HomeMy WebLinkAboutContract 46323 TES.DEPARTMENT OF JUSTICE
{ OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COPS
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CITY SECT IAKY
Grants Administration Division CONTRACT NO. LN
COPS Hiring Program
Treasury Account Symbol (TAS) 15X0406
Grant#: 2014ULWX0050
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ORI#: TX22012
Applicant Organization's Legal Name: Ft.Worth,City of
DUNS#: 7820037270000
Law Enforcement Executive: Chief of Police Jeffrey Halstead
Government Executive City Manager Charles W.Daniels
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OFFICIAL RECORD by.
CITY SECRETARY
FT.WORTH,Y r�
l' J. Kayser, City Se re
Award Start Date: 09/01/2014 Award End Date: 08/31/2017
Full-Time Officers Funded: 15
New Hires: 15 Rehires- Scheduled for Lay-Off. 0
Rehires-Previously Laid Off: 0
Award Amount: $1,875,000.00
/ 09/28/2014
Date
Ronald L.Davis
Director
By signing this Award Document,the grantee agrees to abide by all FY 2014 COPS Hiring Program(CHP) grant terms and conditions
and,if applicable,the Special Award Conditions and/or High Risk Conditions in the Award Document Supplement.
Jeffrey Halstead 12/16/2014
Signature of the Law Enforcement Executive/Agency Executive Date
Charles Daniels 12/23/2014
Signature of the Government Executive/Financial Officer Date
False statements or claims made in connection with COPS grants may result in fines,imprisonment,debarment from participating in
federal grants or contracts,and/or any remedy available by law to the Federal Government.
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
U. S.Department of Justice
Ojjice of Community Oriented Policing Services
2014 COPS Hiring Program Grant Terms and Conditions
By signing the Award Document to accept this COPS Hiring Program(CHP)grant,the grantee agrees to abide by the following grant terms and conditions:
1. Grant Owner's Manual. The grantee agrees to comply with the terms and conditions in the 2014 COPS Hiring Program Grant Owner's Manual;COPS statute(42
U.S.C.§.3796dd,et seq.);28 C.F.R.Part 66 or 28 C.F.R.Part 70 as applicable(governing administrative requirements for grants and cooperative agreements);2 C.F.R.
Part 225(OMB Circular A-87),2 C.F.R.Part 220(OMB Circular A-21),2 C.F.R.Part 230(OMB Circular A-122),and 48 C.F.R.Part 31.000 et seq.(FAR 31.2)as
applicable(governing cost principles);OMB Circular A-133(governing audits);representations made in the CHP grant application;and all other applicable program
requirements,laws,orders,regulations,or circulars.
2. Assurances and Certifications. The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its
CEP application.
3. Allowable Costs. The funding under this project is for the payment of approved full-time entry-level salaries and fringe benefits over three years(for a total of 36
months of funding),up to a maximum federal share of$125,000 per officer position for career law enforcement officer positions hired and/or rehired on or after the
official grant award start date.Any salary and fringe benefit costs higher than entry-level that your agency pays a CHP-funded officer must be paid with local funds.
Your agency is required to use CHP grant funds for the specific hiring categories awarded.Funding under this program may be used for the following categories:
a.Hiring new officers,which includes filling existing officer vacancies that are no longer funded in your agency's budget;
b.Rehiring officers laid off by any jurisdiction as a result of state,local,or Bureau of Indian Affairs(BIA)budget cuts;and/or
c.Rehiring officers who were,at the time of grant application,scheduled to be laid off(by your jurisdiction)on a specific future date as a result of state,local,or BIA
budget cuts.
If your agency's local fiscal conditions have changed and your agency needs to change one or more of the funded hiring categories,your agency should request a post-
award grant modification and receive prior approval before spending CHP funding under the new category.
