HomeMy WebLinkAboutContract 31255 AMENDMENT NO. 2
f�1 -�?-05A'•-
STATE OF TEXAS $ CITY SECRETARY CONTRACT NO.,�) YS
(M&C Needed)
COUNTY OF TARRANT $
WHEREAS, the City of Fort Worth (City) and Kimley-Horn and
Associates, Inc. , (Engineer) made and entered into City Secretary
Contract No. 29706, (the Contract) which was authorized by the City
Council by M&C C-20000 on the 23th day of March 2004 and
subsequently revised by one previous amendment; and
WHEREAS, the Contract involves engineering services for the
following project:
Sanitary Sewer Rehabilitation Contract LXX (70)
WHEREAS, it has become necessary to execute Amendment No. 2 to
said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1 .
Article I, of the Contract is amended to include the addition-
al engineering services specified in M&C C-20486, adopted by the
City Council on 11th day of January 2005, and further amplified in
a proposal letter dated November 23, 2004 , copies of which are both
attached hereto and incorporated herein. The cost to City for the
additional services to be performed by Engineer total $39,935.50.
2 .
Article II , of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $511 ,015.00.
29
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ORIGINAL
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the L�I st day of `�JUu ��1�1J �. _ 2005, in
Fort Worth, Tarrant County, Texas.
ATTEST: aYL huthorizatioy:
�^ t
Marty Hendri3btae
City Secretary
APPROVAL RECOMMENDED: P
A. Douglas Rademaker, P.E. Marctt
Director, Department of Assi nt City Manager
Engineering
KIMLEY-HORN AND ASSOCIATES, INC.
Engineer
By:
Name:Glenn A. Gary, P
Vice President
801 Cherry Street, Suite 1025
Fort Worth, TX 76102
APPROVED AS TO FORM AND LEGALITY:
Gary Stenberger
Assistant City Attorney
Kimley-Horn
and Associates, Inc.
■
November 23, 2004 Suite 1025
801 Cherry Street,Unit 11
Fort Worth,Texas
76102-6803
Mr. Liam Conlon
Project Engineer
City of Fort Worth Department of Engineering
900 Monroe Street, Suite 201
Fort Worth, TX 76102
Re: City of Fort Worth-Sanitary Sewer Rehabilitation Contract LXX (70)
Additional Services —Sewer Line M-199 Rehabilitation—Amendment No. 2
KHA No. 061018025
Dear Liam:
Recent inspection of Sanitary Sewer Line M-199 has shown that many of the
attaching straps and pipe supports are damaged or have been removed. The
30" line is located in a storm sewer tunnel below the NAS Fort Worth Joint
Reserve Base (see Exhibit 1). The supports and straps were put in place to
provide protection and restraint to the pipe line, specifically during heavy storm
flow through the tunnel. The City has requested we provide design services
that would secure this sanitary sewer line within the tunnel.
We, therefore, respectfully request an amendment to our contract to provide
services as outlined in the following tasks.
The scope of services for this amendment is divided into the following tasks:
• Task 1 —Analyze future capacity requirements of Line M-199.
• Task 2 — Design, bidding and construction phase services for the
proposed rehabilitation as instructed by the City of Fort Worth.
The scope of services associated with each task is as follows:
• Task 1 — Analyze future capacity requirements of Line M-199 which
includes:
o Approximating the future capacity needs of western Fort
Worth, including the Chapel Creek area and other western
development, based on an acreage assessment from aerial
photography. We will also review flow meter data provided by
the City of Fort Worth for the City of White Settlement. /1 1
TEL 817 335 6511
FAX 817 335 5070
_ Kimley-Horn Mr.Liam Conlon,November 23,2004,Page 2
and Associates, Inc.
• Task 2 - Design, bidding and construction phase services for the
proposed rehabilitation as instructed by the City of Fort Worth which
includes:
o Provide information to the City regarding design
recommendations. We anticipate the solution to be completion
of concrete encasement for the 30-inch sanitary sewer line. In
preparation for encasement, we anticipate intermittent straps
and replacement supports to secure and level the existing 30-
inch sanitary sewer line
o Review the permit and procedure regarding construction on the
M-199 Line at the NAS Fort Worth JRB.
o Provide design that is in compliance with construction
requirements at the NAS Fort Worth JRB.
o Allow for review and comment of the plans by the NAS Fort
Worth JRB prior to bidding.
o Preparation of bidding and construction contract documents.
o Attend the project Bid Opening. Prepare bid tabulation
following the bid.
o Attend a Pre-Construction Conference prior to commencement
of Work at the Site.
o Conduct a final site visit to determine if the completed Work of
Contractor is generally in accordance with the Contract
Documents and the final punch list so that ENGINEER may
recommend, in writing, final payment to Contractor.
