HomeMy WebLinkAboutContract 29105 AMENDMENT NO. 1 TO AGREEMENT `9-19-03 A I '1 : 08 1 M
FOR PROFESSIONAL SERVICES
PROJECT ANALYSES CITIZENS DROP-OFF CENTERS
STATE OF TEXAS p
CITY SECRETARY CONTRACT NO. 035
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and AUI Contractors, L.P. (Consultant) made and entered into City
Secretary Contract No. 28526 (The Contract), and
WHEREAS, amendment is necessary to reimburse the Consultant for the additional design and
reimbursable expenses in conjunction with the Project.
NOW THEREFORE, City and Architect, acting herein by and through their duly authorized
representatives, enter into the following agreement that amends the Contract:
SECTION III CHARACTER OF CONSULTANTS SERVICES
Add paragraph 6
"6. Provide additional services for project analyses for four sites for the location of Citizen
Drop-off Stations outlined in Memorandum dated June 17, 2003 which is attached and made a
part of this amendment"
SEC-1-10114 V COMPENSATION TO CONSULTANT
Add Paragraph 2 as follows:
"2. Provide additional services and pay fees for services outlined in Section III, paragraph 6,
for a cost of$11,930. The contract is increased from $23,210 to $35,140"
All other provisions of this Contract that are not expressly amended herein shall remain in full force and
effect.
EXECUTED this than` th day of t2itnj 2003, in Fort h, Tarrant County, S.
By:
By:
U '
y
le trother, resident Assistant dity lAanager
AUI Management, LLC
General Partner
Recommen pproval:
By:
Faci 't s ger
By: APPROVED AS TO FORM AND LEGALITY
Directo of Transportation and 4AOD/
Public Works By:
Assistant City Attorney
Iii14- ,
Contract Authorization
AT ST:
By:
y Secreta
n woim, yfx.
Page 1 of 1
Ail Fm
MEMORANDUM
Attachment to Payment Request No. 2
Date: June 17, 2003
To: Mike Mathews
cc: Bruce Simon, Bill Matysek, Doug Alumbaugh, Tony Rader, John New, Jeff
Arrington
Subj: City of Fort Worth Citizen Convenience Centers
Activity and Expenditure Summary
This memo is to serve as a status report of the project activities and cost expenditures to date, on
the above reference project, for the Pay Period of 01-May-03 through 01-Jun-03..
AUI and FNI remain in the `Phase I' portion of the project, working under the guidelines and
agreements within the Professional Services Agreement(PSA)—assisting the City team members
with site selection, design and engineering development, value engineering, site plans and PDSU
submittal activities.
ACTIVITY SUMMARY:
• Preparation of preliminary (conceptual)site plans for the Yuma Avenue, Bridge Street and
the Brennan Street sites.
• Met with City team members, on 30-May-03, to consider further value-engineering options
for all sites.
• Assistance in preparation of PDSU submittal exhibits and application for Bridge Street.
• Site visit to Brennan to gather information for preliminary site plan.
• Preparation of digital pictorial renderings of the Bridge St. Site for"before and after"views of
the proposed site improvements with landscaping shown. Primarily for use in City team
members' meetings with neighborhood groups.
• Assist City with procurement of electrical power to Yuma Ave site via Oncor; to be used
initially by the City's temporary Drop-Off facility now in operation at the site.
• Researching and periodically submitting revised conceptual estimate costs to City relating to
Design and Engineering, General Conditions, Project Management, Subcontracted work,
etc.
• Assisted City team members with development and submittal of Professional Services
Agreement (PSA) and Design/Build Contract.
• Being that all PSA monies have been expended, FNI and AUI provided Additional
Services, in good faith,with the understanding that the costs incurred would be paid
to the Design Builder, at a later date.
City of Fort Worth Citizen Convenience Centers
Activity and Expenditure Summary
Payment Request No. 2
Page 2of2
ACCOUNTING SUMMARY (As of 31-May-03)
Description Amount
PSA Agreement...................................... $23,210
Addition Services: Design / Engineering...... $11,380
Addition Services: Project Management...... $550
TOTAL..... $35,140
Less Previous Payment..... ($23,210)
Currently Due..... $11,930
NOTE:
A. Due to recent actions by the City Council in response to concerned citizens, it is understood
that the execution of the Design/Build Agreement could be delayed at least 120 days past the
date previously anticipated —July 1, 2003.
B. Although the original PSA monies had been expended, the Design Builder agreed to perform
Additional Services, in good faith,with the understanding that payment would be made by the
City through the following options: 1)the inclusion of the costs into the Design/Build Contract,
2) the execution of a second PSA Agreement, or 3) through an alternate payment method
agreeable to both parties. Given the delays referenced in Paragraph A, the Team agreed that
option #3 above, would be followed.
C. The Additional Services costs incurred were for the Bridge Street revisions to previous
renderings and for work on the Brennan Street site, prior to work being stopped by direction
from the Cit
D. The Additional Services for the Brennan Street site were of a similar nature to that which had
previously been provided for the City team members PDSU requests for the Yuma and Bridge
projects.
City of Fort Worth, Texas
"Agar And Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
9/9/03 **C-19742 20AU11 1 of 1
SUBJECT APPROVAL OF AMENDMENT NO. 1 TO AN AGREEMENT WITH AUI CONTRACTORS,
LP FOR PROJECT ANALYSES FOR CITIZEN DROP-OFF STATIONS
RECOMMENDATION:
It is recommended that the City Council approve the execution of Amendment No. 1 to a professional
services agreement with AUI Contractors, LP for project analyses for four sites for the location of Citizen
Drop-off Stations for a total additional fee of $11,930 and increasing the agreement to $35,140.
DISCUSSION:
Four Citizen Drop-off Stations were planned as locations for citizens to dispose of non-hazardous household
solid waste material. By providing convenient disposal locations for citizens and contractors, uncontrolled
disposal along public rights-of-way will be reduced and waste normally collected for the landfill will be
recycled. Recycling pursues the goal of creating a cleaner and more attractive City. The stations will be
constructed at locations accessible to citizens in all areas of the City.
A design/build procurement method was approved for this project. AUI Contractors, LP, with Freese &
Nichols as the design agent, was selected using a qualification-based selection process. Approval of the
design/build contract has been delayed pending program review.
The program schedule required the City to move quickly to select sites for the stations and complete construction.
A professional services agreement with AUI Contractors, LP (City Secretary Contract No. 28526) in the amount of
$23,210 was administratively executed to provide assistance while the design/build agreement was being finalized
and approved by the City Council. The agreement provided planning services for the selection of sites for the drop-
off stations and assistance in zoning, site planning and cost estimating. AUI Contractors, LP provided valuable
assistance to the staff during consideration of seven potential locations and the preparation of site plans and
detailed cost estimates for two prototype drop-off stations.
Amendment No. 1 addresses services to develop additional site plans and to support staff in discussions within the
neighborhood. AUI Contractors, LP provided additional services to develop refined site plans, enhanced
landscaping visuals, preliminary designs for enhanced site fencing and detailed cost estimating to support the
Environmental Department in staff reviews and public meetings. The total cost for this effort was $11,930.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available, as appropriated, in the Solid Waste Fund.
MO:r
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Marc Ott 8476
Originating Department Head:
Robert Goode 7804 (from) APPROVED 09/09/03
PE64 539120 0525004 $11,930.00
Additional Information Contact:
Robert Goode 7804