The Financial Clearance Memorandum(FCM),included in your award package,specifies the amount of CHP funds awarded to your agency.You should carefully
review your FCM,which contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. Please note that the salary
and fringe benefit costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories
that are documented within the FCM,up to the amounts specified in the FCM.Your agency may not use CHP funds for any costs that are not identified as
allowable in the Financial Clearance Memorandum.
Only actual allowable costs incurred during the grant award period will be eligible for reimbursement and drawdown.If your agency experiences any cost savings over
the course of the grant(for example,your grant application overestimated the total entry-level officer salary and fringe benefits package),your agency may not use that
excess funding to extend the length of the grant beyond 36 months.Any funds remaining after your agency has drawn down for the costs of approved salaries and
fringe benefits incurred for each awarded position during the 36-month funding period will be deobligated during the closeout process,and should not be spent by your
agency.
4.Local Match. Grantees are required to contribute a local match of at least 25 percent towards the total cost of the approved grant project,unless waived in writing
by the COPS Office. The local match must be a cash match from funds not previously budgeted for law enforcement purposes and must be paid during the grant award
period. The local match contribution must be made on an increasing basis during each year of the three-year grant period,with the federal share decreasing
accordingly.
5. Sunalementine,Not SllnnlantinF. State,local,or BIA funds budgeted to pay for sworn officer positions irrespective of the receipt of CHP grant funds may not be
reallocated to other purposes or refunded as a result of a CEP grant being awarded.Non-federal funds must remain available for and devoted to that purpose,with CHP
funds supplementing those non-federal funds.Funding awarded cannot be obligated until after the grant award start date.This means that CHP funds cannot be applied
to any agency cost or obligation incurred prior to the award start date.In addition,your agency must take active and timely steps pursuant to its standard procedures to
fully fund law enforcement costs already budgeted as well as fill all locally-funded vacancies resulting from attrition during the life of the grant.
6. Retention. At the time of grant application,your agency committed to retaining all sworn officer positions awarded under the CHP grant with state and/or local
funds for a minimum of 12 months following the conclusion of 36 months of federal funding for each position,over and above the number of locally-funded sworn
officer positions that would have existed in the absence of the grant.Your agency cannot satisfy the retention requirement by using CHP-funded positions to fill
locally-funded vacancies resulting from attrition.
7. Extensions. Your agency may request an extension of the grant award period to receive additional time to implement your grant program.Such extensions do not
provide additional funding.Grants may be extended a maximum of 36 months beyond the initial award expiration date. Any request for an extension beyond 36
months will be evaluated on a case-by-case basis. Only those grantees that can provide a reasonable justification for delays will be granted no-cost extensions.
Reasonable justifications may include difficulties in filling COPS-funded positions,officer turnover,or other circumstances that interrupt the 36-month grant funding
period.An extension allows your agency to compensate for such delays by providing additional time to complete the full 36 months of funding for each position
awarded.Extension requests must be received prior to the end date of the award.
8. Modifications. During the CHP grant award period,it may become necessary for an agency to modify its CHP grant award due to changes in an agency's fiscal or
law enforcement situation.Modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions
awarded in one hiring category into a different hiring category,reduce the total number of positions awarded,shift funds among benefit categories,and/or reduce the
entry-level salary and fringe benefit amounts.For example,an agency may have been awarded CHP grant funding for ten new,additional full-time sworn officer
positions,but due to severe fiscal distress/constraints,the agency determines it is unable to sustain all ten positions and must reduce its request to five full-time
positions;or an agency may have been awarded CHP grant funding for two new,additional sworn officer positions,but due to fiscal distress/constraints the agency
needs to change the hiring category from the new hire category to the rehire category for officers laid off or scheduled for lay-off on a specific future date post-
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U. S.Department of Justice
Office of Community Oriented Policing Services
2014 COPS Hiring Program Grant Terms and Conditions
application.Grant modifications under CHP are evaluated on a case-by-case basis.The COPS Office will only consider a modification request after an agency makes
final,approved budget and/or personnel decisions. An agency may implement the modified grant award following written approval from the COPS Office.Please be
aware that the COPS Office will not approve any modification request that results in an increase of federal funds.