Accompanying the recommendation for final payment,
ENGINEER shall also provide a notice that the Work is
generally in accordance with the Contract Documents to the best
of ENGINEER's knowledge, information,and belief and based
on the extent of the services provided by ENGINEER under this
Agreement and based upon information provided to ENGINEER
upon which it is entitled to rely.
Construction Phase Services will not include services related to inspections
or testing, applications for payment, disagreements between the City and the
Contractor, or determination of substantial completion.
We recommend that the City increase the contract amount by$39,935.50 for
these additional services. The following table summarizes our recommended
revisions:
Original Fee: $408,450.00
Amendment 1: $62,629.50
Revised Contract: $471,079.50
- Kimley-Horn Mr.Liam Conlon,November 23,2004,Page 3
and Associates, Inc.
Amendment 2: $39,935.50
Revised Contract: $511,015.00
Kimley-Horn will subcontract a portion of these services to Alphagraphics #83,
an M/WBE subconsultant. The amount we will be subcontracting is $1,100.00.
This represents an M/WBE participation percentage of 2.75% for these
additional services. With these Additional Services, our revised contract
amount will be $511,015. This will revise our total contract M/WBE
participation from $128,810(27.3%) to 129,910 (25.42%).
We appreciate the opportunity to be of continued service to the City. Please
contact us if we need to provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Glenn A. Gary, P.E.
Vice President
GAG/TKB:
Copy to:
Mr.Peter Fu, Fort Worth Water Department
P:\000008.024\FTWORTH\NAS JRB SS\PPP\Amend-Ur.doe
Kimley-Horn
C and Associates, Inc.
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF DESIGN FEES
Sanitary Sewer Rehabilitation Contract LXX(70)
D.O.E. No. 4315
Water Project No. PW53 - 060530177820
Sewer Project No. PS58 -070580176210
November 23, 2004
Mr.Tony Sholola, P.E.
Department of Engineering
Program Manager
City of Fort Worth
900 Monroe St., Suite 201
Fort Worth, TX 76102-6311
Reference: Sanitary Sewer Rehabilitation Contract LXX(70)-Amendment No.2
D.O.E. No. 4315
Water Project No. PW53 -060530177820
Sewer Project No. PS58 -070580176210
Dear Mr. Sholola:
We appreciate the opportunity to present this proposal and fee schedule for your consideration. Attached
please find an opinion of probable construction cost, schedule, and exhibit depicting the scope of work.
We propose to complete the proposed work in accordance with the following fee schedule:
Projected Construction Costs Sewer Main Rehabilitation $235,000
Basic Engineering Fee based on % of construction (T.S.P.E. Curve A).
T.S.P.E. Curve A Calculation:
(9.8%) (0.85)($235,000) = $19,575.50
+10% Sub-consultant fee i.e. (0.1) ($1100) _ $110.00
Total Basic Engineering = $19,685.50
Proposed Fee Summary:
Proposed Basic Engineering Design Fee $19,685.50
Kimley-Horn
and Associates, Inc.
Special Services
Task 1 —Approximating the future capacity needs
of western Fort Worth, including the Chapel
Creek area and other western development,
based on an acreage assessment from
aerial photography. We will also review
flow meter data provided by the City of
Fort Worth for the City of White
Settlement. $8,000
Task 2—Review the permit and procedure regarding
construction on the M-199 Line at the NAS
Fort Worth JRB. Provide design that is in
compliance with these construction requirements.
Allow for review and comment of the
plans by NAS Fort Worth JRB prior
to bidding. $9.400
TOTAL $17,400
Reproduction`
30 Sets of Construction Plans $400
20 Sets of Specifications ($30/EA.) $600
2 Sets of Mylar Reproducibles $100
TOTAL $1,100
*Estimated approximately 7 sheets per plan set.
Task 2—Bidding and Construction Services
Attend Bid Opening $500
Prepare Bid Tabulation $350
Attend Pre-Construction Conference $500
Final Walk Through Inspection $400
TOTAL $1,750
TOTAL NOT-TO-EXCEED $39,935.50
We will be using Alphagraphics#83 for printing for a total M/WBE Participation of 2.75%. The City's
M/WBE goal on this project is 25.42%.
If you have any questions or require additional information, Please give me a call.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Glenn A. Gary, P.E.
