HomeMy WebLinkAboutContract 31045-A1 AMENDMENT NO. 1
STATE OF TEXAS S CITY SECRETARY CONTRACT NO. ID
(M&C Needed)
COUNTY OF TARRANT 8
WHEREAS, the City of Fort Worth (City) and Carter & Burgess, Inc.
(Engineer) made and entered into City Secretary Contract No. 31045, (the
Contract) which was authorized by the City Council by M&C C-20374 on the
2nd day of November 2004; and
WHEREAS, the Contract involves engineering services for the
following project:
Trinity Boulevard Culvert Improvements at Valley View Branch Channel.
WHEREAS, it has become necessary to execute Amendment No. 1 to
said Contract to include an increased scope of work and revised maximum
fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the additional
engineering services specified in a proposal letter dated January 23rd,
2009, copies of which are both attached hereto and incorporated herein.
The cost to City for the additional services to be performed by Engineer
total $216,466.00.
2.
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee
paid by the City for all work and services shall not exceed the sum
of $312,588.56.
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
JFFICIAL REDORD 07-07-09 A07 :37 IN
rITY SECRETARY
FT.WORTH,TX
EXECUTED on this the � -4L, day of 2009, in
Fort Worth, Tarrant County, Texas.
ATTEST:
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Contract huthorizatioa
Marty Hendrik' �Lo
City Secretary ---..-
Date
APP VAL RECOMMENDED: APPROVED:
r
Wil A. rkest, P.E. Fernando Costa
Dire , Department of Assistant City Manager
Trans ortation & Public Works
Carter & Burgess, Inc.
Engineer
By: ) n
Name:-
777
ame 777 Main Street'
Fort Worth, Texas 76102
APPRO D TO FO AND LEGALITY:
Assis n City Attorney
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
JACOBSJacobs Engineering Group, Inc.
�crtlt
January 23, 2009
City of Fort Worth
Integrated Program Management (IPM)
900 Monroe Street, Suite 201
Fort Worth, TX 76102
Attn: Rick Shaffer, P.E.
Subject: Amendment#1 —9700 Trinity Blvd Culvert Replacement
Dear Rick:
We appreciate the opportunity to present our proposal to amend the existing Carter& Burgess
design contract for the replacement of the existing culvert at 9700 Trinity Boulevard to a bridge
crossing.
Attached per our past discussions are a proposed scope, fee, and tentative schedule for your
review. Please note that the schedule is contingent on the actual notice to proceed, which
depends on City Council approval.
We look forward to your expedient review and processing of our requested amendment.
Please feel free to contact me at (817) 735-6056 or chris.hoff(a-)'acobs.com with any questions.
Sincerely,
Chris Hoff, P.E.
Manager of Engineering
CH/ch
Enclosure
JJt;cr,ti t nytrtr � ux;i�rt,trj3 tu<:.
PROPOSAL FOR ENGINEERING SERVICES
Updgrade of Existing Culvert at 9700 Trinity Boulevard to Bridge Crossing
City of Fort Worth, Texas
SCOPE OF SERVICES FOR BRIDGE DESIGN AND PAVING IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER, Jacobs Engineering (JE), will perform.
Required permitting for the Nationwide (NWP) 14 will be accomplished as additional services on an hourly
basis. Ten hours of service are included in this scope and fee for initial coordination with the United States
Army Corps of Engineers (USACE)to determine NWP 14 applicability. Work under this attachment includes
engineering services for storm drain channel and paving improvements for the following:
■ Trinity Boulevard Bridge Design
■ Street Reconstruction
o Trinity Boulevard from Norwood to Bell Spur
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
SCOPE OF SERVICES FOR CLOMR/LOMR
Trinity Boulevard crosses Valley View Branch just east of Norwood Drive and is located in the City
of Fort Worth, Tarrant County. Valley View Branch is shown on the effective Tarrant County Flood
Insurance Rate Maps (FIRM 48439 Panel 0316J) as Zone 'AE' with calculated water surface
elevations and delineated floodway. The existing culvert and roadway are proposed to be improved
to include a raised roadway profile and bridge. This scope of services includes hydraulic modeling
of the proposed roadway and bridge improvements and FEMA floodplain permitting required to
update the effective FIRM for this area.
