HomeMy WebLinkAboutContract 29339 i
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• CIN A
D.O.E. FILE
CONTRACTOR'S BONDING CO. SPECIFICATIONS
AND
CONSTRUCTION'S COPY CONTRACT DOCUMENTS
FOR CITY SECRET
CLIENT UEI7Aki: �t_NT
PLAYGROUND RENOVATIONS AT: CONTRACT
JEFFERSON DAVIS, CAPPS, GREENBRIAR AND STEPHENS PARKS
PROJECT NAME PROJECT NUMBER D.O.E. NO.
JEFFERSON DAVIS GR76/541200/080438769050 4217
CAPPS PARK GR76/541200/080438769060 4218
GREENBRIAR GR76/541200/080438769080 4219
STEPHENS GR76/541200/080438769070 4220
IN
THE CITY OF FORT WORTH
TEXAS
MIKE MONCRIEF GARY W. JACKSON
MAYOR CITY MANAGER
RANDLE HARWOOD, ACTING DIRECTOR
PARKS AND COMMUNITY SERVICES
PARKS AND COMMUNITY SERVICES DEPARTMENT
PLANNING AND RESOURCE MANAGEMENT DIVISION
FUNDING OF PROJECT BY Of 6"��'1Q��E"kki `illy
115ri.
CITY OF FORT WORTH
rl�
` COMMUNITY DEVELOPMENT BLOCK GRANT
1 NPS-URBAN PARK AND RECREATION RECOVERY PROGRAM (UPARR)
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/4/2003
DATE: Tuesday, November 04, 2003
LOG NAME: 80PENN1 REFERENCE NO.: **C-19842
SUBJECT:
Award of Contract to Eagleton Construction, Inc. for Playground Renovation at Jefferson Davis,
Capps, Greenbriar, and Stephens Parks
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with Eagleton
Construction, Inc. in the amount of $256,983.46 for the renovation of four (4) playgrounds at Jefferson
Davis, Capps, Greenbriar, and Stephens Parks.
DISCUSSION:
The City of Fort Worth is the recipient of$1,000,000.00 in Urban Park and Recreation Recovery (UPARR)
grant funds from the U.S. Department of Interior - National Park Service for the renovation of playgrounds
at fourteen (14) park sites (Jefferson Davis, Capps, Greenbriar, Stephens, Linwood, Greenway,
Meadowwood, Normandy Place, Village Creek, Fairfax, Rosen, Far Northside, Arneson and Crestwood
Parks). The local match of $250,000.00 is provided from the Texas Parks and Wildlife Department and
Community Development Block Grant funds, for a total of$1,250,000.00.
In March 2003, the Parks and Community Services Department held meetings with each of the affected
neighborhoods for public input and selection of the desired playground prototypes.
The project was advertised for bid on August 21 and 28, 2003. On September 18, 2003, the following bids
were received:
Bidders Base Bid (Units 1-4) Bid Alternates (Units 5-8) Total
Eagleton Construction, Inc. $240,913.96 $16,069.50 $256,983.46
Parks for Play, Inc. $281,476.00 $20,243.00 $301,719.00
Sprinkle'N Sprout $296,981.00 $21,480.00 $318,461.00
M. A.Vinson Construction, Inc. $336,834.25 $23,442.00 $360,276.25
Riverway Contractors $352,484.00 $21,286.25 $373,770.25
Base Bid - (Units 1-4)
Will consist of site grading, demolition of existing facilities, installation of concrete walkway and play area,
and playground area equipment at Jefferson Davis, Capps, Greenbriar and Stephens Parks.
Bid Alternate - Unit 5 (Jefferson Davis Park)
Consists of the installation of five (5) 6-foot park benches, installation of 400 square feet of concrete
paving, installation of one (1) 8-foot ADA (Americans with Disabilities Act) picnic table, installation of one
(1) 6-foot picnic table, installation of 215 square feet of concrete paving, and installation of two (2) cookers.
i.naname- ROPRNNI paoP I of 7
S
Bid Alternate - Unit 6 (Capps Park)
Consists of the installation of three (3) 6-foot park benches, installation of 650 square feet of concrete
paving, installation of one (1) 8-foot ADA picnic table, installation of one (1) 6-foot picnic table, and
installation of two (2) cookers.
Bid Alternate - Unit 7 (Greenbrier Park)
Consists of the installation of three (3) 6-foot park benches, installation of 520 square feet of concrete
paving, installation of one (1) 8-foot ADA picnic table, and installation of one (1) 6-foot picnic table.
Bid Alternate - Unit 8 (Stephens Park)
Consists of the installation of three (3) 6-foot park benches.
It is recommended that the Base Bid - Units 1, 2, 3, and 4 in the amount of $240,913.96, and Bid
Alternates - Units 5, 6, 7, and 8 in the amount of $16,069.50, totalling $256,983.46, as submitted by
Eagleton Construction, Inc., be approved for award of contract. The contract time is sixty-five (65) working
days.
In addition to the contract cost, associated contingency funding for construction inspection (3.5%), project
management (1.5%), and possible change orders (5%) is $25,700.00.
M/WBE - Eagleton Construction, Inc. is in compliance with the City's M/WBE Ordinance by committing to
17% M/WBE participation. The City's goal on this project is 17%.
There will be no annual budget impact associated with this project.
Construction is anticipated to commence in January 2004, and be completed in May 2004.
Jefferson Davis, Capps, and Greenbriar Parks are located in COUNCIL DISTRICT 9, and Stephens Park is
located in COUNCIL DISTRICT 3.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the Grants Fund.
TO Fund/AccounVCenters FROM Fund/AccounVCenters
GR76 541200 080438769050 $70.223.18
GR76 541200 080438769060 $66.452.18
GR76 541200 080438769070 $60.443.80
GR76 541200 080438769080 $59.864.30
Submitted for City Manager's Office by� Libby Watson (6199)
Originating Department Head: Randle Harwood (5704)
Additional Information Contact: Mike Ficke (5746)
i,nuname- ROPFNN1 PaaP ? of
M&C Request Review Page 1 of 2
COUNCIL ACTION: Approved on 11/4/2003
DATE: 11/4/2003 REFERENCE NO.: ""C-19842 LOG NAME: 80PENN1
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Award of Contract to Eagleton Construction, Inc. for Playground Renovation at Jefferson Davis,
Capps, Greenbriar, and Stephens Parks
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with Eagleton
Construction, Inc. in the amount of$256,983.46 for the renovation of four(4) playgrounds at Jefferson Davis,
Capps, Greenbriar, and Stephens Parks.
DISCUSSION:
The City of Fort Worth is the recipient of$1,000,000.00 in Urban Park and Recreation Recovery (UPARR)
grant funds from the U.S. Department of Interior- National Park Service for the renovation of playgrounds at
fourteen (14) park sites (Jefferson Davis, Capps, Greenbriar, Stephens, Linwood, Greenway, Meadowwood,
Normandy Place, Village Creek, Fairfax, Rosen, Far Northside, Arneson and Crestwood Parks). The local
match of$250,000.00 is provided from the Texas Parks and Wildlife Department and Community
Development Block Grant funds, for a total of$1,250,000.00.
In March 2003, the Parks and Community Services Department held meetings with each of the affected
neighborhoods for public input and selection of the desired playground prototypes.
The project was advertised for bid on August 21 and 28, 2003. On September 18, 2003, the following bids
were received:
Bidders Base Bid tUnits 1-4) Bid Alternates_(Units 5-8) Total
Eagleton Construction, Inc. $240,913.96 $16,069.50 $256,983.46
Parks for Play, Inc. $281,476.00 $20,243.00 $301,719.00
Sprinkle 'N Sprout $296,981.00 $21,480.00 $318,461.00
M. A. Vinson Construction, Inc. $336,834.25 $23,442.00 $360,276.25
Riverway Contractors $352,484.00 $21,286.25 $373,770.25
Base Bid - (Units 1-4
Will consist of site grading, demolition of existing facilities, installation of concrete walkway and play area,
and playground area equipment at Jefferson Davis, Capps, Greenbriar and Stephens Parks.
Bid Alternate -U_nit 5 Jefferson Davis Park)
Consists of the installation of five (5) 6-foot park benches, installation of 400 square feet of concrete paving,
installation of one (1) 8-foot ADA (Americans with Disabilities Act) picnic table, installation of one (1) 6-foot
picnic table, installation of 215 square feet of concrete paving, and installation of two (2) cookers.
Bid Alternate_- Unit 6-(Capps Park)
Consists of the installation of three (3) 6-foot park benches, installation of 650 square feet of concrete
paving, installation of one (1) 8-foot ADA picnic table, installation of one (1) 6-foot picnic table, and
installation of two (2) cookers.
Bid Alternate--Unit 7 (Greenbriar Park)
http://mcrequest.cfwnet.org/mc review.asp?ID=1203&councildate=11/4/2003 11/7/2003
ADDENDUM #1
Playground Renovations at Jefferson Davis, Capps, Greenbriar, and Stephens Parks
September 5, 2003
;1'O ALL BIDDERS:
Please attach to your specifications. This addendum is hereby made a part of the
Contract Documents and is issued to modify explain or correct the original drawings
and/or project manual.
CONSTRUCTION DRAWINGS
REFER TO SHEET 2 OF 8
Add the following statement to note #7 in the Project General Notes:
2' wide Common Bermuda sod to be placed around playground mow strip as per
attached sodding specification. Cost shall be ancillary to excavation/grading pay item.
PROJECT MANUAL
REFER TO NOTICE TO BIDDERS
Replace Notice To Bidders of proposal with attached Notice To Bidders. The purpose
of this revision is to include the recently revised City of Fort Worth Ordinance pertaining
to Minority and Women Business Enterprises.
REFER TO TECHNICAL SPECIFICATIONS
Add the attached Turf Sodding Specification — Section 02840
END OF ADDENDUM #1
Bid Opening Date: Thursday, September 18, 2003
Acknowledge the receipt of this Addendum on your Proposal.
By: _
S tt E. Penn, Project Manager
Release Date: September 5, 2003
NOTICE TO BIDDERS
Sealed Proposals for the following:
Playground Renovations at:
JEFFERSON DAVIS PARK GR76/541200/080438769050 4217
CAPPS PARK GR76/541200/080438769050 4218
GREENBRIAR PARK GR76/541200/080438769050 4219
STEPHENS PARK GR76/541200/080438769050 4220
Addressed to Mr. Gary W. Jackson, City Manager of the City of Fort Worth, Texas, will
be received at the Purchasing Division Office until 1:30 p.m., Thurs., September 18,
2003, and then publicly opened and read aloud at 2:00 p.m. in Council Chambers 2"d
floor— N.E. corner of City Hall. Plans, Specifications and Contract Documents for this
project may be obtained at the Park Planning section, Parks and Community Services
Department, 4200 South Freeway, Suite 2200, Fort Worth, Texas 76115-1499.
Documents will be provided to prospective bidders for a deposit of $50 per set; deposits
shall be made in the form of a check or money order. Each prospective bidder shall
receive a deposit refund on the first two plan sets if the documents are returned in good
condition within 10 days after bids are opened. Any additional plan sets shall require a
non-refundable deposit. These documents contain additional information for
prospective bidders.
All Bidders will be required to comply with Provision 5159a of"Vernon's Annotated Civil
Statutes" of the State of Texas with respect to the payment of the prevailing wage rates,
and City Ordinance No. 7278, as amended by City Ordinance No. 7400 (Fort Worth City
Code, Section 13-A-21 through 13-A-29) prohibiting discrimination in employment
practices.
In accordance with the City of Fort Worth Ordinance No. 15530, the City of Fort Worth
has goals for the participation of minority business enterprises and women business
enterprises in City contracts. A copy of the Ordinance can be obtained from the M/WBE
Office or from the Office of the City Secretary. The bidder shall submit the MBE /WBE
UTILIZATION FORM, SUBCONTRACTOR / SUPPLIER UTILIZATION FORM, PRIME
CONTRACTOR WAIVER FORM, GOOD FAITH EFFORT FORM and / or the JOINT
VENTURE FORM ("Documentation) as appropriate and must be received no later than
5:00 P.M., five (5) City business days after the bid opening date, exclusive of the bid
opening date. The bidder shall submit documentation at the reception area of the
managing department, Department of Engineering, 2nd floor, City Hall, and shall obtain a
receipt. Such receipt shall be evidence that the documentation was received by the
City. Failure to comply shall render the bid non-responsive.
The following list is provided to assist bidders in obtaining the services of M/WBE
vendors qualified to provide such services/materials for this project. A listing of qualified
M/WBE vendors may be obtained at the City of Fort Worth M/WBE office, 3rd floor City
Hall.
Services/materials for this project are as follows:
demolition/site prep grading/earthwork subdrain
concrete seeding steel rebar
site furnishings earthwork playground equipment
1
The City's minimum M/WBE goal on this project is 17 % of the total dollar value of
this contract.
The City will award one contract with a combination of base bids and/or alternates
which is most advantageous to the City.
Bidders are responsible for obtaining all addenda to the contract documents and
acknowledging receipt of the addenda by initialing the appropriate spaces on the
Proposal form. Bids that do not acknowledge receipt of all addenda may be rejected as
v being non-responsive. Information regarding the status of addenda may be obtained by
contacting the Project Manager.
A pre-bid conference will be held with prospective bidders at the Parks and Community
Services Offices Conference Room 2 on September 4, 2003 at 8:OOAM.
The City reserves the right to reject any or all bids and waive any or all formalities.
AWARD OF CONTRACT: No bid may be withdrawn until the expiration of 55 calendar
days from the day bids are opened. The award of contract, if made, will be within 55
calendar days after the opening of bids, but in no case will the award be made until all
necessary investigations are made as to the responsibility of the bidder to whom the
contract will be awarded.
RANDLE HARWOOD, ACTING DIRECTOR GARY W. JACKSON
PARKS AND COMMUNITY SERVICES DEPARTMENT CITY MANAGER
GLORIA PEARSON
CITY SECRETARY
By:
Scott E. Penn, Project Manager
(817) 871-5750
Thursday August 21, 2003
Thursday August 28, 2003
b
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SECTION 02840 - TURF SODDING
PART 1 - GENERAL
1.01 DESCRIPTION
A. Work Included: This work includes all labor, materials and equipment for soil
preparation, fertilization, planting and other requirements regarding turfgrass sodding
shown on the plans.
B. Related Work Specified Elsewhere: Section 02300, Earthwork.
1.02 REFERENCE STANDARDS
A. For exotic plant materials: American Joint Committee of Horticultural Nomenclature,
Second Edition, 1942.
