HomeMy WebLinkAboutContract 29546 CITY SECRETARY c�
ORIGINAL CONTRACT NO.
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Huitt-Zollars, Inc,
(the "ENGINEER"), for a PROJECT generally described as: Engineering service for
reconstruction of pavement on Donnelly Avenue (Alamo Street to Ashland Street)
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A- Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) Monthly invoices will be issued by the ENGINEER for all work performed
under this AGREEMENT. Invoices are due and payable within 30 days of
receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so
contested will be withheld from payment, and the undisputed portion will be
paid. The CITY will exercise reasonableness in contesting any bill or
portion thereof. No interest will accrue on any contested portion of the
billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings
contested in good faith within 60 days of the amount due, the ENGINEER
may, after giving seven (7) days' written notice to CITY, suspend services
under this AGREEMENT until paid in full, including interest. In the event of
suspension of services, the ENGINEER shall have no liability to CITY for
delays or damages caused the CITY because of such suspension of
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services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work
to be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT
cost and/or execution. These conditions and cost/execution effects are not
the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity
of their obligations, duties, and responsibilities, including, but not limited to,
all construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to
determine, in general, if the work on the PROJECT is being performed in a
manner indicating that the PROJECT, when completed, will be in
accordance with the Contract Documents, nor shall anything in the
Contract Documents or the agreement between CITY and ENGINEER be
construed as requiring ENGINEER to make exhaustive or continuous on-
site inspections to discover latent defects in the work or otherwise check
the quality or quantity of the work on the PROJECT. If, for any reason, the
ENGINEER should make an on-site observation(s), on the basis of such
on-site observations, if any, the ENGINEER shall endeavor to keep the
CITY informed of any deviation from the Contract Documents coming to
the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions;
time or qualify of performance by third parties; quality,type, management,
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or direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT cost or schedule.
Therefore, the ENGINEER makes no warranty that the CITY's actual
PROJECT costs, financial aspects, economic feasibility, or schedules will
not vary from the ENGINEER's opinions, analyses, projections, or
estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have
been made by the ENGINEER to ascertain that the construction contractor has
completed the work in exact accordance with the Contract Documents; that the
final work will be acceptable in all respects; that the ENGINEER has made an
examination to ascertain how or for what purpose the construction contractor has
used the moneys paid; that title to any of the work, materials, or equipment has
passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and
the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT was
finally constructed. The ENGINEER is not responsible for any errors or omissions
in the information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this
contract and its commitment to meet that goal. Any misrepresentation of facts
(other than a negligent misrepresentation) and/or the commission of fraud by the
Engineer may result in the termination of this agreement and debarment from
participating in City contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3)
years after final payment under this contract, have access to and the right
to examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
provided adequate and appropriate work space in order to conduct audits
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in compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3)hereof. CITY shall give
subconsultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photo copy such documents as
may be requested by the CITY. The CITY agrees to reimburse
ENGINEER for the cost of copies at the rate published in the Texas
Administrative Code in effect as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits which are to be in effect prior
to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage if written on
a split limits basis). Coverage shall be on any vehicle used in the course of the
PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease -each employee
Professional Liability
$1,000,000 each claim/annual aggregate
$2,000,000 aggregate
The retroactive date shall be coincident with or prior to the date of the
contractual agreement and the certificate of insurance shall state that the
coverage is claims-made and the retroactive date. The insurance coverage
shall be maintained for the duration of the contractual agreement and five (5)
years following completion of the service provided under the contractual
agreement. An annual certificate of insurance submitted to the City shall
evidence such insurance coverage.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverages
specified according to items section K.(1) and K.(2) of this
agreement are provided under applicable policies documented
thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation, non-renewal or
material change in coverage shall be provided to the CITY. A ten
(10) days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto ENGINEER's
insurance policies. Notice shall be sent to the respective
Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) The insurers for all policies must be licensed/approved to do
business in the State of Texas. Except for worker's compensation,
all insurers must have a minimum rating of A: Vil in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management.
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(f) Deductible limits, or self insured retentions, affecting insurance
required herein may be acceptable to the CITY at its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must
be also approved. Dedicated financial resources or letters of credit
may also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(1) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless such are approved by the
CITY.