`�fl'�b..=:444 Y.�•V�, .._
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City of Forth Worth
Sanitary Sewer Relocation
Sewer Project No. PS5S-070550176210
D.O.E. 4315
Sanitary Sewer Line M-199 Rehabilitation
Proposed Schedule
Task Duration Start Date End Date
(Days)
Design 62 12-15-04 02-14-04
Final Plan Review and 10 2-15-04 2-24-04
Approval by City
Advertisement of Bids 28 2-24-04 3-24-04
Pre-Bid Meeting 1 3-15-04 3-15-04
Bid Opening 1 3-24-04 3-24-04
MWBE Compliance 26 3-25-04 04-20-04
and Mayor and Council
Communication and
City Council Award
Contract Execution 14 04-20-04 05-04-04
JRB Coordination 17 05-05-04 05-22-04
Construction 60 05-23-04 07-22-04
P:\000008.024\FI-WORTMNAS 1RB SS\PPP\ScheduleI1-12-04.doc
c r
EXHIBIT"84'-AMENDMENT No.2
(SUPPLEMENT TO ATTACHMENT B)
Sanitary Sewer Rehabilitation Contract LXX(70)
D.O.E.No.4315
Water Project No. PW53-060530177820
Sewer Project No. PS58-070580176210
Kimley-Horn &Associates, Inc. Opinion of Probable Construction Cost
Client: City of Fort Worth Date: 11/3/2004
Project: Sanitary Sewer Rehabilitation Contract 70 Prepared By: TKB
KHA No.: Checked By: GAG]
Title: M-199 Sewer Line Rehabilitation Sheet: 1
Item No. Item Description Quantity Unit Unit Price Item Cost
1 Concrete for Miscellaneous Replacement 400 CY $425.00 $170,000
2 Pipe Supports 10 EA $2,000.00 $20,000
3 Replace Pipe Tie Down Straps 58 EA $300.00 $17,400
4 Replace Manhole Lids on Existing 24"Line 5 EA $800.00 $4,000
5 Secure Manhole Lids on Existing 30" Line 5 EA $500.00 $2,500
Basis for Cost Projection: Subtotal: $213,900
Q No Design Completed Conting. (%,+/- 10 $21,100
❑ Preliminary Design Total: $235,000
❑ Final Design
This total does not reflect engineering or technical services.
�; -
P:\000008.024\FTWORTH\NAS—JRB—SS\PPP\ExAmend OPEC:xIs +
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1/11/2005 -Ordinance Nt 16259
DATE: Tuesday, January 11, 2005
LOG NAME: 30LXX 2 REFERENCE NO.: **C-20486
SUBJECT:
Adoption of Appropriation Ordinance and Authorize Execution of Amendment Number 2 to
Engineering Agreement with Kimley-Horn and Associates, Inc. for Sanitary Sewer Rehabilitation
Contract LXX (70)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Authorize the transfer of $39,935.50 from the Water and Sewer Operating Fund to the Sewer Capital
Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriation in the Sewer
Capital Projects Fund in the amount of$39,935.50 from available funds; and
3. Authorize execution of Amendment Number 2 to engineering agreement with Kimley-Hom and
Associates, Inc.
DISCUSSION:
On March 23, 2004 (M&C C-20000), the City Council authorized the City Manager to execute an
engineering agreement with Kimley-Hom and Associates, Inc. in the amount of $408,450.00 for the design
of sanitary sewer rehabilitation Contract LXX (70). The contract was previously revised by one amendment
(M&C C-20334, October 12, 2004) in the amount of$62,629.50 for the necessary design to replace sanitary
sewer main M-134R located within Union Pacific Railroad property.
Amendment Number 2 will allow Kimley-Horn and Associates, Inc. to provide the necessary design for the
replacement of a deteriorated sanitary sewer main M-199R* located underneath the runway of the Naval Air
Force Station (NAS) Fort Worth Joint Reserve Base and immediately upstream of project sewer main M-
134R. The identified sewer main structural supports deteriorated further during the heavy rainfall in the
months of June and July 2004.
Kimley-Hom and Associates, Inc. proposes to provide the necessary additional engineering services for a
lump sum fee of$39,935.50. Staff considers this amount to be fair and reasonable.
This project is located in COUNCIL DISTRICTS 7 and 9, Mapsco 61Z; 62W; 75D, F, G, H, P, and R; and
76D, G, and N.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp �i'1[127/2005
rage/- of
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of recommendation 1, and the adoption of
the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated,
of the Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
al
P 8 472045 070580176210 $39,935.50 S58 531200 070580176210 $39,935.50
2) $39,935.00 1)PE45 538070 0709020 $39,935.50
PS58 831200 070580176210
Submitted for City Manager's Office by. Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker(6157)
Additional Information Contact: A. Douglas Rademaker(6157)
http://www.cfwnet,org/councll_packet/Repor-ts/mc_pnnt.asp 1/12/2005