HomeMy WebLinkAboutContract 44027-R2 CITY SECRETARY CONTRACT NO. 14W o Z
RENEWAL NO. 2 TO
CITY SECRETARY CONTRACT NO. 44027
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation situated in portions of Tarrant, Denton and Wise
Counties, Texas, with its principal place of business at 1000 Throckmorton Street, Fort Worth,
Texas, and P.I.E. Management, L.L.C. (hereafter "Contractor"), a Texas corporation acting by
and through its duly authorized President.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 44027 (the "Contract"), which was executed on December 1, 2012; and
WHEREAS, the Contract involves professional services to provide the City with
temporary staffing services to fill positions primarily vacated by City employees who are Subject
Matter Experts and who will be working on the City's Enterprise Resource Planning Phase II
project; and
WHEREAS, the original term of the Contract expired on November 30, 2013; and
WHEREAS, the City and P.I.E. Management, L.L.C. now wish to extend the term of the
Contract for continued services pursuant to the original Contract;
NOW, THEREFORE, City and Contractor, acting herein by the through their duly
authorized representatives, enter into the following agreement to amend the Contract:
1.
Section 2, Term. The term of the Contract is hereby amended to extend the term to
expire November 30, 2015, unless terminated earlier in accordance with the Contract. Extension
of the term shall not require an increase of Consultant's Fee under the Contract.
2.
All other provisions of the Contract which are not expressly amended herein shall remain
unchanged and in full force and effect.
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RECEIVED DEC 2 9 PM,
Executed on this the 9V day of 0?Cd- , 2014.
CITY OF FORT WORTH: P.I.E. MANAGEMENT, L.L.C.
By: _ C'`�'' By: _ ,4'" 0
Susan 1 s William Phillips
Assistant City Manager President
Date: 17001 Date: 1200
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City Secretary
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APPROVED AS TO FORM AND LEGALITY:
By: ! 0, tix
Carlene Sanders
Assistant City Attorney
Contract Authorization:
M&C: P-11458
OFFICIAL RECORD
CFW/Brent CITY SECRETARY
Renewal No. 1 to CSC No.44027 FT WORTH,TX
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Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoR�WoRm
COUNCIL ACTION: Approved on 12/4/2012
REFERENCE ** 13P12-0296 ERP II STAFF
DATE: 12/4/2012 NO.: P-11458 LOG NAME: AUGMENTATION
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Professional Services Agreements with Abacus Service Corporation, Smith
Temporaries d/b/a Cornerstone Staffing, Lone Star NOC, Inc. d/b/a LoneStar Corporate
Services, Makro Technologies, Inc., P.I.E. Management, LLC, and Staffmark Investment,
LLC, for Temporary Professional Staffing Services for a Total Combined Amount Not to
Exceed $1,000,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of professional services Agreements
with Abacus Service Corporation, Smith Temporaries d/b/a CornerStone Staffing, Lone Star NOC,
Inc. d/b/a LoneStar Corporate Services, Makro Technologies, Inc., P.I.E. Management, LLC, and
Staffmark Investment, LLC, for temporary professional staffing services for a total combined amount
not to exceed $1,000,000.00.
DISCUSSION:
These Agreements will be used to provide temporary professional Staff to fill positions primarily
vacated by City employees who are Subject Matter Experts (SMEs) and who will be working on the
Enterprise Resource Planning II (ERP II) project. The recommended agencies were chosen based on
evaluation factors listed in the Request for Proposals (RFP) including their experience with
professional staffing, governmental experience, references, financial condition and cost. The
proposals were reviewed by an evaluation committee which consisted of Staff from the City
Manager's Office, the Financial Management Services, and the Public Events departments.
Most SMEs will begin participating in ERP II in February 2013. Depending on an individual's expertise
and background, a typical SME could be engaged from 500 hours to 1,000 hours, annually. Heavy
SME participation is critical to ensure a successful implementation. Because of SME participation on
the ERP II project, it will be difficult for City departments to maintain current service levels during the
implementation process without these employees. In order to reduce this potential operational impact
and ensure adequate participation, departments will be able to backfill SMEs during the project using
these requested Agreements. The ERP Phase II project will pay for backfill costs while the
department will continue to fund the full-time employee, thereby creating no new net impact on
departmental budgets.
As staffing needs arise, Staff will notify the agencies of the needs and requirements. Each agency will
then compete to provide the highest quality employee at the best value. This competition not only
ensures the best value for the City, but it will likely expedite the process of staffing the position. The
competitive approach is a best practice when seeking temporary staffing.
BID ADVERTISEMENT- This Request for Proposal (RFP) was advertised every Wednesday in the
Fort Worth Star-Telegram from August 29, 2012 through September 26, 2012. Sixty-eight vendors
were solicited including sixteen vendors from the purchasing vendor database, 12 proposals were
received.
M/WBE -A waiver of the goal for MBE\SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods or services
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=l 763 I&councildate=l 2/4/2012 12/31/2014
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is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon Council's approval, these Agreements will begin December 5, 2012,
and end November 30, 2013.
RENEWAL OPTIONS - These Agreements may be renewed for up to three successive one-year
terms at the City's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Staff anticipates that the costs for renewal years will be the same as the first year.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Specially Funded Capital Projects Fund.
BQN\12-0296\MJ
TO Fund/Account/Centers FROM Fund/Account/Centers
C291 539900 1310301361XX $1,000,000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Marilyn Jackson (2059)
Jack Dale (8357)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=1763 1&councildate=12/4/2012 12/31/2014