(j} The Professional Liability insurance policy, if written on a claims
made basis shall be maintained by the ENGINEER for a minimum
two (2) year period subsequent to the term of the respective
PROJECT contract with the CITY unless such coverage is provided
the ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(1) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
insurance coverage is maintained by subconsultants, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure /.,
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property cities. The
ENGINEER further acknowledges that it will make disclosure in writing of any
conflicts of interest which develop subsequent to the signing of this contract and
prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities -Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment
to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local,
state, or federal authorities; and land, easements, rights-of-way, and access
necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and
release ENGINEER and its officers, employees, and subcontractors from
all claims, damages, losses, and costs, including, but not limited to,
attorney's fees and litigation expenses arising out of or relating to the
presence, discharge, release, or escape of hazardous substances,
contaminants, or asbestos on or from the PROJECT. Nothing contained
herein shall be construed to require the CITY to levy, assess or collect any
tax to fund this indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants,
or asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate
of insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
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K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of
a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will
be at the CITY's sole risk. The final designs, drawings, specifications and
documents shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control of
the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to
perform through no fault of the other and does not commence correction of
such nonperformance with five (5) days of written notice and diligently
complete the correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or
services;
C) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit
to the CITY an itemized statement of all termination expenses. The CITY'S
approval will be obtained in writing prior to proceeding with termination
services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption,
an equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will
be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and subcontractors
in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct as determined pursuant to T.C.P. & R.
Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict
or statutory liability, or any other cause of action, except for willful misconduct or
gross negligence for limitations of liability and sole negligence for indemnification.,
Parties means the CITY and the ENGINEER, and their officers, employees,"",
agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of
the Association then in effect. Any award rendered by the arbitrators less
than $50,000, exclusive of attorney's fees, costs and expenses, will be
final,judgment may be entered thereon in any court having jurisdiction, and
will not be subject to appeal or modification except to the extent permitted
by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10
and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If
litigation is filed by either party within said ninety (90) day period, the award
shall become null and void and shall not be used by either party for any
purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or Iauthbrity for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
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ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a
written amendment executed by both parties. The following attachments and schedules are
hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E — Location Map
ATTEST: CITY OF FORT WORTH
' 13qAssistant
Gloria, eatn City Secretary City Manager
APPROVAL RECOMMENDED
Contract authorization
A. Douglas Rademaker, P.E.
Date g
Director, Engineering Department
APPROVED AS TO FORM Huitt-Zollars, Inc
AND LEGALITY Edward P. Crouse, P.E.
Vice President
ENGINEER
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Assistant City Attorney
Jt;J , L) DD
ATTACHMENT "A"
General oc .Qf Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services."
GFNFR01
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable
delays, a mutually agreeable and reasonable time extension shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights-of-way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights-of-way, easements, permits and licensing
agreements. All materials shall be furnished on the appropriate City forms in a minimum of
four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
I.;
; II \
-2- JR
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
`'�;54 V
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
FOR
PHASE 1 — DESIGN SERVICES:
PAVEMENT AND/OR DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under
ATTACHMENT "A". Work under this attachment includes engineering services for Paving
and/or Storm Drain Improvements.
DOE No. 3914
Donnelly Ave. from
Ashland St. to Alamo St.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A - PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from The City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, City Master plans,
property ownership as available from the Tax Assessor's office.
C. Coordination with Other Agencies
During the concept phase, the ENGINEER shall coordinate with all
including utilities owned by the City, TxDOT and railroa s. These entities$,h II
also be contacted if applicable, to determine plans for any proposed facilit e or
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adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or
relocation of the existing lines within the project limits. ENGINEER shall complete
all forms necessary for City to obtain permit letters from TxDOT and railroads
and submit such forms to the City. City shall be responsible for forwarding the
forms to the affected agencies for execution.
2. Monthly Progress Report and Neighborhood Newsletter
a. The ENGINEER shall submit a progress schedule after the design contract is
fully executed. The schedule shall be updated and submitted to the CITY along
with monthly progress report as required under Attachment B of the contract.
PART B - CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to verify the topographic mapping
being furnished by the City, spot check elevations of sanitary and
adjacent storm sewers, rim/invert elevations, location and buried utilities,
structures, and other features relevant to the final plan sheets. Existing
drainage at intersections will be verified by field surveys. Spot elevations
will be shown on intersection layouts with cross slope to fit intersecting
grade lines.
