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COWRACT N0.
SECOND RENEWAL OF CITY SECRETARY CONTRACT NO. 441849
A WEATHERIZATION ASSISTANCE PROGRAM CONTRACT FOR SERVICES
This SECOND RENEWAL OF CITY SECRETARY CONTRACT NUMBER 44184, as
amended, ("Second Renewal") is made and entered into by and between the City of Fort Worth ("City"),
acting by and through its duly authorized Assistant City Manager, and IntegrityTexas Construction, Ltd.,
a Texas limited partnership, acting by and through its general partner IntegrityTexas Construction I, Inc.,
a Texas for-profit corporation, acting by and through its duly authorized Director and President, Ramon
Hernandez("Contractor").
WHEREAS, the City utilizes federal grant funds from the Texas Department of Housing and
Community Affairs and local utility grant funds from the Texas Association of Community Action
Agencies, Inc., to implement the Weatherization Assistance Program ("WAP"), which is a program
designed to help households reduce energy costs by providing energy conservation measures to certain
dwelling;
WHEREAS, on February 13, 2013, the City and Contractor entered into a services contract for
the WAP,the same being City Secretary Contract("CSC")No. 44184;
WHEREAS, on September 16, 2013, the parties amended CSC No. 44184 to, among other
things, administratively increase the total amount of funding available under the agreement by$50,000.00
so that the Contractor could continue to perform weatherization Services, said contract being CSC No.
44184-A1;
WHEREAS, on or about October 23, 2013, the parties further amended CSC 44184, as
previously amended by CSC No. 44184-A1,to increase the total amount of funding necessary to carry out
the services associated with the WAP,the same being CSC No.44184-A2;
WHEREAS, the primary term of CSC No. 44184, as amended by CSC Nos. 44184-A1 and
44184-A2, (collectively, "Contract") expires on February 13, 2014, and the Contract allows for four
additional twelve month renewals;
WHEREAS, the parties desire to renew and extend the Contract for a second renewal term of
twelve months,beginning on February 14,2015 and expiring on February 13,2016; and
NOW, THEREFORE, City and Contractor, in consideration of the mutual covenants and
agreements contained herein, do mutually covenant and agree that the Contractor is renewed as follows:
I.
The City and the Contractor agree to renew and extend the Contract for a second renewal term of
twelve months, beginning on February 14, 2015 and expiring on February 13, 2016 in accordance with
the existing terms and conditions of the Contract.
H.
All terms and conditions of the Contract that are not expressly amended pursuant to this First
Renewal shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT.WYORTH, TX
Second Renewal of CSC 44184 - 1 of 2
IH.
All terms in this Second Renewal that are capitalized but not defined shall have the meanings
assigned to them in the Contract.
IN WITNESS WHEREOF, the parties hereto have executed this Second Renewal in multiples
in Fort Worth,Tarrant County,Texas on this_J'Z day of 54 N V A t y ,2015.
CITY OF FORT WORTH IntegrityTexas Construction, Ltd., a Texas
limited partnership
By: IntegrityTexas Construction I, Inc., a
Texas for-profit corporation, its General
Partner
By: By:
Sus n Alanis Ramon Hernandez
Assistant City Manager /Director and President
APPROVED AS TO FORM
AND LEGALITY:
Tyle . W ach
A nt City Attorney
0 00® °
A ED B i S° $$0
Mary J.
City Secret 000,000
Contract Authorization
M&C: C-26100; C-26505
Date: February 21,2013; October 15,2013
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Second Renewal of CSC 44184 2 of 2
M&C Review Page 1 of 2
Official site of of • Worth
CITY COUNCILAGENDA FO WORTH
COUNCIL ACTION: Approved on 10/15/2013
REFERENCE ** 80INTEGRITY
DATE: 10/15/2013 NO.: C-26505 LOG NAME: AMENDMENT-2013
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Second Amendment to City Secretary Contract No. 44184, a
Weatherization Assistance Program Contract for Services with IntegrityTexas
Construction, Ltd., in the Amount Up to $1,000,000.00, Thereby Increasing the Total
Contract Amount to $2,685,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a second amendment to City
Secretary Contract Number 44184, a Weatherization Assistance Program Contract for Services with
IntegrityTexas Construction, Ltd., in the amount up to $1,000,000.00, thereby increasing the total
contract amount to $2,685,000.00.
DISCUSSION:
On February 12, 2013, the City Council approved Mayor and Council Communication C-26100,
authorizing the execution of a contract with IntegrityTexas Construction, Ltd., in the amount up to
$1,635,000.00 for the initial one year term for the Weatherization Assistance Program (WAP). The
Parks and Community Services (PACS) Department, through the Community Action Partners offices,
utilizes this contract for the weatherization of houses to benefit elderly, disabled and low income
citizens in the Tarrant County service area using WAP grant funds from the Texas Department of
Housing and Community Affairs and the Texas Association of Community Action Agencies, Inc.