This scope of services proposes to prepare a Conditional Letter of Map Revision (CLOMR) and a
Letter of Map Revision (LOMR)for Valley View Branch, a Tributary of Westfork Trinity River to
permit the proposed roadway and bridge and modify the effective FEMA floodplain and floodway.
I. CLOMR
A. Data Collection
1. Assemble existing hydrologic and hydraulic information and models from a previous study.
2. Obtain preliminary roadway and bridge design for inclusion in the hydraulic model.
3. Conduct a site investigation if need to observe existing conditions.
B. Hydrology
1. This scope of services does not propose to revise the hydrologic analysis from the effective
FEMA models.
C. Hydraulics
1. A previous study included hydraulic analysis for this area. The previous hydraulic models
will be reviewed and revised to include the proposed roadway profiles and proposed
bridge. Review of the proposed bridge as designed to carry the ultimate conditions
\TRINITY PROPOSAL_01232009.DOC Page 1 January 23,2009
discharges will be provided. For the purpose of this study, the limits of detailed study will
extend from the Missouri Kansas Texas Railroad (upstream) to the confluence with Walker
Branch (downstream).
2. The previous study did not model the limits of the effective floodway. If effective FEMA
floodway models are not available, the previous floodplain models will be used to develop
the floodway models.
3. It is assumed that the current proposed bridge design meets the City of Fort Worth and
FEMA requirements. If significant modifications or design changes are required on the
roadway or bridge, additional services will be required.
4. Delineate the effective, existing and proposed 100-year floodplain and floodway to the
limits of study.
5. Tie-in to the FEMA effective mapped floodplain and floodway.
D. Summary Report
1. The hydraulic analysis will be summarized in a report. This report will include calculated 10-,
50-, 100-, and 500-year discharges, summary of the bridge system and delineation of the
effective, existing and proposed 100- and 500-year floodplain and floodway for submittal to
FEMA and model outputs.
E. FEMA Submittal
1. The above described summary report will be prepared as a Conditional Letter of Map
Revision Request. The CLOMR request will include the summary report, FEMA forms,
exhibits and required documents including notification.
2. The review fee for this type of CLOMR is currently$4,400. A check for this amount payable
to "National Flood Insurance Program" shall be the responsibility of the City.
3. The CLOMR will be submitted to the City of Fort Worth. Upon concurrence by the City of
Fort Worth, the CLOMR will be forwarded to FEMA for final review. JE will coordinate with
the city, FEMA, FEMA review consultant and the Client. A total of 20 hours for this
coordination has been assumed for this scope of services. Should additional coordination
be required it will be accomplished as Additional Services.
II. LOMR
1. Upon completion of construction and engineer's receipt of as-built survey from City, JE will
prepare a Letter of Map Revision (LOMR). The LOMR will include pre- and post-project
hydraulic analysis of the development, required FEMA forms and exhibits. This scope
assumes the as-built conditions are in significant compliance with the proposed conditions
approved in the CLOMR. If as-built conditions vary from the approved CLOMR conditions,
additional analysis will be required and completed as additional services.
2. The LOMR will be submitted to the City of Fort Worth for review and comment. Jacobs
Engineering will coordinate with the City of Fort Worth and Client during the City's review.
3. Upon approval by the City, the LOMR will be submitted to FEMA for review and comment.
JCB will coordinate with the City, Client, FEMA and FEMA review contractor during FEMA's
review. A maximum of twenty (20) hours of coordination for this task is assumed.
