HomeMy WebLinkAboutContract 31257 `ITY SECRETARY
'ONTRACT NO.
CITY OF FORT WORTH, TEXAS-,'_7-05Ab$ :55 RCVO
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY'), and Parsons
Water & Infrastructure, Inc., (the "ENGINEER"), for a PROJECT generally described as.-
Water
s:Water and Sanitary Sewer Main Replacements on Throckmorton Street and 14"' Street.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terns of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of suspension
of services, the ENGINEER shall have no liability to CITY for delays or
damages caused the CITY becaus su suspension of services.
ORIGINAL
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and fumishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to
be performed hereunder. The ENGINEER shall also advise the CITY
conceming the results of same. Such surveys, tests, and investigations shall
be fumished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT cost
and/or execution. These conditions and cost/execution effects are not the
responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
ENGINEERING CONTRACT
Page 2 of 14
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with the
Contract Documents, nor shall anything in the Contract Documents or the
agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the
work on the PROJECT. If, for any reason, the ENGINEER should make an
on-site observation(s), on the basis of such on-site observations, if any, the
ENGINEER shall endeavor to keep the CITY informed of any deviation from
the Contract Documents coming to the actual notice of ENGINEER regarding
the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no control
over cost or price of labor and materials; unknown or latent conditions of
existing equipment or structures that may affect operation or maintenance
costs; competitive bidding procedures and market conditions; time or quality
ENGINEERING CONTRACT f_ ;
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of performance by third parties; quality, type, management, or direction of
operating personnel; and other economic and operational factors that may
materially affect the ultimate PROJECT cost or schedule. Therefore, the
ENGINEER makes no warranty that the CITY's actual PROJECT costs,
financial aspects, economic feasibility, or schedules will not vary from the
ENGINEER's opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress
payments to the construction contractor will be based on the ENGINEER's
knowledge, information, and belief from selective sampling and observation that the
work has progressed to the point indicated. Such recommendations do not
represent that continuous or detailed examinations have been made by the
ENGINEER to ascertain that the construction contractor has completed the work in
exact accordance with the Contract Documents; that the final work will be
acceptable in all respects; that the ENGINEER has made an examination to
ascertain how or for what purpose the construction contractor has used the moneys
paid; that title to any of the work, materials, or equipment has passed to the CITY
free and clear of liens, claims, security interests, or encumbrances, or that there are
not other matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact location,
type of various components, or exact manner in which the PROJECT was finally
constructed. The ENGINEER is not responsible for any errors or omissions in the
information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE) participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this contract
and its commitment to meet that goal. Any misrepresentation of facts (other than a
negligent misrepresentation) and/or the commission of fraud by the Engineer may
result in the termination of this agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provi ewe,
ENGINEERING CONTRACT
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and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3)hereof. CITY shall give sub-consultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting policies
of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage
if written on a split limits basis). Coverage shall be on any vehicle used
in the course of the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim/annual aggregate
ENGINEERING CONTRACT
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(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K(1) and K.(2) of this agreement
are provided under applicable policies documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice
shall be acceptable in the event of non-payment of premium. Such
terms shall be endorsed onto ENGINEER's insurance policies. .Notice
shall be sent to the respective Department Director (by name), City of
Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the state
of Texas or be otherwise approved by the CITY; and, such insurers
shall be acceptable to the CITY in terms of their financial strength and
solvency.
(f) Deductible limits, or self-insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any altemative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
exclusions.
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(j) The Professional Liability insurance policy, if written on a claims made
basis shall be maintained by the ENGINEER for a minimum two (2)
year period subsequent to the term of the respective PROJECT
contract with the CITY unless such coverage is provided the
ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood that
insurance cost is an allowable component of ENGINEER's overhead.
(1) All insurance required in section K, except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When subconsultants
maintain insurance coverage, ENGINEER shall provide CITY with
documentation thereof on a certificate of insurance. Notwithstanding
anything to the contrary contained herein, in the event a
subconsultant's insurance coverage is canceled or terminated, such
cancellation or termination shall not constitute a breach by
ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing
of any existing conflicts of interest or potential conflicts of interest, including personal
financial interest, direct or indirect, in property abutting the proposed PROJECT and
business relationships with abutting property cities. The ENGINEER further
acknowledges that it will make disclosure in writing of any conflicts of interest that
develop subsequent to the signing of this contract and prior to final payment under
the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
ENGINEERING CONTRACT
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O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment to
this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local, state,
or federal authorities; and land, easements, rights-0f-way, and access necessary for
the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
ENGINEERING CONTRACT
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consultants as the CITY deems appropriate; and render in writing decisions required
by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes
or becomes aware of any development that affects the scope or timing of the
ENGINEER's services or of any defect in the work of the ENGINEER or construction
contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and release
ENGINEER and its officers, employees, and subcontractors from all claims,
damages, losses, and costs, including, but not limited to, attorneys fees and
litigation expenses arising out of or relating to the presence, discharge,
release, or escape of hazardous substances, contaminants, or asbestos on
or from the PROJECT. Nothing contained herein shall be construed to
require the CITY to levy, assess or collect any tax to fund this
indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants, or
asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for contractor's
negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary of
any undertaking by the ENGINEER."
ENGINEERING CONTRACT
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(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
1. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time required
for performance of the services, an equitable adjustment will be made through an
amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a
written Notice to Proceed from the CITY.
ENGINEERING CONTRACT
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B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will be
at the CITY's sole risk. The final designs, drawings, specifications and documents
shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by
acts of God, strikes, lockouts, accidents, or other events beyond the control of the
ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for convenience so that
the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption, an
equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be
made.