When conducting design survey at any location on the project, the
consultant or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company
representative. All company vehicles shall also be readily identifiable.
b. Engineer Will Provide The Following Information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
CITY Department of Engineering. All text data such as plan and profile,
legal descriptions, coordinate files, cut sheets, etc., shall be provided in
the American Standard Code for Information Interchange (ASCII) format,
all drawing files shall be provided in Autocad (DWG or DXF) format
(currently Release 12), or as otherwise approved in writing by the CITY,
and all data collected and generated during the course of the project shall
become the property of the CITY.
The minimum information to be provided in the plans shall include the
following:
1. A Project Control Sheet, showing ALL Control Points, used or Aet
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while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point:
a) Identified (Existing City Monument #8901, PK Nail, 5/8"
Iron Rod)
b) X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base Z coordinate on City Datum
only.
C) Descriptive Location (Ex. Set in the centerline of the inlet in
the South curb line of North Side Drive at the East end of
radius at the Southeast corner of North Side Drive and
North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.1's, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal control points, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification
Prior to conducting design survey, ENGINEER will notify affected residents of the
project in writing. The notification letter shall be on company letterhead and shall
include the following: project name, limits, DOE project no., Consultant's project
manager and phone no., scope of survey work and design survey schedule. The
letter will be reviewed and approved by the City prior to distribution.
When conducting site visits to the project location, the consultant or any of its
sub-consultants shall carry readily visible information identifying the name of the
company and the company representative. All company vehicles shall also be
readily identifiable.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed drainage runoff
area and existing street, right-of-way and storm sewer capacities for the subject
site. A drainage area map will be drawn at 1" = 200' scale from available contour
maps. Calculations regarding street and right-of-way capacities and design
discharges (5-year and 100-year frequencies) at selected critical locations will be
provided. Capacities of existing storm drain will be calculated and shown. The
ENGINEER's responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City standards.
iv. Conceptual Engineering Plan Submittal
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a
a. Conceptual plans shall be submitted to City 14 days after Notice to
Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the Phase 1 concept
engineering plans which include layouts, preliminary right-of-way needs
and cost estimates for the ENGINEER's recommended plan. The
ENGINEER shall also evaluate the phasing of the water, sanitary sewer,
street and drainage work, and shall submit such evaluation in writing to
the City as a part of the concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph iv, ENGINEER will prepare preliminary construction
plans as follows:
a. Drainage area maps with drainage calculations and hydraulic computations.
Information shown on the plans will be consistent with Part A, Paragraph 1.b. for
proposed condition.
b. Preliminary project plans and profile sheets which show the following:
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
C. Proposed roadway profile grades and elevations along each curb line; elevations
at all p.v.i.'s; p.i.'s half stations; high and low points; vertical curve information;
and pertinent AASHTO calculations. Profiles for existing curbs (if any) and
existing ground at the left and right-of-way lines shall be shown. Existing found
property corners (e.g. Iron pins) along the existing right-of-way shall be shown on
the plans. Profiles for existing and proposed storm drain mains and leads shall
be provided.
d. The proposed and existing utilities and utility easements (furnished by the City
from another contract) will be shown on the roadway plan and profile sheets.
ENGINEER will coordinate with utility companies and the City of Fort Worth to
ascertain what, if any, future improvements are planned that may impact the
project.
e. Preliminary roadway cross-sections will be developed, from the survey notes, at
intervals not-to-exceed 50 foot along the project length and will extend 10' past
the right of way line on both sides of the street. Additional cross-sections at
important features including driveways, p.i.'s of intersecting streets, (minimum
distance of 100' along cross-street at each P.I.) walks, retaining walls, etc., will
also be provided. Profiles of centerline of driveways will also be provided where
necessary. Scale will be 1" = 10' and 1" = 2' vertical.
f. Street and intersection layouts.
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g. Proposed plan/profile sheets will conform to City of Fort Worth construction
legend. Adequate horizontal and vertical control shall be provided on the plan
sheets to locate all proposed and existing facilities. Legal descriptions (Lot Nos.,
Block Nos., and Addition Names) along with property ownership shall be
provided on the plan view.
h. Furnish as a function of final plans, six (6) copies of the final cross-sections on
24" x 36" sheets. Information on these sheets will include centerline station,
profile grades and centerline elevations, roadway section (existing and
proposed), right-of-way limits. Scale will be 1" = 20' horizontal and 1" = 2' vertical
with cross sections plotted with stationing from the bottom of the sheet, and will
include laterals and inlets. CITY policy with regard to parking design shall be
maintained. Excavation and embankment volumes shall also be provided using
computer surface models.
i. Right-of-Way Research.