_ B. For native materials
a. Manual of the Vascular Plants of Texas by Correll and Johnston
b. Check List of Vascular Plants of Texas by Hatch
c. Flora of North Central Texas by Shinners and Moller
1.03 SUBMITTALS
Samples, certificates and specifications of sod, fertilizer, compost, soil amendments or other
materials may be requested by the Project Manager.
All delivery receipts and copies of invoices for materials used for this work shall be subject to
verification by the Project Manager.
1.04 PRODUCT DELIVERY, STORAGE AND HANDLING
A:- Sod: Harvesting and planting operations shall be coordinated with not more than forty
eight hours elapsing between the harvesting and planting.
B. Fertilizer
1. Unopened bags labeled with the analysis.
2. Conform to Texas Fertilizer Law.
1.05 QUALITY CONTROL
The contractor who plants the sod is responsible for supervision of his crew, while planting the
sod and maintaining the sod until the project is accepted by the City.
r
SECTION 02940-TURF SODDING
-I -
PART 2 —PRODUCTS
2.01 SOD
A. The sod shall be"Common Bermuda" and shall consist of stolons, leaf blades, rhizomes
and roots with a healthy, virile system of dense, thickly matted roots throughout the soil of
the sod for a thickness not less than one inch. Sod shall be alive, healthy and vigorous and
shall be free of insects, disease, stones and undesirable foreign materials and grasses. Sod
shall have been produced on growing beds of clay or clay-loam topsoil. The sod shall not
be harvested or planted when its moisture condition is so excessively wet or dry that its
survival will be affected. If sod is stacked, it shall be kept moist and shall be stacked
roots-to-roots and grass-to-grass.
B. The sod shall be cut in strips four feet wide, or as called for on plan, to be laid parallel
with the contours.
2.02 FERTILIZER
A. All fertilizer shall be delivered in bags or containers clearly labeled showing the analysis.
B. All fertilizer shall be in acceptable condition for distribution and shall be applied
uniformly over the planted area two weeks after sodding.
C. All fertilizer shall have an analysis of 3-1-2 or as designated on the plans. The fertilizer
rate shall be 45 pounds of nitrogen per acre.
2.03 WATER
The water shall be furnished by the Contractor and shall be clean and free of industrial wastes or
other substances harmful to the germination of the seed or to the growth of the vegetation. The
!� amount of water will vary according to the weather variables. Generally, the sod should be
l soaked one time per day for three weeks or until established. Soaking is mandatory after
spreading the fertilizer.
2.04 COMPOST
All compost material is to be totally organic and decomposed for at lease nine months. All
compost is to be clean and free of fungus, disease, live plants, seed, excessive cotton lint and any
harmful chemicals. "New Life Soil Conditioner" or "Perms Green Compost", as specified below
or an approved equal, shall be used. Raw organics are not acceptable.
A. For soil with an alkaline pH condition: Use "New Life Acid Gro" (acid pH) soil
conditioner as produced by Soil Building Systems of Dallas, or an approved equal.
B. For soil with an acidic DH condition: Use "Perma Green Compost" by Texas Earth
Resources, Inc. of Dallas, or "New Life Natural Grower" (ph 8.0 to 9.0)by Soil Building
Systems, Inc., of Dallas.
C. Sample and Specification Submittal: Submit a producer's specification and a quart
sample of the compost proposed for the Project Manager's approval.
SECTION 02940-TURF SODDING
-2-
PART 3 - EXECUTION
3.01 GENERAL
All turfing operations are to be executed across the slope, parallel to finished grade contours.
3.02 SOIL PREPARATION
A. Scarify subgrade to a depth of three inches (3")before depositing the required topsoil.
3 B. Tillage shall be accomplished to loosen the topsoil, destroy existing vegetation and
prepare an acceptable sod bed. All areas shall be tilled with a heavy duty disc or a chisel-
type breaking plow, chisels set not more than ten inches apart. Initial tillage shall be done
in a crossing pattern for double coverage, then followed by a disc harrow. Depth of
tillage shall be five inches. A heavy duty rototiller may be used for areas to be planted
with sod.
C. Cleaning: Soil shall be further prepared by the removal of debris,building materials,
rubbish, weeds and stones larger than one inch in diameter.
D Fine Grading: After tillage and cleaning, all areas to be planted shall be topdressed with
one-half inch compost and then shall be leveled, fine graded, and drug with a weighted
spike harrow or float drag. The required result shall be the elimination of ruts,
depressions,humps and objectionable soil clods. This shall be the final soil preparation
- step to be completed before planting.
3.03 PLANTING
Prior to laying the sod, the planting bed shall be raked smooth to true grade and moistened to a
depth of four inches, but not to the extent causing puddling. The sod shall be laid smoothly,
tightly butted edge to edge, and with staggered joints. The sod shall be pressed firmly into the
- sod bed by mechanical roller so as to eliminate all air pockets,provide a true and even surface,
and insure knitting without displacement of the sod or deformation of the surfaces of sodded
areas. Following compaction, compost shall be used to fill all cracks between sods. Excess
compost shall be worked into the grass with suitable equipment and shall be well watered. The
quantity of compost shall be such that it will cause no smothering or burning of the grass.
3.04 FERTILIZING
Twenty-one days after planting, turfgrass areas shall receive an application of 3-1-2 fertilizer at
the rate of 45 pounds of nitrogen per acre. Water well after application to prevent burning as per
requirements indicated in Part 2—2.03 Water
END OF SECTION
SECTION 02940-TURF SODDING
-3-
1
ADDENDUM #t2
Playground Renovations at Jefferson Davis, Capps, Greenbriar, and Stephens Parks
September 9, 2003
TO ALL BIDDERS:
Please attach to your specifications. This addendum is hereby made a part of the
h Contract Documents and is issued to modify explain or correct the original drawings
and/or project manual.
PROJECT MANUAL
REFER TO PROPOSAL
Replace page #10 of the Proposal with the attached Proposal page #10. The purpose
of this revision is to clarify the contract time of SIXTY FIVE (65) WORKING DAYS.
END OF ADDENDUM #2
Bid Opening Date: Thursday, September 18, 2003
Acknowled a the receipt of this Addendum on your Proposal.
w
By:
Sc tt E. Penn, Project Manager
Release Date: September 9, 2003
+rr
'Tt'AY APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
EM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
A. This contract is issued by an organization that qualifies for exemption pursuant to the provisions of Article 20.04(F)of the
Texas Limited Sales,Excise and Use Tax Act.
B. The Contractor performing this contract may purchase,rent or lease all materials, supplies,equipment used or consumed in
the performance of the contract by issuing to his supplier an exemption certificate in lieu of the tax, said exemption
certificate complying with State Comptroller's ruling tax,said exemption certificate complying with State Comptroller's
ruling#95-0.07. Any such exemption certificate issued by the Contractor in lieu of the tax shall be subject to the
provisions of the State Comptroller's ruling#95.09 as amended to be effective October 2, 1968.
The undersigned assures that its employees and applicants for employment and those of any labor organization,
subcontractor or employment agency in either furnishing or referring employee applicants to the undersigned are not
discriminated against as prohibited by the terms of City Ordinance 7278, as amended by City ordinance 7400(Fort Worth
City Code Sections 13-A-21 through 13-A-29),prohibiting discrimination in employment practices.
D. The undersigned agrees to complete all work covered by these contract documents within Sixty five 65)Working Days
after the date for commencing work as set forth in the Notice to Proceed to be issued by the Owner and to pay not less than
the City of Fort Worth Building and Construction Trades Prevailing Wage Rates For 2000.
�. Within ten(10)days of receipt of notice of acceptance of this bid,the undersigned will execute the formal contract and will
deliver applicable Surety Bonds for the faithful performance of this contract. The attached deposit check in the sum of$
Dollars($_,is to become the property of the City of Fort Worth,Texas,or the attached Bidder's Bond is to be
forfeited in the event the contract and applicable bonds are not executed within the time set forth,as liquidated damages for
delay and additional work caused thereby.
In the case of ambiguity or lack of clearness in stating prices in the Proposal,the City reserves the right to adopt the most
advantageous price for construction thereof to the City or to reject the proposal.
Receipt is hereby acknowledged of the following addenda:
No. 1 No.2 No. 3 No.4
espectfully submitted,
ompany Name)
0
Ey(Authorized Signature)
fie:
Address:
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Telephone: ( )
SEAL(if corporation)
+- PROPOSAL
-10-
ADDENDUM #3
Playground Renovations at Jefferson Davis, Capps, Greenbriar, and Stephens Parks
September 15, 2003
TO ALL BIDDERS:
Please attach to your specifications. This addendum is hereby made a part of the
Contract Documents and is issued to modify explain or correct the original drawings
and/or project manual.
CONSTRUCTION DRAWINGS
REFER TO SHEET 4 OF 8
Replace Equipment Schedule with the attached Equipment Schedule. The purpose of
this revision is to clarify the proper Equipment Model #'s for this Playground Option (#2).
END OF ADDENDUM #3
Bid Opening Date: Thursday, September 18, 2003
Acknowledge the receipt of this Addendum on your Proposal.
By: i—)LOW
S ott E. Penn, Project Manager
Release Date: September 15, 2003
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TABLE OF CONTENTS
1. NOTICE TO BIDDERS
2. SPECIAL INSTRUCTIONS TO BIDDERS
3. PROPOSAL
4. CITY OF FORT WORTH M/WBE ENTERPRISE SPECIFICATIONS
5. FEDERAL WAGE RATES-CONTRACTOR'S PACKET
6. WEATHER TABLE
7. VENDOR COMPLIANCE TO STATE LAW
8. CONTRACTOR COMPLIANCE WITH WORKER'S COMPENSATION
9. TECHNICAL SPECIFICATIONS
DIVISION 1 -GENERAL REQUIREMENTS
SECTION 01100-Summary of Work
SECTION 01135-Contract Time
SECTION 01140-Alternatives
SECTION 01150-Payment To Contractor
SECTION 01300-Submittals
SECTION 01400-Quality Control
SECTION 01410-Testing
SECTION 01500-Temporary Facilities and Controls
SECTION 01640-Substitutions and Product Options
SECTION 01700-Project Closeout
SECTION 01800-Contractor's Responsibility for Damage Claims
DIVISION 2-SITE WORK
Section 02200-Site Preparation
Section 02140-Site Underdrains
Section 02300-Earthwork
Section 02537- Engineered Wood Fiber Playground Surfacing
Section 02810-Irrigation
Section 02930-Seeding
Section 02860-Playground Equipment
Section 02870-Site Furnishings
DIVISION 3-CONCRETE
Section 03300-Cast-in-Place Concrete
DIVISION 7- THERMAL&MOISTURE PROTECTION
Section 07920-Caulking and Sealants
11. CERTIFICATE OF INSURANCE
12. BIDDER'S STATEMENT OF QUALIFICATIONS
13. PERFORMANCE BOND
14. PAYMENT BOND
15. MAINTENANCE BOND
16. CONTRACT
NOTICE TO BIDDERS
Sealed Proposals for the following:
PLAYGROUND RENOVATIONS AT:
JEFF=ERSON DAVIS GR76/080438769050 4217
CAPPS PARK GR76/080438769060 4218
-� GREENBRIAR PARK GR76/080438769080 4219
STEPHENS PARK GR76/080438769070 4220
Addressed to Mr. Gary W. Jackson, City Manager of the City of Fort Worth, Texas, will
be received at the Purchasing Division Office until 1:30 p.m., Thurs., September 18,
2003, and then publicly opened and read aloud at 2:00 p.m. in Council Chambers 2"d
floor— N.E. corner of City Hall. Plans, Specifications and Contract Documents for this
project may be obtained at the Park Planning section, Parks and Community Services
Department, 4200 South Freeway, Suite 2200, Fort Worth, Texas 76115-1499.
Documents will be provided to prospective bidders for a deposit of$50 aer Beset; deposits
shall be made in the form of a check or money order/Each prospective bidder shall
receive a deposit refund on the first two plan sets if the documents are returned in good
condition within 10 days after bids are opened. Any additional plan sets shall require a
non-refundable deposit These documents contain additional information for
prospective bidders.
All Bidders will be required to comply with Provision 5159a of"Vernon's Annotated Civil
Statutes" of the State of Texas with respect to the payment of the prevailing wage rates,
and City Ordinance No. 7278, as amended by City Ordinance No. 7400 (Fort Worth City
Code, Section 13-A-21 through 13-A-29) prohibiting discrimination in employment
practices.
In accord with City of Fort Worth Ordinance No. 11923, as amended by Ordinance No.
13471, the City of Fort Worth has goals for the participation of minority business
enterprises and women business enterprises in City contracts. A copy of the Ordinance
can be obtained from the M/WBE office or from the Office of the City Secretary.
In addition, the M/WBE UTILIZATION FORM, PRIME CONTRACTOR WAIVER FORM,
and/or the GOOD FAITH EFFORT FORM ("Documentation") must be received no later
than 5:00 P.M., five city business days after the bid opening date, exclusive of the bid
opening date. The bidder shall submit documentation at the reception area of the
Department of Engineering, 2nd floor, City Hall, and shall obtain a receipt. Such receipt
shall be evidence that the City received the documentation. Failure to comply shall
render the bid non-responsive.
The following list is provided to assist bidders in obtaining the services of M/WBE
vendors qualified to provide such services/materials for this project. A listing of qualified
M/WBE vendors may be obtained at the City of Fort Worth M/WBE office, 3rd floor City
Hall.
Services/materials for this proiect are as follows:
demolition/site prep grading/earthwork subdrain
concrete seeding steel rebar
site furnishings earthwork playground equipment
The City's minimum M/WBE goal'on this project is 17 % of the total dollar value of
this contract.
The City will award one contract with a combination of base bids and/or alternates
which is most advantageous to the City.
A pre-bid conference will be held with prospective bidders at the Parks and Community
Services Offices Conference Room 2 on September 4, 2003 at 8:00 AM.
The City reserves the right to reject any or all bids and waive any or all formalities.
AWARD OF CONTRACT: No bid may be withdrawn until the expiration of 55 calendar
days from the day bids are opened. The award of contract, if made, will be within 55
calendar days after the opening of bids, but in no case will the award be made until all
necessary investigations are made as to the responsibility of the bidder to whom the
contract will be awarded.