ENGINEERING CONTRACT
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in connection
with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of negligence
or willful misconduct as determined pursuant to T.C.P. & R. Code, section
33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict or
statutory liability, or any other cause of action, except for willful misconduct or gross
negligence for limitations of liability and sole negligence for indemnification. Parties
mean the CITY and the ENGINEER, and their officers, employees, agents, and
subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
ENGINEERING CONTRACT
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$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and
11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If litigation
is filed by either party within said ninety (90) day period, the award shall
become null and void and shall not be used by either party for any purpose in
the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J, shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws and
regulations and with all City ordinances and regulations which in any way affect this
AGREEMENT and the work hereunder, and shall observe and comply with all
orders, laws ordinances and regulations which may exist or may be enacted later by
governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to
defend, indemnify and hold harmless CITY and all of its officers, agents and
employees from and against all claims or liability arising out of the violation of any
such order, law, ordinance, or regulation, whether it be by itself or its employees.
ENGINEERING CONTRACT ! =="= •�
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the :t -` day of ll 2005.
ATTEST: ITY FO WO
B :
Marty Hendrix
Marc.rA. tt
City Secretary Assistant City Manager
(" - -r-)
T ` r) APPROVAL RECOMMENDED
Ccntr'acL uthoriaation
A. Douglas Rademaker, P.E.
Director, Engineering Department
APPROVED AS TO FORM
AND LEGALITY
Assistant City Attorney
PARSONS WATER & INFRASTRUCTI IRF, INC;
ENGINEER
ATTEST:
By- X
Marvin Williams
Vice President
ENGINEERING CONTRACT
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ATTACHMENT "A"
General Scope Qf Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope
of Services shall have precedence over the General Scope of Services."
N RA
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or
excavate test holes or pits, the Engineer shall in coordination with the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to
obtain any and all agreements and/or permits normally required for a project of this size
and type. The Engineer will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any
revisions necessary to bring the plans into compliance with the requirements of said
agency, including but not limited to highways, railroads, water authorities, Corps of
Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such
changes are required due to changes in the design of the facilities made by the
permitting authority. If such changes are required, the Engineer shall notify the City and
an amendment to the contract shall be made if the Engineer incurs additional cost. If
there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits.
The information obtained shall be shown on the conceptual plans. The Engineer shall
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and any
adjustments and/or relocation of the existing lines within the project limits. The
Engineer shall also evaluate the phasing of the water, wastewater, street and drainage
work, and shall submit such evaluation in writing to the City as part of this phase of the
project.
-2-
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans
which include layouts, preliminary right-of-way needs and preliminary estimates of
probable construction costs for the Engineers recommended plan. For all submittals,
the Engineer shall submit plans and documents for street/storm drain and
water/wastewater facilities. The Engineer shall receive written approval of the Phase 1
Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and
for submission to utility companies and other agencies for the purposes of coordinating
work with existing and proposed utilities. The preliminary construction plans shall
indicate location of existing/proposed utilities and storm drain lines. The Engineer shall
receive written approval of the Phase 2 plans from the City's project manager before
proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four(4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the
Phase 3 plans from the City's project manager before proceeding with Phase 4.
-3-
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction
plans and contract specifications. The approved plans and contract specifications shall
be used as authorized by the City for use in obtaining bids, awarding contracts, and
constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitu-
tion prior to the award of contracts is allowed by the bidding documents, the Engineer
will advise the owner as to the acceptability of alternate materials and equipment
proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals
and in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the
project during its construction and will set control points in the field to allow City survey
crews to stake the project. The setting of line and grade stakes and route inspection of
construction will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction
proceeds to observe and report on the progress and the quality of the executed work.
-4-
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability
of the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the
contractor.
-5-
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: WATER AND/OR SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for water and/or sanitary sewer
improvements for the following:
Water and Sanitary Sewer Replacements on Throckmorton Street and 14'" Street
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and
make efforts to obtain pertinent information to aid in coordination of the
proposed improvements with any planned future improvements that may
influence the project. ENGINEER will also identify and seek to obtain data
for existing conditions that may impact the project including; utilities, City
Master plans, property ownership as available from the Tax Assessor's
office.
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The data collection efforts will also include conducting special coordination
meetings with affected property owners and businesses as necessary to
develop sewer re-routing plans.
The following shall be applicable at all locations where it is necessary to
relocate or reroute the existing private sanitary sewer service line due to
the abandonment or realignment of the existing public sanitary sewer
lateral or main:
The CITY shall furnish the Engineer with a sample format of how the sewer
service line reroute/relocation should be designed and submitted for
construction. During design survey, if a rod can be inserted through the
cleanout to the bottom of the service line, the Engineer will obtain the flow
line elevation and design the service line prior to advertising the project for
bid. If the service flow line information cannot be obtained during design
survey, the Engineer shall delay the design of the sewer service line until
after the start of construction. The CITY will then direct the Contractor to
de-hole the service line at the clean-out location of all buildings or
structures so that the Engineer's surveyor can determine the flow line of the
sewer service line. The Engineer shall use this information to provide the
design for the sanitary sewer service line to be rerouted or relocated.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities
shall also be contacted if applicable, to determine plans for any proposed
facilities or adjustment to existing facilities within the project limits. The
information obtained shall be shown on the concept plans. The ENGINEER
shall show the location of the proposed utility lines, existing utility lines and
any adjustments and/or relocation of the existing lines within the project
limits. ENGINEER shall complete all forms necessary for City to obtain
permit letters from TxDOT and railroads and submit such forms to the City.