The ENGINEER will conduct preliminary research for availability of existing
easements where open-cut construction or relocation of existing alignments is
probable. Temporary and permanent easements will be appropriated based on
available information and recommendations will be made for approval by the
City.
j. Right-of-way/Easement Preparation and Submittal.
Preparation and submittal of right-of-way, easements and rights-of-entry will be in
conformance with "Submittal of Information to Real Property for Acquisition of
Property".
k. Utility Clearance Phase.
The ENGINEER will consult with the City's Water Department, Department of
Engineering, and other CITY departments, public utilities, private utilities, private
utilities and government agencies to determine the approximate location of above
and underground utilities, and other facilities that have an impact or influence on
the project.
ENGINEER will design City facilities to avoid or minimize conflicts with existing
utilities.
The ENGINEER shall deliver a minimum of 14 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
I. Preliminary construction plan submittal.
i. Preliminary plans and specifications shall be submitted to City 30 days
after approval of Part B, Section 1.
H:\pro11BUS_DEV\CIVIL\Cityof FVADonnelly Ave\EXHIBITA-1REV012104.doc l� •'."�`���� ���^�
• ii. The ENGINEER shall deliver two (2) sets of preliminary construction
plans and two (2) sets of specifications and contract documents to CITY
for review. Generally, plan sheets shall be organized as follows:
Cover Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. ENGINEER shall
assist City in selecting the feasible and/or economical solutions to be
pursued.
M. Review Meetings with City.
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to proceed
with Final Design for Final Review.
3. Final Engineering Plan Submittal
a. Final Construction Documents shall be submitted to CITY 14 days after
approval of Part B, Section 2.
Following CITY approval of the recommended improvements, the ENGINEER
shall prepare final plans and specifications and contract documents to CITY
(each sheet shall be stamped, dated, and signed by the ENGINEER) and submit
two (2) sets of plans and construction contract documents within 15 days of
CITY's final approval. Two (2) sets of plans for the portion of the overall project
that will not be a part of the construction plans will also be submitted. Plan sets
shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost with
the final plans submitted.
PART C - PRE-CONSTRUCTION ASSISTANCE
1. Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
fifty (50) sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to potential
bidders. Proposal will be delivered in electronic format.
H:\proj\BUS_DEV\CIVIL\City of F\MDonnelly Ave\EXHIBIT A-1 REV012104.doc
b. Bidding Assistance
The ENGINEER shall assist the CITY during phase including preparation and
delivery of addenda to plan holders and responses to questions submitted to the
DOE by prospective bidders. Engineer shall attend the scheduled pre-bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness and
accuracy. The ENGINEER shall attend the project bid opening, develop bid
tabulations in hard copy and electronic format, and submit four (4) copies of the
bid tabulation.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
KO
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ATTACHMENT "B"
COMPENSATION SCHEDULE
DOE No. 3914
Donnelly Ave. from
Ashland St. to Alamo St.
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $41,637 for Basic and
Special Services as summarized in Exhibit "B-3". Payment of the total lump sum fee
shall be considered full compensation for the services described in Attachment "A" and
Exhibit "A-1" for all labor, materials, supplies and equipment necessary to complete the
project.
B. Subcontractor cost shall be reimbursed at the actual invoice cost plus 10%.
C. The ENGINEER shall be paid in monthly partial payments as described in Exhibit "B-1"
upon receipt of invoices submitted by the ENGINEER, based on an estimate of the
percentage of completion of the project, not to exceed the milestone limits described on
Exhibit "B-1".
if. Schedule
A. Design schedule is included as Exhibit D.
B-1
HAprollBUS_DEV\CIVUCity of FW\Donnelly Ave\EXHIBIT A-1REV012104.doc
_ EXHIBIT B-1
(SUPPLEMENT TO ATTACHMENT B)
METHOD OF PAYMENT
DOE No. 3914
Donnelly Ave. from
Ashland St. to Alamo St.
