HomeMy WebLinkAboutContract 30745 CITY SECRETARY
CONTRACT NO.
STATE OF TEXAS §
COUNTY OF TARRANT §
AMENDMENT TO CITY SECRETARY CONTRACT NO. 29291
AGREEMENT WITH
BOYS AND GIRLS CLUBS OF GREATER FORT WORTH
THIS AMENDMENT to City Secretary Contract Number 29291 is made and entered into
between THE CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas,
located within Tarrant, Denton and Wise Counties, Texas(hereinafter referred to as "City,")acting by and
through Joe Paniagua, its duly authorized Assistant City Manager, and THE BOYS AND GIRLS
CLUBS OF GREATER FORT WORTH, (hereinafter referred to as the "Contractor,") acting by and
through Joe Cordova, its duly authorized President.
RECITALS
WHEREAS, on November 12, 2003, the City of Fort Worth and the Boys and Girls Clubs of
Greater Fort Worth entered into City Secretary Contract Number 29291 to continue the Comin' Up gang
intervention project and to furnish said grant funds to the Boys and Girls Clubs of Greater Fort Worth for
use in operation of said program;
WHEREAS, due to a delay in getting federal sole source approval for the Comin' Up contract
with the Boys and Girls Clubs of Fort Worth, the 2004 Local Law Enforcement Block Grant was not
approved until May 19, 2004; and
WHEREAS, general fund dollars budgeted for the Comin' Up program were used to pay Boys
and Girls Club invoices from the time that the contract was approved in October, 2003 until May 1, 2004
when those funds were exhausted; and
WHEREAS, funds in the amount of $48,861.44 will be appropriated by City Council in the
LLEBG project to cover costs for the 18 days between the time City funds were exhausted and the grant
period began; and
WHEREAS, the current contract term between the City and the Boys and Girls Club under City
Secretary Contract Number 29291 began on August 1, 2003 and ends on September 30 2004; and
WHEREAS, it is necessary to execute an amendment to City Secretary Contract Number 29291
to extend the term until October 31, 2004.
NOW,THEREFORE, in consideration of the mutual covenants herein expressed, the parties
agree as follows
g e,
AGREEMENT
1. That the City and the Contractor, for and in good and valuable consideration of the
mutual covenants and agreements contained herein, do mutually covenant and agree that City Secretary
Contract No. 29291, on file in the office of the City Secretary of the City of Fort Worth, is hereby
amended by amending Section 2. to add a sentence increasing the total funding amount to read as follows:
The total distribution of funds made to the Contractor during the term of this agreement shall be
increased by $48,861.44.
2. That the City and the Contractor, for and in good and valuable consideration of the
mutual covenants and agreements contained herein, do mutually covenant and agree that City Secretary
Contract No. 29291, on file in the office of the City Secretary of the City of Fort Worth, is hereby
amended by amending Section 3. to extend the term of the agreement to October 31, 2004 to read as
follows:
The term of this agreement is for a period beginning on. October 1, 2003, and ending on
October 31, 2004.
3. All other terms and conditions of the original agreement (City Secretary Contract No.
29291)shall continue in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this amendment this
Nto day of 2004.
ATTEST: CITY OF O RTH
A&LL�6&�� By:
Joe n ua
Assistant City anager
APPROVED AS TO FORM
AND LEGALITY:
B ': :�a-L--
Assistant City orney
` BOYS & GIRLS CLUBS OF
Contract �.uthorization GREATER FORT WORTH
10 _Ms
date
By: ki V ------
J/e ordova
re ident
j 1
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved As Amended on 10/5/2004 - Ordinance Nos. 16157 and 16158
DATE: Tuesday, October 05, 2004
LOG NAME: 35COMIN UP 04 REFERENCE NO.: C-20324
SUBJECT:
Adoption of Appropriations Ordinance and Amendment Extending the Contract with the Boys and
Girls Clubs of Greater Fort Worth for the Comin' Up Gang Intervention Program
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance authorizing the transfer of $48,670 from the Special Trust
Fund to the Grants Fund for the Comin' Up project; and
2. Authorize the transfer of $191.44 from the General Fund Police Department operating budget; and
3. Adopt the attached appropriations ordinance increasing estimated receipts and appropriations in the
Grants Fund by $48,861.44 from available funds; and
4. Authorize the City Manager to execute a contract amendment with the Boys and Girls Clubs of
Greater Fort Worth to extend the current contract period until October 31, 2004 and to increase the amount
of the contract by $48,861.44.
DISCUSSION:
Due to a delay in getting federal sole source approval for the Comin' Up contract with the Boys and Girls
Clubs of Fort Worth, the 2004 Local Law Enforcement Block Grant was not approved until May 19,
2004. General Fund dollars budgeted for the Comin' Up program were used to pay Boys and Girls Club
invoices from the time that the contract was approved until May 1, 2004 when those funds were
exhausted. Funds in the amount of $48,861.44 need to be appropriated in the LLEBG project to cover
costs for the 18 days between the time City funds were exhausted and the grant period began.
On October 7, 2003 (M&C G-14120), Council appropriated $60,000 in corporate donations that were
originally received in 1993-94 and intended for additional phases or a police study that never materialized.
At the time of the Council action, the donors authorized the use of these funds to support other grant
programs and staff indicated that future M&C's would transfer the funds to grants as necessary. On July 13,
2004 (M&C G-14425), $11,330 of these dollars were used for the Domestic Assault Response Team
project. This M&C will exhaust the remainder of these gift funds and require an additional $191.44 from the
General Fund to complete the contract changes.
Logname: 35COMIN UP 04 Page I of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated in
the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 472072 035423890000 $48,861.44 GG01 538070 0351000 $191.44
GR76 539120 035423890010 $48,861.44 FE72 538070 035535004000 $48,670.00
Submitted for City Manager's Office by- Joe Paniagua (6140)
Originating Department Head: Ralph Mendoza (48386)
Additional Information Contact: Ralph Mendoza (48386)
Logname: 35COMIN UP 04 Page 2 of 2