City shall be responsible for forwarding the forms to the affected agencies
for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a progress schedule after the design contract is fully
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executed. The schedule shall be updated and submitted to the CITY along with monthly
progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information which will be needed for use by the
ENGINEER in design and preparation of plans for the project. The
topographic survey shall extend from 14' St. to 11' St. along
Throckmorton St., along 14t' St. from Throckmorton St. to Houston
St., and along 11 th St. from Throckmorton St. to Houston St. The
topographic survey will extend 25 feet beyond the curb returns of
intersecting side streets. The survey will locate all visible features
such as concrete, power poles, asphalt, water valves, telephone
risers, trees, fences, curbs, buildings, grade breaks, sidewalks,
driveways, and lights. In addition, information gathered during the
survey shall include topographic data, elevations of all sanitary and
adjacent storm sewers, rim/invert elevations, location of buried
utilities, structures, and other features relevant to the final plan
sheets. For sewer lines located in alleys or backyards, ENGINEER
will obtain the following:
Obtain permission for surveying through private property.
Locate horizontal and vertical alignment of utility lines. Tie
improvements, trees, fences, walls, etc., horizontally along rear lines
in an approximately 50' wide strip. In addition, locate all rear house
corners and building corners in backyards.
Profile existing water and/or sewer line centerline.
Compile base plan from field survey data at 1"-40' scale.
Obtain permission for surveying through private property. Locate
horizontal and vertical alignment of utility lines, existing utilities, trees,
fences, walls, etc., horizontally along rear lot lines in an
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1
approximately 20' wide strip. In addition, locate all rear house corners
and building corners in backyards. Compile base plan from field
survey data at 1" = 40' horizontal and 1" = 4'vertical scale.
When conducting design survey at any location on the project, the
consultant or its sub-consultant shall carry readily visible information
identifying the name of the company and the company
representative. All company vehicles shall also be readily identified.
b. Engineer will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other
specified documents prepared in conjunction with the requested
services shall be provided in a digital format compatible with the
electronic data collection and computer aided design and drafting
software currently in use by the CITY Department of Engineering.
All text data such as plan and profile, legal descriptions, coordinate
files, cut sheets, etc., shall be provided in the American Standard
Code for Information Interchange (ASCII) format, all drawing files
shall be provided in MicroStation (DGN) or Autocad (DWG or DXF)
format (currently Release 2002), or as otherwise approved in writing
by the CITY, and all data colleted generated during the course of
the project shall become the property of the CITY.
The minimum information to be provided in the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used
or set while gathering data. Generally on a scale of not less
than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate
on City Datum only.
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Rev 09/27/04
C. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast comer of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves,
etc., in the same coordinate system, as the Control Points.
4. No less than two bench marks plan/profile sheet.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when
appropriate.
7. Obtain the "foot print" of all properties where the sanitary
sewer service line is to be relocated or rerouted.
ii. Subsurface Utility Investigation
Subsurface Utility Engineering services will be provided in
accordance with ASCE Publication Cl/ASCE 38-02. Quality Level
D information will be derived from existing records from the
following entities and by contacting the appropriate "one call"
agency.
• Fort Worth Water Department
• Fort Worth T&PW (Street Management Permits)
• Fort Worth T&PW (Street Lights/Traffic Signals)
• Southwestern Bell Telephone Company
• AT&T
• MCI Worldcom
• Verizon
• Charter Communications
• Millennium Telecom
• TXU Gas
• TXU Electric
• Western Union
• Other Fiber Optic Companies
Quality Level B will provide the approximate horizontal position of
EA1-5
Rev 09/27/04
the subsurface utilities using non-destructive surface geophysical
methods to locate metallic or conductive utilities such as steel pipe,
electric cable, and telephone cables, and rodding and probing to
locate non-metallic and non-conducting utilities.
Quality Level C, which is the survey of the above-ground utility
features, will be provided as part of the Surveys for Design
services.
Where subsurface utility conflicts are possible, Quality Level A
services will be provided to locate the utility in 3 dimensions to
determine the horizontal alignment and vertical depth of the utility.
Non-destructive vacuum excavation equipment will be used to
expose subsurface utilities for up to 10 test holes. AutoCAD
drawings of the utility location, type, and size will be provided.
iii. Geotechnical Investigation
The geotechnical investigation will include 2 — 3 borings along the
sewer line alignment up to 45-feet deep. The deep borings will be
used for both open cut and tunneling (if necessary)
recommendations. The borings will be used to investigate the
subsurface stratigraphy and to obtain samples for testing.
Sampling will be performed continuously to 10 feet and at 5-foot
intervals below 10 feet. Field testing will include pocket
penetrometer in the cohesive solids, Standard Penetration Test in
the cohesionless soils, and Rock Quantity Designation and percent
recovery for rocks. Laboratory testing will include unconfined
compression, moisture content, liquid limit, plastic limit, and particle
size analysis. Results of the field and laboratory data will be used
to develop design recommendations for the sewer line.
iv. Public Notification
Prior to conducting design survey, ENGINEER will notify affected
residents of the project in writing. The notification letter shall be on
company letterhead and shall include the following: project name,
limits, DOE project no., Consultant's project manager and phone
no., scope of survey work and design survey schedule. The letter
will be reviewed and approved by the City prior to distribution.
FA1-6
Rev 09/27/04
a
V. Conceptual Engineering Pian Submittal
a. Conceptual plans shall be submitted to City 60 days after
Notice to Proceed Letter is issued.
b. The ENGINEER shall perform conceptual design of the
proposed improvements and furnish four (4) copies of the
concept engineering plans which includes layouts,
preliminary right-of-way needs and cost estimates for the
ENGINEER's recommended plan. ENGINEER shall perform
remaining field surveys required for final design of selected
route(s). The ENGINEER shall also evaluate the phasing of
the water, sanitary sewer, street and drainage work, and
shall submit such evaluation in writing to the City as a part
of the concept phase of the project. However, ENGINEER
shall not be required to perform a drainage study for the
affected area, nor provide any design services for drainage
or storm water conveyance. All design shall be in
conformance with Fort Worth Water Department policy and
procedure for processing water and sewer design.
