HomeMy WebLinkAboutContract 44027-R1 FORTWORTH r.nmTRACT W1
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DATE: December 19, 2014
TO: City Secretary
FROM: Jack Dale, Purchasing Manager
Charlene Sanders, Assistant City Attorney II
CC: Doris Brent, Contract Compliance Specialist
SUBJECT: Renewal Agreement with P.I.E. Management, L.L.C.
This CSC #44027 was renewed on December 1, 2013, and there is no documentation. The original
contract states that it is renewable at the City's sole discretion.
Thank you.
APPROVED AS TO FORM
AND LEGALITY:
Charlene Sanders J ale
Assistant City Attorney II Purchasing Manager
ATTEST: �F® �
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Mary Kayser 4
City Secretary a a���
CONTRACT AUTHORIZATION: -1000 oa0000°"°o
M&C: P-11458
Date Approved: 1
OFFICIAL WECORD
C9 Y SECRETARY
FT. W o
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. _ _ - - - AGENDA
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COUNCIL ACTION: Approved on 12/4/2012
REFERENCE 13P12-0200 ERP )| STAFF
��J'�' 12/4/2012 ^^P-11458 �Q�� ��^K8E'
' ���].� ' AUGMENTATION
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��0[�E' P TYPE: CONSENT N[}
' ' HEARING:
SUBJECT; Authorize Professional Services Agreements with Abacus Service Corporation, Smith
Temporaries d/b/o CnnnerStnne Gtaffing, Lone Star N(]C. Inc. d/b/a Lone8tarCnqnonate
Services, MakrnTeohno/ngios. Inc., P.I.E. Management, LLC. and Gtaffmark Investment,
LLC, for Temporary Professional Staffing Services for a Total Combined Amount Not to
Exceed $1,0UO,000.O0 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of professional services Agreements
with Abacus Service Corporation, Smith Temporaries d/b/a CornerStone Staffing, Lone Star NOC,
Inc. d/b/oLoneGtor Corporate Services, PWakroTenhnn|ngies' Inc., P.I.E. Management, LLC, and
Gtnffmark Investment, LLC, for temporary professional staffing services for o total combined amount
not tn exceed $1.00O,0O0.DO.
DISCUSSION:
These Agreements will be used to provide temporary professional Staff to fill positions primarily
vacated by City employees who are Subject Matter Experts (SMEs) and who will be working on the
Enterprise Resource Planning || (ERP |0 project. Then000nnnnendedagenoieovvnreohoaenbanednn
evaluation factors listed in the Request for Proposals (RFP) including their experience with
professional staffing, governmental experience, references, financial condition and cost. The
proposals were reviewed by an evaluation committee which consisted of Staff from the City
Manager's Office, the Financial Management Services, and the Public Events departments.
Most 8W1Eawill begin participating in ERP || in February 2013. Depending on an individual's expertise
and background, a typical SME could be engaged from 500 hours to 1,000 hours, annually. Heavy
GME participation io critical tn ensure asuccessful implementation. Because of8ME participation on
the ERP || project, it will be difficult for City departments to maintain current service levels during the
implementation process without these employees. In order to reduce this potential operational impact
and ensure adequate participation, departments will be able to backfill SMEs during the project uaing
these requested Agreements. The ERP Phase || project vvi|| payfnrboohfi|| onstsvvhi|etho
department will continue to fund the full-time employee, thereby creating no new net impact on
departmental budgets.
As staffing needs arise, Staff will notify the agencies of the needs and requirements. Each agency will
then compete to provide the highest quality employee at the best value. This competition not only
ensures the best value for the City, but it will likely expedite the process of staffing the position. The
competitive approach is a best practice when seeking temporary staffing.
BID ADVERTISEMENT-This Request for Proposal (RFP)was advertised every Wednesday in the
Fort Worth Star-Telegram from August 29. 2O12 through September 20. 2U12. Sixty-eight vendors
were solicited including sixteen vendors from the purchasing vendor database, 12 proposals were
received.
M/WBE -A waiver of the goal for MBE\SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods or services
http://apps.cfwnet.org/council_packet/mc re}iewnsp9{[)=l763l&nouooildate=I2/4/20l2 12/31/2014 U
M&C Review Page 2 of 2
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon Council's approval, these Agreements will begin December 5, 2012,
and end November 30, 2013.
RENEWAL OPTIONS -These Agreements may be renewed for up to three successive one-year
terms at the City's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Staff anticipates that the costs for renewal years will be the same as the first year.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Specially Funded Capital Projects Fund.
BQN\12-0296\MJ
TO Fund/Account/Centers FROM Fund/Account/Centers
C291 539900 1310301361XX $1,000,000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Marilyn Jackson (2059)Jack Dale (8357)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/me review.asp?ID=1763 1&councildate=12/4/2012 12/31/2014