\TRINITY PROPOSAL_01232009.DOC Page 2 January 23,2009
ASSUMPTIONS
1. Hydraulic modeling will be performed on Valley View Branch between Missouri Kansas Texas
Railroad (upstream)to the confluence with Walker Branch (downstream). Should modeling be
required on other waterways they will be accomplished as Additional Services.
2. Any additional work not specifically included in the above scope of services will be accomplished
as Additional Services, after approval by the Client.
3. This study does not include final design or construction plans for flood plain modifications.
4. Agency fees will be provided by Client and are not included in the scope.
5. FEMA requires a CLOMR and LOMR review fee of$4,400 and $4,800 respectively, payable to
the National Flood Insurance Program. The CLOMR and LOMR review fee is the responsibility of
the City and not included in fee proposal.
PART A— PRE-ENGINEERING
1) Initial Data Collection
a) Pre-Design Coordination Meetings
ENGINEER will attend and document meetings,as required,to discuss and coordinate various aspects
of the project and to ensure that the project stays on schedule. For purposes of establishing a level of
comfort, five (5) meetings are anticipated. These include the following:
1) One (1) pre-design kick-off meeting, (including the CITY's departments that are impacted by the
project).
2) One (1) pre-design project coordination meting with the major traffic generator adjacent to the
project, Bell Helicopter. The CITY will set up and coordinate this meeting with the landowner and
the ENGINEER will attend and technically support the meeting. Throughout the project duration, if
additional meetings specific to this landowner are required, the ENGINEER's participation will be
considered as additional services.
3) Three (3) design review meetings at completion of the City's review of the 30%, 60% and 95%
engineering plans.
b) Data Collection
ENGINEER will research updated property ownership as available from the Tarrant Appraisal District.
c) Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities, including but not limited to
utilities owned by the City, TxDOT and railroads.These entities shall also be contacted if applicable,
to determine plans for any proposed facilities or adjustment to existing facilities within the project
limits.The information obtained shall be shown on the concept plans.The ENGINEER shall show the
\TRINITY PROPOSAL 01232009L00 Page 3 January 23,2009
location of the proposed utility lines, existing utility lines and any adjustments and/or relocation of the
existing lines within the project limits. ENGINEER shall complete all forms necessary for City to
obtain permit letters from TxDOT and railroads and submit such forms to the City. City shall be
responsible for forwarding the forms to the affected agencies for execution.
2) Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule afterthe design contract is fully executed.The schedule
shall be updated and submitted to the CITY along with monthly progress reports as required under
Attachment B of the contract.
PART B - CONSTRUCTION PLANS AND SPECIFICATIONS
1) Conceptual Engineering — 30%
The purpose of this submittal is to ensure the conceptual alignment, typical sections, and bridge layout
meet the requirements of the city and are approved before detailed design work begins.
a) Surveys for Design
A topographic survey is included as part of this scope and fee proposal. When conducting design
survey at any location on the project,the consultant or its sub-consultant shall carry readily visible
information identifying the name of the company and the company representative. All company
vehicles shall also be readily identified.
b) ENGINEER will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified documents prepared in
conjunction with the requested services shall be provided in a digital format compatible with the
electronic data collection and computer aided design and drafting software currently in use by the
Department of Engineering.All text data such as plan and profile, legal descriptions, coordinate
files, cut sheets, etc., shall be provided in the American Standard Code for Information
Interchange (ASCII) format, and all drawing files shall be provided in MicroStation (DGN) or
AutoCAD (DWG or DXF)format, or as otherwise approved in writing by the CITY, and all data
collected and generated during the course of the project shall become the property of the CITY.
The minimum survey information to be provided on the plans shall include the following:
1) A Project Control Sheet, showing ALL Control Points, used or set while gathering data.
Generally on a scale of not less than 1:400:
2) The following information about each Control Point;
(a) Identified (Existing. City Monument#8901, PK Nail, 5/8" Iron Rod)
(b) X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base.Z
coordinate on City Datum only.
\TRINITY PROPOSAL_01232009.DOC Page 4 January 23,2009
(c) Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North
Side Drive at the East end of radius at the Southeast corner of North Side Drive and North
Main Street).
3) Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes,Valves, etc., in the same coordinate system,
as the Control.
4) No less than two horizontal benchmarks, per line or location.
5) Bearings given on all proposed centerlines, or baselines.
6) Station equations relating utilities to paving, when appropriate.
c) Public Notification
Prior to conducting design survey, ENGINEER will notify affected residents of the project in
writing. The notification letter shall be on company letterhead and shall include the following:
project name, limits, DOE project No., Consultant's Project Manager and phone no., scope of
survey work and design survey schedule.The letter will be reviewed and approved by the City
prior to distribution. The ENGINEER shall be responsible for obtaining any right-of-Entry
permits, if applicable.
d) Storm Drainage
ENGINEER will review and document the storm water watershed drainage runoff area and
existing street, right-of-way and storm sewer capacities for the subject site. A drainage area
map will be drawn at 1"=200'scale from available contour maps. ENGINEER shall execute the
applicable hydrologic and hydraulic models, prepare detailed hydraulic analysis for existing and
proposed channel conditions (100 year storm). The ENGINEER's responsibility includes
recommendations for improvements of the existing system as deemed reasonable and
consistent with City standards.
e) Conceptual Engineering Plan Submittal
1) Conceptual plans shall be submitted to City 30 days after Notice to Proceed Letter is issued.
2) Subsurface Utility(SUE)Level"B"information will be included,with major conflicts shown. See
attached proposal for detailed scope.
3) The ENGINEER shall furnish four(4) copies of the Phase 1 conceptual engineering plans (3
half size[11"x17"]and one full size[22"x34"]),which include typical sections, roadway layouts,
bridge layout, drainage area maps, hydraulic computations, preliminary easement needs and
cost estimates for the ENGINEER's recommended plan.
4) The ENGINEER shall evaluate the construction phasing/detours of the roadway, bridge, and
drainage work, and shall submit such evaluation in writing(with exhibits as needed)to the CITY
as a part of the conceptual phase of the project.
f)Preliminary Easement Identification
\TRINITY PROPOSAL_01232009.DOC Page 5 January23,2009
Number of necessary easements and property owner information will be shown on the plans. Exact
easement limits will not be shown on conceptual plan.
g) Opinion of Probable Construction Cost
A preliminary construction cost estimate will be provided to the City with a 30% contingency.
h) Public Meeting
After the Conceptual Plan Submittal (30%) has been reviewed and approved by the City, the
ENGINEER shall prepare project exhibits, provide the City with a database in Microsoft Excel
format listing the names and addresses of all residents and business to be affected by the
proposed project, provide an agenda, attend public meeting to assist explaining the proposed
project to residents. The ENGINEER will record attendance and minutes of the meeting. The
ENGINEER shall select a suitable location and the CITY will mail the invitation letters to the
affected customers. The CITY shall be responsible for any fee assessed by the public meeting
facility.
2) Preliminary Engineering —60%
Upon approval of the Conceptual Engineering Plan, ENGINEER will prepare preliminary detailed
construction plans as follows:
a) Preliminary Engineering Plans will be submitted to CITY 45 days from receipt of 30%plan review
comments.
b) The ENGINEER shall deliver six(6) (four half size and two full size)sets of preliminary plans to
CITY for review.
c) Geotechnical investigation to include the following:
1) Soil borings of sufficient quantity for geotechnical analysis to determine depth to rock and
design parameters. Bore holes should be tied to horizontal and vertical datum.
2) Laboratory analysis.
3) Report of field and laboratory data to include analysis of results and recommendations defining
bridge and channel design parameters.
d) Preliminary project plans and profile sheets shall include the following:
1) Existing channel centerline,existing left and right top of channel bank,existing utility crossings
and existing right-of-way/easement.
2) Proposed top of channel banks, channel flowline(existing and proposed),and 100-year water
surface profile.
