HomeMy WebLinkAboutContract 46290 OFFICIAL RECORD CITY SEA ` AW
CITY SECRETARY CONTRACT NO
. � TEXAS FT.WORTH,TX
TW home&garden Fort Worth - CONTRACT
SHOW Office use only: SLIP ID:GN
35th Annual Fort Worth Home&Garden Show Booth#: Sq.Ft.: PAYMENT SCHEDULE:
February 13-15,2015-Fort Worth Convention Center 50%due on signing.
1201 Houston Street-Fort Worth,TX 76102 Cost: De Next 25%Due 10/9/14
posit' Final 25%12/15/14
25th Annual Fort Worth Home &Garden Show Booth#: Sq.Ft.: PAYMENT SCHEDULE:
August 15-16,2015-Fort Worth Convention Center 50%due on signing.
1201 Houston Street-Fort Worth,TX 76102 Cost: Deposi: Next 25%Due 5/8/15
Final 25%7/6/15
Company Name: City of Fort Worth Office of Emergency Management ti
Contact Name: Randy Westerman Title: Public Education Spec.
Address: 1000 Throckmorton City: Fort Worth State: Tx. Zip:76102
Company Description: Emergency Preparedness Coordination
Tel:817-392-6170 Fax:817-392-6180 E-mail:Randy.Westerman @fortworthtexas.gov
Signature: Date: 12-11-14
� • . Vehicle/Gas Powered Equipment
$725.00 Charge Fire Marshal to inspect&approve on show site.
0 10 X 10 O VEHICLE IN BOOTH 0 YES 0 NO (Select One)Type N/A
O 10 X 20 O IPrice subject to change per the Fire Marshal without notice)
O 10 x 20 Island O TOTAL NON-REFUNDABLE DEPOSIT OF Purchase Order
IS ENCLOSED OR
O 10 x 20 JpuVigfit I� O Island Please charge my ❑ AMEX ❑ MC ❑ VISA ❑ DISC
O 10x30 Pipe&' :1 O
❑I authorize IEI to process the interim and final payments
Corner Booth O Yes O No on the given credit card.
• • • • . *Payments will be processed according to payment schedule,unless
exhibitor notes otherwise.
Corporate Partnership ❑ F ❑ A
Cooking Stage Sponsor ❑ F ❑ A Next 25%on Final 25%on
DIY Stage Sponsor ❑ F ❑ A Purchase Order
Exclusive THG Connection Booth Sponsor ❑ F El Credit Card Holder Name(Print):
Exclusive Ticket Sponsor ❑ F ❑ A Card Number:
Aisle Sponsor ❑ F ❑ A
Rest Stop Sponsor ❑ F ❑ A Exp.Date: f CVV:
Directional Sign Sponsor ❑ F ❑ A Billing Address:
M (3)Show Announcements ❑ F ❑ A
n
M Bag Spot Distribution ❑ F ❑ A Signature of Credit Card Holder:
< Hang My Company Banner(Banner Must Be Provided) ❑ F p A
M Exhibit space must be paid in full 30 days prior to show,ff no payment is
Sponsorship Total Amount Feb.$ Aug.$
2000 received,your space will be released.On-site payment will not be accepted.