RANDLE HARWOOD, ACTING DIRECTOR GARY W. JACKSON
PARKS AND COMMUNITY SERVICES DEPARTMENT CITY MANAGER
GLORIA PEARSON
CITY SECRETARY
By. 1
S ott E. Penn, Project Manager
(8 7) 871-5750
Thursday August 21, 2003
Thursday August 28, 2003
SPECIAL INSTRUCTIONS TO BIDDERS
1. BID SECURITY: Cashier's check or an acceptable bidder's bond payable to the City of
Fort Worth, in an amount of not less than 5 percent of the largest possible total of the bid
submitted must accompany the bid, and is subject to forfeit in the event the successful
bidder fails to execute the contract documents within ten days after the contract has been
awarded.
To be an acceptable surety on the bid bond, the surety must be authorized to do business
in the state of Texas. In addition, the surety must (1) hold a certificate of authority from
the Untied States secretary of the treasury to qualify as a surety on obligations permitted
or required under federal law; or (2) have obtained reinsurance for any liability in excess
of$100,000 from a reinsurer that is authorized and admitted as a reinsurer in the state of
Texas and is the holder of a certificate of authority from the Untied States secretary of the
treasury to qualify as a surety on obligations permitted or required under federal law.
Satisfactory proof of any such reinsurance shall be provided to the City upon request.
The City, in its sole discretion, will determine the adequacy of the proof required herein.
-- 2. PROPOSAL: After proposals have been opened and read aloud,the proposals will be
tabulated on the basis of the quoted prices, the quantities shown in the proposal, and the
application of such formulas or other methods of bringing items to a common basis as
- may be established in the Contract Documents.
The total obtained by taking the sum of the products of unit prices quoted and the
estimated quantities plus any lump sum items and such other quoted amounts as may
enter into the cost of the completed project will be considered as the amount of the bid.
Until the award of the contract is made by the Owner, the right will be reserved to reject
any or all proposals and waive technicalities, to re-advertise for new proposals, or to
proceed with the work in any manner as maybe considered for the best interest of the
Owner.
_ The quantities of work and materials to be furnished as may be listed in the proposal
forms or other parts of the Contract Documents will be considered as approximate only
and will be used for the purpose of comparing bids on a uniform basis. Payment will be
made to the Contractor for only the actual quantities of work performed or materials
furnished in strict accordance with the Contract Documents and Plans. The quantities of
work to be performed and materials to be furnished may be increased or decreased as
hereinafter provided, without in any way invalidating the unit prices bid or any other
requirements of the Contract Docuinents.
3. ADDENDA: Bidders are responsible for obtaining all addenda to the Contract
Documents prior to the bid receipt. Information regarding the status of addenda may be
obtained by contacting Parks and Community Services Department telephone number
indicated in the Notice to Bidders. Bids that do not acknowledge all applicable addenda
will be rejected as non-responsive. (See Item G in the Proposal.)
4. AWARD OF CONTRACT: The Contract may not necessarily be awarded to the lowest
bidder of the Base Bid. The City Engineer shall evaluate and recoinnlend to the City
Council the best bid based on the combined benefits of total bid price and number of
SPECIAL INSTRUCTIONS TO BIDDERS
- 1 -
contract days allotted, as specified in the Proposal, and which is considered to be in the
best interest of the City.
Regardless of the Alternative chosen, the Contractor agrees to complete the Contract
within the allotted number of days. If the Contractor fails to complete the work within
the number of days specified in the Construction Documents, liquidated damages shall be
charged as outlined in General Provisions, Item 8.6 Failure to Complete Work on Time,
found in the Standard Specifications for Street and Storm Drain Construction of the City
of Fort Worth, Texas.
5. PAYMENT, PERFORMANCE AND MAINTENANCE BONDS: The successful bidder
entering into a contract for the work will be required to give the City surety in a sum
equal to the amount of the contract awarded. The successful bidder shall be required to
famish bonding as applicable in a sum equal to the amount of the contract awarded. The
form of the bond shall be as herein provided and the surety shall be acceptable to the
City. All bonds furnished hereunder shall meet the requirements of Chapter 2253 of the
Texas Government Code, as amended.
A. If the total contract price is $25,000 or less, payment to the contractor shall be
made in one lump sum. Payment shall not be made for a period of 45 calendar
days from the date the work has been completed and accepted by the City.
B. If the contract amount is in excess of$25,000, a Payment Bond shall be
executed, in the amount of the contract, solely for the protection of all claimants
supplying labor and material in the prosecution of the work.
C. If the contract amount is in excess of$100,000, a Performance Bond shall be
executed, in the amount of the contract conditioned on the faithful performance of
the work in accordance with the plans, specifications, and contract documents.
Said bond shall solely be for the protection of the City of Fort Worth.
D. A Maintenance Bond shall be required for all Parks and Community Services
Department projects to insure the prompt, full and faithful perfonmance of the
general guarantee as set forth in Division 1, Section 01700-Project Closeout, Item ••
1.02.
In order for a surety to be acceptable to the City, the surety must meet the requirements of
V. A. T. S Insurance Code, art. 7.19-1(c). Satisfactory proof of any such reinsurance
shall be provided to the City upon request. The City, in its sole discretion, will determine
the adequacy of the proof required herein. '*
No sureties will be accepted by the City that are at the time in default or delinquent on
any bonds or which are interested in any litigation against the City. Should any surety on
the contract be determined unsatisfactory at any time by the City, notice will be given to
the contractor to that effect and the contractor shall immediately provide a new surety
satisfactory to the City
6. LIQUIDATED DAMAGES: The Contractor's attention is called to Part 1 - General
Provisions, Item 8, Paragraph 8.6, Standard Specifications for Street and Storm Drain
SPECIAL INSTRUCTIONS TO BIDDERS
-2-
Construction of the City of Fort Worth, Texas, concerning liquidated damages for late
completion of projects.
7 EMPLOYMENT: All bidders will be required to comply with City Ordinance No. 7278
- as amended by City Ordinance No. 7400 (Fort Worth City Code Section 13-A-21 through
13-A-29)prohibiting discrimination in employment practices.
8 WAGE RATES: All bidders will be required to comply with provision 5159a of
"Vernons Annotated Civil Statutes" of the State of Texas with respect to the payment of
prevailing wage rates as established by the City of Fort Worth, Texas, and set forth in
Contract Documents for this project. Disregard if Federal Wage Rates are applicable to
this project. If Federal Wage Rates are applicable to a project, the Contractor shall
comply with all items identified in the attached Contractor's Packet. For further
information regarding this packet, contact the Intergovernmental Affairs/ Grants
Management Division,Finance Department at (817) 871-8365 or 871-8387
9. FINANCIAL STATEMENT: A current certified financial statement may be required by
the Department of Engineering Director for use by the CITY OF FORT WORTH in
determining the successful bidder. This statement, if required, is to be prepared by an
independent Public Accountant holding a valid permit issued by an appropriate State
Licensing Agency.
10. INSURANCE: Within ten days of receipt of notice of award of contract, the Contractor
must provide, along with executed contract documents and appropriate bonds,proof of
insurance for Workers Compensation(statutory); Comprehensive General Liability
($1,000,000 per occurrence, $2,000,000 aggregate); and Automobile Insurance
($1,000,000 each accident on a combined single basis or$250,000 property
damage/$500,000 bodily injury per person per occurrence. A commercial business
policy shall provide coverage on"any auto", defined as autos owned, hired, and non-
owned). Additional lines of coverage may be requested. If such a request is made after
- bid opening, Contractor shall be entitled to additional compensation equal to 110%of the
additional premium cost. For worker's compensation insurance requirements, see Special
Instructions to Bidders - Item 16.
J ADDITIONAL INSURANCE REQUIREMENTS:
A. The City, its officers, employees and servants shall be endorsed as an additional
insured on Contractor's insurance policies excepting employer's liability insurance
coverage under Contractor's workers' compensation insurance policy.
B. Certificates of insurance shall be delivered to the City of Fort Worth, contract
administrator in the respective department as specified in the bid documents, 1000
Throckmorton Street, Fort Worth, TX 76102, prior to commencement of work on
the contracted project.
C. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements specified herein.
D. Each insurance policy shall be endorsed to provide the City a minimum thirty
days notice of cancellation, non-renewal, and/or material change in policy terms
SPECIAL INSTRUCTIONS TO BIDDERS
-3-
or coverage. A ten days notice shall be acceptable in the event of non-payment of
premium.
E. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
F. Deductible limits, or self-funded retention limits, on each policy must not exceed -�
$10,000.00 per occurrence unless otherwise approved by the City.
G. Other than worker's compensation insurance, in lieu of traditional insurance, City
may consider alternative coverage or risk treatment measures through insurance
pools or risk retention groups. The City must approve in writing any alternative
coverage.
H. Workers' compensation insurance policy(s) covering employees employed on the
project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the City,.
I. City shall not be responsible for the direct payment of insurance premium costs
for contractor's insurance.
J. Contractor's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
K. In the course of the project, Contractor shall report, in a timely manner, to City's
officially designated contract administrator any known loss occurrence which
could give rise to a liability claim or lawsuit or which could result in a property
loss.
L. Contractor's liability shall not be limited to the specified amounts of insurance
required herein.
M. Upon the request of City, Contractor shall provide complete copies of all
insurance policies required by these contract documents.
11. NON-RESIDENT BIDDERS: Pursuant to Texas Govermnent Code, art. 2252.002, the
City of Fort Worth will not award this contract to a non-resident bidder unless the non-
resident's bid is lower than the lowest bid submitted by a responsible Texas resident
bidder by the same amount that a Texas resident bidder would be required to underbid a
non-resident bidder to obtain a comparable contract in the state in which the non-
resident's principal place of business is located,
"Non-resident bidder" means a bidder whose principal place of business is not in
this state, but excludes a contractor whose ultimate parent company of majority
owner has its principal place of business in this state.
SPECIAL INSTRUCTIONS TO BIDDERS �+
-4-
"Texas resident bidder" means a bidder whose principal place of business is in this
state, and includes a contractor whose ultimate parent company or majority owner
has its principal place of business in this state.
This provision does not apply if the project is funded in whole or in part with federal
funds.
The appropriate blanks of the Proposal must be filled out by all non-resident bidders in
order for its bid to meet specifications. The failure of a non-resident contractor to do so
will automatically disqualify that bidder.
12. MINORITY/WOMEN BUSINESS ENTERPRISE: In accordance with City of Fort
Worth Ordinance No. 11923, as amended by Ordinance No. 13471, the City of Fort
Worth has goals for the participation of minority business enterprises and women
business enterprises in City contracts. You may obtain a copy of the Ordinance from the
#, Office of the City Secretary.
The M/WBE Utilization Form, Prime Contractor Waiver Form and the Good Faith Effort
Form, as applicable, must be submitted no later than 5:00 p. m. five (5) City business
days after the bid opening date, exclusive of the bid opening date. The bidder shall
submit the documentation at the reception area of the Department of Engineering
�. ("Managing Department"), 2nd floor, City Hall, and shall obtain a receipt. Failure to
comply shall render your bid non-responsive.
Upon contract execution between the City of Fort Worth and the successful bidder, now
known as Contractor, a pre-construction meeting will be scheduled at which time the
Contractor is required to submit either Letters of Intent or executed agreements with the
M/WBE firm(s) to be utilized on this project. Such Letters of Intent or executed
agreements shall include the following information:
1. Name of Contract
2. Name of M/WBE firm utilized
3. Scope of Work to be performed by the M/WBE firm
4. Monetary amount of work to be performed by the M/WBE firm
5. Signatures of all parties
A notice to proceed will not be issued until the signed letter(s) or executed
agreement(s) have been received.
Throughout the duration of this project, the Contractor comply with the M/WBE
Ordinance by complying with the following procedures:
• A M/WBE Participation Report Form must be submitted monthly until the contract is
completed. The first report will be due 30 days after commencement of work. The
monthly report MUST have an original signature to ensure accountability for audit
purposes.
• Reports are to be submitted monthly to the M/WBE Office, regardless of whether or
not the M/WBE firm has been utilized. If there was no activity by an M/VIBE in a
particular month, place a "0" or "no participation" in the spaces provided, and provide
SPECIAL INSTRUCTIONS TO BIDDERS
-5-
a brief explanation.
d"
• The Contractor shall provide the M/WBE Office proof of payment to the M/WBE
subcontractors and suppliers only. The M/WBE Office will accept the following as
proof of payment:
1. Copies of submitted invoices with front and back copies of canceled check(s), OR
2. A notarized letter explaining, in detail:
a Subcontractor/supplier Scope of Work
b. Date when services were received from subcontractor/supplier
c. Amounts paid to the subcontractor/supplier
d. Original signatures from both parties must be included on this letter.
• If the Contractor foresees a problem with submitting participation reports and/or
proof of payment on a monthly basis, the M/WBE Office should be notified.
If the Contractor wishes to change or delete an M/WBE subcontractor or supplier, adhere
to the following:
1. Immediately submit a Request for Approval of Chante Form to the M/WBE
Office explaining the request for the change or deletion.
2. If the change affects the committed M/WBE participation goal, state clearly how
and why in documentation.
a. All requests for changes must be reviewed and pre-approved by the M/WBE
Office.
b. If the Contractor makes change(s)prior to approval, the change will not be
considered when performing a post compliance review on this project.
• Upon the Contractor's successful completion of this project, and within ten days after
receipt of final payment from the City of Fort Worth, The Contractor will provide the —E
M/WBE Office with a Final Participation Report Form to reflect the total
participation from ALL subcontractors/suppliers utilized on the project.
• All forms are available at the M/WBE Office, 3rd floor- City Hall. For additional
information regarding compliance to the M/WBE Ordinance, call(9 17) 871-6104.
Upon request, Contractor agrees to provide to Owner Complete and accurate information
regarding actual work performed by a Minority/Women Business Enterprise(M/WBE)
on the contract and payment therefore. Contractor further agrees to permit an audit and/or
examination of any books, records or files in its possession that will substantiate the
actual work performed by an M/WBE. The misrepresentation of facts (other than a
negligent misrepresentation) and/or the commission of fraud by the Contractor will be
grounds for termination of the contract and/or initiating action under appropriate federal,
state or local laws or ordinances relating to false statements; further, any such
misrepresentation(other than a negligent misrepresentation) and/or commission of fraud
SPECIAL INSTRUCTIONS TO BIDDERS �.
-6-
will result on the Contractor being determined to be irresponsible and barred from
participating in City work for a period of time of not less than three years.
13. PROTECTION OF TREES, PLANTS AND SOIL: All property along and adjacent.to
the Contractor's operations including lawns, yards, shrubs, trees, etc., shall be preserved
or restored, after completion of the work,to a condition equal or better than existed prior
to start of work.