3) Erosion Control Plan and SWPPP sheets
4) Bridge upgrades and roadway pavement replacement.
5) Typical channel details
6) Limits of right-of-way or easements and temporary construction easements.
e) Cross Sections
\TRINITY PROPOSAL_01232009.DOC Page 6 January 23,2009
1) Furnish as a function of final plans, six(6)copies of the final channel cross-sections,taken at
50' intervals and at critical locations, four copies half size and two copies full size. Scale will
be 1" = 20' horizontal and 1" = 2'vertical with cross sections plotted with stationing from the
bottom of the sheet. Hydraulic computations and profiles of all storm drain outfalls into the
channel shall be provided.
2) Furnish as a function of final plans, six (6) copies of the final roadway cross-sections, four
copies half size and two copies full size. Information will include, at 50' intervals and critical
locations, centerline station, profile grades and centerline elevations, roadway section
(existing and proposed), and right-of-way limits. Scale will be 1"= 20' horizontal and 1"= 2'
vertical with cross sections plotted with stationing from the bottom of the sheet. Excavation
and embankment volumes and end area computations shall also be provided.
f) Bridge Layout Sheets
1) Bridge Layout sheets will comply with all requirements outlined the TxDOT Bridge Checklist.
2) Location of bore logs will be included.
3) Assume that roadway alignments and bridge geometry is final following the preliminary
engineering review meeting. Changes made following this meeting will constitute additional
services as final detailed bridge design will proceed following preliminary bridge layout approval.
g) Proposed roadway profile grades and elevations along roadway centerline; elevations at all
p.v.i.'s; p.i.'s half stations; high and low points;vertical curve information; and pertinent AASHTO
calculations. Profiles for existing curbs (if any) and existing ground at the left and right-of-way
lines shall be shown. Existing found property corners (e.g. Iron pins), along the existing right-of-
way shall be shown on the plans. Profiles for existing and proposed storm drain mains and leads
shall be provided.
h) Preliminary traffic control plans (narrative, layouts, and details)will be provided in the 60% plan
submittal. The ENGINEER understands it is the CITY's direction to maintain two lanes of traffic
(one lane each direction)open throughout the course of the project construction. Bridge plans
will reflect construction phasing to maintain the roadway open to traffic during construction.
i) Existing utilities and utility easements will be shown on the roadway plan and profile sheets.
ENGINEER will coordinate with utility companies and the City of Fort Worth to ascertain what, if
any, future improvements are planned that may impact the project.
j) Proposed plan/profile sheets will conform to City of Fort Worth construction legend. Adequate
horizontal and vertical control shall be provided on the plan sheets to locate all proposed and
existing facilities. Legal descriptions (Lot Nos., Block Nos., and Addition Names) along with
property ownership shall be provided on the plan view.
k) Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing easements where
open-cut construction or relocation of existing alignments is probable.Temporary and permanent
easements will be appropriated based on available information and recommendations will be
made for approval by the City.
\TRINITY PROPOSAL_01232009.DOC Page 7 January 23,2009
1) Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way,easements and rights-of-entry will be in conformance
with "Submittal of Information to Real Property Division for Acquisition of Property". The
ENGINEER will not be responsible for title searches, appraisals, acquisition or relocation.
m) Utility Clearance Phase
The ENGINEER will consult with the City's Transportation and Public Works Department,Water
Department,and other CITY departments,public utilities, private utilities,and other government
agencies to determine the approximate location of above and underground utilities, and other
facilities that have an impact or influence on the project. ENGINEER will design this project to
minimize conflicts with existing utilities. The analysis and design of water & sanitary sewer
adjustments is NOT included in this scope of services. The ENGINEER can produce plans for
water& sewer relocations as additional services upon written request from the CITY.