CD
All informatics must be completed in orde-to;-_
c-;
Ca rCK# •
PLEASE REMIT PAYMENT TO:
International Exhibitions,Inc.(IEI)
Amount$ Date Received 1635 W.Alabama Houston.Texas 77006 USA
TEL:713.285.5067 1 FAX:713.583.8611 or 713.821.1169
Amount$ Date Received www.texashomeandgarden.com
Fort Worth Contract 2015 rev2014-0830
RULES AND REGULATIONS the booth unless fireproofed.Otherwise,such items must be at least six(6)Inches away from the
drapery.Also,the regulations provide that decorations must be non-combustible or flameproof,the
1.THE ORGANIZER:Texas Home&Garden Shows—are organized by use,display or storage of flammable liquids or gas must be approved.FIRE,THEFT,ACCIDENT:The
International Exhibitions,Inc.,(IEI) Organizer will maintain security service in the building and/or shall make reasonable efforts to provide
1635 W Alabama,Houston,Texas,77006-4196 security.However,the Organizer shall not be responsible for the safety of the Exhibitor or its property,
Telephone(713)529-1616 or(800)654.1480;Fax:(713)821.1169, employees,visitors or customers from theft,disappearance,pilferage,injury or damage by fire,accident
or any other cause.The Exhibitor assumes sole liability for any losses resulting Bfrom such causes.The
2.EXHIBITION TIMETABLE:Texas Home&Garden Shows Organizer shall not provide insurance for the benefit of the Exhibitor or its property.The Exhibitor agrees
Winter Shows:Friday 2pm-7pm Saturday l0am-7pm Sunday I1 am-5pm. to abide by City Fire Prevention Code and the exhibit hall fire regulations put forth by the owner of the
Summer Shows:Saturday 1 oam-7pm Sunday 11 am-5pm. show site,which,among other regulations,prohibits attachment of any signs or other items to the walls
Exhibition timetable is subject to alteration.AMoveti n/Moveout schedule will beprovided. of the building,or to attach siq ns to the drape ry of the booth u niess fireproofed.Otherwise,such Items
All exhibits must be fully set up by 6pm the evening before the first day of the Show. must be at least six(6)inches away from the drapery.The regulations provide that decorations must be
All exhibits must be open for business during exhibit hours.No dismantling or packing may be noncombustible or flameproof.The use,display or storage of flammable liquids or gas must be
started before the Show closes on Sunday.Cooperation on this point from all Exhibitors is approved by the Fire Marshall in writing.Open flames or smoke-emitting materials are prohibited.
earnestly requested.The Exhibitor has an obligation to attendees to see that these terms
are not violated.The Organizer will not allow any moving of exhibits after the opening of the Show. 12.INDEMNIFICATION:Exhibitor shall indemnify and hold the Organizer harmless from any damages,
The Exhibitor will not be permitted to dismantle their exhibit spaces/s or do any packing prior to the losses or liabilities resulting from any claims,demands,suits or other actions based on or arising out of
official closl rig hour of the show at 5pm on Sunday.Violators are subject to being barred from the Exhibitor's occupation or use of exhibit space or its installation,operation,or removal of exhibits.Th is
participation in future shows and will receive a$2S0 fine. includes but is not limited to all claims and demands of Exhibitors or any third party including any of
their agents,employees,representative;customers,and/or guests for injury to person or property
3.Organizer is not responsible for any errors,omissions,typos,misspellings,etc.,in any Show (including theft or mysterious disappearance)arising by virtue of any occurrence in the exhibit space or
publication,advertising,or In any Show electronic media. Show Site or in the parking areas in proximity to the Show Site during the tern of this Contract,as well as
any period during which The Exhibitor is moving into or out of the Show Site.The Exhibitor shall observe
4.ALLOCATION OF SPACE No Exhibitor shall change and/or add to the products and services to be and abide by additional regulations made by the show for the efficient,safe operation or success of the
displayed without the written consent of the Organizer.Any booth which is inappropriate,in the opinion Show and such additional regulations shall be at the sole discretion of the Organizer.Any exhibitor who
of the Organizer,is subject to being altered to comply with the Organizer's requirements at the expense violates any of the above terms and/or conditions is subject to being refused further participation in this
of the Exhibitor.No Exhibitor may sublet or share his allocated area with any other company or show or any other show managed by the Organizer.
organization without the permission ofthe Organizer.Any Exhibitor wishing to share their booth with
any groups other than divisions of their own company must apply in writing to the Organizer with full 13.INSURANCE:The Exhibitor is"required"to carry Comprehensive General Liability Insurance naming
details of the sharing company.if the exhibitor decides to cancel by written notice,Show Management International Exhibitions,Inc.,Fort Worth Convention Center.