I. Method of Payment
The ENGINEER shall be paid monthly upon receipt of an invoice on the basis of statements
prepared from the books and records of account of the ENGINEER, based on the ENGINEER'S
estimate of the percentage of completion of the project, such statements to be verified as to
accuracy and compliance with the terms of this contract by an officer of ENGINEER. Payment
according to statements will be subject to certification by the Director of the Department of
Engineering or his authorized representative that such work has been performed.
The aggregate of such monthly partional payments shall not exceed the following:
Until satisfactory completion of Exhibit A-1, Part B, Section 1 hereunder, a sum not to
exceed 40 percent of the lump sum fee.
Until satisfactory completion of Exhibit A-1, Part B, Section 2 hereunder, a sum not to
exceed 75 percent of the lump sum fee.
Until satisfactory completion of Exhibit A-1, Part B, Section 3 hereunder, a sum not to
exceed 95 percent of the lump sum fee.
Balance of earnings to be due and payable upon delivery to the City of plans and bid documents
for advertising as described in Exhibit A-1, Part C.
Note: If the ENGINEER determines in the course of making design drawings and specifications
that the construction cost estimate of$420,392.50 as estimated in Exhibit "B-5" will be
exceeded, whether by change in scope of the project, increased costs or other
conditions, the ENGINEER shall immediately report such fact to the CITY's Director of
the Department of Engineering and, if so instructed by the Director of the Engineering
Department shall suspend all work hereunder.
UIS
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HAproj\BUS_DEV\CIVIL\City of F=Donnelly Ave\EXHIBIT A-1 REV012104.doc
EXHIBIT B-2
(SUPPLEMENT TO ATTACHMENT B)
HOURLY RATE SCHEDULE
DOE No. 3914
Donnelly Ave. from
Ashland St. to Alamo St.
FORT WORTH 2003 HOURLY RATE SHEET
(Revised 12/30/03)
Engineering/Architecture Survey
Principal-In-Charge. . . . . . . . . . . $ 170.00 Survey Manager . . . . . . . . . . . . . . . $ 135.00
Sr. Project Manager . . . . . . . . . . $ 150.00 Sr. Project Surveyor. . . . . . . . . . . . $ 95.00
Project Manager. . . . . . . . . . . . . $ 125.00 Surveyor Intern. . . . . . . . . . . . . . . . $ 75.00
QA/QC Manager. . . . . . . . . . . . . $ 150.00 Survey Technician. . . . . . . . . . . . . $ 70.00
Sr. Civil Engineer . . . . . . . . . . . . $ 130.00
Sr. Structural Engineer. . . . . . . . $ 120.00 Survey Crews
Sr. Mechanical Engineer. . . . . . . $ 140.00
Sr. Electrical Engineer. . . . . . . . . $ 140.00 1-Person Survey Crew. . . . . . . . . . . $ 75.00
Civil Engineer. . . . . . . . . . . . . . . $ 100.00 2-Person Survey Crew. . . . . . . . . . . $ 105.00
Structural Engineer. . . . . . . . . . . $ 100.00 3-Person Survey Crew. . . . . . . . . . . $ 130.00
Mechanical Engineer. . . . . . . . . . $ 110.00 1-Person Survey Crew-GPS. . . . . . . . $ 100.00
Electrical Engineer. . . . . . . . . . . . $ 110.00 2-Person Survey Crew-GPS. . . . . . . $ 130.00
Plumbing Engineer. . . . . . . . . . . $ 125.00 3-Person Survey Crew-GPS. . . . . . . $ 150.00
Engineer Intern. . . . . . . . . . . . . $ 80.00
Sr. Architect. . . . . . . . . . . . . . . . $ 125.00 Construction
Architect. . . . . . . . . . . . . . . . . . $ 115.00 Resident Engineer. . . . . . . . . . . . . . $ 120.00
Architect Intern. . . . . . . . . . . . . $ 75.00 Resident Project Representative . . . . $ 85.00
Sr. Landscape Architect . . . . . . . $ 110.00