By ordinance, the Contractor must obtain a permit from the City Forester before any
work(trimming, removal, or root pruning) can be done on trees or shrubs growing on
public property including street Rights-Of-Way and designated alleys. This permit can
be obtained by calling the Forestry Office at 871-5705. All tree work shall be in
compliance with pruning standards for Class II Pruning as described by the National
Arborist Association. A copy of these standards can be provided by calling the above
number. Any damage to public trees due to negligence by the Contractor shall be
assessed using the current formula for Shade Tree Evaluation as defined by the
International Society of Arboriculture. Payment for negligent damage to public trees
shall be made to the City of Fort Worth and may be withheld from funds due the
Contractor by the City.
To prevent the spread of the Oak Wilt fungus, all wounds on Live Oak and Red Oak trees
shall be immediately sealed using a commercial pruning paint. This is the only instance
when pruning paint is recommended.
14. BIDDER'S STATEMENT OF QUALIFICATIONS
A. QUALIFICATION OF BIDDERS: Bidders and all sub-contractors to be used by the
A bidder in the performance of this project shall be prepared to demonstrate the
capability to perform the work.
The Bidders' specific experience, stability and history of performance on projects of a
similar nature and scope will be considered. The BIDDERS STATEMENT OF
QUALIFICATIONS must be delivered to the Project Manager within 48 hours of the
request. Additionally, the Bidder shall submit a STATEMENT OF
QUALIFICATIONS upon request by the City on sub-contractors selected by the
Bidder to perform specific project tasks where qualification requirements for the
execution of such tasks are noted in the specifications.
Recommendation of award of contract shall be contingent upon the Bidder and/or
sub-contractors meeting such qualification requirements.
Location and responsive ability of the firm will be considered.
If your firm anticipates entering into a joint venture with any other firm to conduct all
ry or part of the performance required under the proposed project, that firm should be
specified in your response. For each firm included in the joint venture,please provide
the information required above. Under the Contract executed for this work the City
will require your firm to be completely 100 percent responsible for fulfilling all
aspects of the contract bonds. Other firms and employees that may be involved in
their joint venture will be treated by the City under the contract as if they were
SPECIAL INSTRUCTIONS TO BIDDERS
-7-
employees or subcontractors of your firm. Other than those firms noted in the
contract as a part of the joint venture, no other firms will be allowed to participate in
the joint venture without written consent from the City.
B. For projects in which the construction of playground area is the prime scope of work,
bidders must be able to demonstrate the following. Failure to adequately demonstrate
that the bidder meets these requirements may result in a recommendation that the bid
be rejected as non-responsive.
L The bidder shall submit such documents as are necessary to establish that the
bidder has successfully and satisfactorily completed the construction and ..
installation of at least three (3) playground facilities within the immediate past
three (3) years for the state of Texas or other municipalities within the
Dallas/Fort Worth metroplex, such work to have included grading, sub surface MR
drainage, playground perimeter concrete edging, equipment and safety surface
installation. The documentation shall also demonstrate that the bidder
completed the projects within the contract time without the assessment of
liquidated damages.
2. If the bidder has not performed work for the state of Texas or municipalities
within the Dallas/Fort Worth metroplex, the bidder may still be considered if
it has completed three (3) park playgrounds within the last three (3) years for
private entities.
3. The bidder shall provide information that discloses or demonstrates the
following:
a. Name and qualifications for the site superintendents of the work.
b. Knowledge in appropriate task sequencing.
c. Intended staffing requirements to construct the work within.the
contract time allowed.
The documentation required herein shall be submitted within 5 business days
following the date of bid opening.
15. OZONE ALERT DAYS: The Contractor shall be required to observe the following
guidelines relating to working on City construction sites on days designated as "OZONE MW
ALERT DAYS". Typically, the Ozone Alert season within the Metroplex area runs from
May through September, with 6:00 a.m. - 10:00 a.m. being critical ozone forming periods
each day.
The Texas Natural Resource Conservation Commission (TNRCC) in coordination with
the National Weather Service, will issue the Ozone Alert by 3:00 p.m. on the afternoon
prior to the alert day. On designated Ozone Alert Days, the Contractor shall bear the
responsibility of being aware that such days have been designated Ozone Alert Days and
as such shall not begin work until 10:00 a.m. whenever construction phasing requires -�
substantial use of motorized equipment. However, the Contractor may begin work earlier
if such work minimizes the use of motorized equipment prior to 10:00 a.m.
SPECIAL INSTRUCTIONS TO BIDDERS
-8-
If the Contractor is unable to perform continuous work for a period of at least seven hours
between the hours of 7:00 a.m. - 6:00 p.m., on a designated Ozone Alert Day, that day
will be considered as a weather day and added onto the allowable weather days of a given
month.
16. WORKERS COMPENSATION INSURANCE COVERAGE: Contractors compliance
with Workers Compensation shall be as follows:
A. Definitions:
Certificate of coverage ("certificate") -A copy of a certificate of insurance, a
certificate of authority to self-insure issued by the commission, or a coverage
agreement(TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project("subcontractor" in 406.096) - includes all
persons or entities performing all or part of the services the contractor has undertaken
to perform on the project, regardless of whether that person has employees. This
includes, without limitation, independent contractors, subcontractors, leasing
companies, motor carriers, owner-operators, employees of any such entity, or
employees of any entity which furnishes persons to provide services on the project.
"Services" include, without limitation, providing,hauling, or delivering equipment or
materials, or providing labor, transportation, or other service related to a project.
"Services" does not include activities unrelated to the project, such as food/beverage
vendors, office supply deliveries, and delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all employees
of the contractor providing services on the project, for the duration of the project.
C. The Contractor must provide a certificate of coverage to the governmental entity prior
to being awarded the contract.
D. If the coverage period shown on the contractor's current certificate of coverage ends
during the duration of the project, the contractor must, prior to the end of the
coverage period, file a new certificate of coverage with the governmental entity
showing that coverage has been extended.
E. The contractor shall obtain from each person providing services on a project, and
provide to the City:
(1) a certificate of coverage, prior to that person beginning work on the project, so
the City will have on file certificates of coverage showing coverage for all
persons providing services on the project; and
SPECIAL INSTRUCTIONS TO BIDDERS
-9-
(2) no later than seven days after receipt by the contractor, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project.
E. The contractor shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
G. The contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within ten days after the contractor knew or should have known, of
any change that materially affects the provision of coverage of any person providing
services on the project.
H. The contractor shall post on each project site a notice, in the text, form and manner w,
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how
a person may verify coverage and report lack of coverage.
I. The contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
(1) provide coverage, based on proper reporting on classification codes and payroll
amounts and filing of any coverage agreements,which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all of its employees
providing services on the project, for the duration of the project;
(2) provide to the contractor, prior to that person beginning work on the project, a
certificate of coverage showing that coverage is being provided for all employees
of the person providing services on the project, for the duration of the project;
(3) provide the contractor, prior to the end of the coverage period, a new certificate
of coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(4) obtain from each other person or entity with whom it contracts, and provide to
the contractor:
(a) a certificate of coverage, prior to the other person or entity beginning work
on the project; and
(b) a new certificate of coverage showing extension of coverage, prior to the end
of the coverage period, if the coverage period shown on the current certificate
of coverage ends during the duration of the project;
(5) retain all required certificates of coverage on file for the duration of the project
and for one year thereafter.
(6) notify the governmental entity in writing by certified mail or personal delivery,
within ten days after the person knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on
the project; and
SPECIAL INSTRUCTIONS TO BIDDERS
- 10-
(7) contractually require each person with whom it contracts, to perform as required
by paragraphs (1) - (7), with the certificates of coverage to be provided to the
person for whom they are providing services.
J. By signing this contract or providing or causing to be provided a certificate of
coverage, the contractor is representing to the governmental entity that all employees
' of the contractor who will provide services on the project will be covered by workers'
compensation coverage for the duration of the project, that the coverage will be based
on proper reporting of classification codes and payroll amounts, and that all coverage
agreements will be filed with the appropriate insurance carrier or, in the case of a self-
insured, with the commission's Division of Self-Insurance Regulation. Providing
false of misleading information may subject the contractor to administrative penalties,
criminal penalties, civil penalties or other civil actions.
K. The contractor's failure to comply with any of these provisions is a breach of contract
by the contractor which entitles the City to declare the contract void if the contractor
does not remedy the breach within ten days after receipt of notice of breach from the
City.
"The contractor shall post a notice on each project site informing all persons
P
providing services on the project that they are required to be covered, and stating how
a person may verify current coverage and report failure to provide coverage. This
notice does not satisfy other posting requirements imposed by the Texas Workers'
Compensation Act or other Texas Workers' Compensation commission rules. This
notice must be printed with a title in at least 30 point bold type and text in at least 19
point normal type, and shall be in both English and Spanish and any other language
common to the worker population. The text for the notices shall be the following
text, without any additional words or changes:
�• REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services related
to this construction project must be covered by workers' compensation insurance.
This includes persons providing, hauling, or delivering equipment or materials, or
providing labor or transportation or other service related to the project, regardless of
the identity of their employer or status as an employee."
"Call the Texas Workers' Compensation Commission at (512) 440-3789 to receive
information on the legal requirement for coverage, to verify whether your employer
has provided the required coverage, or to report an employer's failure to provide
coverage."
END OF SECTION
*" SPECIAL INSTRUCTIONS TO BIDDERS
PROPOSAL
9: MR. GARY W. JACKSON
City Manager
Fort Worth, Texas
FOR: CONSTRUCTION AND INSTALLATION OF PARK IMPROVEMENTS FOR:
CAPPS PARK GR76/541200/080438769060 DOE NO. 4217
STEPHENS PARK GR76/541200/080438769070 DOE NO. 4218
GREENBRIAR PARK GR76/541200/080438769080 DOE NO. 4219
JEFFERSON DAVIS GR76/541200/080438769050 DOE NO. 4220
l
rsuant to the foregoing "Notice to Bidders," the undersigned has thoroughly examined the plans, specifications, and the
Ite, understands the amount of work to be done, and hereby proposes to do all the work and furnish all labor, equipment,
�nd materials necessary to fully complete all the work as provided in the plans and specifications, and subject to the
F%spection and approval of the Parks and Community Service Department Director of the City of Fort Worth.
L
The "approximate quantity" category is for information purposes only. The Contractor shall be paid on the basis of actual
F'nstalled quantities on non lump sum items. Additionally, the Contractor shall be aware that the Proposal contains both
i.,ump Sum and Unit Price items.
7f the lowest bid received exceeds the funds budgeted for the project,the City reserves the right to decrease the quantities
=tained in any line item or to eliminate any specific line items before award of the contract in order to bring the work
&ithin budget. By submitting a bid, the bidder acknowledges the City's right to adjust or eliminate line items prior to the
ward of contract. Further,by submitting a bid, the bidder agrees to honor each line item bid price without recourse to the
ity in the event line items are adjusted or eliminated.
7Upon acceptance of this proposal by the City Council, the bidder is bound to execute a contract and furnish, if applicable,
&erformance,Payment, and Maintenance Bonds approved by the City of Fort Worth for performing and completing the
aid work within the time stated and for the following sums,to-wit:
AN
BASE BID
SAY APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
dTEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
I-
pUnit One—JEFFERSON DAVIS
® 1. 1 LS Excavation/Grading(see sheet 2 of-8) @
liars &
Cents per LS $ Lump Sum $ 3 Soo, tri
2. 1 LS Demolition/Removal of Existing Playground
Edge, Equipment, Safety Surfacing(min. 9"),
portion of concrete walk,2 picnic tables and
slabs and 1 cooker(sheet 2 of 8) @
1,4_ /Dollars &
Cents per LS $ Lump Sum $ 3 zoo• cr0
�. PROPOSAL
'AY` APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
[TEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
PM
S. 1350 SF Installation of Concrete Paving @
Dollars &
Cents per SF $ 3, 7 o $ d19 g S, C)10
4. 1 EA Installation of HC Accessible Ramp (sheet 8 of
8) @
qcp,%.r Ay,,,L /I. T Dollars &
yo ® Cents per EA $ QSb •00 $ 8 g-b.ay
15. 262 LF Installation of Concrete Mow Strip @
Dollars &
Cents per LF $ / , / $ -/7—,Q,619
1 EA Installation of Project Sign Per Contractors
Packet @
Ne-A ,,Q , Sev.,� -Fbolfars &
t-1%3 Cents per EA $ 17S� oti $ /7S: c7O
7. 1 LS Installation of Safety Surfacing Material
W/Wear Mats @ J ,_
0
•r� `�►oW.4 A; c./`� o ars &
,,
Al O Cents per LS $ Lump Sum $ J-900- c9J
W 8. 1 LS Installation of Sub Drain and Catch Basin(see
sheet 8 of 8) @ k"b4ars &
r al& 7( J sole
k'J Cents per LS $ Lump Sum $ /600 ao
r9. 1 EA Specified Play Structure Installed @
' ,• �/,,,,5,,,� Dollars &
e•`, F 1,1, ��-E�1 $3L 650,cp $ ,72-8s'b•vl
T
10. 1 EA Specified Whirl Installed @
$ Wo. 00 $ &0
IF 11. 1 EA Specified Two (2)Bay Swing Installed @
Tk !:�4m,3d Dollars &
A% Cents per EA $ 3 and c.)9 $ 30019- ao
Unit One Total $ 2z. 6 A
r
F
PROPOSAL
h
-2-
AY APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
TEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
nit Two-CAPPS PARK
e
1. 1 LS Excavation/Grading @
' .�•` 7-t�e,,s;,,..� �2D�eo�/lars &
e A4tnL I .mss per LS $ Lump Sum $ 3 Soo. co
2. 1 LS Demolition/Removal of Existing Playground
Edge and Retaining Wall, Equipment, Safety
Surfacing(min. 9"),and 2 benches and slab
(sheet 3 of 8) @
—74 Dollars &
o—er LS $ Lump Sum $
3. 285 SF Installation of Concrete Paving @
-nom! Dollars &
- !Ss=e� Cents per SF $ 3 . 7 O $
r4. 1 EA Installation of HC Accessible Ramp @
�i'Sk-t-� � .F'• Dollars &
Cents per EA $ $
r5. 262 LF Installation of Concrete Mow Strip @
J!r, A-Tia . Dollars &
Cents per LF $ $14 7S-Z-,6 S
6. 1 EA Installation of Project Sign Per Contractors
Packet @
Dollars &
p�e�rtrUJ
r EA $ /ar.0c1 $ /7S•. em
7. 1 LS Installation of Safety Surfacing Material
PW W/Wear Mats @
,',.►� ` S,r, Dollars &
� LV
r LS $ Lump Sum $ j p p,
8. 1 LS Installation of Sub Drain and Catch Basin @
A Dollars &
e A4L2iatk pe LS $ Lump Sum $ 14O0. crp
9. IEA Specified Play Structure Installed @
-K,* T,ao5 Dollars &
'Doi
��T�t�,.,�.� •�� Gan�s per EA $ 3Z�•� $ 3�So•eo
PROPOSAL
r _3_
N
�1
.zY APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
TEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
1 EA Specified Whirl Installed @
—7/ Dollars &
z _
�.,� �p re EA $ 3� $
1. 1 EA Specified Two (2)Bay Swing Installed @
Dollars&
V Cents per EA $ 31.�o 0. LO $ 3,0 0 0 . ap
2 EA Installation of 6' Park Bench @
;1,-rT Dollars &
A/0 . Cents per EA $ L90 • $ 76,0 , 0-0
Y
4 Unit Two Total
A
Unit Three—GREENBRIAR PARK
1. 1 LS Excavation/Grading @
DDojllarrs,�&
E-cnt/kpe—r LS $ Lump Sum $ 3 SCC)• �C3
1
2. 1 LS Demolition/Removal of Existing Playground
Edge, Equipment, Safety Surfacing(min. 9"),
(sheet 5 of 8) @
pD�o,lllars &
s�lRer LS $ Lump Sum $ 3 Zoo .Vy
i
3. 415 SF Installation of Concrete Paving @
Dollars &
■
S a�•,..,�1.., Cents per SF $ ,3, 7 U $ /;5'3_y'.5-0
4. 1 EA Installation of HC cessible Ramp @
D��ollll�ars &
• /� Eents`per EA $ ft b,ao $ Ar-0-00
5. 245 LF Installation of Concrete Mow Strip @
Dollars &
Z�6, _ Cents per LF s / $ 1 3 p
M
Am
PROPOSAL
-4-
kY' APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
CTEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
m
, 6. 1 EA Installation of Project Sign Per Contractors
Packet @ !
