HomeMy WebLinkAboutContract 29849 CITY SECRETARY L�9
CONTRACT NO.
INTERLOCAL COOPERATION CONTRACT
STATE OF TEXAS
COUNTY OF TRAVIS
I. CONTRACTING PARTIES
THIS CONTRACT is entered into by and between the Texas Department of Public
Safety ("RECEIVING AGENCY"), and the Fort Worth Police Department Forensic
Science Laboratory ("PERFORMING AGENCY"), shown below as Contracting Parties,
pursuant to the authority granted by and in compliance with the provisions of the
INTERLOCAL COOPERATION ACT, Tex. Gov't Code Ann. §§ 791,001 et seq.
(Vernon 1994 & Supp. 2001) and Tex. Gov't Code Ann § 411.006 and § 411.144 et seq.
II. DEFINITIONS
A. In-house: any portion of processing and/or DNA analysis of cases/samples
that occurs within the applicant's State by a State or local agency.
B. Outsourcing: any processing and/or DNA analysis that takes place by an
accredited or certified State or local laboratory outside of the applicant's State
as a contractual agreement between the applicant and the other public
laboratory, or by a certified or accredited private vendor laboratory.
C. DNA analysis: the generation of a DNA profile in accordance with the NDIS
Standards for Acceptance of DNA Data using the 13 CODIS core STR loci —
FGA, vWA, D3S1358, CSF1PO, TPDX, THO1, D18S51, D21S11, D8S1179,
D7S820, D13S317, D5S818, and D16S539.
III. PURPOSE
The purpose of this Contract is to set out the terms and conditions under which the
PERFORMING AGENCY will assist the RECEIVING AGENCY in administering the
RECEIVING AGENCY'S No Suspect Casework DNA Backlog Reduction Program FY
2003. The No Suspect Casework Backlog Reduction Program is a grant program
administered by the U. S. Department of Justice, National Institute of Justice. The grant
program provides funds to the state government agency, having oversight of the State's
CODIS DNA database, to pass through to state and local CODIS crime laboratories who
requested participation in the consortium grant application. The grant program is
explained in the NIJ solicitation of May 2002.
IV. DURATION
This Contract commences on September 1, 2003, and terminates on.August 31, 2004.
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V. AGREEMENT
NOW THEREFORE, PERFORMING AGENCY and RECEIVING AGENCY, in
consideration of the mutual covenants and agreements herein contained do mutually
agree as follows:
A. PERFORMING AGENCY and RECEIVING AGENCY agree to abide by all
federal and state laws and regulations.
B. RECEIVING AGENCY agrees to:
1. reimburse PERFORMING AGENCY up to the amounts specified in
approved budget, (Attachment A) up to a total of $397,000.
2. notify PERFORMING AGENCY in writing if reimbursement under this
Contract will be delayed as the result of circumstances beyond the control
of RECEIVING AGENCY.
3. the extent it is reasonably practicable for the RECEIVING AGENCY and
to the extent the RECEIVING AGENCY has available personnel,
cooperate f ully w ith P ERFORMING A GENCY i n a ny m atter r elated t o
the purpose of this Contract.
C. PERFORMING AGENCY agrees to:
1. identify No Suspect DNA cases that qualify for forensic testing under the
National Institute o f Justice solicitation for No Suspect Casework DNA
Backlog Reduction Program (FY 2003).
2. screen the samples in these cases for biological evidence.
3. perform either in-house, or by outsourcing, the DNA analysis of the
samples from 200 cases. All analysis is to be according to established
procedures following the Quality Assurance Standards for Forensic DNA
Testing Laboratories set by the Director of the Federal Bureau of
Investigation (FBI).
4. upload DNA profiles from these case samples into the CODIS database at
the SDIS (state) level.
5. when notified of a CODIS hit at either the state or national level, contact
the submitting law enforcement agency with the hit information.
6. provide on a monthly basis a report to RECEIVING AGENCY on project
activity using Attachment B.
7. submit to RECEIVING AGENCY for reimbursement, by the 15th day of
each month, copies of all invoices paid.
8. provide to RECEIVING AGENCY either A SCLD-LAB accreditation or
NFSTC certification documents from any private vendor laboratory with
which PERFORMING AGENCY contracts for outsource DNA analysis.
9. cooperate fully with RECEIVING AGENCY in any matter related to the
purpose of this Contract.
VI. PAYMENT
A. RECEIVING AGENCY shall pay for actual allowable expenses not to exceed
amounts identified in Attachment A. and submitted on reimbursement request
form Attachment C.
B. PERFORMING AGENCY shall bill for the previous thirty (30) days expenses
not to exceed the actual amount of invoices that must be attached to
reimbursement request.
C. RECEIVING AGENCY shall make good faith effort to process all
reimbursement requests received by the fifteenth of each month within ten (10)
working days from date of receipt.
D. All reimbursement requests should be submitted to:
Texas Department of Public Safety
Pat Johnson
Manager, Field Crime Laboratories
P.O. Box 4143
Austin, Texas 78765-4143
E. RECEIVING AGENCY shall not be liable to the PERFORMING AGENCY for
reimbursements incurred by the PERFORMING AGENCY prior to the date that the
PERFORMING AGENCY executes this contract or after the termination of this contract.