9.Evaluations. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Hiring Program.The grantee agrees to cooperate with the
monitors and evaluators.
10. Re orts. To assist the COPS Office in the monitoring of your award,your agency will be responsible for submitting quarterly programmatic progress reports and
quarterly Federal Financial Reports using Standard Form 425(SF-425).
11. Federal Civil Rights Laws. As a condition of receipt of federal financial assistance,you acknowledge and agree that you will not(and will require any
subgrantees,contractors,successors,transferees,and assignees not to),on the ground of race,color,religion,national origin(which includes providing limited-English
proficient persons meaningful access to your programs),sex,disability or age,unlawfully exclude any person from participation in,deny the benefits of,or
employment to any person,or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds.These
civil rights requirements are found in the non-discrimination provisions of Title VI of the Civil Rights Act of 1964,as amended(42 U.S.C.§2000d);the Omnibus
Crime Control and Safe Streets Act of 1968,as amended(42 U.S.C.§3789d);Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C.§794);the Age
Discrimination Act of 1975(42 U.S.C.§6101,et seq.);Title IX of the Education Amendments of 1972,as amended(20 U.S.C.1681 et seq.);and the corresponding
DOJ regulations implementing those statutes at 28 C.F.R.Part 42(subparts C,D,E,G,and I).You also agree to comply with Executive Order 13279 Equal Treatment
for Faith-Based Organizations and its implementing regulations at 28 C.F.R Part 38,which requires equal treatment of religious organizations in the funding process
and non-discrimination of beneficiaries by Faith-Based Organizations on the basis of belief or non-belief.
12. Equal Employment Opportunity Plan(EEOP). All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the
development and implementation of an Equal Employment Opportunity Plan(28 C.F.R.Part 42 subpart E).
13. Grant Monitoring Activities. Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored to ensure
compliance with their grant conditions and other applicable statutory regulations.The COPS Office is also interested in tracking the progress of our programs and the
advancement of community policing.Both aspects of grant implementation—compliance and programmatic benefits—are part of the monitoring process coordinated
by the U.S.Department of Justice.Grant monitoring activities conducted by the COPS Office include site visits,office-based grant reviews,alleged noncompliance
reviews,financial and programmatic reporting,and audit resolution.As a CHP grantee,you agree to cooperate with and respond to any requests for information
pertaining to your grant.
14. Employment Eligibility. The grantee agrees to complete and keep on file,as appropriate,a Bureau of Citizenship and Immigration Services Employment
Eligibility Verification Form(I-9).This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States.
15. Community Policing. Community policing activities to be initiated or enhanced by your agency were identified and described in your CHP grant application.
Your agency developed a community policing plan for the CHP grant with specific reference to a crime or disorder problem and the following elements of community
policing:a)problem solving—your agency's plan to assess and respond to the problem identified;b)community partnerships and support,including related
governmental and community initiatives that complement your agency's proposed use of CHP funding;and c)organizational transformation—how your agency will
use the funds to reorient its mission to community policing or enhance its involvement in and commitment to community policing.
The COPS Office defines community policing as a philosophy that promotes organizational strategies,which support the systematic use of partnerships and problem-
solving techniques,to proactively address the immediate conditions that give rise to public safety issues such as crime,social disorder,and fear of crime.CHP grants
must be used to initiate or enhance community policing activities.All newly hired,additional or rehired officers(or an equal number of redeployed veteran officers)
funded under CHP must implement your agency's approved community policing plan,which you described in your grant application.
16. Community Policing Self Assessment Tool(CP-SAT). The COPS Office will require your agency to complete the Community Policing Self Assessment Tool
(CP-SAT)twice within the grant period,at the beginning and again towards the end of your grant period.