has the right to retain all amounts paid by Exhibitor based on the schedule of payments of the contract
for the booth space.Deposits and/or payments are non-refundable.The Organizer reserves the right in 14.CANCELLATION:FORCE MAIEURE:In the event,though,without limitation,that because of war,fire,
the event of unavoidable circumstances to change the layout of the exhibition,or any part thereof government regulations,public catastrophe,act of God—fire,lightening,flood,weather,epidemic,
without liability to the Exhibitor.This includes,but is not limited to,change of exhibit space,change of hurricane,tornado,earthquake or public enemy,casualty,explosion,utility interruption,strikes,dots or
layout of floor plan,change of venue or change in dates of event.Any Exhibitor affected by any change civil disturbances or any other cause beyond the control of the Show and the Organizer,the Show or any
will be notified.Floor Covering:A floor covering is required(e.g.carpet,laminate,etc.)within every part hereof is prevented from being held is cancelled by the Organizer,or exhibit space is assigned
space/booth(s).If floorcovering is not provided and installed in the space/booth(s)referred to herein by hereunder becomes unavailable,any compensation of exhibit fees to the exhibitor shall be at the
the Exhibitor by 6pm on the evening before the first day of the Show,the Exhibitor hereby authorizes absolute discretion of the Organizers.
the Organizer to have carpet installed in the space/booth(s)referred to herein by the authorized
decorating company,The Exhibitor will be responsible for all costs incurred and will be billed 15.CANCELLATION:This contract may be cancelled only if written notice,letter or fax,is received by
accordingly. Organizer.All deposits received up to the date notice of cancellation are non-refundable.If notice of
Tables:Tables must be skirted cancellation is submitted within 60 days or less prior to the first day of the show,the Exhibitor is liable for
Signage:Only professional slgnage will be permitted full payment of the space rental under this contract.In the event the Exhibitor fails to make payment or
Vehicles are not allowed as part of an exhibit without prior authorization from the Organizer. fails to comply in any respect with the terms of this contract,the Organizer reserves the right to cancel
this contract without notice and all rights of the Exhibitor hereunder shall cease and terminate.Any
5.BADGES:The Exhibitor must submit a Badge Staffing Form to the Organizer and wear such badge at payment made by the Exhibitor on account hereof will be retained by the Organizer as liquidated
all times when on the Show Site(defined as the area of move-in/out and the Show itself).Badges are damages for breach of the contract and the Organizer may thereupon re-rent said space.Failure to
nontransferable and if transferred to or used by any party other than the individual to whom it was appear at the event does not release the Exhibitor from responsibility for payment of the full cost of the
issued,they may be canceled by the Organizer at the absolute discretion of the Organizer,(See space rented.If an Exhibitor falls to occupy the space he has contracted by6:00pm on the evening prior
exhibitor's manual for details regarding badges). to the first day of the Show or fails to comply with the terms of this contract,Show managementhas the
right to use such space in any manner.A service charge of$25 will be charged to the exhibitor for each
6.EXHIBIT AREA:All aisles and entrance doors will be under the control of the Organizer.Merchandise, insufficient funds check issued to Organizer by exhibitor.
displays,signs or other property of the Exhibitor may not extend into the aisles nor obstruct the view
of other spaces or aisles.The Exhibitor and their agents,employees or other representatives may not sell 16.FEES:The fees paid per this contract represent an agreed measure of compensation for fair value of
merchandise,give souvenirs or hand out any other literature of any kind anywhere other than in their services rendered by the Organizer.The Organizer shall be entitled to dose an exhibit at any time for
own exhibit space.The Organizer reserves the right,in its sole and unfettered discretion to(1)determine failure by an Exhibitor or his assignee or any officers,agents,employees,or other representatives of such
the eligibility of Exhibitors and exhibits for the show,(2)reject or prohibit exhibits or exhibitors which Exhibitor to perform,meet or observe any Terms and Conditions set forth herein and such Exhibitor shall
the Organizer considers objectionable,and(3)relocate exhibitors or exhibits when in the Organizer's not be entitled to any refund or any part of any fee.If full payment for contracted exhibit space has not
opinion such moves are necessary to maintain the character and/or good order of the show.Exhibitors been received for the event 30 days preceding the opening day of the event,then contracted Exhibitor
may not operate sound equipment that might prove disturbing to other exhibitors.Show management is in breach of contract,and said exhibit space may be released.However,exhibitor is still liable for full
has the right to determine the acceptable level of sound in all such instances.It is the Exhibitor's payment.