Landscape Architect . . . . . . . . . . $ 80.00
Landscape Architect Intern . . . . . $ 70.00 Reimbursable Expenses
Sr. Planner . . . . . . . . . . . . . . . . $ 110.00
Planner . . . . . . . . . . . . . . . . . . . $ 80.00 Consultants. . . . . . . . . . . . . . . . . Cost + 10%
Planner Intern . . . . . . . . . . . . . . $ 70.00 Other Direct Costs . . . . . . . . . . . . . Cost + 10%
Sr. Environmental Scientist . . . . . $ 110.00 Mileage. . . . . . . . . . . . . . . . . . . 0.36/mile
Environmental Scientist . . . . . . . $ 80.00
Sr. Designer. . . . . . . . . . . . . .. . $ 100.00 Administrative
Designer. . . . . . . . . . . . . . . . . . $ 85.00
Sr. CADD Technician. . . . . . . . . . $ 85.00 Sr. Project Support. . . . . . . . . . . . . . . . . $ 55.00
CADD Technician. . . . . . . . . . . . $ 70.00 Project Support . . . . . . . . . . . . . . . . . . . $ 44.00
,�, ,, o N• 0'1
01111 ;
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• EXHIBIT B-3A
SUMMARY OF TOTAL PROJECT FEES
DOE Number 3914—Donnelly (Alamo to Ashland)
Exhibit Exhibit Scope of Services Total Fee M/WBE %
A-1 Design Pavement Improvements $41,637.00 $9,320.00 22.4%
Total $41,637.00 $9,320.00 22.4%
Proposed M/WBE Sub-Consultants Services Fees % of Total Fees
Trevino Printing Reproduction $2,820.00 6.8%
Hayden Consultants Civil Engineering Service $6,500.00 15.6%
SWPPP & Traffic Control Plans
Drainage Study
Total $9,320.00 22.4%
EB3A-1
Hlproj\BUS_DEV\CIVIL\City of FNADonnelly Ave\EXHIBIT A-1 REV012104.doc
t
EXHIBIT B-313
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF DESIGN FEE
DOE No. 3914
Donnelly Ave. from
Ashland St. to Alamo St.
January 20, 2004
Mr. Gopal Sahu, P.E.
Consultant Services Division
Department of Engineering
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102-6311
RE: Reconstruction of Pavement on Donnelly Ave. from Ashland St. to Alamo St.
DOE No. 3914
Dear Mr. Sahu:
We appreciate the opportunity to present this proposal and fee schedule for your consideration.
Attached please find construction cost estimates, schedule, and exhibits depicting the scope of
wo rk.
We propose to complete the proposed work in accordance with the following fee schedule.
Estimated Construction Costs for All Lines = $420,392.50
Basic Engineering Fee based on % of construction (T.S.P.E. Curve %) x 85%
T.S.P.E. Curve % x 85% x Estimated Construction Cost = Basic Design Fee
7.30% x 85% x $420,392.50 = $26,085
EB3B-1
HAproI\BUS_DEV\CIVIL\City of FMDonnelly Ave\EXHIBIT A-1 REV012104.doc
Exhibit B-313
Mr. Gopal Sahu, P.E.
Consultant Services-Division
Page 2
January 20, 2004
*****PAVING, STORM DRAINAGE*****
OPINION OF PROBABLE CONSTRUCTION COSTS $ 420,392.50
CURVE "B" 7.3% X 0.85 = 6.21%
ENGINEERING DESIGN $ 26,085
SURVEY VERIFICATION (1500 L.F. @ 3$/LF) $ 4,500
REPRO $ 2,820
ADDITIONAL SERVICES $ 7,300
PAVING, STORM DRAINAGE FEE $ 40,705
10% FOR SUB + $ 932
TOTAL FEE $ 41,637
*****TOTAL DESIGN COST (WATER, SEWER, PAVING, STORM DRAINAGE)*****
WATER DESIGN $ 0
SEWER DESIGN $ 0
PAVING, STORM DRAINAGE DESIGN FEE $ 41,G37
GRAND TOTAL $ 41,637
We will be using Hayden Consultants for the drainage analysis, SWPPP and traffic control plans
and Trevino and Associates for printing construction plans and specifications. This will result in
a 22% portion of the contract that will be performed by approved M/WBE firms, which will
exceed the target of 18%
If you have any questions or require additional information, please call me at 817-335-3000.
Sincerely,
HUITT-ZOLLARS, INC.
Edward P. Crouse, P.E.