The ENGINEER shall deliver 13 half-size sets of approved preliminary construction plans to the
City's Utility Coordinator for forwarding to utility companies which have facilities within the limits
of the project. Any comments/changes made following the Preliminary Engineering Plan review
meeting will constitute additional services and will be billed on an hourly basis.
n) Scour Analysis
The ENGINEER will perform a scour analysis for the proposed bridge. The ENGINEER will
provide input regarding the geotechnical data required for the scour calculations and
coordinate with the geotechnical consultant as necessary.
The engineer performing the scour analysis will make a site visit to assess channel
conditions and potential for scour or migration and document the visit with photographs to
be included in the scour report.
The analysis will evaluate data from the site visit, historical aerial photographs, geotechnical
and other soil data and calculations of potential contraction and pier scour. No calculations
will be made for abutment scour; it is assumed that the abutments will be protected with
riprap. The results of the analysis and calculations will be provided in a report.
o) Opinion of Probable Construction Cost with a 20% contingency.
p) Specification List and Major Specifications
q) Preliminary Engineering Plan submittal
3) Preliminary Construction Plan Submittal —95%
Upon approval of the 60% plans, ENGINEER will prepare preliminary construction plans as follows:
a) Final Bridge Plans and Construction plans and specifications shall be submitted to CITY 60 days after
approval 60% plans.
\TRINITY PROPOSAL_01232009.DOC Page 8 January 23,2009
b) The ENGINEER shall deliver seven(7)sets of preliminary construction plans(five half size and two full
size)and two(2)specifications to CITY for review.Generally, plan sheets shall be organized as follows:
1) Cover Sheet
2) General Layout and Legend Sheet
3) Drainage Area Map and Computations
4) Erosion Control and SWPPP
5) Plan & Profile Sheets
6) Final Bridge Plans
7) Standard Construction Details
8) Special Details (If applicable)
9) Preliminary Estimate of Probable Construction Cost
The CITY shall direct the ENGINEER in writing to proceed with Final Design and Final Construction Plans.
4) Final Construction Plan Submittal-100%
a) Two sets of Final Construction Documents shall be submitted to CITY 30 days after approval of
95% Plans.
Following CITY approval of the recommended improvements,the ENGINEER shall prepare and
deliver final plans and specifications and contract documents to CITY(each plan sheet shall be
stamped,dated,and signed by the ENGINEER registered in State of Texas)and submit two(2)
sets of plans (one half size and one full size)and construction contract documents. Plan sets
shall be used for Pre-Construction Assistance.
b) ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost with the final plans
submitted.
PART C - PRE-CONSTRUCTION ASSISTANCE
1) Administration
a) Bid Documents Submittal
The ENGINEER shall assist the CITY during this phase including preparation and delivery of any
additional addenda prior to bid opening to plan holders and respond to questions submitted to the
CITY by prospective bidders. The ENGINEER shall attend the scheduled pre-bid conference.
b) Bidding Assistance
The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The
ENGINEER shall attend the project bid opening, develop bid tabulations in hard copy and
electronic format and return four(4) copies of the bid tabulation, along with the contract
documents to the City within three (3)working days after bid openings. One set of mylars
including a mylar cover sheet will be provided after contract award.
The ENGINEER will make available for bidding, upon request by the CITY, up to ten (10) half size
sets of the final approved and dated plans and specifications and contract documents for the
\TRINITY PROPOSAL_01232009.DOC Page 9 January 23,2009
projects to the CITY for distribution to potential bidders. The ENGINEER will provide four(4) sets of
all right-of-entry agreements and easements to the CITY for bidding purposes.
Provide PDF file of Plans and Specifications and contract documents for the purpose of loading the
bidding documents onto the City's BuzzSaw document management system. After the construction
contract has been awarded, the engineer will NOT be responsible for providing reproduction
services, including copies of plan sets, to the City or to contractors.
c) Pre-Construction Conference
The ENGINEER shall attend the pre-construction conference for the project.
d) Pre-Construction Public Meeting
After the Contractor has been selected, the ENGINEER shall prepare project exhibits, provide an
agenda, and attend a public meeting to help explain the proposed project to residents. The
ENGINEER will record attendance and produce minutes of the meeting. The CITY shall select a
suitable location and mail the invitation letters to the affected customers using the database provided
by the ENGINEER for the first public meeting. The CITY shall be responsible for any fee assessed
by the public meeting facility.