17. Contracts With Other Jurisdictions. Grantees that provide law enforcement services to another jurisdiction through a contract must ensure that officers funded
under this grant do not service the other jurisdiction,but will only be involved in activities or perform services that exclusively benefit the grantee's own jurisdiction.
18. False Statements. False statements or claims made in connection with COPS grants may result in fines,imprisonment,or debarment from participating in federal
grants or contracts,and/or any other remedy available by law.
19. Additional High-Risk Grantee Requirements. The recipient agrees to comply with any additional requirements that may be imposed during the grant
performance period if the awarding agency determines that the recipient is a high-risk grantee(28 C.F.R.Parts 66 and 70).
20. System for Award Management(SAM)and Universal Identifier Requirements.
The Office of Management and Budget requires federal agencies to include the following standard award term in all grants and cooperative agreements made on or
after October 1,2010:
A.Require»rent for System for Aivard Management(SAM)Registration
Unless you are exempted from this requirement under 2 C.F.R.Part 25.110,you as the recipient must maintain the currency of your information in the SAM until you
submit the final financial report required under this award or receive the final payment,whichever is later.This requires that you review and update the information at
least annually after the initial registration,and more frequently if required by changes in your information or another award term.
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U.S.Department of Justice
Office of Community Oriented Policing Services
2014 COPS Hiring Program Grant Terms and Conditions
B.Requirententfor Data Universal Numbering System(DUNS)Numbers
If you are authorized to make subawards under this award,you:
1. Must notify potential subrecipients that no entity(see definition in paragraph C of this award term)may receive a subaward from you unless the entity has
provided its DUNS number to you.
2. May not make a subaward to an entity unless the entity has provided its DUNS number to you.
C.Definitions
For purposes of this award term:
1. System for Award Management(SAM)means the federal repository into which an entity must provide information required for the conduct of business as a
recipient.Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov.
2. Data Universal Numbering System(DUNS)number means the nine-or thirteen-digit number established and assigned by Dun and Bradstreet,Inc.(D&B)to
uniquely identify business entities.A DUNS number may be obtained from D&B by telephone(currently 866.705.5711)or the Internet at
htt :/p /fedgov.dnb.com/webform.
3. Entity,as it is used in this award term,means all of the following,as defined at 2 C.F.R.Part 25,subpart C:
a.A governmental organization,which is a state,local government,or Indian Tribe;
b.A foreign public entity;
c.A domestic or foreign non-profit organization;
d.A domestic or foreign for-profit organization;and
e.A federal agency,but only as a subrecipient under an award or subaward to a non-federal entity.
4. Subaward:
a.This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you
received this award and that you as the recipient award to an eligible subrecipient.
b.The term does not include your procurement of property and services needed to carry out the project or program(for further explanation,see Sec.
_.210 of the attachment to OMB Circular A-133,"Audits of States,Local Governments,and Non-Profit Organizations").
c.A subaward may be provided through any legal agreement,including an agreement that you consider a contract.
5. Subrecipient means an entity that:
a.Receives a subaward from you under this award;and
b.Is accountable to you for the use of the federal funds provided by the subaward.
21. Reportine Subaward and Executive Compensation The Office of Management and Budget requires federal agencies to include the following standard award
term in all grants and cooperative agreements made on or after.October 1,2010:
a.Reporting offrrst--tier submvards.
1.Applicability.Unless you are exempt as provided in paragraph d.of this award term,you must report each action that obligates$25,000 or more in federal funds
that does not include Recovery funds(as defined in section 1512(a)(2)of the American Recovery and Reinvestment Act of 2009,Pub.L.111-5)for a subaward to
an entity(see definitions in paragraph e.of this award term).
2.Where and when to report.
i. You must report each obligating action described in paragraph a.l.of this award term to www.fsrs.eov.
ii. For subaward information,report no later than the end of the month following the month in which the obligation was made.(For example,if the obligation was
made on November 7,2010,the obligation must be reported by no later than December 31,2010.)