responsibility to obtain licensing for music played from their display.Throwing of souvenirs,loud
shouting and making unnecessary noises,whether by human or mechanical means,or other attention 17.The Organizer shall have full power to Interpret and/or amend these Terms and Conditions which in
attracting devices will not be permitted The Exhibitor may distribute printed material,souvenirs or other its discretion shall be in the best interest of the Show.The decision of the Organizer must be accepted as
articles only within their space.Helium balloons may not be exhibited or distributed.Any other ballmmris final in any dispute between the Exhibitor and any situation not covered by these Terms and Conditions.
to be exhibited or distributed must be approved by the Organizer.Food,beverages or novelty items
either sold or given away,must be approved by the Organizer and their catering contractors.Any outside 18.COMPLETE CONTRACT:The contract,together with all of its attachments,constitutes the complete
service contracted by the Exhibitor and not included in this Space Contract or the Exhibitors Manual agreement between the Organizer and the Exhibitor.This contract supersedes all previous or
must be reviewed and approved by the Organizer. contemporaneous negotiations,arrangements,agreements or understandings,if any,between the
Any merchandise or other property left in the hall beyond the specified time will be removed to a Organizer and the Exhibitor with respect to the subject matter of this contract.No modification of this
separate warehouse and the Exhibitor will be charged for moving and storage costs. contract shall be valid unless approved in writing by the Organizer.Show Management accepting a
contract with signature for exhibit space will constitute a binding contract.
7.ELECTRICITY&PLUMBING:The Exhibitor shall be responsible for ordering from the electrical
contractors and/or plumbing contractor and paying for all electrical wiring,permanent plumbing 19.OBLIGATIONS:The Organizer does not guarantee in any way the success of any Exhibitor,The
connections or temporary fills.No order or payments for special electrical work or plumbing work shall contractual obligations to the Exhibitor/Organizer assumes those expressively made herein.
be made to the Organizer.Under no circumstances will the Organizer accept any liability for any charge
for such electrical or plumbing work The Exhibitor must arrange with the official Electrical Contractor for 20.The Organizer does not offer exclusivity for any products or services,nor can the Organizer guarantee
electrical service and/or The Official Plumbing Contract for plumbing service.(See Exhibitors Manual). that the Exhibitor will not be placed by a competitor.However,the Organizer will try to accommodate
the Exhibitor.
8.HEALTH PERMITS:If the Exhibitor is serving samples,the Exhibitor is responsible for obtaining a health
permit from the appropriate government authorities and for complying with all rules,regulations and 21.FAILURE TO PROVIDE EXHIBIT SPACE:The Organizer shall not be responsible for any damage or cause
feesthereof. of action resulting from failure to provide a specified exhibit space due to any reason beyond its control
or due to its sole or partial negligence,including without limitation,government regulations or controls,
9.7he Exhibitor on the Show Site must comply with all regulations of unions applicable to receiving, strikes,work stoppages,acts of God or the occupation of any portion of the hall by any governmental
setting up,dismantling and removal of their exhibits. authority or a public enemy,or the Organizer's Inability to obtain sufficient exhibit space from the owner
of the Hall.