\TRINITY PROPOSAL_01232009.DOC Page 10 January 23,2009
Drainage Improvements at 9700 Trinity Blvd.(DOE#4704,City Project#00100)
Engineering and Related Services-Fee Proposal Calculation Worksheet
1/23/2009
Roadway Bridge Subtotal Line Item Fee
Title Sr.PM PM PE EIT Sr.PM PM PE Designer
Hourly Rate FY 2009 $70 $54 $40 $35 $90 $50 $40 $35
Pre Desi n Kick-Off Meeting 2 3 2 2 9 $1,269
30%Design Review Meeting 3 4 3 10 $1,438
60%Design Review Meeting 3 4 3 3 13 $1,833
95%Design Review Meeting 2 3 2 2 9 $1,269
Data Collection-Verify Previous Property Research 4 1 1 4 $369
Monthly Progress Reports 10 10 $1,422
Property Owner Coordination
Bell Helicopter Meeting 3 3 3 3 12 $1,691
30%Conceptual Plans-30 days
Cover 8 8 $737
Index 8 8 $737
Horizontal Control 8 8 $737
Draina a Area Mas 8 8 16 $1,580
Layouts-Typicals,P&P 8 1 48 56 $5,562
Construction Phasing Narrative 1 4 26 $632
Traffic Control Plan&Sequence of Work Layouts 8 16 24 $2,317
Prelim XSections to Establish Easement Needs 8 40 48 $4,825
Cost Estimates 8 24 32 $3,350
QC 8 8 $1,475
60%Preliminary Construction Plans-60 days
Index 8 8 $737
Erosion Control 8 8 16 $1,580
Preliminary Bridge Design&Layout 10 32 40 60 142 $16,328
Scour Analysis 2 8 16 32 58 $6,141
Construction Phasing 4 8 8 8 24 52 $5,267
Traffic Control Plan&Details 12 18 30 $2,923
Roadway Plan/Profile Sheets 10 40 50 $5,109
Existing Utilities 24 24 $2,212
Driveway Profiles 12 12 $1,106
Roadway Cross Sections 56 56 $5,162
Details and Specs 16 16 32 $3,160
QC 8 10 18 $3,845
95%&100%Plans-40 days 0
Final Bridge Design&Detailing 10 80 120 150 360 $39,371
Index 8 1 8 $737
Erosion Control 8 8 16 $1,580
Drainage Area Mas 4 8 12 $1,159
Traffic Control Plan&Details 12 12 $1,106
Roadway Plan/Profile Sheets 20 40 60 $6,531
Existing Utilities 24 24 $2,212
Driveway Profiles 16 16 $1,475
Roadway Cross Sections 40 40 $3,687
Details and Specs 16 40 56 $5,372
QC 8 10 18 $3,845
Permitting
Initial NWP 14 Coordination-beyond is Add'I Svcs 2 8 10 $1,127
CLOW 4 12 32 56 104 $10,976
LOMR 4 12 24 44 84 $9,028
Meetings and Administration
Pdnfing and Reproduction 128 128 $11,798
Public Notification 1 0 $0
Pre-Design Public Meeting incl location research 1 8 8 1 8 25 $2,902
Pre-Construction Public Meeting 1 8 8 8 1 4 29 $3,429
Pre Bid Assistance RFI's,Addenda,Spec Questions,etc 6 6 M$7,100
6 24 $2,907
BiddingAssistance 2 4 4 12 $1,285
Pre-Bid Conference 4 4 12 $1,517
Bid Opening 2 2 $284
Bid Tabs 4 16 20 $2,044
Pre Construction Conference 4 4 12 $1,517
Hours 49 153 211 846 40176 238
Subtotal $3,430 $8,262 $8,440 $29,610 $3,600 $7,040 $8,3301 $200,704
Subtotal Raw Labor Cost $76,212
Overhead(129%) $98,313
Profit(15%) $26,179
Total Prime Fee(Incl 2.63 multiplier) $200,704
Subsurface Utility Engineering(SUE)Level B $16,900
Geotechnical Investigation'Pavement Design $8,400
Survey/Easements $6,900
Subtotal Subconsultant Fee $32,200
Less Remaining Fee(Original Contract w/City) ($1FA39)
Total Proposed Design Fee $216,466
1/23/2009
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/16/2009
DATE: Tuesday, June 16, 2009 REFERENCE NO.: C-23601
LOG NAME: 20AMENDl-9700TRINITYBLVD
SUBJECT:
Authorize Amendment No. 1 in the Amount of$216,466.00 to City Secretary Contract No. 31045, an
Engineering Agreement with Carter and Burgess, Inc., for the 2004 Capital Improvements Project—Trinity