3.What to report.You must report the information about each obligating action that the submission instructions posted at www.fsrs.eov specify.
b.Reporting Total Compensation of Recipient Executives.
1.Applicability and what to report.You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal
year,if-
i. the total federal funding authorized to date under this award is$25,000 or more;
ii. in the preceding fiscal year,you received—
(A) 80 percent or more of your annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the
Transparency Act,as defined at 2 C.F.R.Part 170.320(and subawards);and
(B) $25,000,000 or more in annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the
Transparency Act,as defined at 2 C.F.R.Part 170.320(and subawards);and
iii.The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a)or 15(d)of the
Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986.(To determine if the public has access to
the compensation information,see the U.S.Security and Exchange Commission total compensation filings at www.sec.gov/answers/execomp htm.)
2. Where and when to report.You must report executive total compensation described in paragraph b.l of this award term:
i. As part of your registration profile at www.sam.gov.
ii. By the end of the month following the month in which this award is made,and annually thereafter.
c.Reporting of Total Compensation of Subrecipient Executives.
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U. S.Department of Justice
Office of Community Oriented Policing Services
2014 COPS Hiring Program Grant Terms and Conditions
1.Applicability and what to report.Unless you are exempt as provided in paragraph d.of this award term,for each first-tier subrecipient under this award,you shall
report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal
year,if-
i. in the subrecipient's preceding fiscal year,the subrecipient received—
(A) 80 percent or more of your annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the
Transparency Act,as defined at 2 C.F.R.Part 170.320(and subawards);and
(B) $25,000,000 or more in annual gross revenues from federal procurement contracts(and subcontracts)and federal financial assistance subject to the
Transparency Act,as defined at 2 C.F.R.Part 170.320(and subawards);and
ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a)or 15(d)of the
Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d))or section 6104 of the Internal Revenue Code of 1986.(To determine if the public has access to
the compensation information,see the U.S.Security and Exchange Commission total compensation filings at www.seaeov/answers/execomp.htm.)
2.Where and when to report.You must report subrecipient executive total compensation described in paragraph c.1.of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example,if a subaward is obligated on any date during the month of
October of a given year(i.e.,between October 1 and 31),you must report any required compensation information of the subrecipient by November 30 of that
year.
d.Exemptions
If,in the previous tax year,you had gross income,from all sources,under$300,000,you are exempt from the requirements to report:
i. Subawards,and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e.Definitions.For purposes of this award term:
1.Entity means all of the following,as defined in 2 C.F.R.Part 25:
i. A governmental organization,which is a state,local government,or Indian Tribe;
ii. A foreign public entity;
iii. A domestic or foreign non-profit organization;
iv. A domestic or foreign for-profit organization;
v. A federal agency,but only as a subrecipient under an award or subaward to a non-federal entity.
2.Executive means officers,managing partners,or any other employees in management positions.
3.Submvard:
i. This term means a legal instrument to provide support for the performance of any portion of the substantive projector program for which you received this
award and that you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or program(for further explanation,see Sec._.210 of
the attachment to OMB Circular A-133,"Audits of States,Local Governments,and Non-Profit Organizations").
iii.A subaward may be provided through any legal agreement,including an agreement that you or a subrecipient considers a contract.
4.Subrecipient means an entity that:
i. Receives a subaward from you(the recipient)under this award;and
ii. Is accountable to you for the use of the federal funds provided by the subaward.
5.Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes
the following(for more information see 17 C.F.R.Part 229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock,stock options,and stock appreciation rights.Use the dollar amount recognized for financial statement reporting purposes with respect to the
fiscal year in accordance with the Statement of Financial Accounting Standards No.123(Revised 2004)(FAS 123R),Shared Based Payments.
iii.Earnings for services under non-equity incentive plans.This does not include group life,health,hospitalization or medical reimbursement plans that do not
discriminate in favor of executives,and are available generally to all salaried employees.
iv.Change in pension value.This is the change in present value of defined benefit and actuarial pension plans.
v. Above-market earnings on deferred compensation that is not tax-quaked
vi.Other compensation,if the aggregate value of all such other compensation(e.g.severance,termination payments,value of life insurance paid on behalf of the
employee,perquisites or property)for the executive exceeds$10,000.
