Loading...
HomeMy WebLinkAboutContract 32650 CITY SECRETARY CONTRACT NO. MOTOROLA CHANGE ORDER No. 001 Change Order No. 01 Date: Sept.29th, 2005 Project Name: CFW Emergency FIF Communications Trailer Customer Name: City of Fort Worth,Texas Customer Project Mgr: Peter Ungar The purpose of this Change Order is to: Motorola to provide additional items in the trailer build out to meet with the City of Ft.Worth, Texas concerns.The following items will be added to the Trailer at no additional charge to the City of Ft.Worth, Texas: Modify under desk Duplex AC Outlet to a Quad AC Box Add a Duplex AC Outlet over the cabinet area of desk for portable chargers, etc. Add 2-24"fluorescent lights under cabinets over desk work area Add a weatherproof Duplex AC Outlet to external wall of trailer for outside use Parts & installation value= $470.00 Contract# 32162 Contract Date: 07/29/2005 In accordance with the terms and conditions of the contract identified above between the City of Ft. Worth,Texas and Motorola, Inc.,the following changes are approved: Contract Price Adjustments Original Contract Value: $499,450.00 Previous Change Order amounts for Change Order numbers N/q through /Ni $0.00 This Change Order: $ (No Charge) New Contract Value: $499,450.00 Completion Date Adjustments Original Completion Date: 11/11/2005 Current Completion Date prior to this Change Order: 11/11/2005 New Completion Date: 11/11/2005 Form: WDSIPM03-07C ver 2.0 Page 1 of 2 01_CFW TiiCON © MOTOROLA CHANGE ORDER No. 001 Changes in Equipment: (additions, deletions or modifications Add 1-AC Duplex Outlet w/circuits &wiring Upgrade Duplex Outlet to Quad Box w/wiring Add 2-Fluorescent lights over desk work area w/wiring Add 1-Weatherproof AC Outlet to exterior of trailer w/circuit&wiring Changes in Services: additions,deletions or modifications Installation services for the above listed items Schedule Changes: describe change or N/A None Pricing Changes: describe change or N/A None (No Charge) Customer Responsibilities: (describe change or WA Sign Change Order M Payment Schedule for this Change Order: .,Oi describe new payment terms applicable to this change order 4J None r N LI O a � Unless amended above,all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract,the 4J provisions of this Change Order will prevail. U i IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below. Motorola, Inc. Customer By: By: Printed Name: ALM Printed Name:STEVE C Title: AREA CONTROLLER Title: Asst. City Manager Date: 5---- Date: %A APROVED AS TO FORM AND LEGALITY: w Bviewsd by: Date: Motorola Project Manager Form: WDSIPM03-07C ver 2.0 Page 2 of 2 ASS tstkRtCq XrA�PgF 22� Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 7/26/2005 DATE: Tuesday, July 26, 2005 LOG NAME: 04WCTTRAILER REFERENCE NO.: **C-208",'y' SUBJECT: Authorize Execution of a Sole Source Contract with Motorola Communications Systems for a Mobile Emergency Communications Facility as a Part of the Western Communications Tower Project and for the System-Wide Trunked Radio Network for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract with Motorol Communications Systems for a mobile emergency communications facility as a part of the Wester Communications Tower Project and for the system-wide trunked radio network for the Information Technolog Solutions Department at a cost not to exceed $525,000.00. DISCUSSION: The purpose of this proposed purchase contract is to enhance the system-wide trunked radio networ coverage for public safety by providing a mobile emergency communications facility. Initially, the mobil facility will be used at the Western Communications Tower (WCT) and then it will be available for Homelan Security and Disaster Recovery issues. BACKGROUND: The WCT project is being developed to support delivery of radio communication services to the Lake Countr Estates area, the general western segment of Fort Worth to the Parker County line and the City' Extraterritorial Jurisdiction in northwest Tarrant County. The Information Technology Solutions Department (I' Solutions) is coordinating the development of the new communications tower, which will be located at th Eagle Mountain Water Treatment Plant. This project was funded by the sale of $2.6 million in Certificates c Obligation and a $2.6 million allocation from the Crime Control and Prevention District (M&C G-13558), for total project budget of$5.2 million. The WCT site is an extension of the existing digital microwave radio system, the public safety trunked radi system, and the mobile data system infrastructure. Motorola is the sole source vendor due to the proprietar operation and design of the Motorola SmartNet II infrastructure. As a result, only Motorola Communication Systems can manufacture, deliver and install the infrastructure components. FACILITY OVERVIEW: The new Motorola mobile emergency communications facility will contain all the necessary equipment for complete trunked radio site and it is compatible with the existing infrastructure. The mobile facility will be 2 feet long, 8 feet wide and the inside ceiling height will be 8 feet. It will have external connections for powe grounding, control/data circuits, and antenna Radio Frequency (RF) cables. The mobile facility contain equipment for a 9-channel trunked simulcast site with no conventional channels. The mobile facility will b equipped and wired to ultimately accommodate 20 trunked channels, 5 UHF channels, and 7 VHF channels. http://www.cfwnet.org/council_packet/Reports/mc_print.asp 12/14/2005 Page 2 of 2 The mobile communication facility will initially be used at the WCT site to provide temporary communicatio services until the tower project is completed and activated. Due to the growth in the northwestern and wester segments of Fort Worth, the need to establish communications support for public safety services warrants th interim portable solution. Thereafter, the mobile communications facility can be used to provide emergenc services in the event of a disaster or major interruptions of service at one of the other 10 remot telecommunications tower sites. It is anticipated that through future grant opportunities, the mobile emergenc communications facility will be equipped with additional electronics and communications capabilities. PROJECT BUDGET: Since November 30, 2004, the City Council has approved four M&Cs (C-20424, C-20449, P-10086 and C 20833) pertaining to the WCT Project. The approved actions were for radio communications equipmen construction of the tower, and construction of an equipment facility. For Homeland Security and disaste response reasons, the mobile emergency communication facility has been incorporated into this project. Th approval of this M&C will facilitate the site being functional this Fall. Additionally, the mobile facility will provid the City with an emergency option not previously available. The following information is a recap of the WC Project Budget as originally developed in mid 2000, and its current status: Project Category Original Budget Re-Estimate Notes 1. Land $110,000.00 $0.00 No land acquisition costs 2. Tower and Components $891,000.00 $940,915.00 Microwave expansion cost higher than anticipate( 3. Radio System Modifications '' $3,763,000.00 $3,179,403.00 "" Contract savings 4. Facility Development $276,000.00 $1,054,682.00 Some costs originally budgeted in 2&3 5. Professional Work $160,000.00 $25,000.00 Savings from use of City staff Totals $5,200,000.00 $5,200,000.00 "The cost of the mobile emergency communication facility is included in the total for this expenditur category. The WCT project is located in Council District 7; the emergency communication facility will be utilize throughout the City. M/WBE — A waiver of the goal for MNVBE subcontracting requirements was requested and approved by th MMBE Office because the purchase of goods and services is from sources where subcontracting or supplie opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that the funds are available in the current capital budget, as appropriated, of th, Fire Services Fund. TO Fund/Account/Centers FROM Fund/Account/C enters C132 541390 004132001001 $525,000.00 Submitted for City Manager's Office by: Richard Zavala (Acting) (6222) Originating Department Head: Peter Anderson (878 1) Peter Ungar (7889) Additional Information Contact: Mark Bottorff(8750) http://www.cfwnet.org/council_packet/Reports/mc_print.asp 12/14/2005