Boulevard Culvert Improvements
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 in the
amount of$216,466.00 to City Secretary Contract No. 31045 with Carter and Burgess, Inc., thereby
revising the total contract amount to $312,588.56.
DISCUSSION:
The 2004 Capital Improvement Program (CIP) includes funds for the Trinity Boulevard Culvert
Improvements at Valley View Branch Channel.
A request for qualifications to provide drainage design was issued by the City in January 2004, and 35
design consultants submitted statements of qualifications, including Carter and Burgess, Inc. Carter and
Burgess, Inc., was selected to provide design services for drainage improvements.
On November 2, 2004, the City Council authorized the City Manager(MSC C-20374) to execute an
Engineering Agreement with Carter and Burgess, Inc., for the design of the Trinity Boulevard Culvert
Improvements at Valley View Branch Channel in the amount of$96,122.56.
The original Engineering Agreement included design of enlarged culverts to replace the existing culverts.
During conceptual design, it was determined that the proposed culvert improvements for which the original
Engineering Agreement was developed would not be sufficient and a bridge structure would be necessary.
City staff then requested the consultant to revise the design to include a bridge structure in place of the
existing culverts.
Amendment No. 1 for the subject Engineering Agreement will provide the following:
. Additional survey and design to replace the existing storm drain system with a bridge structure;
. Initial coordination with the United States Army Corp of Engineers to determine permitting
requirements; and
. Preparation of Federal Emergency Management Agency (FEMA) level studies, including a
Conditional Letter of Map Revision (CLOMR), and a final Letter of Map Revision (LOMR), both to be
filed with FEMA by the City.
Carter and Burgess, Inc., n/k/a Jacobs Engineering Group, Inc., proposes to perform the necessary
additional survey, design work and FEMA studies for a lump sum fee of$216,466.00. City staff considers
this fee to be fair and reasonable for the scope of services proposed.
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M/ BE—Carter and Burgess, Inc., n/k/a Jacobs Engineering Group, Inc., is in compliance with the City's
M/ BE Ordinance by committing to 11 percent M/WBE participation on this Amendment No. 1. The City's
goal on this Amendment is 11 percent.
This project is located in COUNCIL DISTRICT 5, Mapsco 67B and 67C.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Street Improvements Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
1)C200 531200 205280010031 $68,285.00
1)C200 531200 205280010032 $111.170.00
1)C200 531200 205280010033 $17.128.00
)C200 531200 205280010051 $6,900.00
1)C200 531200 205280010081 $12.983.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: William Verkest (7801)
Additional Information Contact: Rick Shaffer (6821)
ATTACHMENTS
1. 00100 Amendl MW_BE.pdf (CFW Intemal)
2. Accounting Info. df (CFW Intemal)
3. BFT 5307.gdf (CFW Internal)
4. MC_Maps 00100.pdf (Public)
5. PMP 00100 5-21-09.pdf (CFW Intemal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=11777&print—true&DocType=Print 6/17/2009