22. Debarment and Suspension.The recipient agrees not to award Federal funds under this program to any parry which is debarred or suspended from participation
in Federal assistance programs.
23. Duplicative Fundine.The recipient understands and agrees to notify the COPS Office if it receives,from any other source,funding for the
same item or service also funded under this award.
24. Whistleblower Protection.The recipient agrees not to discharge,demote,or otherwise discriminate against an employee as reprisal for the employee disclosing
information that he/she reasonably believes is evidence of gross mismanagement of a Federal contract or grant,a gross waste of Federal funds,an abuse of authority
relating to a Federal contract or grant,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a Federal contract
(including the competition for or negotiation of a contract)or grant. The recipient also agrees to provide to their employees in writing(in the predominant native
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U. S.Department of Justice
Office of Community Oriented Policing Services
2014 COPS Hiring Program Grant Terms and Conditions
language of the workforce)of the rights and remedies provided in 41 U.S.C. 4712. Please see Appendix F in the Grant/Award Owner's Manual for a full text of the
statute.
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Award Document Supplement
2014 COPS Hiring Program (CUP)
By signing the Award Document to accept this COPS Hiring Program (CHP) grant,the grantee agrees to
abide by the following Special Award Conditions and/or High Risk Conditions:
Special Award Conditions
Advancintz Department of Justice Priority Crime Problem Awards
Your agency has been selected for a COPS Hiring Program (CUP) grant to address a particular
Department of Justice priority crime problem,based specifically on your CHP grant
application's community policing plan to improve your agency's public safety response to the
critical issues of school based policing through School Resource Officers (SRO), Trust
Problems,Homeland Security, Gun Violence or Homicide Reduction.
Please be advised that, in accepting this grant, your agency is agreeing to this Special Condition
to its CHP grant award that requires your agency's COPS-funded officers (or an equivalent
number of locally-funded officers)to initiate or enhance your agency's community policing plan
to address one of the priority crime problem identified above. By signing the 2014 CHP grant
award, your agency understands and agrees to the following:
• Your agency will implement the one specific community policing plan identified in your
CHP grant application;
• Your agency will address its specific priority crime problem throughout the entire CHP
grant period;
• Your agency will implement any organizational changes identified in its CHP grant
application in Section 6B, Questions 13 and 14;
• Your agency will cooperate with any grant monitoring by the COPS Office to ensure that
it is initiating or enhancing its community policing efforts to address its priority crime
problem,which may include your agency having to respond to additional or modified
reporting requirements.
