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Home My WebLink AboutContract 35728-R4 o urtVIEW COWRAM coo 3usriCE SOLIjuot 4 APPLICATION SOFTWARE SUPPORT RENEWAL AGREEMENT CITY SECRETARY CONTRACT NO. 35728 FOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM This Contract Renewal Agreement (the "Agreement") is made and entered into by and between the City of Fort Worth, a home-rule municipal corporation of the State of Texas, located within Tarrant, Denton, and Wise Counties, (hereinafter referred to as the "City"), acting by and through Charles Daniels, its duly authorized Assistant City Manager, and CourtView Justice Solutions, Inc. (hereinafter referred to as the"Company"), a Delaware corporation with its principal offices located at 5399 Lauby Road, Suite 200, North Canton, Ohio, acting by and through Kevin Bade, its duly authorized General Manager,to provide application software support services. RECITALS WHEREAS, on January 1, 2007, the City entered into an Agreement with the MAXIMUS, Justice Solutions Division to provide application software support services (M&C G-15785, City Secretary Office(CSO)Contract No. 35728)(the"Original Agreement"); and WHEREAS, on October 16, 2009,the City entered into an amendment to CSO Contract No. 35728 with Company, which assigned all responsibilities under the Original Agreement from MAXIMUS,Justice Solutions Division to Company; WHEREAS,the initial term of the Original Agreement expires December 31,2011; WHEREAS, Section 25 of the Original Agreement permits one-year renewal options, which the Fort Worth City Council approved by way of M&C G-15785; WHEREAS, City and Company wish to exercise a one-year renewal option. AGREEMENT In consideration for the mutual covenants, promises, and obligations contained herein, the parties hereto agree as follows: m1. The Original Agreement, as amended, is hereby renewed and extended for a one-year M renewal term,commencing on January 1,2015,and expiring on December 31,2015, m m 2. The Amendment to the Original Agreement, Schedule A "Application Software Systems Covered Under This Agreement" is amended by replacing the pricing table with the m following pricing table: C--) o cr ;-v CourtView Renewal Agreement OFFICIAL RECORD City Secretary Contract 35728 Qi Pagel of 3 c�{ ,i1 SECRETAR Y �T.WORTH,TX CourtVIEW Annual Payment Quarterly Start Date for Software Amount Payment Amount Support CourtView Application Software $113,196.00 $28,299.00 January 1,2015 Support: Case Management Judicial Management Financial Management Accounts Receivable Imaging and Workflow CourtView eAccess RAMserver API Interface Support $3,586.00 $896.50 eCitation Exchange with Review Queue and Image Handling $8,976.00 $2,244.00 3. All other terms and conditions of the Original Agreement, as amended, between the City and the Company shall remain unchanged and in full force and effect. [SIGNATURE PAGE FOLLOWS] CourtView Renewal Agreement City Secretary Contract 35728 Page 2 of 3 taurtVIEVIL .kt1jCTjCE SOLUTIONS EXECUTED in multiple originals on this day of - '2014 COURTVIEW JUSTICE SYSTEMS: WITNESS: By: � By: �n�JVu-C. 1Vn►nu��/1✓W�.c/'I Kevin Bade,General Manager Name: Connie Morrison CourtView Justice Solutions,Inc. Title: Contracts Manager FO Date:/ / Date: mil` ° 0 �$ o; fp oy CITY OF FORT WORTH: ATTEST: $4%O�oOpOB°o°` �°� A By: By: e: C_lueles W Danie[s Name: $�Z� Title: A551SfQw+ C;fy M Title: APPROVED AS TO FORM AND LEGALITY: CONTRACT AUTHORIZATION: By M&C: V J am 1 C4—cJ Title: S S i 5 'F et& 14-fEorp.71 Date Approved: OFFICIAL RECORD CITY SECRETARY CourtView Renewal Agreement - �,y �/ City Secretary Contract 35728 '��WORTH,TX Page 3 of 3 Page 1 of 1 P.O.DATE: 12/16/2013 FORT WORTH CITY OF FORT WORTH Purchase Order Blanket Order Number PO-14-00080794 SHOW THIS NUMBER ON ALL PACKAGES,INVOICES AND SHIPPING PAPERS. V Vendor Number:0000028967 MUNICIPAL COURT COURTVIEW JUSTICE SOLUTIONS INC S Public Safety/Courts Building E 5399 LAUBY RD H 1000 Throckmorton Street N ACH ONLY I FORT WORTH,TX 76102 N CANTON,OH 44720 P O T Phone: R O INVOICES: Direct invoices in DUPLICATE to the address shown. MAIL INVOICE IN DUPLICATE TO: STANDARD PURCHASING TERMS AND CONDITIONS