.. Doll &
S•-✓-.. - Z° ✓t 9' pre EA $ /7T-Liu
1 LS Installation of Safety Surfacing Material
W/Wear Mats @
�, s• ���,,,.� �, ! Dollars &
-1 ,,,..� /•� dna per LS $ Lump Sum $ (.30 0. eo
8. 1 LS Installation of Sub Drain and Catch Basin @
On Dollars &
S:J, r LS $ Lump Sum $ /600- oz)
i
9. 1 EA Specified/Play Structure Installed @
Dollars &
■ •r,T.�S Mn,.C. a;tP h-A $1-R.coo• $ 2-9, o-eo•oO
10. 2 EA Specified Spring Animal Installed @
'7y s�Ar D�oll��ars &
4. t ZZOper EA $_ G 5c3,00 $ /3 eO.co
11. 1 EA Specified Two (2) Bay Swing Installed @
�7' +•�� � ,,5 Dollars &
Cents per EA $ 3 0 oO•W $ 3 o dco.o d
12. 2 EA Installation of 6' Park Bench @
'7- �,..�1- �, , Dollars &
,VQ Cents per EA $ •3$0 X10 $ 760 - 0
Unit Three Total $ Ste(.Y. 8c)
nit Four-STEPHENS PARK
1. 1 LS Excavation/Grading @
Dollars &
n[ ,,. L,,
j4a s per LS $ Lump Sum $ 3S 00-CPO
PROPOSAL
-5-
?A'YAPPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
*fTEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
?. 1 LS Demolition/Removal of Existing Playground
Edge, Equipment, Safety Surfacing(min. 9"),
portion of concrete walk, andl bench and slab
(sheet 6 of 8) @
%�r.-ac`1'�«►�,...� Dollars &
�.
�fel g2 n 1 Umts per LS $ Lump Sum $ 3 24y , tso
w
�3_ 1150 SF Installation of Concrete Paving @
Dollars &
Cents per SF $ 3 ,'7 O $ S/ZSR,dp
r+
I. 1 EA Installation of HC Accessible Ramp @
Dollars &
, LMp re EA $ ftb•o'U $ e Sb•Vo
�Z
t5. 245 LF Installation of Concrete Mow Strip @
Dollars &
Cents per LF $ /8./SL $ yyss�, 3y
5. I EA Installation of Project Sign Per Contractors
Packet @
Ant /,�.,,,L�.,P Dollars &
PM Vd-11J
— per EA $ / 7-r. uy
007. 1 LS Installation of Safety Surfacing Material
W/Wear Mats @
$,)y, LI Dollars &
PM ALZets�r LS $ Lump Sum $ 930.0 -00
J
�8. 1 LS Installation of Sub Drain and Catch Basin @
LDollars &
Cents per LS $ Lump Sum $ ,G pcp•to
19. 1 EA Specified Play Structure Installed @
Dollars &
Ja�r EA $ 7-1000'V6 $ Zaj 000
10. 2 EA Specified Spring Animal Installed @
X,;j� /4,,,, t,, Y Doll7s &
p re EA $ ls'o •600 $
J1 1. 1 EA Specified Two (2) Bay Swing Installed @
Dollars &
�tCy Cents per EA $ '7 O oo.oA $ 3doD.Ot7
v PROPOSAL
-"f
AY APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
TEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
�. 2 EA Installation of 6' Park Bench @
Dollars &
�s p r EA $ 38b-oa $ 760 -CrQ
Unit Four Total $,S&' -2&f.3�
t
,14nit Five-Proposed Bid Alternates for Jefferson Davis Park
1
L 5 EA 6' Park Benches to be Field Located by LA @
D�olllars &
.E�er��s p r EA $ 366.av $ /Sao. C6
400 SF Installation of Concrete Paving(Picnic Table
Slab) @
'�` `Tf+•,r� Dollars &
......,.�-� Cents per EA $ 3 , 70 $ /y 130 • ryo
�3. 1 EA Installation of 8' ADA Picnic Table @
Dollars &
E;94r -per EA $ 7zs-.00 $ 7 2�•�!
1 EA Installation of 6' Picnic Table @
,S•�/���,�,,,Q Dollars&
• `'� s er EA $ L S-0 .vo $ 4!'-b. crp
�5. 215 SF Installation of Concrete Paving(connector
walk) @
Dollars &
Cents per EA 5-1 S�
06. 2 EA Installation of rnoker @
_ r✓,� �_ Do/llirs &
_ I�per EA $ 7 S tycO $ /Sty •m
J
Unit Six-Proposed Bid Alternates for Capps Park
1. 3 EA 6' Park Benches to be Field Located by LA @
7C,,. (L— Dollars &
PerftATIFEA /a go- uro
J PROPOSAL
-7-
'AY APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
TEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
2. 650 SF Installation of Concrete Paving(walk and
Picnic Slab) @
Dollars &
,.* �► Cents per EA $ ,3 , 7y $ Zctz0 . m
"r
1 EA Installation of 8' ADA Picnic Table @
Dollars &-
`T' per EA $ 72-S C I u $ 71r, Q>
I. 1 EA Installation of 6' Picnic Table @
S,X / ,jDollars &
E9���s�r EA $ 6 S'b r uo $ G�'�y.oo
�
5. 2 EA Installation of Cooker @
Dollars &
Cents per EA $ 7s"-aD $ /S'y , &0
Lj-% - S•X —rzlk, Sb/0•cj
knit Seven—Prouosed Bid Alternates for Greenbriar Park.
�l. 3 EA 6' Park Benches to be Field Located by LA @
/ Dollars &
5, x Orr s p�er�A $ 360 .vO $ /o$o. cs0
520 SF Installation of Concrete Paving(Picnic Slab)
m @
Dollars &
�.! Cents per SF $ 3-70 $
3. 1 EA Installation of 8' ADA Picnic Table @
Dollars &
TL,s.•� ..��_ Cents per EA $ 7 2 5 C $ —60
r4. 1 EA Installation o 6' 'cnic Table
@
5, Dollars &
• �., Cents per EA $ G S-b wa -40
�. -1—
tm
y3-7 cO
PROPOSAL
-8-
AY APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
TEM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
j
-"Unit Eight—Proposed Bid Alternates for Stephens Park
1. 3 EA 6' Park Benches to be Field Located by LA
-]r�,,,,,�,�[L,_L„� Dollars &
`
W p re EA $ 360-ap $ ioy e. csa
BID-RECAPITULATION
Unit One-Total Base Bid Cost for Jefferson Davis Park $ 6Y6 ZZ, 68
Unit Two -Total Base Bid Cost for Capps Park $ 94 AFL, /B
Unit Three -Total Base Bid Cost for Greenbriar Park $ S'(,c�G� 8 Unit Four Four-Total Base Bid Cost for Stephens Park
Total Base Bid $
Unit Five-Total Alternate Bid Cost for Jefferson Davis Park $ 5-600-9-0
Unit Six—Total Alternate Bid Cost for Capps Park $ sd1 o. oy
Unit Seven - Total Alternate Bid Cost for Greenbriar Park $ 4{ 379. do
Unit Eight -Total Alternate Bid Cost for Stephens Park $ /O$O -OV
J
we
Is -
A
r
PROPOSAL
Imo.
Y APPROX. DESCRIPTION OF ITEMS WITH BID UNIT TOTAL
EM QUANTITY PRICE WRITTEN IN WORDS PRICE AMOUNT BID
�. This contract is issued b an organization that qualifies for exemption pursuant to the provisions of Article 20.04 of the
Y g q P P P �)
Texas Limited Sales,Excise and Use Tax Act.
00 B. The Contractor performing this contract may purchase,rent or lease all materials,supplies,equipment used or consumed in
the performance of the contract by issuing to his supplier an exemption certificate in lieu of the tax,said exemption
certificate complying with State Comptroller's ruling tax,said exemption certificate complying with State Comptroller's
ruling#95-0.07. Any such exemption certificate issued by the Contractor in lieu of the tax shall be subject to the
provisions of the State Comptroller's ruling#95.09 as amended to be effective October 2, 1968.
WC. The undersigned assures that its employees and applicants for employment and those of any labor organization,
subcontractor or employment agency in either furnishing or referring employee applicants to the undersigned are not
discriminated against as prohibited by the terms of City Ordinance 7278, as amended by City ordinance 7400(Fort Worth
City Code Sections 13-A-21 through 13-A-29),prohibiting discrimination in employment practices.
The undersigned agrees to complete all work covered by these contract documents within Seventy five(75)Working Days
after the date for commencing work as set forth in the Notice to Proceed to be issued by the Owner and to pay not less than
the City of Fort Worth Building and Construction Trades Prevailing Wage Rates For 2000.
3. Within ten(10)days of receipt of notice of acceptance of this bid,the undersigned will execute the formal contract and will
deliver applicable Surety Bonds for the faithful performance of this contract. The attached deposit check in the sum of S
Dollars($o)is to become the property of the City of Fort Worth,Texas,or the attached Bidder's Bond is to be
forfeited in the event the contract and applicable bonds are not executed within the time set forth, as liquidated damages for
delay and additional work caused thereby.
In the case of ambiguity or lack of clearness in stating prices in the Proposal,the City reserves the right to adopt the most
�. advantageous price for construction thereof to the City or to reject the proposal.
0J. Receipt is hereby acknowledged of the following addenda:
No. 1 No. 2No. 3_ �l o.4
JR,espectfully submitted,
,Comparty Name)
..�..— �
By(Authorized Signature)
Date: Q 5 l/y��,,,p
Address: 7 5_" Q �_ L U
�.`"7r,�c
„ Telephone: (P T)
Li 8i 7 _ t f y f_ /946 7 67,o k, SEAL(if corporation)
PROPOSAL `
-10-
ATTACHMENT IA
Page 1 of 4
FORT WORTH
City of Fort Worth
Subcontractors/Suppliers Utilization Form
( + PRIME COMPANY NAME: Check applicable block to describe prime
I 'r—A M/W/DBENON-M/W/DBE
PROJEC NAME: II
_P/&,dJ1*-0wnd � BID DATE
e-�^FsrSan b&y ,% I 1"" O 911/8 APO 3
City's M/WBE Project Goal: Prime's MIWBE Project Utilization: PROJECT NUMBER
% -7 % / '? °i° qL/?!qZ t6Af"SLVur0
Identify all subcontractors/suppliers you will use on this project
Failure to complete this form, in its entirety with requested documentation, and received by the Managing
Department on or before 5:00 p.m. five (5) City business days after bid opening, exclusive of bid opening date,
will result in the bid being considered non-responsive to bid specifications.
The undersigned Offeror agrees to enter into a formal agreement with the M/WBE firm(s) listed in this
utilization schedule, conditioned upon execution of a contract with the City of Fort Worth. The intentional
and/or knowing misrepresentation of facts is grounds for consideration of disqualification and will result in the
bid being considered non-responsive to bid specifications
MNVBEs listed toward meeting the project goal must be located in the nine (9) county marketplace or
currently doing business in the marketplace at the time of bid. Marketplace is the geographic area of Tarrant,
Parker, Johnson, Collin, Dallas, Denton, Ellis, Kaufman and Rockwall counties.
Identify each Tier level. Tier is the level of subcontracting below the prime contractor, i.e., a direct
payment from the prime contractor to a subcontractor is considered 15t tier, a payment by a subcontractor to
its supplier is considered 2nd tier
ALL M[WBEs MUST BE CERTIFIED BEFORE CONTRACT AWARD.
Certification means those firms, located or doing business at the time of bid opening within the Marketplace, that have
been determined to be bonafide minority or women businesses by the North Central Texas Regional Certification
Agency (NCTRCA), or the Texas Department of Transportation (TX DOT), highway division. Disadvantaged Business
Enterprise (DBE) is synonymous with Minority/Women Business.Enterprise (M/WBE).
If hauling services are utilized, the prime will be given credit as long as the M/WBE listed owns and
operates at least one fully licensed and operational truck to be used on the contract. The M/WBE may lease
trucks from another M/WBE firm, including M/WBE owner-operators, and receive full M/WBE credit. The
M/WBE may lease trucks from non-M/WBEs, including owner-operators, but will only receive credit for the
fees and commissions earned by the M/WBE as outlined in the lease agreement.
Ir
Ir Rev. 5/30/03
„ldg3�3 R03A 1 1 : 3H ATTACHMENT 1A
FORT WORTH Page 2 of 4
Primes are required to identify ALL subcontractors/suppliers, regardless of status; i.e., Minority,Women and non-M/WBEs.