ENGINEER shall review the City's water and sewer master
plan, other pertinent design information and provide a
summary of findings pertaining to the proposed project.
2. Preliminary Engineering
Upon approval of Part S, Paragraph v (b), ENGINEER will prepare
preliminary construction plans as follows:
a. Overall water and/or sanitary sewer layout sheets and an
overall easement layout sheet(s).
b. Preliminary project plans and profile sheets on 22" x 34"
sheets which show the following: Proposed water and/or
sanitary sewer plan/profile and recommended pipe size, fire
hydrants, water service lines and meter boxes, gate valves,
isolation valves, manholes etc., related appurtenances and
all pertinent information needed to construct the project.
Legal description (Lot Nos., Block Nos., and Addition
EA1-7
Rev 09/27/04
A
,• Names) along with property ownership shall be provided on
the plan view.
C. For sewer lines, pipelines schedule for point repairs,
rehabilitation and replacement will be located on the base
sheets prepared from survey information gathered under
Part B, Paragraph b. Conflicts shall be resolved where
pipelines are to be rehabilitated on the same line segment.
Base sheets shall reference affected or adjacent streets.
Where open-cut and trenchless technology construction is
anticipated, below and above ground utilities will be located
and shown on the base sheets.
d. Existing utilities and utility easements will be shown on the
plan and profile sheets. ENGINEER will coordinate with
utility companies and the City of Fort Worth to determine if
any future improvements are planned that may impact the
project.
e. The design for sewer service line reroutelrelocation will be
provided if the flow line elevation of the sewer service can
be determined from the cleanout location. If this elevation
cannot be determined during design survey, the design
shall be provided after award of the construction contract
as specified in Part A, Paragraph 'I b.
f. The ENGINEER shall make provisions for reconnecting all
identifiable water and/or wastewater service lines which
connect directly to any main being replaced, including
replacement of existing service lines within City right-of-
way or utility easement. When the existing alignment of a
water and sanitary sewer main or lateral is changed,
provisions will be made in the final plans and/or
specifications by the ENGINEER to relocate all service
lines which are connected to the existing main and
connect said service lines to the relocated main.
g. The ENGINEER will prepare standard and special detail
sheets for water line installation and sewer rehabilitation or
replacement that are not already included in the D-Section
EAl-B
Rev 09/27/04
of the City's specifications. These may include connection
details between various parts of the project, tunneling
details, boring and jacking details, waterline relocations,
details unique to the construction of the project, trenchless
details, and special service lateral reconnections.
h. Right-of-Way Research
The ENGINEER will conduct preliminary research for
availability of existing easements where open-cut
construction or relocation of existing alignments is probable.
Temporary and permanent easements will be appropriated
based on available information and recommendations will
be made for approval by the City.
i. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and
rights-of-entry will be in conformance with "Submittal of
Information to Real Property for Acquisition of Property'.
j. Utility Clearance Phase
The ENGINEER will consult with the City's Water
Department, Department of Engineering, and other CITY
departments, public utilities, private utilities and government
agencies to determine the approximate location of above
and underground utilities, and other facilities that have an
impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize
conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of
approved preliminary construction plans to the City's Utility
Coordinator for forwarding to all utility companies, which
have facilities within the limits of the project.
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Rev 09/27/04
k. Preliminary construction plan submittal
i. Preliminary plans and specifications shall be
submitted to City 30 days after approval of Part B,
Paragraph v (b).
ii. The ENGINEER shall deliver two (2) sets of
preliminary construction plans and two (2) sets of
specifications and contract documents to CITY for
review. Generally, plan sheets shall be organized as
follows:
Cover Sheet
General Notes/Legand
Easement layout (if applicable)
Abandonment
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
iii. The ENGINEER shall submit a preliminary estimate
of probable construction cost with the preliminary
plans submitted. ENGINEER shall assist City in
selecting the feasible and/or economical solutions to
be pursued.
I. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review
comments for preliminary submittal. The CITY shall direct the
ENGINEER in writing to proceed with Final Design for Final
Review.
m. Public Meeting
After the preliminary plans have been reviewed and approved
by the City, the ENGINEER shall prepare project exhibits,
provide the CITY with the database listing the names and
addresses of all residents and business to be affected by the
proposed project, and attend public meeting to help explain the
EAI-10
Rev 09/27/09
proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 23 days after
approval of Part B, Paragraph 2 k.
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be starriped, dated, and signed
by the ENGINEER registered in State of Texas) and submit two (2) sets of
plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
C. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Water and sanitary sewer plans shall be submitted as one
set of plans. Water and sanitary sewer plans shall be
separate from paving and drainage plans. All sheets shall
be standard size (22" x 34") with all project numbers
(Water/Sanitary Sewer and T&PW) prominently displayed.
2. For projects where paving/grating/drainage improvements
occur on a Water Department funded project with no T&PW
funding involved, a separate set of mylars with cover sheet
shall be submitted for T&PW.
3. Signed plans shall also be submitted in PDF format in 6.0
Adobe Acrobat for the Water/Sanitary Sewer plans as
follows:
EA1-11
Rev 09/27/04
Water and sewer File format would be X-00000 (file
no.)_(underscore) org (original) 00 (# of sheets)
Example: X-35667_org36
Plans shall be scanned as one file or book and not each
page scanned and named separately.
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
Department of Engineering Vault at telephone number (817)
392-8426. File numbers will not be issued to a project
unless the DOE number and proper fund codes have been
assigned and are in the Department of Engineering
database.
PART C - PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
fifty (50) sets of the final approved and dated plans and specifications and contract
documents for the projects to the CITY for distribution to potential bidders.