10.The Organizer and the Show Site do not accept responsibility,nor is a bailment created,for
merchandise or equipment delivered by or to the exhibitor at any time.Deliveries shall be made only at a 22.Move•In and Move-Out will be conducted on a designated time and section basis.A complete
time specified in the Exhibitor Manual.The Organizer and the Show Site are not responsible for any loss schedule will be sent to the Exhibitor prior to the opening day of the event,unless booking date is past
or theft of exhibitor's merchandise or equipment during any period ofthe Show,or during this deadline.Note:The Exhibitor Manual,an integral part of this Contract for Exhibit Space and Terms&
set-up/dismantling.The Exhibitor understands and agrees that Organizers security,whether in uniform Conditions,will be forthcoming.
or plainclothes,is a presence to inhibit theft,and the Organizer,its agents or official suppliers neither
offer nor accept responsibility for exhibitors property of any kind unless it is placed in the official care 23.AMENDMENTS:Any and all matters and questions not specifically covered by the Term and
and custody of an official representative of the Organizer of the show as evidenced by a signed receipt of Conditions in this contract or in the official Exhibitor Manual shall be subject to the decision of the
the applicable Exhibit". Organizer and may be amended at any time by the Organizer in the overall best interest of the Show.
11.FIRE,THEFT,ACCIDENT:The Organizer will maintain security service in the building and/or shall make 24.TEXAS LAW:This lease shall be construed under the laws of Texas and all obligations hereunder shall
reasonable efforts to provide security.However,the Organizer shall not be responsible for the safety of be performable in Texas.All legal actions brought to enforce rights under this Lease shall be instituted in
the Exhibitor or its property,employees,visitors or customers from theft,disappearance,pilferage,injury the courts in Texas.
or damage by fire,accident or any other cause.The Exhibitor assumes sole liability for any losses
resulting from such causes.The Organizer shall not provide insurance for the benefit of the Exhibitor or
Its property.The Exhibitor agrees to abide by City Fire Prevention Code and the exhibit hall fire
regulations promulgated by the owner ofthe show site,which,among other regulations,prohibits
attachment of any signs or other items to the walls ofthe building,or to attach signs to the drapery of
FORT WORTH
ADDENDUM TO AGREEMENT
BETWEEN
THE CITY OF FORT WORTH
AND
INTERNATIONAL EXHIBITIONS,INC.
TITLE OF AGREEMENT: Contract for Exhibition at 35h Annual Fort Worth Home& Garden Show on
February 13015,2015 and the 251'Annual Fort Worth Home& Garden Show on August 15-16, 2015 at
the Fort Worth Convention Center("the Agreement")
Notwithstanding any language to the contrary in the attached Agreement presented by International
Exhibitions,Inc.,("Organizer") for exhibit space,the City of Fort Worth ("Exhibitor") and Organizer
(collectively the "parties") hereby stipulate by evidence of execution of this Addendum ("Addendum")
below by a representative of each party duly authorized to bind the parties hereto, that the parties hereby
agree that the provisions in this Addendum below shall be applicable to the Agreement as follows:
1. Insurance: Exhibitor is a governmental entity under the laws of the state of Texas and pursuant to
Chapter 2259 of the Texas Government Code, entitled "Self-Insurance by Governmental Units," is self-
insured and therefore is not required to purchase insurance. To the extent the Agreement requires
Exhibitor to purchase insurance,Exhibitor objects to this provision and will provide a letter of self-insured
status as requested by Organizer.
2.Indemnity: To the extent the attached Agreement requires Exhibitor to indemnify or hold Organizer or
any third party harmless from damages of any kind or character, Exhibitor objects to these terms and any
such terms are hereby deleted from the Agreement and shall have no force or effect.
3. Addendum Controlling: If any provisions of the attached Agreement, conflict with the terms herein,
are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of Exhibitor,
the terms in this Addendum shall control.
CITY OF FORT WORTH: INTE IONAL 7EONS NC.
By By:�
�
Name: % Name:
Assistant City Manager Title: e F o
Date: 12. 23. /¢ Date: t C
O OFFICIAL RECORD
A 8 $
M
CITY SECRETARY
FT.WORTH, TX
Mary J. Kayser,City Secretary
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