HomeMy WebLinkAboutContract 46153-A1 CITY SECRETAWuC�'
CONTRACT NO.
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 46153
WHEREAS the City of Fort Worth ("City") and Day Resource Center for the Homeless
("Agency"), a Texas non-profit corporation made and entered into City Secretary Contract No.
46153 ("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") through
the Emergency Solutions Grant Program ("ESG"), Program No. S-14-MC-48-0006, Catalog of
Federal Domestic Assistance No. 14.231;
WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line
item amounts in the Budget, subject to written approval by the Director of the City's Housing
and Economic Development Department, so long as the total Contract Budget does not change;
WHEREAS, the Agency has requested revisions to certain line items in the Budget to
add an additional position for a Facility Operations Specialist; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to
complete the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
1.
EXHIBIT "B"—BUDGET attached to the Contract is hereby revised and replaced with
the attached EXHIBIT "B"—BUDGET REVISED 12/2014.
ii.
This amendment is effective as of the Effective Date of the Contract.
III.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No.46153 OFFICIAL RECORD Page 1
Day Resource Center for the Homeless(ESG) CITY SECRETARY Rev. 12/2014
FT.WORTH,TX
ACCEPTED AND AGREED:
DAY RESOURCE CENTER FOR
THE HOMELESS CITY OF FORT WORTH
By: /'X By:
Bruce Frankel Jesus Chapa,Director
Title:Executive Director Housing and Economic Development
Department
ATTEST: APPROVED AS TO FORM AND
LEG ITY:
City Secre Assistant City Attorney
M&C: C-268
Date: 08/05/2014
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TEXPS
I IAL RECORD SECRETARY WORTH,TX
Amendment No. 1 to CSC No.46153 Page 2
Day Resource Center for the Homeless(ESG) Rev. 12/2014
EXHIBIT "B"-BUDGET REVISED 12/2014
Account A B C TOTAL
' Foubdaiku Ckweiw
ESSENTIAL SERVICES
Salaries 1001 99,858 49,096 0 18,000 166,954
Life Insurance 1002 1,200 1,200
Health Insurance 1003 16,080 1 4,837 20,917
Unemployment 1004 1,485 1,485
Worker's Compensation 1005 2,494 2,494
Retirement ICA/Medicare 1006 7,639 0 5,133 12,772
Office Supplies 1007
Postage 1008
Printing 1009
Craft Supplies 1110
Food Supplies 1111
Insurance 1112
Accounting 1113
Contract Labor(City needs copy of 1114
contract before expenses can be reimbursed.
SHELTER OPERATIONS
Maintenance 1115 7,661 E3,000 10,661
Rent 1116
Security 1117 58,000 58,000
Insurance 1118 10,126 274 10,400
Utilities 1119 8,235 30,065 8 700 47,000
Supplies 1120 0 3,700 3,700
Hotel/Motel Vouchers 1121
RENOVATIONS
SUBTOTAL EMERGENCY SHELTER 115,732 176,207 12,674 30,970 335,583
Hduwiaj* tm A1V1)
Bll'A1�2,ATtflDl
Salaries-Prevention 2001
FICA-Prevention 2002
Life Insurance-Prevention 2003
Health Insurance-Prevention 2004
Disability Insurance-Prevention 2005
Unem to ent-State-Prevention 2006
Salaries-ReHousing 2007
FICA-ReHousing 2008
Life Insurance-Reflousing 2009
Health Insurance-ReHousing 2010
Disability Insurance-ReHousing 2011
Unemployment-State-ReHousing 2012
SUBTOTAL-HR&S
FWANCIAL AWWANM
Rental Assistance-Prevention 3001
Rental Assistance-ReHousin 3002
Utility Payments-Prevention 3003
Utility Deposits-ReHousing 3004
Moving Costs-ReHousing 3005
Motel/Hotel Vouchers-ReHousing 3006
Security Deposits-ReHousing 3007
SUBTOTAL-FINANCIAL
ASSISTANCE
NAM
HMIS-Prevention 4001
HMIS-ReHousing 4002
SUBTOTAL-HMIS
1dCAJZW CCROVACT AMOUNT 11 ?3Z 176M 12,674
FUNDING A: FOUNDATIONS
FUNDING B: CHURCHES
FUNDING C: FUNDRAISING
Amendment No. 1 to CSC No.46153 Page 3
Day Resource Center for the Homeless(ESG) Rev. 12/2014
The following tables are purely informational and were created solely for purposes of preparing,
negotiating, and determining the reasonableness of the overall line item budget on the first page
of this EXHIBIT "B"—BUDGET and are not to be considered part of the terms and conditions
of this Contract. Contractor may make changes to any column except the "Position" column in
the "Salary Detail" table without the City's consent so long as the total amounts charged to the
grant do not exceed the line items on the first page of the EXHIBIT "B"—BUDGET. Changes
to the column labeled"Position"may only be made with the prior written consent of the City.