Typical weatherization measures include insulation (attics, walls and floors) weather stripping,
caulking, and repairs to faulty doors and windows, as well as repairs and replacement of heating and
cooling units.
The PACS Department already expended the initial contract amount of$1,635,000.00. On
September 16, 2013, the City executed an amendment, administratively increasing the contract
amount by $50,000.00 to $1,685,000.00 (City Secretary Contract No. 44184-A1). In order to fully
utilize the available weatherization grant funds before the present contract renewal, an increase in the
contract amount of$1,000,000.00 is requested. Funds are available in the Low Income Energy
Assistance Program (M&C C-26267) and in the Texas Association of Community Action Agencies
grant (M&C C-26081). For future renewals, the City anticipates that the total annual amount for each
renewal period will be approximately$2,685,000.00, which may vary depending on grant funding
availability.
The program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, funds will be available in the current operating budget of the Grants Fund.
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M&C Review Page 2 of 2
TO Fund/Account/Centers FROM Fund/AccountlCenters
GR76 539090 080200633020 $210,000.00
GR76 539120 080200633020 $655,000.00
GR76 539120 080480624020 $135,000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
http://apps.cfwnet.org/council
_packet/mc—review.asp?ID=19072&councildate=10/15/2013 1/12/2015
M&C Review Page 1 of 2
Official - • of •
CITY COUNCILAGENDA FoR-r�l
COUNCIL ACTION: Approved on 2/12/2013
DATE: 2/12/2013 REFERENCE NO.: C-26100 LOG NAME: 80WAP
INTEGRITY2013
CODE: C TYPE: CONSENT HEARING:
NO
SUBJECT: Authorize Execution of a Contract with IntegrityTexas Construction, LTD, in the Amount
Up to $1,635,000.00 for the Initial One-Year Term for the Weatherization Assistance
Program (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with IntegrityTexas
Construction, LTD, in the amount up to $1,635,000.00 for the initial one-year term for the Weatherization
Assistance Program.
DISCUSSION:
The Parks and Community Services (PACS) Department, through the Community Action Partners offices,
will use this contract, pursuant to the Weatherization Assistance Program grant funds received from the
Texas Department of Housing and Community Affairs and the Texas Association of Community Action
Agencies, Inc., for weatherization of houses to benefit elderly, disabled and low-income citizens in the
Tarrant County service area. Typical weatherization measures include insulation (attics, walls, and floors)
weather stripping, caulking, repairs to faulty doors and windows, as well as tune-ups and repairs to heating
and cooling units.
The Invitation to Bid (ITB) consisted of detailed specifications describing the materials and services to be
purchased. Also, the ITB described the minimum qualifications for bidders and their subcontractors. The
bids were evaluated by an evaluation committee. The committee ranked the bids based on the following
evaluation criteria: cost, qualifications and experience, technical resources and staffing, financial resources,
and references.
Two vendors were finalists, IntegrityTexas Construction, LTD. (Integrity), and A Cooler House. A Cooler
House was disqualified from consideration because it was deemed in non-compliance with the established
M/WBE goals for this project. Integrity meets the City's criteria and specifications, including the M/WBE
requirements, and provides the best value to the City and is therefore, being recommended for this
contract.
No guarantee was made that a specific amount of goods or services would be purchased. During the
previous year, approximately $1,425,683.00 was spent on this program.
BID ADVERTISEMENT-The ITB was advertised in the Fort Worth Star-Telegram on August 28, 2012 and
September 4, 2012. Ninety-eight vendors were solicited from the Purchasing database system; eleven
responses were received.
BID TABULATION - See attached bid tabulation.
M/WBE - Integrity is in compliance with the City's BDE Ordinance by committing to 15 percent MBE
participation on this project. The City's MBE goal on this project is 15 percent. Additionally, Integrity is a
certified MBE firm.
R
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ADMINISTRATIVE CHANGE ORDER -An Administrative Change Order or increase may be made by the
City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
AGREEMENT TERM -This contract shall begin upon execution and remain in effect for a period of one
year.
RENEWAL OPTIONS -This contract may be renewed for up to four additional one-year terms at the City's
option. This action does not require specific City Council approval, provided that the City Council has
appropriated sufficient funds to satisfy the City's obligation during the renewal term. Staff anticipates that
the costs for renewal years shall remain the same as the first.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 539120 080200585020 $500,000.00
GR76 539090 080200585020 $230,000.00
GR76 539120 080200584020 $20,000.00
GR76 539090 080200584020 $5,000.00
GR76 539120 080480624XXX $880,000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
Integrity Texas Construction Bid Tab.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=17979&councildate=2/12/2013 1/12/2015