Vice President
EB3B-2
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r
r
EXHIBIT "B-3C"
BREAKDOWN FOR SURVEY FEE, REPRODUCTION FEE AND ADDITIONAL
SERVICES FEE FOR:
DOE Number 3914— Donnelly (Alamo to Ashland)
STREET AND STORM DRAIN
DESIGN SURVEY FEE (1500 x LF x $3.00/1-F) TOTAL = $4,500.00
REPRODUCTION FEE TOTAL = $2,820.00
16 Sets of Plans — Review (16 sets x $ 20/Set) _ $ 320.00
50 Sets of Plans — Bidding (50 sets x $ 20/Set) _ $1,000.00
50 Specifications — Bidding (50 sets x $ 30/Set) _ $1,500.00
ADDITIONAL SERVICES FEE TOTAL = $7,300.00
Two Public Meetings (2 @ 4 hrs. x $100/ hr) _ $ 800.00
Drainage Study = $2,500.00
SWPPP = $2,000.00
Traffic Control Plans = $2,000.00
EB3C-1
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x Exhibit"13-4"
Compensation for Professional Fees
DOE: 3914 Donnelly Ave.from
Ashland St. to Alamo St.
TASK PIC PM ENG.IV ENG.III ENG.II TECH SUPPORT SURVEY BUDGET
PLAN
PRE-DESIGN SITE VISITS 2 2 $360.00
PRE-DESIGN UTILITY RESEARCH 2 $200.00
PREPARE BASE PLAN S 8 $560.00
$0.00
DO SHTS $0.00
COVER SHEET 1 1 2 $240.00
GENERAL NOTES 1 4 $380.00
DRAINAGE AREA MAP&
CALCULATIONS 1 1 3 14 18 $3,185.00
PAVING PLAN 1 1 16 12 $2,590.00
PAVING PLAN 1 1 16 12 $2,590.00
PAVING PLAN 1 1 16 12 $2,590.00
PAVING PLAN 1 1 16 12 $2,590.00
DETAILS 2 1 12 9 $1,980.00
CROSS SECTIONS 1 0.5 4 4 $755.00
CROSS SECTIONS 1 0.5 4 4 $755.00
CROSS SECTIONS 1 0.5 4 4 $755.00
CROSS SECTIONS 1 0.5 4 4 $755.00
CROSS SECTIONS 1 0.5 4 4 $755.00
CROSS SECTIONS 1 0.5 4 4 $755.00
SWPPP SUB
PLAN/DETAILS 1 1 2.5 14 $1,380.00
EROSION CONTROL DETAILS 1 4.5 5 $800.00
TWO PUBLIC MEETINGS 8 1 $855.00
TRAFFIC CONTROL PLANS SUB 4 5 17 $2,190.00
PLAN SUBMITTAL/REVIEW#1 2 4 $480.00
PLAN SUBMITTAL/REVIEW#2 1 2 $240.00
5 $500.00
RECORD DRAWING PREP. $0.00
CLIENT REVIEWS/MEETINGS(2 @ 2
HR.) 4 2 $710.00
INTERNAL REVIEWS 2 2 $500.00
SPEC.PREPARATION 16 40 $3,800.00
$0.00
QA/QC 4 4 $1,100.00
NUMBER OF SHEETS 16
SUBTOTAL HOURS 397 20 11 166 0 2 155 43 0
REPRODUCTION SUB $2,820.00
MOUNTED EXHIBIT $250.00
DESIGN SURVEY 1500 LF fl$3/FT $4,500.00
10%FOR SUBCONSULTANTS $932.00
SUBTOTAL $41,920.00
TOTAL $41,920.00
1ly� 1
EB4-1
EXHIBIT B-5 OPINION OF PROBABLE COST
IDATE: 21-Jan-04 IJOB NO.:BD-PUBLIC IPROJECT: Donnelly Avenue DOE#3914
OWNER: CITY OF FORT WORTH
PROJECT DESCRIPTION:Street Reconstruction from Alamo to Ashland,36'wide,1500 LF long
$T.
N T XL.'� TY��
...........I.......Q......
Remove Exist. 6" Conc
Curb & Guttei 3,000 LF
$9,000.00
2 Remove Existing 4' Concrete Sidewal 12,000 SF
$18,000.00
...........
. $19,500.00-*..'-,.-'�---'-.,�i�i
3 Remove Existing Concrete Drive (42) 13,000 SF Q'
...........
..................
4 Unclassified Street Excavation
2,500 Cy
$12,500.00
....... .......
5 Rock Excavation 450 Cy .......... . $3,825.00
. ..........
6 Concrete Curb & Gutter 3,000 LF $54,000.00
........ .. . .