SALARY DETAIL
Cost Type(Admin
or Housing Annual Percent Amount
Position Relocation/ Rate Hours to Grant to Grant
Stabilization
Services
Shelter Based Case Manager Stabilization 42,000 2,080 80% 33,600
Facilities&Operations Manager Stabilization 50,923 2,080 80% 40,738
Facility Operations Specialist Stabilization 31,900 2,080 40% 12,760
Facility Operations Specialist Stabilization 31,900 2,080 40% 12,760
TOTAL 99,858
FRINGE DETAIL
Percent of Amount Percent Amount
Payroll to Grant to Grant
FICA 7.65% 9,549 80% 7,639
Life Insurance
Health Insurance
Unemployment
Workers Compensation
Retirement
TOTAL 7,639
SUPPLIES AND SERVICES
Total Percent to Amount to Grant
Budget Grant
Office Supplies
Office E ui ment Rental
Postage
Printing
TOTAL 0
Amendment No. 1 to CSC No.46153 Page 4
Day Resource Center for the Homeless(ESG) Rev. 12/2014
MISCELLANEOUS
Total Percent to Amount to Grant
Budget Grant
Conference&Seminars
Construction/Building Materials
Contract Labor
Craft Supplies
Credit Reports
Facility Fees—UTILITIES 47,000 17.5% 8,235
Field Trip Costs
Food Supplies
Mileage
Teaching Aids
TOTAL 8,235
FACILITY AND UTILITIES
Total Percent to Amount to Grant
Budget Grant
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies
TOTAL 0
LEGAL, FINANCIAL AND INSURANCE
Total Budget Percent to Amount to Grant
Grant
Fidelity Bond or Equivalent)
General Commercial Liability
Directors and Officers
Le al Fees
Contract Accounting
TOTAL 0
FINANCIAL ASSISTANCE
Total Budget Percent to Amount to Grant
Grant
Rapid Re-Housing
Homelessness Prevention
TOTAL 0
HMIS
Total Budget Percent to Amount to Grant
Grant
Rapid Re-Housing
Homelessness Prevention
TOTAL 0
Amendment No. 1 to CSC No.46153 Page 5
Day Resource Center for the Homeless(ESG) Rev. 12/2014
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/5/2014 —Ordinance No.21363-08-201.4
CONTINUED FROM A PREVIOUS WEEK
DATE: Tuesday,July 22,2014 REFERENCE NO.: C-26893
LOG NAME: 17HUDACTIONPLANPY2014-2015
SUB.IECT:
Conduct Two Public Hearings and Approve the City's Action Plan for the Use of Federal Grant Funds in the
Amount of$9,827,252.00 from the United States Department of Housing and Urban Development for
Program Year 2014-2015 from the Community Development Block Grant,HOME Investment Partnerships
Program,Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs,
Authorize Collection and Use of Program Income,Authorize Waiver of Application of Indirect Cost Rates,
Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt
Appropriation Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Conduct two public hearings to allow citizen input and consideration of the City's 2014-2015 Action Plan
for use of federal grant funds from the United States Department of Housing and Urban Development in the
amount of$9,827,252.00 for Program Year 2014-2015 from the Community Development Block Grant,
HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for
Persons with AIDS grant programs and for the use of program income from activities using prior years'
federal grant funds;
2. Approve the City's 2014-2015 Action Plan for submission to the United States Department of Housing
and Urban Development including allocations of grant funds to particular programs and activities as detailed
below;
3.Authorize the collection and use of an estimated amount of$50,000.00 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and activities
detailed below;
4.Authorize the collection and use of an estimated amount of$100,000.00 of program income resulting from
activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer
Assistance Program;
5. Authorize the City Manager or his designee to execute contracts and Interdepartmental Letters of
Agreement for a one year term with the agencies listed below in Tables 1, 2 and 3 for Program Year
2014-2015 for Community Development Block Grant, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS grant funds,contingent upon receipt of funding;
6. Authorize the City Manager or his designee to extend the contracts and Interdepartmental Letters of
Agreement for up to one year if an agency or department requests an extension and such extension is
necessary for completion of the program, or to amend the contracts and Interdepartmental Letters of
Agreement if necessary to achieve program goals provided any amendment is within the scope of the
program and in compliance with City policies and all applicable laws and regulations governing the use of
