HomeMy WebLinkAboutContract 32748 AMENDMENT NO. 5
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.,,�4
(M&C Needed)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and TranSystems
Corporation Consultants (Engineer) made and entered into City
Secretary Contract No. 26807 , (the Contract) which
was authorized by the City Council by M&C C- 18571 on the
24th day of April 2001 and; subsequently
revised by 4 previous amendment ; and
WHEREAS , the Contract involves engineering services for the
following project:
WHEREAS, it has become necessary to execute Amendment No.
5 to said Contract to include an increased scope
of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1 .
Article I , of the Contract is amended to include the
additional engineering services specified in M&C C- 21151 ,
adopted by the City Council on 15th day of
November and further amplified in a proposal letter dated
July 18 2005, copies of which are both attached hereto and
incorporated herein. The cost to City for the additional services
to be performed by Engineer total $ 83,885 .00
2 .
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $ . 1, 101,786 .00
J ^ p
3 .
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the day of , 2005,
in Fort Worth, Tarrant County, Texas .
ATT l tl
EST:
Cont act -AIL IT sit OR
1 1 2 'A n'
.� Mart" Hendrix Date
City Secretary
APPROVAL RECOMMENDED: R VE
A. Douglas Rademaker, P.E. Marc A. tt
Director, Department of Assistant City Manager
Engineering
Trans stems CorporAtion Consultants
Engineer
By:
Name: Ra Pe4 III
Regional Vice President
APPROVED AS TO FORM AND LEGALITY:
Ass:istan Ci Attorney
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T sTHMS l4k
07-18-2005 Revised FO/?AT/ON
Gopal Sahu, P.E.
Department of Engineering
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas
76102
Reference to: Summary and Scope of Services
Sanitary Sewer Main 244-A Village Creek Parallel Collector
Amendment No. 5
Dear Mr. Sahu,
In an effort to expedite construction on the above project, the Water Department
has decided to move forward with the bid solicitation process for Contract 2. As a result,
both Contract 1 and 2 will be under construction at the same time with Contract 1 being
3-4 months ahead of Contract 2. These two phases of the project are very complex
(siphon under Village Creek, 90" pipe, minimum grades, bore under IH-30, tunneling
Meadowbrook Blvd., utilities, adjacent golf course, large junction structures, etc) and are
in an urban environment. Traditional construction for this type of project would dictate
starting at the very down stream end of the project and progressing upstream. This
method allows for adjustments to be made during construction with the ability to reflect
those changes and their impacts to the next upstream phase. Concurrent construction
greatly increases the risk of being limited to costly solutions for unanticipated conflicts.
It is our understanding that the City is going to dedicate the necessary staffing to achieve
full time inspection. As you know our current contract with the City concludes with"Pre-
Construction Services" which basically involves assistance during bidding, bid tabs and
recommendation of award. No construction services are included in our contract.
We believe however that the City needs to have engineering support from the engineer
involved in the design of this project. As you know this project has many complexities
relating to property owners and public agencies. Another compounding complexity of
this project is that the City put this project on hold for over a year. During this period of
time a complete changeover in staff in the City of Arlington has occurred as well as fuzzy
recollections from all agencies. We believe you will need our assistance on coordinating
with the following;
1. Between contractors relating to concurrent construction issues,
2. Utility companies,
3. Property owners,
4. TxDOT,
5. TRA, l r,
6. City of Arlington,
7. U.S. Army Corps of Engineers.
In addition to the above coordinating issues we anticipate providing the City with
additional engineering assistance throughout construction. This assistant could insure
timely responses to issues on any necessary field changes. We also believe frequent
construction coordination meetings will be needed throughout the project. Contractors,
Water Dept., TranSystems and impacted agencies should attend. You may recall we
provided similar services for M-253 which also had critical time, property owner
concerns and construction issues.
The below referenced fees are estimates based on a 15 month construction schedule for
the project. The actual cost may be more or less depending on how long construction
lasts. We propose to provide the below services on an hourly basis for the below
estimated fee:
• Shop Drawing Reviews $8,250
• Engineering assistance on: $69,575
- Concurrent Construction issues
- Permit renewals
- Property Owner coordination
- Meetings
• Mileage/Reproductions $1,260
• Re-bidding of Phase 2 (reproductions) $4,800
Total $ 83,885*
Please refer to the attached spreadsheet that was used to reflect the hours we
negotiated for this work. Please note this does not include hydraulic modeling of the
M244a/City of Arlington sewer mains.
