion of "NEPA" phase and the "Schematic Design"
phase.
In preparation for the initial meetings, Prime Strategies, Inc. will identify key view sheds
within the SH 121T Corridor by the Project Team in coordination with NTTA and the
Urban Design Consultant; identification of those view sheds will enable the efficient
identification of initial design strategies for enhancements and future mitigation.
The view sheds and key related issues will be presented to the CAG in a workshop
format, with the participation of NTTA and the Urban Design Consultant, in order to
receive feedback for the development of initial overall landscape and architectural
design strategies for the Corridor Enhancement/Mitigation Master Plan.
Discuss "big-picture" implications and opportunities involving potential TIF's within the
Corridor; Comprehensive Plan and land use considerations as they affect the overall
enhancement/mitigation strategy for the corridor.
Each "meeting" within the series of CAG meetings would involve as appropriate
internal project team meetings, the actual CAG workshop session, general community
input sessions and follow-up reports to the City Council's Infrastructure Committee.
A final report and recommendations for the Corridor Enhancement/Mitigation Master
Plan would be submitted to the City Council's Infrastructure Committee for review and
recommendation to the City Council. The recommendation to City Council would
address further activities of the CAG as it relates to review of final construction plans
and construction phase activities.
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ATTACHMENT B - COMPENSATION
Approved Totals Re-Allocated Balance Amendment#5 New Proposed Approved
(Amendments 1-4) Remaining(As of August Task/Budget Increase Totals(Amendments 1
1,2003) 5)
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....................................................................................................... .
Task Hours
Task Amounti $222,222.08 1 $12,000.00 $55,000.00 $277,222.08
................................................................................................................................................................................................................................................................................
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................................................................................................................................................................................................................................................................................
Task Hours
Task Amount $180,040.80 $0.00 $12,000.00 $192,040.80
Outside $37,000.00 $19,634.00 $25,000.00 $62,000.00
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TaskHours ..................................................................................................................
Task Amount $125,513.601 $0.00 $30,000.00 $155,513.60
Outside $25,000.00 $25,000.00
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Task Hours
Task Amounti $97,342.60 $0.00 $0.00 $97,342.60
A5K =IYegatiate TCi-Prty;4 ..
.......................................................................................
TaskHours ...........................................................
Task Amount $38,393.281 1 $26,125.57 $0.00 $38,393.28
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Task Hours
Task Amount $60,464.00 $39,054.69 $60,464.00
Outside $58,200.00 $49,500.00 $20,000.00 $78,200.00
IT 149e '-Financial P€an impl�tetlt #:tett .
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Task Hours
Task Amount $63,460.00 $24,759.66 $45,000.00 $108,460.00
Outside $0.00 $30,000.00 $30,000.00
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Task Hours
Task Amount $0.00 $0.00 $0.00 $0.00
Outside $11,182.86 $0.00 $0.00 $11,182.86
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Task Hours
Task Amount $21,952.40 $6.46 -$6.46 $21,945.94
Expenses $5,000.00 $0.00 $5,000.00
Outside $18,750.00 $3,770.32 -$3,770.32 $14,979.68
ASK J CitizeFls::;AdVsx�. .Conirnitte�SCA. )..
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.........................................................................................................................................................................................................
Task Hours
Task Amount $135,600.00 $135,600.00
Expenses $0.00 $25,000.00 $25,000.00
Outside $0.00 $20,000.00 $20,000.00
TOTAL HOURS
TOTAL AMOUNTI $939,521.62 $174,850.701 $418,823.22 $1,358,344.84
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$ 5 $6, 55.54 $ 0,000.00 i4l
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Q'fAi: 4MQUN $970,977.16 $181,306.24 $438,823.240
2
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/16/2003
DATE: Tuesday, December 16, 2003
LOG NAME: 30PRSTRCONTRACT REFERENCE NO.: **C-19904
SUBJECT:
Amendment No. 5 to City Secretary Contract No. 27553 with Prime Strategies, Inc. for Additional
Services Related to Southwest Parkway Project (SH-121T)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No.5 to City
Secretary Contract No. 27553 with Prime Strategies, Inc. in an amount not to exceed $438,823.22 for
additional project management, landowner negotiation, and public involvement facilitation services as
related to the Southwest Parkway project (SH-121 T).
DISCUSSION:
On March 5, 2002 (M&C C-18986), the City Council authorized the City Manager to enter into a contract
with Prime Strategies, Inc. (PSI) to provide consulting services for the SH-121T project from 1-30 to
Altamesa Boulevard in the amount of $519,113.00. Since that time, this contract's scope of services has
been expanded by four previous amendments totaling $451,864.16.
The previous contract amendments were for professional services which included:
Amendment No. 1 -Additional design, project management, and public involvement services related to
the SH-121 T/Bellaire Drive area;
Amendment No. 2 - Extension of original project tasks from October 31, 2002 to April 1, 2003, additional
tasks to cover Council requests for the commencement of priority parcel landowner negotiation activities,
implementation of the project's financial'plan including conceptualization of TIF districts and overall
increases in public involvement efforts; and
Amendment Nos. 3 and 4 - Utility Relocation Coordination project budget reduction and budget
reduction for negotiation of the Tri Party Agreement. This funding has been reallocated to cover
additional work requests by the City Council regarding priority parcel activities, project management, and
technical analysis. Amendment No. 4 extended PSI's scope of services under the contract
effective April 1, 2003 to October 31, 2003.
At the direction of the City Council and the City Manager, PSI's scope of services will be further expanded
by this amendment to provide the following additional services:
Expanded negotiations with landowners in the corridor; and
Professional services to aid in the creation of one or more Tax Increment Financing Districts along the
corridor that support the financing strategy of SH-121 T as included in the proposed February 2004
C;IP; and
T n..n�mo• IOPPQTVr nXTTD A!`T
Other SH-121 T related tasks.
PST's current contract was estimated to extend through April 1, 2003. This amendment includes additional
funding for the appropriate tasks to continue to provide these services through May 2004.
The funding source for this amendment is the 1998 Capital Improvement Program for SH-121 T as approved
by City Council on October 7, 2003 (M&C G-14122).
Prime Strategies, Inc. is in compliance with the City's M/WBE Ordinance by committing to 15% M/WBE
participation on Amendment No. 5. The City's goal on this project is 15%.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C115 531200 020115021102 $438.823.22
Submitted for City Manager's Office by Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: A. Douglas Rademaker (6157)
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