set forth in the 13 MUNICIPAL COURT City of Fort Worth's Bid or Quotation, are incorporated herein by I Public Safety/Courts Building reference and become a part of this order. L 1000 Throckmorton street L FORT WORTH,TX 76102 T O Phone: Payment Terms: Shipping Terms: Bid No.: Delivery Calendar Day(s)A.R.O.: 0 Item Requisition Quantity Unit Unit Price Total Class-Item 920-45 1 City Secretary Contract No.;35728-Ri,executed on executed on December 29, 1 EA $0.00 $0.00 2011 M&C C-26252 approved on May 14,2013 for Thirty seven additonal license including support and maintenance. Couriview License,Maintenance and Support for current system. Appropriation from M&C dated 5/14/13 Ref#C-26252 In the amount of $156,000.00 plus remaining appropriation from FY 2013 in the amount of$4388.50 Total appropreation of$161288.50 LN/FY/Account Code Dollar Amount TOTAL: $0,00 APPROVED: Rev.20091027 By: Eryck Walker Phone#: (817)392-6610 BUYER M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas FDRT WORTH COUNCIL ACTION: Approved on 711712007 - Ordinance#17654-07-2007 DATE: 7/17/2007 REFERENCE NO.: **G-15785 LOG NAME: 38MAXIMUS CODE: G TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Execution of an Application Software Support and Maintenance Agreement with Maximus Justice Solutions Division for the Municipal Court Integrated Electronic Case Management and Document Management System and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by $466,500.00 in the Special Trust Fund from available funds for the annual support and maintenance of the Municipal Court Case Management and Document Management System; 2. Authorize the City Manager to execute a five-year application software support and maintenance service agreement with MAXIMUS Justice Solutions Division, Inc., for the Municipal Court Integrated Case Management and Electronic Document Management System for amount not to exceed $93,300.00 annually and $466,500 in total; and 3. Authorize the City Manager to enter into subsequent annual renewals of the service agreement for application software support and maintenance services, subject to funds being appropriated for such renewal periods. DISCUSSION: In January of 2003, the City Council authorized the execution of an agreement with MAXIMUS Justice Solutions Division, Inc. (MAXIMUS), for the purchase of a case management and electronic document management system for the Municipal Court Department Integrated Management System (M&C C-19450). MAXIMUS is experienced in the implementation and support of the MAXIMUS application software and the MAXIMUS software has been customized for use specifically with Municipal Court's Integrated Management System. MAXIMUS was selected by Municipal Court, through a Request for Proposal (RFP) to implement the new case management and electronic document management system. The project has been successfully implemented and on-going support and maintenance of the new system by MAXIMUS will ensure efficient procedural and technical support and maintenance services of the case management product, including application software support and maintenance of the imaging and workflow modules. http://apps.cfwnet.org/council_packet/mc review.asp?ID=7829&councildate=7/17/2007 12/8/2014 M&C Review Page 2 of 2 The initial warranty period for the system expired in December of 2006. The fixed price contract for the maintenance agreement is structured not to exceed $93,300 annually. The initial term will be five years. Subsequent renewals shall not require further Council approval provided that sufficient funds are properly appropriated for each renewal period. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Special Trust Fund, Municipal Court Technology Project. TO Fund/Account/Centers FROM Fund/ACCOunt/Centers FE72 539120 038535010000 $466,500.00 FE72 539120 038535010000 $466,500.00 FE72 431038 038535010000 $466.500.00 Submitted for City Manager's Office by: Joe Paniagua (6191) Originating Department Head: Jackie Mitchell (6711) Additional Information Contact: Jackie Mitchell (6711) ATTACHMENTS 38MAXIMUS ORDINANCE.doc http://apps.cfwnet.org/council_packet/mc_review.asp?ID=7829&councildate=7/17/2007 12/8/2014