*Full time inspection provided by City forces.
In an effort of good faith we have already been performing work outside our contract
by attending meetings with contractor, working with contractor on concurrent
construction issues, reviewing shop drawings, attending meetings with City of
Arlington, etc. We are also getting 1-2 calls a day from the contractor, suppliers, and
City staff. All questions are related to substitution considerations, coordination with
agencies (that we have already permitted project with), scheduling, etc.
We respectfully request your consideration on this issue. If you should have any
questions please feel free to contact me.
Summary of the Contract and Amendments
Original Contract $ 727,760.00
Amendment 1. $ 179,141.48 Increase Pipe Size, Far East Fort Worth
HOA Study and Design/Survey Phase 1
Amendment 2. $ 18,897.00 Geotechnical Services
Amendment 3. $ 72,556.00 Pipe Reduction, Odor Control, Diversion
Structure, Far East Fort Worth HOA Study
and Design/Survey Phase 2
Amendment 4. $ 19,546.52 36" Sewer and Structures, Environmental
Information Document for SRF Funding,
Break Plans into Additional Phases.
Sub-Total $ 1,017,901.00
Amendment 5. $ 83,885.00 Renewal of permits and Engineering
Assistance during construction
New Total $ 1,101,786.00
Please feel free to contact me if you should have any questions.
Sincery,
R 1 Pena I,
Principal
3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/15/2005
DATE: Tuesday, November 15, 2005
LOG NAME: 30SSM244A 3295 REFERENCE NO.: **C-21151
SUBJECT:
Authorize Amendment No. 5 to City Secretary Contract No. 26807 with Transystems Corporation
Consultants for Additional Services to Sanitary Sewer Main 244A Parallel Relief Study and Design
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 5 to City
Secretary Contract No. 26807 with Transystems Corporation Consultants for additional services to Sanitary
Sewer Main 244A Parallel Relief Study and Design in the amount of $83,885.00, thereby increasing the
total contract amount to $1,101,786.00.
DISCUSSION:
On April 24, 2001, (M&C C-18571) the City Council authorized the City Manager to execute an engineering
agreement with Transystems Corporation Consultants for Sanitary Sewer Main 244A Parallel Relief Study
and design for a fee not to exceed $727,760.00.
This contract was previously revised by the following four amendments:
. Amendment No. 1 was approved on May 21, 2002, for $179,141.48 for an additional 4,000 linear feet of
sewer line (M&C C-19089)
. Amendment No. 2 was approved on March 3, 2003, for $18,897.00 to add geotechnical investigation
. Amendment No. 3 was approved on September 16, 2003, for $72,556.00 for developing plans and
specifications for odor control and atonement of portions of existing sanitary sewer main M-503
. Amendment No. 4 was approved on September 24, 2004, for $19,546.52 to include a 36-inch bypass
sewer along US 80 and supplemental pipe testing specifications
Amendment No. 5 provides for additional services requested by the Water Department for coordination
between contractors, utility companies, property owners, TxDOT, TRA, the City of Arlington and the U.S.
Army Corps of Engineers. Contract 1 is under construction and contract 2 has been advertised. These
services were required based on the recommendation made by the engineer as a result of concurrent
construction of this project and will require additional assistance by the engineer during construction phases
of the remainder of these contracts. These services were not included in the original scope.
City staff considers the proposed fee of $83,885.00 to be fair and reasonable for the scope of additional
services to be performed.
Transystems Corporation Consultants is in compliance with the City's M/WBE Ordinance by committing to
an additional 6% M/WBE participation on this Amendment No. 5. The City's goal on this Amendment is 5%.
This project is located in COUNCIL DISTRICT 5.
Logname: 03HRSO I Page 1 of 2
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FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P274 531200 704170020633 183,855.00
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: A. Douglas Rademaker (6157)
Logname: 03HRS01 Page 2 of 2