Proposal will be delivered in electronic format.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including preparation and
delivery of any additional addenda prior to bid opening to plan holders and respond
to questions submitted to DOE by prospective bidders. Engineer shall attend the
scheduled pre-bid conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy.
The ENGINEER shall attend the project bid opening, and review the bid
tabulations prepared by the City.
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C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
BA1-13
Rev 09/27/04
ATTACHMENT"B"
COMPENSATION SCHEDULE
Water and Sanitary Sewer Replacements on Throckmorton Street and 14th Street
City Project No. 00136
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of$81,319.98 for Basic and
Special Services as summarized in Exhibit"13-3". Payment of the total lump sum fee shall
be considered full compensation for the services described in Attachment "A"and Exhibit
"A-1"for all labor, materials, supplies and equipment necessary to complete the project.
B. Subcontractor cost shall be reimbursed at the actual invoice cost plus 10%.
C. The ENGINEER shall be paid in monthly partial payments as described in Exhibit "13-1"
upon receipt of invoices submitted by the ENGINEER, based on an estimate of the
percentage of completion of the project, not to exceed the milestone limits described on
Exhibit "13-1".
II. Schedule
A. Design schedule is included as Attachment D.
EXHIBIT B-1
(SUPPLEMENT TO ATTACHMENT B)
METHOD OF PAYMENT
Water and Sanitary Sewer Replacements on Throckmorton Street and 14th Street
City Project No. 00136
I. Method of Payment
The ENGINEER shall be paid monthly upon receipt of an invoice on the basis of statements
prepared from the books and records of account of the ENGINEER, based on the ENGINEER'S
estimate of the percentage of completion of the project, such statements to be verified as to
accuracy and compliance with the terms of this contract by an officer of ENGINEER. Payment
according to statements will be subject to certification by the Director of the Department of
Engineering or his authorized representative that such work has been performed.
The aggregate of such monthly partional payments shall not exceed the following:
Until satisfactory completion of Exhibit A-1, Part B, Section 1 hereunder, a sum not to
exceed 30 percent of the lump sum fee.
Until satisfactory completion of Exhibit A-1, Part B, Section 2 hereunder, a sum not to
exceed 60 percent of the lump sum fee.
Until satisfactory completion of Exhibit A-1, Part B, Section 3 hereunder, a sum not to
exceed 90 percent of the lump sum fee.
Balance of earnings to be due and payable upon delivery to the City of plans and bid documents
for advertising as described in Exhibit A-1, Part C.
Note: If the ENGINEER determines in the course of making design drawings and specifications
that the construction cost estimate of$447,242.62 as estimated in Exhibit"B-4"will be
exceeded, whether by change in scope of the project, increased costs or other
conditions, the ENGINEER shall immediately report such fact to the CITY's Director of
the Department of Engineering and, if so instructed by the Director of the Engineering
Department shall suspend all work hereunder.
PARSONS
Exhibit "B-2"
SCHEDULE OF PROFESSIONAL RATES
Effective January 1,2004
Applicable to services furnished on a per-hour basis
Billing Hourly
Classification Billing
Code Classification Rate
Project managers/technical directors
10 Principal project manager/technical director $165.60
11 Senior project manager/technical director 137.80
12 Project manager/technical director 122.50
Engineers
20 Supervising engineer 127.40
21 Principal engineer 107.70
22 Senior engineer 89.70
23 Engineer 75.10
24 Associate engineer 62.40
Scientists
30 Supervising scientist 119.10
31 Principal scientist 94.50
32 Senior scientist 79.10
33 Scientist 65.80
34 Associate scientist 56.50
Technical and support specialists
40 Supervising specialist 76.20
41 Senior specialist II 61.10
42 Senior specialist I 48.80
43 Specialist III 42.40
44 Specialist lI 38.80
45 Specialist I 33.40
Engineer/scientist classifications may embrace other disciplines.
This schedule of professional rates is subject to revision annually. These billing rates cover
salary costs, employee benefits, ordinary overhead, and profit. They also cover in-house charges
for personal computers (other than CAD and GIS), word processing equipment, and routine
communications(including long-distance telephone and fax). Costs for other company-owned or
leased equipment (such as specialized field equipment and photocopies) are charged at our
standard rates for such equipment. Other direct costs incurred, such as job supplies,
transportation, meals, lodging, etc., will be billed at cost plus 10 percent. For services furnished
by senior officers on direct assignments, such as special consultation, expert witness, etc., per-
day or per-hour compensation may be negotiated. An interest charge of 1.0 percent per month
will be added to invoices not paid within 30 days.
no
4 II
EXHIBIT B-3
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF DESIGN FEES
Water and Sanitary Sewer Replacements on Throckmorton Street and 14th Street
City Project No. 00136
Estimated Construction Costs Water Line Extension $ 93,475.71
Sewer Line Extension $353,766.91
TOTAL $447,242.62
1. Basic Engineering Fee Based on %of Construction (T.S.P.E. Curve)
Water Line Extension (8.75%)(0.85) _ $6,952.26
Sewer Line Extension (8.75%) (0.85) _ $26,311.41
Total Basic Engineering = $33,263.67
Basic Engineering (% of Construction Cost) $33,263.67
Special Services
Sewer Hydraulic Capacity Investigation $5,002.00
Public Meeting $800.00
Pre-Construction Assistance $400.00
Utility Investigation $18,500.00
Surveying $ 6,500.00
Geotechnical Investigation $11,705.00
10%for Subconsultant $ 3,670.50
Reproduction* $ 1,478.81
*Estimated using. 10 sheets per plan
LUMP SUM PRICE $ 81,319.98
We will be using Gorrondona and Associates for surveying, Quality Utility Engineering for the utility
investigation, and HVJ Associates, Inc. for the geotechnical investigation for a total M/WBE Participation
of 45%.
