HomeMy WebLinkAboutContract 29667 CITY SECRETARY
CITY OF FORT WORTH, TEXAS CONTRACT No. _
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Wade &
Associates, Inc., (the "ENGINEER"), for a PROJECT generally described as: Sanitary Sewer
Rehabilitation Contract LX (60).
Article I
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Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of suspension
of services, the ENGINEER shall have no liability to CITY for dEN
damages caused the CITY because of such suspension of services. AL
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to
be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations shall
be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT cost
and/or execution. These conditions and costlexecution effects are not the
responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with the
Contract Documents, nor shall anything in the Contract Documents or the
agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the
work on the PROJECT. If, for any reason, the ENGINEER should make an
on-site observation(s), on the basis of such on-site observations, if any, the
ENGINEER shall endeavor to keep the CITY informed of any deviation from
the Contract Documents coming to the actual notice of ENGINEER regarding
the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no control
over cost or price of labor and materials; unknown or latent conditions of
existing equipment or structures that may affect operation-or---maintenance
costs; competitive bidding procedures and market conditions; time or quality
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of performance by third parties; quality, type, management, or direction of
operating personnel; and other economic and operational factors that may
materially affect the ultimate PROJECT cost or schedule. Therefore, the
ENGINEER makes no warranty that the CITY's actual PROJECT costs,
financial aspects, economic feasibility, or schedules will not vary from the
ENGINEER's opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress
payments to the construction contractor will be based on the ENGINEER's
knowledge, information, and belief from selective sampling and observation that the
work has progressed to the point indicated. Such recommendations do not
represent that continuous or detailed examinations have been made by the
ENGINEER to ascertain that the construction contractor has completed the work in
exact accordance with the Contract Documents; that the final work will be
acceptable in all respects; that the ENGINEER has made an examination to
ascertain how or for what purpose the construction contractor has used the moneys
paid; that title to any of the work, materials, or equipment has passed to the CITY
free and clear of liens, claims, security interests, or encumbrances; or that there are
not other matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact location,
type of various components, or exact manner in which the PROJECT was finally
constructed. The ENGINEER is not responsible for any errors or omissions in the
information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (MNVBE) participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this contract
and its commitment to meet that goal. Any misrepresentation of facts (other than a
negligent misrepresentation) and/or the commission of fraud by the Engineer may
result in the termination of this agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
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and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3)hereof. CITY shall give sub-consultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting policies
of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of coverage
if written on a split limits basis). Coverage shall be on any vehicle used
in the course of the PROJECT.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim/annual aggregate
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(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K.(1) and K.(2) of this agreement
are provided under applicable policies documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice
shall be acceptable in the event of non-payment of premium. Such
terms shall be endorsed onto ENGINEER's insurance policies. Notice
shall be sent to the respective Department Director (by name), City of
Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the state
of Texas or be otherwise approved by the CITY; and, such insurers
shall be acceptable to the CITY in terms of their financial strength and
solvency.
(f) Deductible limits, or self-insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the City,
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY'S discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
exclusions.
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a
(j) The Professional Liability insurance policy, if written on a claims made
basis shall be maintained by the ENGINEER for a minimum two (2)
year period subsequent to the term of the respective PROJECT
contract with the CITY unless such coverage is provided the
ENGINEER on an occurrence basis.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood that
insurance cost is an allowable component of ENGINEER's overhead.
(1) All insurance required in section K, except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(m) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When subconsultants
maintain insurance coverage, ENGINEER shall provide CITY with
documentation thereof on a certificate of insurance. Notwithstanding
anything to the contrary contained herein, in the event a
subconsultant's insurance coverage is canceled or terminated, such
cancellation or termination shall not constitute a breach by
ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing
of any existing conflicts of interest or potential conflicts of interest, including personal
financial interest, direct or indirect, in property abutting the proposed PROJECT and
business relationships with abutting property cities. The ENGINEER further
acknowledges that it will make disclosure in writing of any conflicts of interest that
develop subsequent to the signing of this contract and prior to final payment under
the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
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0. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment to
this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local, state,
or federal authorities; and land, easements, rights-of-way, and access necessary for
the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
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consultants as the CITY deems appropriate; and render in writing decisions required
by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes
or becomes aware of any development that affects the scope or timing of 'the
ENGINEER's services or of any defect in the work of the ENGINEER or construction
contractors.