RECEIVING AGENCY shall not be liable for any reimbursements that are submitted by
PERFORMING AGENCY if NIJ discontinues funding for the program or disallows
reimbursements for any reason.
VII. TERMINATION
This contract may be terminated by any of the following conditions:
1. By mutual agreement and assent of both Contracting Parties if in writing and
signed by both Contracting Parties.
2. By either party upon service of written notice of termination upon the other party
no later then thirty(30) days prior to the date of termination.
3. By expiration of this Contract under its own terms.
VIII. AMENDMENTS
Unless otherwise specified, this Contract may be amended only by written instrument
executed by both Contracting Parties.
IX. ASSURANCES
PERFORMING AGENCY agrees to comply with all standard assurances and special
conditions as identified in Attachment D of this contract.
X. LIABILITY
Each party to this agreement shall not be responsible for its own acts of negligence.
Where any injury or property damage result from the joint or concurring negligence of
the parties, liability, if any, shall be shared by each party on the basis of comparative
responsibility in accordance with the applicable laws of the State of Texas, subject to all
defenses, including governmental immunity. These provisions are solely for the benefit
of the parties hereto and not for the benefit of any person or entity not a party to this
agreement; nor shall any provisions in this agreement be deemed a waiver of any
defenses available by law.
WHEREFORE, the undersigned parties do herby bind themselves by the signatures
of the parties' designated representatives to the faithful performance of this contract.
This contract is executed in multiple copies, each of which is considered a duplicate
original.
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ame Thomas A. Davis,Jr. ell
Title: hi ono+( Gf� )4A14044' Title: Director
Date: Date: —63
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Fort Worth Police Department
Approved Budget - Attachment A
A. Personnel $ 0
B. Fringe Benefits $ 0
C. Travel $ 0
D. Equipment: $ 0
E. Supplies $ 0
F. Construction $ 0
G. Consultants/Contracts
Outsource DNA testing 200 cases @ $1,875 ea $ 375,000
Screen rape cases 100 cases @ $120 ea 12,000
Total consultants/contracts: $ 397,000
H. Other Costs: $ 0
I. Indirect Costs: $ 0
TOTAL PROJECT: $ 397,000
Attachment B
No Suspect DNA Casework Log
Crime Lab Location:
Case Screening DNA Analysis Uploaded Other
Number Results Completed to CODIS Information
Date) (Date) (Y/N)
IIU,!
a�'rN
(Use this form or provide this information in an equivalent format). JN�fikF
n, W70,010, TIN.
A(tachment C
No Suspect Casework DNA Backlong Reduction Program
Agency Name:
Contract Number
Billing Period:
Billing Date:
Description Amount Requesting Previous Amount Requested Cumulative Total
A. Personnel $ $ $
B. Fringe Benefits S $ $
C Travel $ $ $
o Equipment $ S $
E Supplies $ S $
F Construction $ $ $
G Consultants/Contracts $ S $
Other Costs $ $ $
Indirect Costs $ S $
Totals $ $ $
Total Amount Requested S
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/30/2004 - Ordinance No. 15938
DATE: Tuesday, March 30, 2004
LOG NAME: 35BACKLOG04 REFERENCE NO.: **C-20016
SUBJECT:
No Suspect Casework DNA Backlog Reduction Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to enter into an Interlocal Cooperation Contract with the Texas
Department of Public Safety through August 31, to extend the first year of the No Suspect Casework DNA
Backlog Reduction program until April 30, 2004; and
2. Authorize the City Manager to enter into a second Interlocal Cooperation Contract with the Texas
Department of Public Safety through August 31, 2004, to operate the No Suspect Casework DNA Backlog
Reduction program on a contract basis in the amount of$397,000; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $397,000.
DISCUSSION:
The No Suspect Casework DNA Backlog Reduction Program is a federal grant program administered by
the National Institute of Justice (NIJ). NIJ provides funds to the Texas Department of Public Safety, which
has oversight of the state's combined DNA Index System (CODIS).
The State of Texas assembled a consortium of state and local forensic laboratories, which perform DNA
analysis of forensic casework, to submit one plan for addressing a backlog of no suspect criminal cases in
which biological evidence exists. The Fort Worth Police Department Crime Lab is a member of this
consortium, and has had an Interlocal Cooperation Contract with the Department of Public Safety, since
November 2002, to operate the No Suspect Casework DNA Backlog Reduction Program.
Execution of an extended contract will allow the city to continue the program through April 30, 2004.
Execution of a second contract, and subsequent amendment in the amount of $397,000 will allow for the
analysis of an additional 200 cases by August 31, 2004. $375,000 will be utilized to outsource DNA
testing. The remaining $22,000 will be used to screen rape cases.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon the approval and execution of the above recommendations, funds
will be available in the current operating budget, as appropriated of the Grants Fund.
Logname: 35BACKLOG04 Paize 1 of 2
P
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 488275 035441925000 $397,000.00 GR76 5(VARIOUS) 035441925010 $397,000.00
Submitted for City Manager's Office by: Joe Paniagua (6191)
Originating Department Head: Ralph Mendoza (48386)
Additional Information Contact: Cristi Lemon (48066)
Logname: 35BACKLOG04 Page 2 of 2