Please list M/WBE firms first, use additional sheets if necessary.
Certification N
(check one) o
SUBCONTRACTORISUPPLIER Tn
Company Name i N T Detail Detail
Address e M w C X M Subcontracting Work Supplies Purchased Dollar Amount
Telephone/Fax r B B T D W
E E R O B
C T E
A
Ano A.,- L-,-*-L-
7537'f' C
Y3-ro3 1 1 (Z Z-7 3 7
I4 z►�- 3Y /- $869 F•r
-27
sem, 6. /0 3 m•� 4 L
LL%-s .—IX” szL S j 3
- C.9 CP
$txs- 56 0 —cj/Sn (FAr
'1tn� pfd � O
7- S7Z- Gal 0 N
800-7 T T zwF t %
n't� n L,�•`' 1 /^47
9 fo -3;9c> —
9YO-38/- o c&3 Y
r
r
Rev. 5/30/03
i
ATTACHMENT 1A
FORTWORTH Page a of a
i
Total Dollar Amount of M/WBE Subcontractors/Suppliers $
Total Dollar Amount of Non-M/WBE Subcontractors/Suppliers $
/00 Sim L
TOTAL DOLLAR AMOUNT OF ALL SUBCONTRACTORS/SUPPLIERS $ _,
The Contractor will not make additions, deletions, or substitutions to this certified list without the prior approval
of the Minority and Women Business Enterprise Office Manager or designee through the submittal of a
Request for Approval of Change/Addition. Any unjustified change or deletion shall be a material breach of
contract and may result in debarment in accord with the procedures outlined in the ordinance. The contractor
shall submit a detailed explanation of how the requested change/addition or deletion will affect the committed
M/WBE goal. If the detail explanation is not submitted, it will affect the final compliance determination.
By affixing a signature to this form, the Offeror further agrees to provide, directly to the City upon request,
complete and accurate information regarding actual work performed by all subcontractors, including
M/W/DBE(s) arrangements submitted with the bid. The Offeror also agrees to allow an audit and/or
examination of any books, records and files held by their company. The bidder agrees to allow the
transmission of interviews with owners, principals, officers, employees and applicable
subcontractors/suppliers/contractors participating on the contract that will substantiate the actual work
performed by the M/W/DBE(s) on this contract, by an authorized officer or employee of the City. Any
intentional and/or knowing misrepresentation of facts will be grounds for terminating the contract or debarment
from City work for a period of not less than three (3) years and for initiating action under Federal, State or
Local laws concerning false statements. Any failure to comply with this ordinance and create a material
breach of contract may result in a determination of an irresponsible Offeror and barred from participating in
City work for a period of time not less than one (1)year.
Authorized Signature tinted Signature
Title Contact Name/Title(if different)
E- l-I., C". 6t %? - 3/ (� - -/0 -? C
Company Name Telephone and/or Fax
Address E-mail Address
I
' J4-1..�.� I'X. 7 G-+ zap - • � �-3 +�
City/State/Zip Date
Rev.5130103
wAib liocument tcetnevai rade 1 of 4
GENERAL DECISION TX030045 06/13/2003 TX45
Date: June 13, 2003
General Decision Number TX030045
Superseded General Decision No. TX020045
State: TEXAS
Construction Type:
HEAVY
HIGHWAY
County(ies) :
COLLIN GRAYSON ROCKWALL
DALLAS JOHNSON TARRANT
DENTON KAUFMAN WICHITA
ELLIS PARKER
HEAVY AND HIGHWAY CONSTRUCTION PROJECTS IN WICHITA COUNTY ONLY.
�► HIGHWAY CONSTRUCTION PROJECTS ONLY FOR REMAINING COUNTIES
Modification Number Publication Date
0 06/13/2003
COUNTY(ies) :
COLLIN GRAYSON ROCKWALL
DALLAS JOHNSON TARRANT
DENTON KAUFMAN WICHITA
ELLIS PARKER
SUTX2043A 03/26/1998
Rates Fringes
AIR TOOL OPERATOR $ 9.00
ASPHALT RAKER 9.55
ASPHALT SHOVELER 8. 80
BATCHING PLANT WEIGHER 11.51
CARPENTER 10.30
CONCRETE FINISHER-PAVING 10.50
CONCRETE FINISHER-STRUCTURES 9.83
CONCRETE RUBBER 8. 84
ELECTRICIAN 15.37
FLAGGER 7.55
FORM BUILDER-STRUCTURES 9.82
FORM LINER-PAVING & CURB 9.00
FORM SETTER-PAVING & CURB 9.24
FORM SETTER-STRUCTURES 9.09
LABORER-COMMON 7.32
LABORER-UTILITY 8.94
MECHANIC 12 .68
T OILER 10.17
SERVICER 9.41
PAINTER-STRUCTURES 11.00
PIPE LAYER 8.98
BLASTER 11.50
ASPHALT DISTRIBUTOR OPERATOR 10.29
http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=Davis-Bacon&docid=TX0200... 7/15/2003
wiitz3 ijocument icetnevai rage 2. Or 4
ASPHALT PAVING MACHINE 10.30
BROOM OR SWEEPER OPERATOR 8.72
BULLDOZER 10.74
CONCRETE CURING MACHINE 9.25
CONCRETE FINISHING MACHINE 11.13
CONCRETE PAVING JOINT MACHINE 10.42
CONCRETE PAVING JOINT SEALER 9.00
CONCRETE PAVING SAW 10.39
CONCRETE PAVING SPREADER 10.50
SLIPFORM MACHINE OPERATOR 9.92
CRANE, CLAMSHELL, BACKHOE,
DERRICK, DRAGLINE, SHOVEL 11.04
FOUNDATION DRILL OPERATOR
CRAWLER MOUNTED 10.00
FOUNDATION DRILL OPERATOR
TRUCK MOUNTED 11.83
FRONT END LOADER 9. 96
MILLING MACHINE OPERATOR 8.62
MIXER 10.30
MOTOR GRADER OPERATOR
FINE GRADE 11. 97
MOTOR GRADE OPERATOR 10 .96
PAVEMENT MARKING MACHINE 7.32
ROLLER, STEEL WHEEL PLANT-MIX
PAVEMENTS 9.06
ROLLER, STEEL WHEEL OTHER
FLATWHEEL OR TAMPING 8 .59
ROLLER, PNEUMATIC, SELF-PROPELLED 8 .48
SCRAPER 9.63
TRACTOR-CRAWLER TYPE 10 .58
TRACTOR-PNEUMATIC 9.15
TRAVELING MIXER 8 . 83
WAGON-DRILL, BORING MACHINE 12 .00
REINFORCING STEEL SETTER PAVING 13 .21
REINFORCING STEEL SETTER
STRUCTURES 13 .31
STEEL WORKER-STRUCTURAL 14. 80
SPREADER BOX OPERATOR 10.00
WORK ZONE BARRICADE 7 .32
TRUCK DRIVER-SINGLE AXLE
LIGHT 8. 965
TRUCK DRIVER-SINGLE AXLE
HEAVY 9.02
TRUCK DRIVER-TANDEM AXLE
SEMI TRAILER 8 .77
TRUCK DRIVER-LOWBOY/FLOAT 10.44
TRUCK DRIVER-TRANSIT MIX 9.47
TRUCK DRIVER-WINCH 9.00
VIBRATOR OPERATOR-HAND TYPE 7.32
WELDER 11.57
-------------------------------------- ---------------------
Unlisted classifications needed for work not included within
the scope of the classifications listed may be added after
award only as provided in the labor standards contract clauses
(29 CFR 5.5 (a) (1) (ii) ) .
----------------------------------------------------------------
In the listing above, the "SU" designation means that rates
listed under that identifier do not reflect collectively
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WA1J L)ocunleni Keinevai rage _j of 4
bargained wage and fringe benefit rates. Other designations
indicate unions whose rates have been determined to be
prevailing.
„r WAGE DETERMINATION APPEALS PROCESS
1. ) Has there been an initial decision in the matter? This can
be:
* an existing published wage determination
* a survey underlying a wage determination
* a Wage and Hour Division letter setting forth a
position on a wage determination matter
* a conformance (additional classification and rate)
ruling
On survey related matters, initial contact, including requests
for summaries of surveys, should be with the Wage and Hour
Regional Office for the area in which the survey was conducted
because those Regional Offices have responsibility for -the
Davis-Bacon survey program. If the response from this initial
contact is not satisfactory, then the process described in 2 . )
and 3 . ) should be followed.
With regard to any other matter not yet ripe for the formal
process described here, initial contact should be with the Branch
of Construction Wage Determinations. Write to:
Branch of Construction Wage Determinations
Wage and Hour Division
U. S. Department of Labor
200 Constitution Avenue, N. W.
Washington, D. C. 20210
2. ) If the answer to the question in 1. ) is yes, then an
interested party (those affected by the action) can request
review and reconsideration from the Wage and Hour Administrator
(See 29 CFR Part 1. 8 and 29 CFR Part 7) . Write to:
Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N. W.
Washington, D. C. 20210
The request should be accompanied by a full statement of the
interested party' s position and by any information (wage payment
data, project description, area practice material, etc. ) that the
requestor considers relevant to the issue.
3. ) If the decision of the Administrator is not favorable, an
interested party may appeal directly to the Administrative Review
Board (formerly the Wage Appeals Board) . Write to:
Administrative Review Board
U. S. Department of Labor
200 Constitution Avenue, N. W.
Washington, D. C. 20210
4 . ) All decisions by the Administrative Review Board are final.
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P � gP g g g g
City of Fort Worth
Intergovernmental Affairs and Grants Management (IAGM)
Community Development Block Grant (CDBG) Funded
Construction Projects
Table of Contents
PAGE
I. Pre-Construction Conference Minutes .............................................................. 1 -3
II. Contractor/Sub Information Forms ................................................................. 4-5
III. Start of Construction Form .............................................................................. 6
IV. Construction Complete Form........................................................................... 7
V. City of Ft.Worth Finance Department,Affirmative Action Plan: ............................ 8-22
Section 3 of the Housing and Urban Development Act of 1968
A. Section 3 Attachment Forms
1. Attachment B Self-Certification Form ..................................................... 20
2. Attachment D Statement of Release Form ................................................ 21
3. Attachment E Preliminary Statement of Workforce Needs Form ..................... 22
VI. Statement of Policy on Equal Employment Opportunity Form ....................................
VII. Department of Housing and Urban Development Contract Requirements .................. 24-38
Executive Order 11246,Equal Opportunity Clause;Section 202
A. Executive Order 11246 Forms
0A 1. Certification and Acknowledgment Form .................................................. 39
2. Certification of Bidder Regarding Equal Employment Opportunity Form ............ 40
3. Certification Regarding Lobbying Form ................................................... 41
4. Certificate of Owner's Attorney Form ...................................................... 42
VIII. U.S.Department of Labor Wage and Hour and Public Contract Divisions
A. Instructions for Completing Payroll form WH-347 ...........................................43-45
B. U.S.Department of Housing and Urban Development
1. Certificate from Contractor Appointing officer or employee to Supervise Payment of
EmployeesForm ................................................................................. 46
2. Payroll Form ..................................................................................... 47
3. U.S.Department of Labor Statement of Compliance Form................................ 48
4. Employees Statement of Work Verification Form .......................................... 49
5. Payroll Deduction Authorization Form ....................................................... 50
IX. U.S.Department of Housing and Urban Development Community Development Block Grant
Input: Subcontractor's Certification Concerning Labor Standards and Prevailing Wage
Requirements .........................................:................................................ 51 -53
X. How to Complete Payroll Forms
�. XI. Equal Employment Opportunity Poster
XII. U.S.Department of Labor Poster
�"' XIII. Project Designation Sign
City of Fort Worth
Intergovernmental Affairs and Grants Management (IAGM)
Community Development Block Grant (CDBG) Funded
Construction Projects
Due Required Forms and Dates
WHO COMPLETES DUE SUB PRIME
REQUIRED FORM FORM SUBMIT SUBMIT TO:
TO:
All those who attend Keep For Your Records FILE FILE
Pre-Construction Meeting meeting sign
a Contractor/Sub Contractor and All Subs Before the Start of PRIME IAGM
Information Constriction Monitor
Start of Construction Form CONTRACTOR At the Start of Construction PRIME IAGM Monitor
Construction Complete CONTRACTOR After completion of PRIME IAGM Monitor
Form construction
Section 3 Attachment Forms CONTRACTOR AND Complete and Return PRIME IAGM Monitor
• Attachment B Self- SUBCONTRACTORS Within Seven(7)Days of
Certification Form Receipt
• Attachment D
Statement of Release
Form
• Attachment E
Preliminary Statement
of Workforce Needs
Form
Statement of Policy on CONTRACTOR AND Complete and Return PRIME IAGM Monitor
Equal Employment SUBCONTRACTORS Within Seven(7)Days of
Opportunity Form Receipt
CONTRACTOR AND Complete and Return PRIME IAGM Monitor
Certification and SUBCONTRACTORS Within Seven(7)Days of
Acknowledgement Form Receipt
U.S. Department of Housing CONTRACTOR AND Complete and Return PRIME IAGM Monitor
and Urban Development SUBCONTRACTORS Within Seven(7)Days of
• Certification of Bidder Receipt
Regarding Equal
Employment
Opportunity Form
• Certification Regarding
Lobbying Form
• Certificate of Owner's
Attorney Form
CONTRACTOR AND Complete and Return PRIME IAGM Monitor
SUBCONTRACTORS Within Seven(7)Days of
U.S. Department of Housing Receipt
and Urban Development
• Certificate from
Contractor Appointing
officer or employee to
Supervise Payment of
Employees Form
J�
City of Fort Worth
Intergovernmental Affairs and Grants Management (IAGM)
Community Development Block Grant (CDBG) Funded
Construction Projects
WHO COMPLETES DUE SUB PRIME
REQUIRED FORM FORM SU3MIT SUBMIT TO:
The prime contractor Beginning the first week PRIME IAGM Monitor
Payroll Forms should review ea. your company works on a
Subcontractor's payroll project and for every week
You are not required to use type of reports for compliance afterward until your firm
may use any other type Payroll Form WH-347. You prior to submitting the has completed its work.
payroll,such as computerized reports to IAGM. Number the payroll reports
formats,as long as it has all of beginning with# I Initial
the information that is required and clearly mark your last
on the WH-347. payroll"Final."