EXHIBIT"B-3A"
(Supplement to Attachment B)
SUMMARY OF TOTAL PROJECT FEES
City Project No.: 00136
Consulting Firm Prime Responsibility Amount Percent
Prime Consultant:
Parsons $43,136.17 53.04%
M/WBE Consultants:
Gorrondona &Associates, Inc Surveying $6,500.04 7.99%
Quality Utility Engineering Utility Investigation $18,500.00 22.75%
HVJ Associates, Inc. Geotechnical $11,705.00 14.39%
Non-M/WBE Consultants:
Thomas Reprographics Reproduction $1,478.77 1.82%
Total for Professional Services $81,319.98 100%
Proiect Description Scope of Services Total Fee M/WBE fee Percent
Engineering Services Water and Sewer $81,319.98 $36,705.04 45%
The 45%for MWBE Services provided exceeds the City's 20% goal for this project.
a
EXHIBIT"B-36"
(Supplement to Attachment B)
SUMMARY OF TOTAL PROJECT FEES
City Project No.: 00136
Basic Design Fee
(Construction Cost X ASCE Curve"A"X 85%)
Water Improvements = $6,952.26
Sanitary Sewer Improvements = $26,311.41
Basic Services Total = $33,263.67
Water Design Fee
Water Basic Design Fee = $6,952.26
Water Survey Fee = $1,354,18
Water Additional Services Fee = $1,346.44
Total Water Fee = $9,652.87
Sewer Design Fee
Sewer Basic Design Fee = $26,311.41
Sewer Survey Fee = $5,145.87
Sewer Additional Services Fee = $40,209.84
Total Sewer Fee = $71,667.11
Total Design Fee (Water/Sewer) _ $81,319.98
4
EXHIBIT "B-3B-1"
(Supplement to Attachment B)
SUMMARY OF TOTAL PROJECT FEES
City Project No.: 00136
SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE)
A. SUMMARY OF TOTAL FEE
Service Description Water Sewer Total
Engineering Services &
Additional Services $8,298.70 $66,521.25 $74,819.94
tDesi n Surve $1,354.18 $5,145.87 $6,500.04
otal 1 $9,652.87 $71,667.11 $81,319.98
B. BREAKDOWN OF WATER AND SEWER FEES (LESS SURVEY FEES)
1. Total Water Fee (less survey fee) Breakdown by Concept, Preliminary, and Final Design
a. Concept (30%) = (Total Water Fee-Water Subcontract Fee) x (0.3) _ $2,489.61
b. Preliminary(60%) = (Total Water Fee-Water Subcontract Fee)x (0.6) _ $4,979.22
c. Final (10%) =(Total Water Fee-Water Subcontract Fee) x (0.1) _ $829.87
2. Total Sewer Fee (less survey fee) Breakdown by Concept, Preliminary, and Final Design
a. Concept(30%) = (Total Sewer Fee-Sewer Survey Fee)x (0.3) _ $19,956.37
b. Preliminary(60%) = (Total Sewer Fee -Sewer Survey Fee)x (0.6) _ $39,912.75
c. Final (10%)_ (Total Sewer Fee -Sewer Survey Fee)x (0.1) _ $6,652.12
EXHIBIT"B-3C"
(Supplement to Attachment B)
FEES for SUBCONTRACT SERVICES
City Project No.: 00136
Subcontract Services
Water
Topographic Surveys 250 LF X $5.42 = $1,354.18
Subtotal Water Survey Fee = $1,354.18
Sanitary Sewer
Topographic Surveys 950 LF X $5.42 = $5,145.87
Subtotal Sewer Survey Fee $5,145.87
Total for Survey Fees $6,500.04
EXHIBIT"B-3D"
(Supplement to Attachment B)
ADDITIONAL SERVICES
City Project No.: 00136
Water Improvements
Public Meeting = $160.00
Pre-Construction Assistance = $80.00
Printing and Reproduction $739.39
Administrative (10%)fee for Subconsultants $367.05
Water Additional Services Subtotal $1,346.44
Sewer Improvements
Utility Investigation
(10 Test Holes + Elevation Survey) _ $18,500.00
Geotechnical Investigation = $11,705.00
Sewer Hydrualic Capacity Investigation = $5,002.00
Public Meeting = $640.00
Pre-Construction Assistance = $320.00
Printing and Reproduction = $739.39
Administrative (10%)fee for Subconsultants = $3,303.45
Sewer Additional Services Subtotal $40,209.84
Water and Sewer Additional Services Total - $41,556.27
o
EXHIBIT "B-3E"
(Supplement to Attachment B)
FEE FOR REPRODUCTION SERVICES
City Project No.: 00136
Printing & Reproduction
Preliminary Plans
4 Sets of Const Plans 10 Sheets per set = $34.91
2 Sets of Specifications 100 Sheets per set = $18.45
Franchise Utility Locations
15 Sets of Const Plans 10 Sheets per set = $143.70
Final Plans
5 Sets of Const Plans 10 Sheets per set = $68.17
2 Sets of Specifications 230 Sheets per set = $27.71
Bid Sets
50 Sets of Const Plans 10 Sheets per set = $399.47
50 Sets of Specifications 230 Sheets per set = $653.80
Mounted Plan for Meeting
1 Plan 1 Sheet = $26.25
Final Mylars
1 Set of Const Plans 10 Sheets per set = $106.31
Printing & Reproduction Subtotal: _ $1,478.77
Water Improvements: (50%) _ $739.39
Sewer Improvements: (50%) _ $739.39
e
EXHIBIT"134"
CONCEPTUAL OPINION OF PROBABLE CONSTRUCTION COSTS
CITY OF FORT WORTH DEPARTMENT OF ENGINEERING
WATER LINE SUMMARY
Pay Item Quantity Unit Item Description Unit Price Amount
1 300 LF 12"DI Pie $116.55 $34,965.00
2 15 LF 8"DI Pie $92.80 $1,392.00
3 2 EA 12"Gate Valve with Box $1,579.21 $3,158.42
4 2 EA 12"Service Taps $2,500.00 $5,000.00
