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HomeMy WebLinkAboutContract 42732-R1 City Secretar Contract No. 2762 "R1 City of Fort Worth Annual Agreement Renewal 12/12/2014 Genuine Parts Company D.B.A. NAPA Auto Parts Stu Kambury- Division Vice President 635 Freeport Parkway, Coppell Texas 75019 972-288-7614 Stu—Kambury@genpt.com Email: ACHPAYMENTS@GENPT.COM Phone: (678)421-5602 REQUEST TO EXERCISE RENEWAL OPTION VEHICLE AND EQUIPMENT PARTS MANAGEMENT AND SUPPLY SERVICES CURRENT AGREEMENT NO.: 11-0024 P.O. No.: PO-12-00069588 ; Contract No. 42732 On December 31, 2014, the agreement between Napa Auto Parts and the City of Fort Worth will expire. If you agree to extend the existing agreement for an additional 12-month period, please mark the appropriate box, sign below and return to the Purchasing Division within 48 hours. Final approval is dependent upon the Purchasing Manager and fund availability. A Notice of Blanket Award with the new purchase order number will be forwarded to you upon completion of the renewal process. Please return your signed renewal letter along with a copy of your current insurance certificate. In order to ensure receipt of bid and agreement notices, vendors are responsible for maintaining their contact information with the City. To review or update contact information, vendors shall log onto the City's BuySpeed Online system at https:Hbso.fortworthgov.org/bso/login.*sp and update the company information. If you have any questions concerning this correspondence, please contact the undersigned at 817-392-8381. Thank you for your prompt attention and for your continued interest in doing business with the City of Fort Worth. Sincerely, Pamela Kenney Purchasing Division Financial Management Services Department 817-392-8381 —Direct 817-392-8440— Fax New Agreement Term: 11112015 through 12/31/2015 Genuine Parts Company d.b.a Vendor.,-NAPA Auto Parts City of Fort Worth ® Yes, Renew this agreement 0160 Q 0 No, Do Not Renew this agree ° ° rles Daniels �$ i t7eity Manager u Kambury °°�� Ipa° Ka er, City Secretary Di e Presid nt �►°°°a,°°�° �XAS OFFICIAL RECORD CITY SECRETARY RECEIVED JAN 13 PM• FT.WORTH,TX DATE(MMIDDNYYY) A o CERTIFICATE OF LIABILITY INSURANCE I 09/02,2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the 2D certificate holder in lieu of such endorsement(s). PRODUCER CONTACT a NAME: Aon Risk Services South, Inc. PHONE. — Atlanta GA Office (NONNo.Ext): 866-283-7122 aC.No 800-363-0105 `y a C/o Aon Client Services E-MAIL 0 4 Overlook Point ADDRESS: _ Lincolnshire IL 60069 USA INSURER(S)AFFORDING COVERAGE NAIC p INSURED INSURER A: Safety National casualty Corp 15105 GENUINE PARTS CO & SUBSIDIARIES - INSURER B: Old Republic Insurance Company 24147 NAPA, Motion, Balkamp, Altrom, EIS, INSURER C: Rayloc, SP Richards, Drago Supply, Tarrant, General Tool & Supply etal INSURER D: 2999 Circle 75 Parkway Atlanta GA 30339 USA INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:570055039462 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR LTR TYPE OF INSURANCE UUL Ub POLICY NUMBER ME MuuCY XP LIMITS B X COMMERCIAL GENERAL LIABILITY MWZY EACH OCCURRENCE $2,000,000 CLAIMS-MADE X❑OCCUR SIR applies per policy terns & condi ions A PREMISES Ea $1,000,000 occuRence MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S3,000,000 X POLICY ❑PE 0. ❑LOC PRODUCTS-COMP/OP AGG $I'000,000 0 OTHER: 0 r B AUTOMOBILE LIABILITY MwTB 302355 09/01/2014 09/01/2015 COMBINED SINGLE LIMIT $5,000,000 Ea accident X ANY AUTO BODILY INJURY(Per perso n) 0 ALL OWNED SCHEDULED BODILY INJURY(Per accident) N AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS v AUTOS Per accitlent C d UMBRELLA UA8 OCCUR EACH OCCURRENCE U EXCESS LIAR CLAIMS-MADE AGGREGATE DED RETENTION A WORKERS COMPENSATION AND LDS4049768 01/01/2014 01/01/2015 1 PER OTH- EMPLOYERS'LIABILITY X STATUTE ANY PROPRIETOR I PARTNER I EXECUTIVE YIN A05 E.L.EACH ACCIDENT $1,000,000 A OFFICERIMEMBEREXCLUDED? NIA SP4049766 01/01/2014 