U.S.Department of Labor CONTRACTOR AND Attach to the weekly payroll PRIME IAGM Monitor
Statement of Compliance SUBCONTRACTORS with original signature
Form
CONTRACTOR AND Required when employee is PRIME IAGM Monitor
SUBCONTRACTORS used in more than one
classification, and specify
Employees Statement of different rates of pay during
Work Verification Form any payroll period
EMPLOYEES MUST Only one employee PRIME IAGM Monitor
AUTHORIZE ALL authorization is needed for
DEDUCTIONS recurring deductions. This
should accompany the
Payroll Deduction FIRST payroll on which the
Authorization Form deduction appears
U.S. Department of HUD SUBCONTRACTOR Before start of work PRIME IAGM Monitor
Community Block Grant
Input Subcontractor's
Certification Concerning
Labor Standards and
Prevailing Wage
Requirements Form
NOTICE TO ALL CONTRACTOR Post on site at the start of POST POST
EMPLOYEES MUST POST construction
Working on Federal or
Federally Funded Finance
Construction Projects
Equal Employment CONTRACTOR Post on site at the start of POST POST
Opportunity Poster MUST POST construction
U.S. Department of Labor
Poster
CONTRACTOR Post on site at the start of POST POST
Project Designation Sign MUST POST construction
PRIME CONTRACTOR FORWARDS ALL FORMS TO
THE IAGM MONITOR
PRECONSTRUCTION CONFERENCE MINUTES
DATE: TIME:
LOCATION:
PROJECT NAME:
LOCATION OF PROJECT:
PROJECT NUMBER:
CONTRACT AMOUNT:
ATTENDEES
NAME NAME & ADDRESS OF FIRM TELEPHONE
NUMBER
r
F
A preconstruction conference was held on the above date to discuss labor standards requirements applicable
to this project. The attendees, as listed above, were provided the following information.
The "CONTRACTOR INFORMATION" form required of the contractor and all subcontractors should be
completed and submitted before starting construction.
Section 3 Plans must be completed by contractors and subcontractors having contracts over the amount of
$10,000.
Written affirmative action plans must be submitted by the contractors and subcontractors having contracts
over the amount of$50,000 and employing more than 25 non-construction employees. The plans should address the
contractor's intent to hire and train minorities and females on an equal basis as any other group.
Executive Order 11246, included in the contract document, should be followed as closely as possible.
1
This project is subject to the Davis-Bacon Act(DBA), Copeland Act,Contract Work Hours Safety Standards
Act (CWHSSA), and the Fair Labor Standards Act (FLSA). FLSA sets out the requirements for payment of
minimum wages, overtime pay, child labor standards and prohibits wage discrimination on the basis of sex. DBA
specifies the minimum wages to be paid the various classes of laborers and mechanics employed on the project.
CWHSSA sets a uniform standard of 40-hour workweek with time and a half the basic rate of pay for all work in
excess of 40-hours per week. The Copeland Act prohibits kickbacks being paid by the employee to the employer
and requires the weekly submission of payrolls. FAILURE TO COMPLY WITH THE LABOR STANDARDS
REQUIREMENTS CAN RESULT IN THE ESCROW OF FUNDS AND/OR WITHHOLDING OF INSURED
ADVANCES.
The contractor should inform his foreman and subcontractors that this project is subject to periodic employee
wage interview visits by City staff and/or federal agencies, such as HUD or DOL, to insure compliance with the
aforementioned regulations. These federal officers or City staff are not to be prevented from conducting such
interviews.
The suggested payroll form is W11-347,Payroll. All other payroll forms must be approved by HUD prior to
use. Payrolls must be submitted to the Finance Department within seven days after a pay period ends. A pay period
is seven (7) consecutive days. Payrolls must be original and must be completely executed. The signature must be
that of owner,partner, officer of authorized individual, and must be an original ink signature. It is suggested that
blue ink be used. The certification dates must cover the seven (7) day period. "A CERTIFICATION FROM
CONTRACTOR APPOINTING OFFICER OR EMPLOYEE TO SUPERVISE PAYMENT OF EMPLOYEES"
foim must be submitted.
The payrolls and basic payroll records of the contractor and each subcontractor covering all laborers and
mechanics employed upon the work covered by this contract are to be maintained during the course of work and
preserved for a period of three years thereafter.
Liquidated damages will be assessed for failure to pay overtime. The assessment amount is$10 per day per
violation. Overtime begins on this project after 40 hours per week. Additionally, wage restitution must be paid to
any employee who is underpaid whether the underpayment is due to failure to pay overtime or failure to apply the
prescribed hourly rate of pay.
Employees must be classified and paid according to the classifications and rates prescribed by the applicable
wage decision. The decision which is applicable to this project is . The wage decision must be posted
at the construction site along with required posters for the duration of construction activity. Any classification
needed which does not appear on the wage decision must be requested and approved by the U.S. Department of
Labor prior to the use of that classification on the project.
In instances where the owner of a company performs work on the project, that owner must show himself/
herself on the payroll and must show the hours worked each day and total hours for the week. All persons , ho
perform work on the project must be shown on the payroll. The address and social security number for each
employee must be included the first time that employee appears on the payroll and any time their address change.
Apprentices may be employed on the project, however, they must be certified by the Bureau of
Apprenticeship & Training and the allowable ratio of apprentices to journeyman must not be exceeded.
Payrolls are required for weeks in which no work is performed labeled "NO WORK PERFORMED".
The first payroll furnished must show "INITIAL" in the payroll number block. Likewise, the last payroll
must show "FINAL". Subsequent payrolls following the initial payroll must be numbered sequentially beginning
with number 2, including payrolls labeled "NO WORK PERFORMED".
Any person who is employed on a piece work basis must be shown on the payroll. The hours worked each
day and total hours for the week must be shown. The hourly rate of the piece worker must equal or exceed the
prescribed hourly rate for the particular work classification.
Dual work classifications within the same payroll period are acceptable provided that a signed verification of
the dual work classification is furnished from.the employee. When dual work classification are used submit the
form "EMPLOYEES STATEMENT OF WORK VERIFICATION".
Deduction authorizations, signed by employees,must be provided for any deduction with the exceptions of
FICA and federal tax.
Unless otherwise specified by the applicable wage decision, the classification of"helper" is unacceptable.
Employees must be classified and paid based on the work they perform, e.g., if a person performs the duties of or
uses the tools of a plumber, that person must be classified as a plumber, not as a plumber's helper (the plumber
classification is used there as an example only).
The general contractor will be required to certify that all laborers and mechanics employed on the project
(including those employed by subcontractors)have been paid hourly rates as prescribed by the applicable laws.
The staff person who will monitor this project for compliance with labor requirements is . Any questions
Frank Marrero concerning labor requirements should be directed to him/her at(817) 871-7536.. Questions
should be directed through the general contractor who is ultimately responsible for the fulfillment of these
obligations
Submitted by: Contact Person:
j City of Fort Worth
NAME Intergovernmental Affairs & Grants Management
Frank Marrero
1000 Throckmorton Street
Fort Worth, Texas 76102
DATE (817) 871-7536
3
CONTRACTOR INFORMATION 4
Date
Gt/v SJz..►o 3
PROJECT:
Te L`l�•s w� D q.,,i.s , ��iF'P Sj �'^a.o.,L�..��.r•-� S�¢7o�a�s ��
1. Contractor: _�L �,,., �" �,�„ �n c_-
2. Address: o
3. City: Pr, lit�u-ti{ �1`jc • 7� /b 3
4. Telephone: B/>_V0Z_ 18S p o Fax: fj/ 7 - 882- ®`'i G$
5. Federal I.D. #: 7b_ -.?
6. Officers of the Corporation:
President: �''� Racial/Ethnic Ownership:
White Amencan .�
Vice President: 2-Black American
3-Native American
4-Hispanic American
S-Asian/PacificAmericanSecretary: 6-Hasidic Je
Treasurer:
7. If sole owner or partnership, list owner(s):
I certify at the time of execution, hereof, neither my company nor my corporate officers (if
incorporated)are listed in the list of Debarred,Suspended, and Ineligible Contractors maintained by
the Department of Housing and Urban Development (HUD).
d
Signature
4
SUBCONTRACTOR INFORMATION
(To be completed by contractor)
i
Date
PROJECT: '1'rC..rso•�
1. Subcontractor: A L,-y,L
2. Contract Amount:
3. Address: -Pongy=-
3. City: CLaS f /-cfcrF,s 7S3 7�
4. Telephone: Zig-Ss 3 - V S'6 3 Fax: 21�f-3`//- A F L r`
5. Federal I.D. #: '
RaciaUEthnic Ownership:
1 - White American
2 - Black American
3 -Native American
4 -Hispanic American
5 -Asian/Pacific American
6 - Hasidic Jew
5
START OF CONSTRUCTION
i 1 (Date)
ProjectName:
Project Location: -7e4zC.,s, Anw:s s
C'� ���5'�/2ov/o�o�f 38 76SaSD
Project Number: x/ go 6 0
G .or- s v t o�3 t� 76 9 0 7 0
U.S. Department of Labor Wag-el ecision: `gag '76 9 0® o
This is to inform you that the �-
(Name of Company)
of 1 by F.'--r— w"'
(Address) (City/Town)
`7 r '26/03 has started work on the above referenced project covered by our
(State) (Zip)
contract with you, as of
(Date)
l
Respectfully yours,
C."Ll, _
(Name of Company)
By
Signature
(Title)
6
J
;
CONSTRUCTION COMPLETE
,-T �na � �•►✓•5
Project Name:
Project Location:
J J
Project Number: 62 24 /5y/2c o le) 19 K,'3 6 76 5� 5--G
i� oV v
U.S. Department of Labor Wage De/iion: o o
This is to inform you that the
-- (Name of Company)
of
(Address) (City/Town)
7Z i0 , has terminated work on the above referenced project covered by our
(State) (Zip)
contract with you, as of
f (Date)
I
Respectfully yours,
I
(Name of Company)
By
I (Signature)
-7-
City of Fort Worth
Finance Department
Affirmative Action Plan Under
Section 3 of The
Housing and Urban Development Act of 1968
Revised 4/00
8
City of Fort Worth Affirmative Action Plan
Table of Contents
Part I: Purpose and Background Information Page
1. Summary Explanation and Purpose.....................................................10
2. Geographical Applicability.................... .10
3. Applicability to Businesses..................................................................10
4. Applicability to Individuals .................................................................11
Part Il: Selection of Subcontractors and Vendors
1. Procedures ......................................................................................13
2. Sources for Locating Section 3 Covered Businesses...........................13
3. Required Contract Clauses............................................................ 13 -14
Part III: Hiring Trainees and Employees
1. Procedures ......................................................................................15
2. Good Faith Efforts ...............................................................................16
Part IV: Compliance and Consequences
1. Monitoring of Requirements........................ ...16
2. Grievance Procedures .................................................................. 16 - 17
3. Sanctions ......................................................................................17
Part V: Attachments
1. Self-Certification Form...............................................................................20
2. Statement of Release...................................................................................21
3. Preliminary Statement Work Force Needs..................................................22
9
�. City of Fort Worth
Fiscal Services Department
Intergovernmental Affairs and Grants Management Division
Affirmative Action Plan Under
Section 3 of the
Housing and Urban Development Act of 1968
.:. 4 ,� ' ' 0 � 1YDACKROIYD ITQ2i `I
1. Summary Explanation and Purpose:
Section 3 of the Housing and Urban Development Act of 1968, as amended, ("Section 3")
is binding upon the City of Fort Worth, ("the City") and its Contractor in all projects using
Community Development Block Grant (CDBG) funds. Any Contractor of CDBG funds, from
whatever source, is bound by Section 3.
The two primary purposes of Section 3 are (1) to encourage the use of small, local and
minority businesses as suppliers of goods and services, and (2) to encourage the use of local,
minority and lower income persons as trainees and employees. Section 3 requires that good faith
efforts be made to achieve these purposes.
This plan sets forth the procedures which will be followed by the City of Fort Worth's Fiscal
Services Department, Intergovernmental Affairs and Grants Management Division ("IAGM") and all
its CDBG Contractors to accomplish these purposes. Specific regulations governing Section 3 are
set out in 24 CFR 135.