Memorandum of Understanding Requirement
(School Resource Officers Problem Area Only)
Grantees using CHP funding to hire and/or deploy School Resource Officers into schools must
submit a signed Memorandum of Understanding(MOU) between the law enforcement agency
and the school partner(s)to the COPS Office before obligating or drawing down funds under this
award.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/9/2014 —Ordinance Nos. 21594-12-2014&
21595-12-2014 &21596-12-2014
DATE: Tuesday, December 09, 2014 REFERENCE NO.: C-27135
LOG NAME: 35COPSHIRING FY2014 ACCEPT AWARD
SUBJECT:
Conduct a Public Hearing and Approve Fiscal Year 2015 Crime Control and Prevention District Fund Budget
Amendment in the Amount of$1,461,239.00,Authorize Acceptance of a Grant Award from the United States
Department of Justice for the Community Oriented Policing Services Fiscal Year 2014 COPS Hiring Program
in the Amount of$1,875,000.00,Authorize Execution of Related Grant Agreements,Authorize Transfer in
the Amount of$1,461,239.00 for the City's Match Requirement from the Crime Control and Prevention
District Fund and Adopt Appropriation Ordinances,Adopt Ordinance Increasing the Number of Authorized
Positions in the Classification of Police Officer in the Police Department by Thirteen, One Additional Position
in the Classification of Corporal/Detective and One Additional Position in the Classification of Sergeant,
Thereby, Increasing the Total Number of Authorized Civil Service Positions by Fifteen (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing, as required by law,regarding a Fiscal Year 2015 Crime Control and Prevention
District Budget Amendment in the total amount of$1,461,239.00;
2. Approve the attached Fiscal Year 2015 Crime Control and Prevention District Budget Amendment;
3. Adopt the attached appropriation ordinance increasing the appropriations in the Crime Control and
Prevention District Fund in the amount of$1,461,239.00 and decreasing the unaudited, assigned fund balance
by the same amount;
4.Authorize the transfer in the amount of$1,461,239.00 from the Crime Control and Prevention District
Fund to the Grants Fund for the City's grant match requirement;
5. Authorize the acceptance of a grant from the U.S.Department of Justice for the Community Oriented
Policing Services Fiscal Year 2014 COPS Hiring Program in the amount of$1,875,000.00;
6. Authorize the execution of a Grant Agreement with the United States Department of Justice for the
Community Oriented Policing Services;
7.Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants
Fund in the amount of$3,336,239.00, subject to receipt of a grant from the United States Department of
Justice,for participating in the Community Oriented Policing Services Fiscal Year 2014 COPS Hiring
Program; and
8. Adopt the attached ordinance prescribing the number of authorized sworn positions in each classification
in the Police Department effective December 9,2014,increasing the number of authorized positions in the
classification of Police Officer by thirteen,the classification of Corporal/Detective by one and classification
of Sergeant by one, thereby,increasing the total of authorized civil service positions from 1,573 to 1,588.
DISCUSSION:
The Fiscal Year(FY) 2014 COPS Hiring Program(CHP)is designed to advance public safety through
community policing by addressing the full—time sworn officer needs of state, local and tribal law
enforcement agencies nationwide. The CHP provides funds directly to law enforcement agencies to hire new
and/or rehire career law enforcement officers and to increase their community policing capacity and crime
prevention efforts. FY 2014 CHP grants will provide up to 75 percent of the approved entry—level salaries
and fringe benefits of full—time officers for a 36—month grant period with a minimum 25 percent local cash
match requirement. The maximum federal share is limited to the amount of$125,000.00 per officer position
during the duration of the grant period. On June 10, 2014,M&C C-26835 was approved authorizing the
grant application for$1,875,000.00 in funding from CHP to hire 15 new recruits for the Fort Worth Police
Department with a match requirement in the amount of$1,461,239.00. On September 29,2014, the Fort
Worth Police Department received notice of the grant award. The Fort Worth Police Department is seeking
approval to accept the award and provide the required matching funds. After the grant period expires, the
City of Fort Worth is required to fully fund the added positions for at least an additional 12 months.
However, Staff will financially plan to retain the positions past the obligation period.
On November 4, 2014, (M&C G-18353)the City Council authorized the submission of the City of Fort
Worth's Fiscal Year 2015 Funding Application in the amount of$1,461,239.00 to the Crime Control and
Prevention District(CCPD)Board of Directors to fund the Community Oriented Policing Services (COPS)
Hiring Program Grant Match. As required by the Texas Local Government Code, Chapter 363,the CCPD
Board held a public hearing on November 6, 2014 concerning a proposed FY 2015 CCPD Budget
Amendment,including the City's Funding Application. On November 6, 2014, the CCPD Board adopted a
FY 2015 CCPD Budget Amendment in the amount of$1,461,239.00.
Accepting the grant requires an increase in the number of authorized positions within the Police Department.
The Police Department requests 13 additional positions in the classification of Police Officer, one additional
position in the classification of Corporal/Detective and one additional position in the classification of
Sergeant effective December 9, 2014, to coincide with the acceptance of the CHP grant.