F. Asbestos or Hazardous Substances and Indemnification
(1) To the maximum extent permitted by law, the CITY will indemnify and release
ENGINEER and its officers, employees, and subcontractors from all claims,
damages, losses, and costs, including, but not limited to, attomey's fees and
litigation expenses arising out of or relating to the presence, discharge,
release, or escape of hazardous substances, contaminants, or asbestos on
or from the PROJECT. Nothing contained herein shall be construed to
require the CITY to levy, assess or collect any tax to fund this
indemnification.
(2) The indemnification and release required above shall not apply in the event
the discharge, release or escape of hazardous substances, contaminants, or
asbestos is a result of ENGINEER'S negligence or if such hazardous
substance, contaminant or asbestos is brought onto the PROJECT by
ENGINEER.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for contractor's
negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary of
any undertaking by the ENGINEER."
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(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
.(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time required
for performance of the services, an equitable adjustment will be made through an
amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a
written Notice to Proceed from the CITY.
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B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will be
at the CITY's sole risk. The final designs, drawings, specifications and documents
shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by
acts of God, strikes, lockouts, accidents, or other events beyond the control of the
ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for convenience so that
the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption, an
equitable adjustment in the PROJECTs schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be
made. - 2-- 1
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F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in connection
with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of negligence
or willful misconduct as determined pursuant to T.C.P. & R. Code, section
33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories of
recovery, including breach of contract or warranty, tort including negligence, strict or
statutory liability, or any other cause of action, except for willful misconduct or gross
negligence for limitations of liability and sole negligence for indemnification. Parties
mean the CITY and the ENGINEER, and their officers, employees, agents, and
subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for
any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely
to be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other appl1cable_n1l sof the
Association then in effect. Any award rendered by the arbitrators less than
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$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by
Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and
11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award
shall become final ninety (90) days from the date same is issued. If litigation
is filed by either party within said ninety (90) day period, the award shall
become null and void and shall not be used by either party for any purpose in
the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws and
regulations and with all City ordinances and regulations which in any way affect this
AGREEMENT and the work hereunder, and shall observe and comply with all
orders, laws ordinances and regulations which may exist or may be enacted later by
governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to
defend, indemnify and hold harmless CITY and all of its officers, agents and
employees from and against all claims or liability arising out of the violation of any
such order, law, ordinance, or regulation, whether it be by itself or its employees.
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
c d
Exe ute this the day of , 2004.
ATTEST: CI ,"F FORT WqRT
�xi'
Marc. A. Citt
City Secretary Assistant City Manager
�,— M-13 APPROVAL RECOMMENDED
contract Authorization /� a �l�1 �o 44
���o4 A..�Douglas Rlad�lemaker, P.E.
Data Director, Engineering Department
APPROVED AS TO FORM
AND LEGALITY
Assistant City Attorney
WADE &ASSO .IAT S, lNr
ATTEST: ENGINEER
By.
rk G. Wade, P.E.
President
LXWWADE
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ATTACHMENT "A"
.n ral Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope
of Services shall have precedence over the General Scope of Services."
rFNFRAI
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or
excavate test holes or pits, the Engineer shall in coordination with the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to
obtain any and all agreements and/or permits normally required for a project of this size
and type. The Engineer will be responsible for negotiating and coordinating to obtain
approval of the agency issuing the agreement and/or permits and will make any
revisions necessary to bring the plans into compliance with the requirements of said
agency, including but not limited to highways, railroads, water authorities, Corps of
Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such
changes are required due to changes in the design of the fa�ilities made by h
permitting authority. If such changes are required, the Engineer shall notify the City and
an amendment to the contract shall be made if the Engineer incurs additional cost. If
there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four(4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits.
The information obtained shall be shown on the conceptual plans. The Engineer shall
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and any
adjustments and/or relocation of the existing lines within the project limits. The
Engineer shall also evaluate the phasing of the water, wastewater, street and drainage
work, and shall submit such evaluation in writing to the City as part of this phase of the
project.