federal grant funds;
8. Authorize a waiver of indirect cost rates as applicable for the Grants Fund, in accordance with the City's
Administrative Regulations; and
9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the
Grants Fund in the total amount of$9,827,252.00 consisting of$6,193,950.00 in Community Development
BIock Grant funds, $2,143,383.00 in HOME Investment Partnerships Program funds, $493,901.00 in
Emergency Solutions Grant funds and $996,018.00 in Housing Opportunities for Persons with AIDS grant
funds,plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's Annual Action Plan summarizes the major housing and community development activities and
proposed expenditures for use of federal grant funds totaling $9,827,252.00 from the United States
Department of Housing and Urban Development(HUD)for Community Development Block Grant(CDBG),
HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing
Opportunities for People with AIDS (HOPWA) grant programs for the program year beginning October 1,
2014 and ending September 30, 2015. This year's Action Plan also summarizes the use of program income
resulting from activities using prior years'CDBG and HOME funds. The purpose of these grant funds is to
primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless
persons and HOPWA funds primarily benefiting persons with HIV/AIDS.
Staff developed recommendations for the allocation of the estimated funding from HUD and presented them
to the Community Development Council (CDC)on May 21, 2014 and to the City Council at the Pre—Council
meeting on June 10, 2014. Notice of a 30—day public comment period from July 2,2014 to July 31,2014 was
published in the Fort Worth Star—Telegram on June 28, 2014. Any comments received will be maintained by
the Housing and Economic Development Department, in accordance with federal regulations. The City will
hold two public hearings as part of the HUD—required citizen participation process,the first on July 22, 2014
and the second on August 5, 2014 at which time the City Council is scheduled to approve the Action Plan.In
addition, public hearings were held on June 24, 2014 at 10:00 a.m. and 6:00 p.m. for citizens to provide
comment on the proposed list of neighborhood streets eligible for reconstruction using CDBG funds.
A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet
of all specific funding recommendations is attached. The Action Plan must be submitted to HUD by August
15,2014.
For Program Year 2014-2015, it is recommended that the amount of$6,193,950.00 in CDBG funds and the
estimated amount of$50,000.00 of CDBG program income be allocated as follows:
Public Services —$929,092.50
This item includes social services for low to moderate income, disabled and disadvantage populations.
Housing Programs and Services —$2,150,600.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush—Up, homebuyer and
housing services and accessibility modifications to the homes of senior and/or disabled individuals and
related project delivery costs for these programs.
CDBG Match Funds —$500,000.00
This item includes match funds for the Lead Grant program.
Infrastructure Services —$638,126.80
This item includes funding for reconstruction of neighborhood streets.
CDBG Economic Development—$737,340.70
This item is the City's annual payment on its Section 108 loan from HUD.
CDBG Estimated Program Income —$50,000.00
The CDC recommended allocating any CDBG program income for the reconstruction of neighborhood
streets.
CDBG General Administration —$1,238,790.00
This item includes costs for administering the CDBG grant including allocations for Financial Management
Services,Internal Audit and Transportation and Public Works Departments.
For Program Year 2014-2015, it is recommended that the amount of$2,143,383.00 in HOME funds and the
estimated amount of$100,000.00 of HOME program income be allocated as follows:
Homebuyer Assistance Program —$1,097,405.70
This items includes funding for down payment and/or closing cost assistance to low and moderate income
homebuyers.
Community Development Housing Organizations(CHDO)Set Aside —$321,507.40
HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing
projects and CHDO administrative operating costs. These funds will be used to complete the Hillside
Morningside Neighborhood Single Family Infill Development which will result in the construction of up to
17 single family houses by the Tarrant County Housing Partnership CHDO.