7 Concrete Driveway 13,000 SF .. .
.. $45.500.00
.........
8 Concrete Sidewalk- 4' 12,000 SF
........ ... $36,000.00...
9 Concrete Valley Gutter 1,200 SF
....... $4,800.00
......................
.....................
. . .........
$114,000.00
10 6" HMAC Pavement 5,700 Sy
. ......
$10,000.00
11 HMAC Street Transitions (6" max.) 500 Sy
';$2f3!00
.. . ......
........ .
12 6" Cement Stabilized Subgrade 6,200 Sy ... $37.200.00
13 Cement (28#/Sy) 87 ton $10,850.00
$2,750.00
14 6" Top Soil 250 Cy
15 Adjust Sanitary Sewer Manhole 3 EA
.... .... $1,200.00
...... .
..................
..................
$
....................
16 Water Valve Adustment 6 EA
............. $1,800.00
..... .........
.........................X.-:
17 Water Meter Adjustment 25 EA SaM $1,250.00
...............
...........................
. ..........
...........
........ .............
-,......................-
.............................
Sub-Total $382,175.00
10%Contingency $38,217.50
$420,392.50
PREPARED BY:YJH ICHECKED BY:EC ISBEET NO. OF
LEITT-ZOLLARS
.1 INC.
500 W.7th Street-Suite 300-Fort Worth,Texas 76102-(817)335-3000-Fax(817)335-1025
b.-*ojlbus.dev�dvffwityoffwV)onnclly_cstirnata0I2104DQm&yEsfimate EB5-1
ATTACHMENT "C"
CHANGES AND AMENDEMENTS TO STANDARD AGREEMENT AND ATTTACHMENT A
DOE No. 3914 Donnelly Ave from
Ashland St. to Alamo St.
There are no changes and amendments to Standard Agreement and Attachment A.
C-1
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DONNELLY AVENUE
HUff-ZOLIARS PROJECT LIMITS L--------CI-TY AWiP 2030-384, 2036-384
HLC-Zokre,kr— Fort Worth AMPSCO 75L
500 Weal 7th street, Suite 300
Fort Worth,Texas 76102-4728 DOE NO. 3914
Phone(817)335-3000 Fax(817)335-1025
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/10/2004
DATE: Tuesday, February 10, 2004
LOG NAME: 30HUITTZOLLARS REFERENCE NO.: **C-19958
SUBJECT:
Engineering Agreement with Huitt-Zollars, Inc. for Reconstruction of Pavement on Donnelly Avenue
(Alamo Street to Ashland Street)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an engineering agreement
with Huitt-Zollars, Inc. in the amount of$41,637 for reconstruction of pavement on Donnelly Avenue (Alamo
Street to Ashland Street).
DISCUSSION:
The 1998 Capital Improvement Program (CIP) included funds in the amount of$500,000 for the pre-design
of capital projects to be considered in the next bond program. Due to the severely deteriorated condition of
the segment of Donnelly Avenue from Alamo Street to Ashland Street, staff identified this segment for the
pre-design and will recommend the project for inclusion in the 2004 CIP. It is believed that future
maintenance efforts on this street will not be cost effective.
This project consists of the preparation of plans and specifications for pavement reconstruction of Donnelly
Avenue from Alamo Street to Ashland Street. The water and sanitary sewer on this section of the street are
being designed under a separate contract and will be replaced prior to pavement reconstruction.
Huitt-Zollars, Inc. proposes to perform the design work for a lump sum fee of $41,637. Staff considers this
fee to be fair and reasonable for the scope of services proposed.
Huitt-Zollars, Inc. is in compliance with the City's M/WBE Ordinance by committing to 22% M/WBE
participation. The City's goal on this project is 18%.
The project is located in COUNCIL DISTRICT 8, Mapsco 92K, L and M.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C115 531200 020115095502 $41,637.00
Submitted for City Manager's Office by: Marc Ott (8476) S .
Originating Department Head:
VJ�4 VS+:i��U:+t1i1.
cU n
http://www.cfwnet.org/council 2/11/2004
1{ibV lr Vl Lr
f•
A. Douglas Rademaker(6157)
Additional Information Contact: A. Douglas Rademaker(6157)
P P t�, J 2/11/2004
http:/lwww.cfwnet.or council acket/Re orts/mc_ rint.asP