-2-
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans
which include layouts, preliminary right-of-way needs and preliminary estimates of
probable construction costs for the Engineer's recommended plan. For all submittals,
the Engineer shall submit plans and documents for street/storm drain and
water/wastewater facilities. The Engineer shall receive written approval of the Phase 1
Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and
for submission to utility companies and other agencies for the purposes of coordinating
work with existing and proposed utilities. The preliminary construction plans shall
indicate location of existing/proposed utilities and storm drain lines. The Engineer shall
receive written approval of the Phase 2 plans from the City's project manager before
proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four(4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the
Phase 3 plans from the City's project manager before proceeding with Phase 4.
-3-
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction
plans and contract specifications. The approved plans and contract specifications shall
be used as authorized by the City for use in obtaining bids, awarding contracts, and
constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitu-
tion prior to the award of contracts is allowed by the bidding documents, the Engineer
will advise the owner as to the acceptability of alternate materials and equipment
proposed by the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals
and in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the
project during its construction and will set control points in the field to allow City survey
crews to stake the project. The setting of line and grade stakes and route inspection of
construction will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction
proceeds to observe and report on the progress and the quality of the executed work.
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability
of the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the
contractor.
-5-
EXHIBIT A-1
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
Sanitary Sewer Rehabilitation Contract LX (60)
DOE No. 4314
PHASE 1 - DESIGN SERVICES: WATER AND SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGIIVEER will perform under ATTACHMENT
"A". Work under this attachment includes replacement or rehabilitation of approximately 16,082
linear feet of sewer mains and laterals and 9,000 linear feet of small diameter water lines located
primarily in the M-42, M-C1C4B and M-170 Drainage Basins. Upon receipt of notice to proceed,
The ENGINEER will perform the following tasks:
PROJECT MANAGEMENT
The ENGINEER will provide basic project management services, including invoicing and
coordinating the CITY as needed. Additionally, project management services will include the
following:
1. Monthly Progress Report
a. The ENGINEER shall submit a progress schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART A- PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
The ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a scope of work, two (2) meetings are
anticipated. These include the following:
• One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
• One (1) review meeting at completion of the CITY's review of the
conceptual engineering plans.
b. Data Collection
In addition to data obtained from the CITY, the ENGINEER will '-se ch a+ad-mike
efforts to obtain pertinent information to aid in coordinatio7ofi ,the.-proposed
EA1-1
EXHIBIT A-1 - Continued
improvements with prior water and sanitary sewer system improvements and any
planned future improvements that may influence the project. The ENGINEER will
also identify and seek to obtain data for existing conditions that may impact the
project including; utilities, City Master plans, development plans and property
ownership as available from the Tax Assessor's office.
Due to special project conditions, including site locations in the Hospital District
and adjacent to new development projects, extensive sewer line re-routes and
service adjustments will be required. Therefore, the ENGINEER will review
approximately 30 sewer line tape segments previously televised by the CITY that
are applicable to the design and re-alignment of the proposed sewer rehabilitation
improvements. The data collection efforts will also include limited dye testing and
conducting up to 10 special coordination meetings with affected property owners
and businesses as necessary to develop the water and sewer replacement plans.
The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main.
The CITY shall furnish the Engineer with a sample format of how the sewer service
line reroute/relocation should be designed and submitted for construction. If
possible during the design survey, the Engineer will obtain the flow line elevation
and design the service line replacement prior to advertising the project for bid. If
the service flow line information can not be obtained, the CITY will direct the
Contractor to de-hole the service line at the clean-out location of all buildings or
structures so that the Flow line of the sewer service line can be determined after
contract(s) for the construction of the project have been awarded, but prior to the
construction of any sanitary sewer lateral or main which will require the
reroute/relocation of existing public and private sanitary sewer service lines. The
Engineer shall then use this information to recommend adjustments to the design
for the sanitary sewer service line to be rerouted or relocated.