Multifamily Development—$510,131.60
Funding will be used for the Columbia at Renaissance Square, an approximately 140—unit mixed income
development, with 28 market rate units. The rest of the units will provide quality affordable housing to Fort
Worth families with incomes at or below 80 percent of Area Median Income. The development will be
located at 3801 W.G. Daniels Drive in Council District 8.
HOME General Administration —$214,338.30
This item includes costs for administering the HOME grant.
HOME Estimated Program Income —$100,000.00
The program income will be used in the City's Homebuyer Assistance Program.
For Program Year 2014-2015, it is recommended that the amount of$996,018.00 in HOPWA funds be
allocated as follows:
Non—Profit Service Providers —$966,137.46
HOPWA Program Administration —$29,880.54
For Program Year 2014-2015, it is recommended that the amount of$493,901.00 in ESG funds be allocated
as follows:
Non—Profit Service Providers —$456,858.42
ESG Program Administration —$37,042.58
The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts
shown in the following tables:
Community Development Block Grant.
Table 1 — CDBG Agencies
Organization Program Amount
Women's Center of Tarrant County Senior Services $75,000.00
Senior Citizens of Greater Tarrant County Senior Services $ 93,092.50
YMCA of Metropolitan Fort Worth Child Care Services $50,000.00
YWCA of Fort Worth and Tarrant County Child Development $ 50,000.00
Childcare Associates Child Care Services $50,000.00
Girls Inc.of Tarrant County Youth Services $75,000.00
Camp Fire Youth Services $75,000.00
Lena Pope Home Youth Services $75,000.00
Ladder Alliance Employment/Job Training $75,000.00
Tarrant County Housing Partnership Housing Counseling& $ 124,000.00
Education
Presbyterian Night Shelter Case Management/Main Shelter $ 82,000.00
Meals on Wheels of Tarrant County Home—delivered Meals $ 105,000.00
Program
CDBG Public Service Subtotal $929,092.50
*REACH Resource Center on Independent Need—Project Ramps $75,000.00
Living
Total CDBG Contracts $1,004,092.50
*REACH will be funded from the CDBG Housing Programs budget.
HousingQpportunities For Persons With AIDS:
Table 2 —HOPWA Agencies
Organization Program Amount
Tarrant County
Samaritan Housing, Administration(seven percent)and Supportive Services $409,380.46
Inc.
AIDS Outreach Administration(seven percent), Supportive Services,
Center,Inc. Tenant Based Rental Assistance(TBRA),and Short Term $556,757.00
Rent Mortgage and Utility Assistance (STRMU)
TOTAL HOPWA
$966,137.46
Contracts
Emergency Solutions Grant:
Table 3 —ESG Agencies
Organization Program Amount
SafeHaven of Tarrant County Shelter Services $ 85,065.00
Presbyterian Night Shelter Shelter Services $95,544.00
Day Resource Center for the Homeless Shelter Services $115,732.00
The Salvation Army, a Georgia Homelessness Prevention/Rapid $43,136.00
Corporation Re—Housing
Catholic Charities of Fort Worth Homelessness Prevention/Rapid $117,381.42
Re—Housing
TOTAL ESG Contracts $456,858.42
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
adoption of the attached appropriation ordinance and receipt of grant funds,funds will be available in the
current operating budget,as appropriated,of the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451727 01720672OXXX $6.193.950.00
GR76 5XXXXX 01720672OXXX $6.193.950.00
GR76 451727 017206721XXX $2.143.383.00
GR76 5XXXXX 017206721 XX $2.143.383.00
GR76 451727 017206723XXX $493.901.00
GR76 5XXXXX 017206723XXX $493.901.00
GR76 451727 017206224XXX 1996.018.00
GR76 5XXXXX 017206724XXX $996.018.00
GR76 476091 01720672OXXX $50.000.00
GR76 5XXXXX 017206720XXX $50.000.00
GR76 476076 017206721XXX $100.000.00
GR76 5XXXXX 017206721XXX $100.000.00
CERTIFICATIONS:
Submitted for Cry Manager's Office by: Fernando Costa (6122)
Ori 'mating Department Head: Jay Chapa (5804)
Additional Information Contact: Cynthia Garcia (8187)
Leticia Rodriguez (7319)
ATTACHMENTS
1. 17HUDACTIONPL.ANPY2014-2015 AO 2014.docx
2.Action Plan 14—15.12df
3.PROPOSED 2014 CDBG Streets Attachment 12