5 1 EA 8"Gate Valve with Box $845.51 $845.51
6 1 EA 8"Service Taps $2,000.00 $2,000.00
7 1 TON Fittings $4,000.00 $4,000.00
8 1 EA Fire Hydrant $2,900.00 $2,900.00
9 1 EA Service Meter w/box $405.28 $405.28
10 315 LF Trench Safe $1.05 $330.75
11 150 LF Curb and Gutter Replacement $29.631 $4,444.50
12 50 SY Sidewalk Replacement $50.87 $2,543.50
13 315 LF Temporary Pavement Replacement $45.56 , $14,351.40
14 1 EA Traffic Control Implementation $8,641.56 $8,641.56
Water Line Subtotal $84,977.92
10%contingent $8,497.79
TOTAL WATER LINE COSTI $93,475.71
SEWER LINE SUMMARY
Pay Item Quantity Unit Item Description Unit Price Amount
1 1100 LF 16"PVC Sewer Pipe Open Cut $148.98 $163,878.00
2 15 LF 8"PVC Sewer Pipe Open Cut $131.37 $1,970.55
3 3 EA Standard Manhole $2,096.29 $6,288.87
4 3 EA Drop Manhole $3,018.66 $9,055.98
5 11 VF Additional Depth over 6' std manhole $204.04 $2,244.44
6 16 VF jAdditional Depth over 6'(drop manhole $245.97 $3,935.52
7 6 EA lWatertight Insert $122.98 $737.88
8 6 EA Concrete Collar $349.38 $2,096.28
9 67 VF Interior Manhole Protective Coating $218.01 $14,606.67
10 6 EA Manhole Vacuum Test $181.68 $1,090.08
11 2 EA Remove Manhole $594.111 $1,188.22
12 500 LF Abandon Line $30.00 $15,000.00
13 1115 LF Asphalt Paving Repair $45.56 $50,799.40
14 500 SY ISidewalk Repair $50.87 $25,435.00
15 170 LF Curb and Gutter Repair $29.63 $5,037.10
16 1115 LF Post-Construction Video $1.96 $2,185.40
17 1115 LF Trench Safety System $1.08 $1,204.20
18 4 EA Cut and Plug Existing Line $1,485.27 $5,941.08
19 1 EA Traffic Control Implementation $8,911.61 $8,911.61
Sanitary Sewer Subtotal $321,606.28
10%contingency $32,160.63
TOTAL SANITARY SEWER COST $353,766.91
TOTAL WATER LINE AND SANITARY SEWER COST $447,242.62
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT AND
ATTACHMENT A
None
ATTACHMENT "D-1"
Schedule
City of Fort Worth
DOE: 4657
CityProject No. 00136
PROJECTED ACTUAL
ID ITask Name I Duration I Start Finish Duration Start Finish
1 Notice to Proceed 1 day Mon 01/03/05 Mon 01/03/05
2 Project Kick-Off Meeting 1 day Wed 01/05/05 Wed 01/05/05
3 To o rahic Survey 20 days Mon 01/03/05 Fri 01/28/05
4 Utility Investigation 20 days Mon 01/03/05 Fri 01/28/05
5 Geotechnical Investigation 20 days Mon 01/17/05 Fri 02/11/05
6 Prepare Conceptual Plans 10 days Mon 02/14/05 Fri 02/25/05
7 Submit Conceptual Plans 1 day Mon 02/28/05 Mon 02/28/05
8 City of Fort Worth Review 5 days Mon 02/28/05 Fri 03/04/05
9 Conceptual Plans Review Meeting1 da Mon 03/07/05 Mon 03/07/05
10 Revise&Submit Conceptual Plans 3 days Tue 03/08/05 Thu 03!10/05
11 Fort Worth Approval of Conceptual Plans 1 da Fri 03/11/05 Fri 03/11/05
12 Prepare PreliminaryConstruction Plans 20 days Mon 03/14/05 Fri 04/08/05
13 Submit Prelimary Construction Plans 1 day Mon 04/11/05 Mon 04/11/05
14 City of Fort Worth Review 10 days Mon 04/11/05 Fri 04/22/05
15 Preliminary Plans Review Meeting 1 day Mon 04/25/05 Mon 04/25/05
16 Revise&Submit Preliminary Plans 4 days Tue 04/26/05 Fri 04/29/05
17 Fort Worth Approval of Preliminary Plans 5 days Mon 05/02/05 Fri 05/06/05
18 Nei hborhood Meeting 1 day Wed 05/11/05 Wed 05/11/05
19 Prepare Final Construction Plans 10 days Mon 05/09/05 Fri 05/20/05
20 Submit Final Construction Plans 1 day Mon 05/23/05 Mon 05/23/05
21 City of Fort Worth Review 5 days Mon 05/23/05 Fri 05/27/05
22 Incorporate Final Comments 5 days Mon 05/30/05 Fri 06/03/05
23 Submit Final Plans and Specifications 1 day Mon 06/06/05 Mon 06/06/05
24 Franchise Utility Relocations 40 days Mon 06/06/05 Fri 07/29/05
25 Circulate Plans for Signature 5 days Mon 06/06/05 Fri 06/10/05
26 Advertise Project 1 day Thu 06/16/05 Thu 06/16/05
27 Advertisement Period 15 days Thu 06/16/05 Fri 07/01/05
28 Open Bids 1 day Fri 07/01/05 Fri 07/01/05
29 M&C Circulation Process 15 days Fri 07/01/05 Fri 07/15/05
30 Council Award 1 day Tue 07/19/05 Tue 07/19/05
31 Execute Contract Documents 3 days Wed 07/20/05 Fri 07/22/05
32 Preconstruction Meeting 1 day Mon 07/25/05 Mon 07/25/05
33 Utility Construction 60 days Mon 08/01/05 Fri 10/14/05
34 Final Inspection 1 day Mon 10/17/05 Mon 10/17/05
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Attachment "E"
(Council District 9)
LDLD
W CITY MAP 2054-392
a MAPSCO 77A
Y
PROJECT No. 00136
V
PARSONS Proposed Water Line SCALE:1•=300
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Attachment "E"
(Council District 9)
3
CITY MAP 2054-392
MAPSCO 77A
PROJECT No. 00136 Proposed Sewer Line
SCALE: 1"=300
PARSONS Sewer Line to be Removed
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1/4/2005 -Ordinance No. 16256