01/01/2015 (Mandatory In NH) OH E.L.DISEASE-EA EMPLOYEE $1,000,000 Ifyes,descnbe under 1 i es per policy C DESCRIPTION OF OPERATIONS below SIR a pp P p y ter s & COndl ions E.L.DISEASE-POLICY LIMIT $1,000,000— DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. The City Of Fort Worth AUTHORIZED REPRESENTATIVE 5021 James Avenue Fort worth TX 76115 USA ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved As Corrected on 12/13/2011 DATE: Tuesday,December 13,2011 REFERENCE NO.: C-25375 LOG NAME: 21NAPACONTRACT SUB.TECT: Authorize Execution of a Contract to Supply Parts, Staffing and Management for the City's Parts Distribution and Maintenance Centers with Genuine Parts Company for a Projected Cost Not to Exceed $4,505,811.00 in Fiscal Year 2011−2012 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Agreement with Genuine Parts Company to provide parts, staffing and systems for management of parts operations for Equipment Services Department maintenance facilities. DISCUSSION: The Equipment Services Department(ESD) is responsible for the acquisition, preventive maintenance,repairs and fueling for the City's mixed fleet of vehicles, off—road equipment and related equipment. On June 16, 2011, the City issued a Request for Proposals for prospective contractors to provide parts, supplies, staffing and management for ESD's Parts Distribution and Maintenance Centers. Proposals were received from five vendors on July 21,2011 and reviewed by an evaluation committee comprised of five City staff members from the Police,Fire, Transportation and Public Works,Water and Equipment Services Departments. Genuine Parts Company (NAPA)was scored to have submitted the best and most responsive proposal based upon the rating criteria.ESD recommends that NAPA be awarded the contract to supply parts,staffing and management for the City's Parts Distribution and Maintenance Centers. NAPA will provide all parts, staffing and systems for parts management at each of ESD's Parts Distribution and Maintenance Centers. This Mayor and Council Communication covers funding for nine months of the first contract year. A proportional increase wi ll be realized for the first full fiscal year of the contract. PRICE ANALYSIS− NAPA will be paid for materials, supplies,equipment and services at actual NAPA cost. Gross profit margin of 10 percent will be added on parts purchased.NAPA distribution centers are operated with no overhead cost factored into the gross profit margin calculations.NAPA will provide 15 staff members to be distributed among the City's Parts Distribution and Maintenance Centers for parts management.Year two and subsequent year costs are subject to annual adjustments based on the vendor making written request and changes in the Consumer Price Index,Employment Calculator. ADVERTISEMENT—This Request for Proposal was advertised in the Port Worth Star−Tele_rraam on June 16, 2011,June 22, 2011,June 29, 2011 and July 6, 2011. The Purchasing Division solicited 124 vendors from the City's purchasing database system for this service. Five proposals were received. M/WBE − A waiver of the goal for MIWBE subcontracting requirements was requested by the Equipment Services Department and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS − This Agreement shall include an initial three year term to begin on or about January 1, 2012 and have two options for one year renewal. Renewal does not require specific City Council approval provided the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Equipment Services Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 1) P161 523200 0212015 $4.091.971.00 2) PI61 539120 0212015 $413.840.00 CERTIFICATIONS: Submitted for City Manager's Office by: Charles Daniels (6199) Originating Department Head: Wayne Corum (5118) Additional Information Contact: Wayne Corum (5118) ATTACHMENTS 1. Approved MWBE Waiver—NAPA Contract M&C.pdf 2. PI61-523200-0212015.doc 3. P161-539120-0212015.doc