2. Geographical Applicability:
For the Community Development Block Grant Program, Section 3 is applicable to all
activities taking place within the corporate limits of the City of Fort worth, Texas. Within this
"Section 3 covered area", the IAGM Target areas are considered priority areas. The Target areas
include the following 1990 census tracts/block group numbers:
1001.01/1, 1001.01/3, 1001.01/4, 1001.01/6, 1001.02/4, 1001.02/5, 1001.02/6, 1002.01/1,
1002.01/2, 1002.01/3, 1002.01/4, 1002.02/1, 1002.02/2, 1002.02/3, 1002.02/4, 1002.02/5,
1003/1, 1003/2, 1003/3, 1003/4, 1003/5, 1003/6, 1004/1, 1004/2, 1004/3, 1004/4, 1004/5,
1004/6, 1005.01/1, 1005.01/2, 1005.01/3, 1005.01/4, 1005.01/5; 1005.01/6,. 1005.02/1,
10
City of Fort Worth Affirmative Action Plan
1005.02/2, 1005.02/3, 1005.02/4, 1005.02/6, 1005.02.7, 1006.02/2, 1006.02/3, 1007/1,
1007/2, 1007/3, 1007/5, 1008/1, 1008/2, 1008/3, 1008/4, 1008/5, 1009/1, 1009/2, 1009/3,
1010/1, 1010/2, 1011/1, 1011/2, 1011/3, 1011/4, 1012.01/1, 1012.01/2, 1012.02/2, 1012.02/3
1012.02/4, 1012.02/5, 1012.02/6, 1013.01/4, 1013.02/2, 1013.02/3, 1013.02/4, 1014.02/1,
1014.02/2, 1014.02/3, 1014.02/4, 1014.03/2, 1014.03/3, 1014.03/4, 1014.03/5, 1014.03/6,,
1014.03/7, 1015/2, 1015/3, 1015/5, 1016/1, 1016/2, 1017/1, 1017/2, 1017/3, 1018/1, 1018/2,
1020/1, 1020/2, 1021, 6, 1021/7, 1023.01/1, 1023.01/2, 1023.01/3, 1023.01/4, 1023.02/4,
1023.02/5, 1024.01/4, 1024.01/5, 1024.01/6, 1025/1, 1025/2, 1025/3, 1025/4, 1025/5,
1025/6, 1026/4, 1026/6, 1026/7, 1026/8 1027/1, 1027/2, 1028/1, 1029/1, 1029/2, 1029/3,
1030/1, 1030/2, 1030/3, 1031/1, 1032/1, 1033/1, 1033/2, 1033/3, 1033/4, 1034/1, 1034/2,
1034/3, 1035/1, 1035/2, 1035/3, 1035/4, 1035/5, 1035/6, 1035/7, 1036.01/1, 1036.01/2,
1036.01/3, 1036.01/4, 1036.02/2, 1037.01/1, 1037.01/2, 1037.01/3, 1037.01/4, 1037.02/1,
1037.02/2, 1037.02/3, 1038/1, 1038/2, 1038/3, 1038/4, 1038/5, 1038/6, 1039/1, 1039/2,
1039/3, 1040/1, 1040/2, 1040/3, 1041/1, 1041/2, 1041/3, 1041/4, 1041/57 1041/6, 1042.02/5,
1043/2, 1043/3, 1043/4, 1043/5, 1044/1, 1044/3, 1044/4, 1044/7, 1045.01/1, 1045.01/2,
-� 1045.01/3, 1045.01/4, 1045.01/5, 1045.01/6, 1045.01/7, 1045.01/8, 1045.02/1, 1045.02/2,
1045.02/3, 1045.03/1, 1045.03/2, 1046.01/2, 1046.01/3, 1046.01/4, 1046.01/5, 1046.02/1,
1046.02/2, 1046.02/3, 1046.02/4, 1046.03/1, 1046.03/2, 1046.03/3, 1046.04/1, 1046.04/2,
1046.04/3, 1046.05/3, 1046.05/5, 1047/1, 1047/2, 1047/3, 1047/4, 1047/5, 1047/6 1048.01/1,
1048.01/2, 1048.01/3, 1048.01/4, 1048.01/5, 1048.01/6, 1048.01/7, 1048.01/8, 1048.02/1,
1048.02/2, 1048.02/3, 1048.02/4, 1050.01/1, 1050.01/2, 1050.01/3, 1050.01/4, 1050.01/5,
1050.05/2, 1050.06/1, 1050.06/2, 1051/5, 1052.01/1, 1052.01/2, 1052.01/4, 1052.02/1,
1052.02/2, 1053/1, 1055.02/1, 1055.02/8, 1055.05/1, 1056/2, 1057.03/3, 1058/1, 1058/2,
1058/5, 1059/2, 1059/3, 1059/5, 1060.01/1, 1060.02/1, 1060.04/2, 1061.01/2, 1061.02/,
1061.02/2, 1062.01/1, 1062.01/2, 1062.01/3, 1062.01/4, 1062.02/1, 1062.02/2, 1062.02/3,
1062.02/4, 1063/2, 1063/3, 1064/1, 1064/2, 1065.03/3, 1065.06/2, 1065/06/3, 1065.06/4,
1065.08/2, 1065.08/4, 1065.09/1, 1065.10/4, 1065/11/4, 1065.12/2, 1066/1, 1105/4,
1110.07/4, 1113/01/2, 1135.06/7,1141.01/4
3. Applicability to Businesses:
Businesses which are at least fifty-one percent (51%) owned by socially or economically
disadvantaged persons who reside in the Section 3 covered area and which qualify as small
businesses under the standards of the Small Business Administration are eligible for the benefits of
Section 3.
4. Applicability to Individuals:
Any person who resides in the Section 3 covered area and whose family income does not
exceed eighty percent (80%) of the median income in the Dallas-Fort Worth Standard Metropolitan
11
City of Fort Worth Affirmative Action Plan
Statistical Area may be designated as a "lower income person". Section 3 is intended to benefit such
individuals through employment and training opportunities.
12
City of Fort Worth Affirmative Action Plan
l X'N z mrn a"z
�, � PAR'L..TT SELEQTIO IIF`Contractors AND�VEND5 2S
RIINI 1114
1. Procedures
All contractors will provide a completed copy of Attachment D, "Statement of Release",
prior to signing any contract for a project using CDBG monies. Each Contractor selected will be
bound by Section 3 requirements, including the submission of all relevant documentation required
by this plan. Contractors will be held responsible for the Section 3 activities of their subcontractors.
When competitive bids are solicited, the contractor will notify bidders of Section 3
requirements. Each contractor will make a good faith effort to issue invitations to bid to Section 3
covered businesses and to use local and minority media to advertise contractual opportunities.
H&HS will review proposed Contractors and vendors to ascertain their eligibility to receive CDBG
funds,based on prior and future assured compliance with Section 3.
Contracts which are typically let on a negotiated basis in non-Section 3 covered areas will be
let on a negotiated basis in Section 3 covered areas, if feasible.
2. Sources for Locating Section 3 Covered Businesses:
The City operates the Minority/Women Business Enterprise (M/WBE) office to assist in the
location and certification of Section 3 covered businesses and to inform such businesses of bidding
opportunities for City contracts.
Lists of Section 3 covered businesses area also available from the Fort Worth Regional HUD
Office, the Small Business Administration and other similar agencies. Any business wishing to
qualify as a Section 3 covered business will be given the opportunity to file a Self-Certification form
(Attachment B) with the M/WBE office and all CDBG contractors are encouraged to seek the
assistance of that office, should any question arise. IAGM will notify the Minority/Women
Business Enterprise office of its pending contractual activities so that Section 3 covered businesses
may be notified.
3. Required Contract Clauses:
CFR 24 § 135.38
In the event a CDBG Contractor wishes to subcontract any portion of a project utilizing
CDBG monies, the written prior approval of IAGM must be obtained. Furthermore, the following
paragraphs must be included in each subcontract:
13
City of Fort Worth Affirmative Action Plan
A. The work to be performed under this Contract is subject to the requirements of section
3 of the Housing and Urban Development Act of 1968, as amended 12 U.S.C. 170lu
(section 3). The purpose of section 3 is to ensure that employment and other economic
opportunities generated by HUD assistance or HUD-assisted projects covered by section 3,
shall, to the greatest extent feasible, be directed to low- and very low-income persons,
particularly persons who are recipients of HUD assistance for housing.
B. The parties of this Contract agree to comply with HUD's regulations in 24 CFR part
135, which implement section 3. As evidenced by their execution of this contract,the
parties to this contract certify that they are under no contractual or other impediment that
y would prevent them from complying with the part 135 regulations.
C. The Contractor agrees to send to each labor organization or representative of workers
with which the contractor has a collective bargaining agreement or other understanding, if
any, a notice advising the labor organization or workers' representative of the contractor's
commitments under this section 3 clause, and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the section preference, shall set
forth minimum number and job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; and the anticipated date the work shall
begin.
D. The contractor agrees to include this Section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as
provided in an applicable provision of the subcontract or in this section 3 clause, upon a
finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The
contractor will not subcontract with any subcontractor where the contractor has notice or
knowledge that the subcontractor has been found in violation of the regulations in 24 CFR
part 135.
E. The Contractor will certify that any vacant employment positions, including the
training positions, that are filled (1) after the contractor is selected but before the contract .
is executed, and (2) with persons other than those to whom the regulations of 24 CFR part
135 require employment opportunities to be directed, were not filled to circumvent the
contractor's obligations under 24 CFR part 135.
F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD
assisted contracts.
G. With respect to work performed in connection with section 3 covered Indian housing
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City of Fort Worth Affirmative Action Plan
assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25
U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b)
requires that to the greatest extent feasible (I)preference and opportunities for training and
employment shall be given to Indians, and (ii) preference in the award of contracts and
subcontracts shall be given to Indian organizations and Indian-owned Economic
Enterprises. Parties to this contract that are subject to the provisions of section 3 and
section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in
derogation of compliance with section 7(b).
iµ FART 7IIHIRING TRAINEES
AND EMPL0YEES `z� r
1. Procedures:
e„
All contractors will provide a completed copy of Attachment E, "Preliminary Statement-
Work Force Needs", prior to signing any contract for a project using CDBG monies. The Contractor
will specify the maximum number of trainees which can reasonably be used on the CDBG project,
unless the occupational category is subject to a ratio set by the Secretary of Labor. This information
will be reviewed by IAGM to ascertain the current and projected use of Section 3 covered
individuals.
�. Should the Contractor wish to hire trainees for a CDBG assisted project, lower income
individuals will be used to the greatest extent feasible in the various training categories. All vacant
trainee positions should be filled with lower income individuals, if at all possible. Only after a good
faith effort to.place lower income individuals in vacant trainee positions has been made will the
Contractor use non-Section 3 covered individuals as trainees.
Should the Contractor need to hire already trained employees, similar preference will be
given to qualified lower income individuals who apply for those positions.
For each occupational category in which vacancies exist, the contractor will set a realistic
goal for the number of lower income individuals to be hired. The Contractor will make a good faith
effort to see that such goals are met.
To the greatest extent feasible, the Contractor will use lower income individuals as CDBG
proj ect employees. (Any Contractor which fills vacant employment positions immediately prior to
starting a CDBG project will be required to show that its actions were not an attempt to circumvent
Section 3 requirements.)
When a lower income individual applies, either on their own initiative or on referral from any
source, the Contractor will review his/her qualifications and hire the individual if his/her
15
City of Fort Worth Affirmative Action Plan
qualifications are satisfactory and the Contractor has an opening. If the Contractor does not have an
opening, the individual will be listed for the first available opening.
If applicant qualifications are equal, lower income persons will be given preference in hiring.
An exception will be made when a Section 3 covered project must also meet the requirements of
Executive Order 11246. In this case, when qualifications are equal, rpinority persons will be given
first preference in hiring. The City will require applicants claiming to be lower income to state their
family income at the time of application.
2. Good Faith Efforts:
A Contractor may show good faith efforts to hire lower income individuals by:
(1) confirniing with the Department of Housing and Urban Development's Regional
Administrator, Area Office Director, or FHA Insuring Office Director, the
geographical Section 3 covered area for the Contractor's specific project; and
(2) using local media, project area community organizations, local public and private
institutions, and/or signs placed at the proposed project site to recruit lower income
applicants for training and employment positions with the project.
u 0:k. vcF A �co�7s v NcESna
�
1. Monitoring of Requirements:
IAGM will monitor the efforts of its contractors to achieve the purpose of Section 3 in two
primary ways. First, the documentation required of CDBG Contractors will be examined to
determine if good faith efforts are being made to comply with Section 3 requirements. Any obvious
omissions or improper actions will be questioned and the manner in which compliance can be
documented will be determined by IAGM. Next, IAGM will conduct on site reviews to assure that
any estimates or projected figures for training and employment have been achieved to the best of the
Contractor's ability. If a high percentage of the employees of, and subcontractors for, a program
meet Section 3 standards, the good faith efforts of the Contractor will be assumed.
If compliance problems are discovered IAGM will encourage the Contractor to resolve them. If this
informal persuasion should fail IAGM may request that sanctions (as specified below) be applied.
+• 2. Grievance Procedures:
Any person or business meeting the definitional standards of Section 3 may personally, or by
representative, pursue the grievance procedures outlined here.
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City of Fort Worth Affirmative Action Plan
Informal complaints should be directed to IAGM for investigation of its Contractor's
compliance, or to the Contractor for investigation of the subcontractor's compliance. IAGM
Contractors will notify IAGM of all informal complaints they receive. -If the complaint is found
valid, IAGM will make an effort to secure Section 3 compliance through conferences,persuasion
and/or mediation. A written notice specifying the exact nature of the non-compliance will be issued
to the non-complying party. The notice will recommend specific action to correct the non-
compliance and specify a time limit for doing so. Continued non-compliance may result in the
application of the sanctions listed below.
If the complainant is not satisfied with the informal complaint procedure, or its outcome, a
formal grievance may be filed.
The grievance should be in writing and include: (1) the name and address of the grievant; (2)
the name and address of the grievant's business, if applicable; (2) the name and address of the City,
Contractor, or Subcontractor (hereafter called "respondent"); (4) a description of the acts or
omissions giving rise to the grievance; and (5) the corrective action sought.
The grievance should be signed by the grievant and mailed to Program Operations Division,
Department of Housing and Urban Development,Fort Worth Regional Office, PO Box 2905, Fort
Worth, Texas, 76113-2905; or Assistant Secretary for Equal Opportunity, Department of Housing
and Urban Development, Washington, DC 20410.
A grievance must be filed no later than ninety (90) days from the date of the action (or
omission) upon which it is based. The time for filing may be extended by the Secretary of Housing
and Urban Development, if good cause is shown.
Upon receipt of a grievance by the Secretary, a copy of it will be furnished to the respondent.
The Secretary will conduct an investigation and will give written notice to both the grievant and
respondent as to the decision reached. The grievance may be dismissed or sanctions may be applied,
1' as appropriate.
3. Sanctions:
rFailure or refusal to comply with or give satisfactory assurances of future compliance with
P
the requirements of Section 3 shall be the proper basis for applying sanctions. Any or all of the
following actions may be taken, as appropriate: cancellation, termination, or suspension in whole or
in part of the contract or agreement; determination of ineligibility or debarment from any further
assistance or contracts under this program until satisfactory assurance of future compliance has been
received; referral to the Department of Justice for appropriate legal proceedings.
17
City of Fort Worth Affirmative Action Plan
Minority/Women Business Enterprise
It is the policy of the City of Fort Worth to involve Minority/Women Business Enterprises in all
phases of its procurement practices and to provide them equal opportunities to compete for contracts
for construction, professional services, purchases of equipment and supplies, and provision of other
- services required by the City.
The City operates the Minority/Women Business Enterprise (M/WBE) office to assist in the
location and certification of Section 3 covered businesses. A list of M/WBE businesses that have
been certified by the City of Fort Worth will be provided to you upon request. If you need to secure
services or supplies, please contact the City's M/WBE office:
CITY OF FORT WORTH
M/WBE OFFICE
1000 THROCKMORTON
FORT WORTH, TX 76102
(817) 871-6104
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!w
City of Fort Worth Affirmative Action Plan
SECTION 3 ATTACHMENTS
Please Complete and Return Within Seven ( ) Days
5100
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ICity of Fort Worth Affirmative Action Plan
ATTACHMENT B
SELF-CERTIFICATION FORM
SOCIALLY OR ECONOMICALLY DISADVANTAGED
Business/Agency Name:
Address: /&0/
Zip Code f='T-- wv-.J2>
I am a member of the following minority group: (Circle One)
Black American Indian/ Asian/ Spanish- Other(Specify)
' Alaskan Native Pacific Islander Surnamed
I own at least 51 percent of the above business:
Date: // c E d "3 Signature: -1� ��-
1
Title:
SELF-CERTIFICATION FORM
NON-PROFIT ORGANIZATION
This organization is a non-profit organization.
' Business/Agency Name:
Address:
' Zip Code
' Date: Signature:
Title:
B-1
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