The CHP will enable the redeployment of senior officers into two specialized areas: a Real Time Crime
Center and a Zero Tolerance crime suppression team. The addition of these positions will enhance the Fort
Worth Police Department's ability to respond to incidents, suppress crime trends, work with regional partners
and engage the community. First,five officer positions will be created to staff a Real Time Crime Center
(RTCC). The RTCC will provide real—time reports,information, support, tips,leads and monitoring. Second,
positions will be added to create a sixth Zero Tolerance (ZT)team of ten members. The ZT team within the
Tactical Operations Division, currently consists of five teams each containing eight officers,one
detective/corporal and one sergeant. The mission of the ZT team is to respond rapidly to high—risk incidents
and emerging crime trends throughout the City in a strategic and tactically proficient manner.In dynamic
situations and special events,ZT teams will work closely with the RTCC. The CHP funds go towards the
patrol positions that backfill the positions used to create the RTCC and the ZT team. The new ZT team will
require specialized equipment and supplies which will be absorbed in the FY 2015 CCPD Zero Tolerance
Program.
On October 28, 2014,the City Council adopted a staffing ordinance for the Police Department(Ordinance
No. 21514-10-2014). Approval of the attached ordinance would result in new authorized staffing levels as
follows,to be effective December 9, 2014:
Position Current Authorized
Positions New Authorized Positions
Assistant Chief 3 3
Deputy Chief 5 5
Captain 15 15
Lieutenant 46 46
Sergeant 165 166
Coiporal/Detective 212 213
Officer 1.127 1.140
TOTAL 1,573 1,588
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt of the grant and adoption of the attached appropriation ordinances,funds will be available in the
current operating budget, as appropriated, of the Crime Control and Prevention District Fund and Grants
Fund. Upon approval, the unaudited,assigned fund balance of the Crime Control and Prevention District
Fund will not be in compliance with the minimum reserve as outlined in the Fort Worth Crime Control and
Prevention District Financial Management Policy Statements;however, a review the funds current 37 percent
requirement is underway.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
3) GR79 538070 0359005 $1.461.239.00 5 GR79
4&7) GR76 472079 035423XXX000 $1.461.239.00 -538070 0359005 $1.461.239.00
7) GR76 451891 035423XXX000 $1.875.000.00
7) GR76 51XXXX 035423XXX010 $3,336.239.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Charles Daniels (6199)
Originating Department Head: Jeffery W. Halstead (423 1)
Additional Information Contact: Shallah Graham (4229)
ATTACHMENTS
1. 35COPSHIRING FY14 ACCEPT AWARD GR76 A015.doex
2. 35COPSHIRING FY14 ACCEPT AWARD GR79 A015.docx
3. FWPD STAFFING ORDINANCE docx
4. FY2015 Funding Application 10 21 14 Amended v2 0 pdf
5.FY2015 Program Descriptions docx
FORTWORTH
CONTRACT APPROVAL/CORRECTION FORM
TO: Sasha Kane
DEPT: PD
DATE: December 11, 2014
SUBJECT: COPS Hiring Grant
TITLE OF DOCUMENT(S)
1. COPS Hiring Grant Program
_X_ APPROVED FOR SIGNATURE—The above referenced document(s) have been
reviewed by the Law Department and are approved for signature. The final version is attached.
Please have three (3) original copies of the document(s) executed as set out below.
RETURN TO DEPARTMENT—The above referenced document(s) are being
returned to your department for corrections. Please see comments below.
COMMENTS:
By:
Attorney Name
REQUIRED SIGNATURES ON DOCUMENT(S)
❑ VENDOR/OTHER AGENCY
X DEPARTMENT DIRECTOR
❑ ASSISTANT CITY ATTORNEY
X ASSISTANT CITY MANAGER
❑ CITY SECRETARY
Fort Worth
AN OFFICE OF THE CITY ATTORNEY
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