HomeMy WebLinkAboutContract 44028-R1 FORTWORTH CRY 8EU GAW
DATE: December 19, 2014
TO: City Secretary
FROM: Jack Dale, Purchasing Manager
Charlene Sanders, Assistant City Attorney II
CC: Doris Brent, Contract Compliance Specialist
SUBJECT: Renewal Agreement with Abacus Service Corporation
This CSC #44028 was renewed on December 1, 2013, and there is no documentation. The original
contract states that it is renewable at the City's sole discretion.
Thank you.
APPROVED AS TO FORM
AND LEGALITY:
Charlene Sanders Jac Dale
Assistant City Attorney II Pu hasing Manager
A EST:
Mary Kayser C3g
City Secretary
CONTRACT AUTHORIZATION:
M&C: P-11458
Date Approved:
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COUNC)L^4C7|ON: Approved on 12/4/2012
F�EFEF�EPJ��E i3P12-U2Q8 ERP || STAFF
DATE: 12��012 **P-1 1458 LOG NAME:' &/O': ' AUGMENTATION
CODE: P TYPE: CONSENT PUBLIC
NO
HEAFDh|CS:
SUBJECT: Authorize Professional Services Agreements with Abacus Service Coqmration, Smith
Temporaries d/b/a CornerGtona Staffing, Lone Star NOC. Inc. d/b/a LoneGtarCorporate
Gen/ioea, K0akro Technologies, Inc., P.I.E. Management, LLC, and Gtaffnlerk Investment,
LLC. for Temporary Professional Staffing 8an/|cea for a Total Combined Amount Not to
Exceed $1.000'000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of professional services Agreements
with Abacus Service Corpnrotion, Smith Temporaries d/b/a CornerStnne Staffing, Lone 8tarN(}C.
Inc. d/b/a LoneStar Corporate 8en/iceo, K0akru Technologies, Inc., P.I.E. Management, LLC. and
Stafhnark Investment, LLC, for temporary professional staffing services for atotal combined amount
not to exceed $1.000.000.00.
DISCUSSION:
These Agreements will be used to provide temporary professional Staff to fill positions primarily
vacated by City employees who are Subject Matter Experts /SPWEa\ and who will be working on the
Enterprise Resource Planning |/ (ERP ||\ project. The recommended agencies were chosen based on
evaluation factors listed in the Request for Proposals (RFP) including their experience with
professional staffing, governmental exper|enoa, references, financial condition and onsL The
proposals were reviewed by an evaluation committee which consisted of Staff from the City
Manager's (}thoe, the Financial Management Gerv)oen, and the Public Events departments.
Most GMEo will begin participating in ERP || in February 2013. Depending on an individual's expertise
and bookgnuund, a typical GME could be engaged from 500 hours to 1,000 hours, annually. Heavy
8K8E participation is critical to ensure o successful implementation. Because nfSME participation on
the ERP || project, it will be difficult for City departments to maintain current aen/|oo levels during the
implementation process without these employees. In order to reduce this potential operational impact
and ensure adequate participation, departments will be able to bmckfiU 8MEs during the project using
these requested Agreements. The ERP Phase || project will pay for bookfi|| costs while the
department will continue tnfund the fu|/'t|nne onnp|oyee, thereby creating no new net impact on
departmental budgets.
As staffing needs arise, Staff will notify the agencies of the needs and requirements. Each agency will
then compete to provide the highest quality employee at the best value. This onnnpatiUnn not only
ensures the best value for the City, but it will likely expedite the process of staffing the position. The
competitive approach is a bent practice when seeking temporary staffing.
BID ADVERTISEMENT- This Request for Proposal (F(FP) was advertised every Wednesday in the
Fort Worth Star-Telegram from August 29, 2012 through September 26, 2012. Sixty-eight vendors
were solicited including sixteen vendors from the purchasing vendor database, 12 proposals were
received.
M/WBE -A waiver of the goal for MBE\SBE subcontracting requirements was requested by the
Purchasing Division and approved by the W1/VVBE {>Mine because the purchase of goods or services
http://apps.cfwnet.org/council_packet/me review.asp?ID=1763 1&councildate=12/4/2012 12/31/2014 �
M&C Review Page 2 of 2
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon Council's approval, these Agreements will begin December 5, 2012,
and end November 30, 2013.
RENEWAL OPTIONS -These Agreements may be renewed for up to three successive one-year
terms at the City's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Staff anticipates that the costs for renewal years will be the same as the first year.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Specially Funded Capital Projects Fund.
BQN\12-0296\MJ
TO Fund/Account/Centers FROM Fund/AccounVCenters
C291 539900 1310301361XX $1,000,000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originatinq Department Head: Lena Ellis (8517)
Additional Information Contact: Marilyn Jackson (2059)
Jack Dale (8357)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=1763 1&councildate=12/4/2012 12/31/2014