DATE: Tuesday, January 04, 2005
LOG NAME: 30THROCK00136 REFERENCE NO.: **C-20470
SUBJECT:
Adopt Appropriation Ordinance and Authorize Execution of Engineering Agreement with Parsons
Water and Infrastructure, Inc. for Water and Sanitary Sewer Main Replacements on Throckmorton
Street and 14th Street (City Project 00136)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager:
1) Authorize the transfer of $100,296.00 from the Water and Sewer Operating Fund to the Water Capital
Project Fund in the amount of$15,429.00 and Sewer Capital Project Fund in the amount of $84,867.00;
2) Adopt the attached appropriation ordinance increasing estimated receipts and appropriation from the
Water Capital Project Fund in the amount of$15,429.00 and the Sewer Capital Project Fund in the amount
of$84,867.00, from available funds; and
3) Authorize the City Manager to execute an engineering agreement with Parsons Water and
Infrastructure Inc. in the amount of $81,319.98 for water and sanitary sewer main replacements on
Throckmorton Street and 14th Street. (City Project 00136)
DISCUSSION:
The engineering agreement consists of the preparation of plans and specifications for the installation of a
12-inch water main on 14th Street from Throckmorton Street to Houston Street and a 16-inch sanitary
sewer main on Throckmorton Street from 11th Street to Lancaster Avenue.
This project is necessary in order to abandon the existing water and sanitary sewer line located on 13th
Street from Houston Street to Throckmorton Street. The identified segment of 13th Street will be vacated to
allow for the construction of the proposed Fort Worth Convention Center Hotel.
The locations of the proposed water and sanitary sewer improvements are shown on the attached location
maps.
Parsons Water and Infrastructure, Inc. proposes to perform the necessary design work for a lump sum fee
of$81,319.98. City staff considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $18,976.00 (water: $5,776.00; and sewer. $13,200.00) is required for
project management by the Engineering Department.
Parsons Water and Infrastructure, Inc. is in compliance with the City's M/WBE Ordinance by committing to
22% M/WBE participation. The City's goal on the project is 20%.
http://www.cfwnet.org/council_packet/Reports/mc_rint,asp 1/5/2005
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a
a
The project is located in COUNCIL DISTRICT 9, Mapsco 77A.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budgets, as appropriated, of the
Water and Sewer Capital Project Funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
1&2). 1 P) E45 538070 609020 $15,429.00
P253 472045 609170013600 X15,429.00 — --
18�2Z 31 $350.00
84 867.00 P253 531350 609170013620
P258 472045 709170013600 3
--� 1313.00
P253 531350 609170013631
P253 531350 609170013610
$350. 31 00
21 P253- 531350 609170013610 350.00
P253 531350 609170013620 $350.00 ---
1)PE45 5380_70 709020 $84,867.00
21 P253 531350 609170013631 $"313'00 2,490.00
P253 531200 609170013631
P253 531200 609170013631 $2,490.00 625
, .
$200
P253 531350 609170013632 —
2 625.00 31
P253 531350 609170013632 P253 531200 609170013632 $4,979.00
$4,979.00 31
P253 531200 609170013632 P253 531350 609170013633 438.00
P253 531350 609170013633 $438.00 253 531200 609170013633 830.00
2 — —
P253 531350 609170013633 $830.00 P253 531200 609170013651 $11,354.00
P253 531200 609170013651 $J 354.00 253 531350 609170013660 350.00
P253 531350 609170013660 $350.00 $ 50.00
— P253 533010 6091_70013681
350.00
21
P253 533010 609170013681 P258 531350 709170013610 X800.00
2)P258 531350 70_917003610 $800.00
P258 531350 709170013620 800.00
P258 531350 709170013620 $$00.00 -
58 531350 709170013631 31 X
2 000.00
P258 531_350 709170013631 $3,000.00 —
3
2) P258 531200 709170013631 $19,956.00
P258 531200 709170013631 $19,956.00 31 —
$6,000.00
258 531350 709170013632
P258 531350 70_9170013632
0
$6 000.0
$39,913.00
http://www.cfwnet.org/council_packet/Reports/mc_pnnt.asp 1/5/2005
ragei of 3
a,
2) P258 531200 709170013632
P258 531200 709170013632 $39,913.00
1 000.00
Q P258 531350 709170013633
P258 531350 709170013633 $1 000.00
2) P258 531200 709170013633 6 652.00
P258 531200 709170013633 $6,652.00
2) P258 531200 709170013651 X146.00
P258 531200 709170013651 $5,146_00 - —
$800.00
2) $800.00 P258_ 531350 709170013660
P258 531350 709170_0136_60
P258 533010 709170013681 $800.00
$800.00 P258 533010 709170013681
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker(6157)
Additional information Contact: A. Douglas Rademaker(6157)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 1/5/2005