C. Coordination with Other Agencies
During the concept phase, the ENGINEER shall coordinate with all utilities,
including utilities owned by the CITY, TxDOT and railroads. These entities shall
also be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or relocation
of the existing lines within the project limits. The ENGINEER shall complete all
forms necessary for the CITY to obtain permit letters from TxDOT and railroads
12/17/2003 EA1-2
EXHIBIT A-1 - Continued
and submit such forms to the CITY. The CITY shall be responsible for forwarding
the forms to the affected agencies for execution.
PART B - CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
A. Surveys for Design
a. The ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information which will be needed for use by the
ENGINEER in design and preparation of plans for the project. Information
gathered during the survey shall include topographic data, elevations of all
sanitary and adjacent storm sewers, rim/invert elevations, location and
buried utilities, structures, and other features relevant to the final plan
sheets. For sewer lines located in alleys or backyards, The ENGINEER will
obtain the following:
• Obtain permission for surveying through private property.
• Locate horizontal and vertical alignment of utility lines. Tie
improvements, trees, fences, walls, etc., horizontally along rear lines
in an approximately 20' wide strip. In addition, locate all rear house
corners and building corners in backyards, if appropriate.
• Profile existing water and/or sewer line centerline.
• Compile base plan from field survey data at a 1 in. = 40 ft. horizontal
and 1 in. =4 ft. vertical scale.
When conducting design survey at any location on the project, the
consultant or its sub-consultant shall carry readily visible information
identifying the name of the company and the company representative. All
company vehicles shall also be readily identified.
B. Design Services
a. ENGINEER Will Provide The Following Information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
CITY Department of Engineering. All text data such as plan and profile,
legal descriptions, coordinate files, cut sheets, etc., shall *provided in the
American Standard Code for Information Interchange ( SCID format arti~—
12/17/2003 EA1-3
EXHIBIT A-1 - Continued
drawing files shall be provided in MicroStation (DGN) or Autocad (DWG or
DXF) format (Version 14 or later), or as otherwise approved in writing by
the CITY, and all data collected and generated during the course of the
project shall become the property of the CITY.
The minimum information to be provided in the plans shall include the
following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing City Monument #8901, PK Nail, 5/8" Iron
Rod)
b. X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum
only.
C. Descriptive Location (Ex. Set in the centerline of the inlet in
the South curb line of North Side Drive at the East end of
radius at the Southeast corner of North Side Drive and
North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal control points, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
7. Obtain the "foot print" of all properties where the sanitary sewer
service line is to be relocated or rerouted.
C. Public Notification
Prior to conducting design survey, the ENGINEER will notify affected residents and
businesses of the project in writing. The notification letter shall be on company
letterhead and shall include the following: project name, limits, DOE Project No.,
Consultant's project manager and phone number, scope of survey work and
design survey schedule. The letter will be reviewed and approved by the CITY prior
to distribution.
When conducting site visits to the project location, the consultant or any of its sub-
consultants shall carry readily visible information identifying the name of the
company and the company representative. All company vehicles shall also be
readily identifiable.
�J 1
12/17/2003 EA1-4
EXHIBIT A-1 - Continued
D. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 120 calendar days after Notice
to Proceed Letter is issued.
b. The ENGINEER shall produce a conceptual design of the proposed
improvements using the field survey data, legal and as-built research, and
supplemental field data collected through dye testing, CCN review and
coordination meetings. The ENGINEER will furnish up to four (4) copies of
the concept engineering plans that include layouts, preliminary right-of-way
needs and preliminary cost estimates for the recommended conceptual
plan. The ENGINEER shall also evaluate the phasing of the water abd
sanitary sewer work, and shall submit such evaluation in writing to the CITY
as a part of the concept phase of the project. All design shall be in
conformance with Fort Worth Water Department policy and procedure for
processing water and sewer designs. The ENGINEER shall review the
CITY's water and sewer master plan and provide a summary of applicable
findings pertaining to the proposed project. Upon authorization by the
CITY, The ENGINEER will proceed with the remaining survey field activities
as necessary for preliminary and final engineering design plan preparation.
2. Preliminary Engineering
Upon approval of Part B, Section 2, The ENGINEER will prepare preliminary construction
plans as follows:
A. Plan Profile Sheets
1. Overall water and/or sanitary sewer layout sheets and an overall easement
layout sheet(s).
2. Preliminary project plans and profile sheets which show the following:
Proposed water and/or sanitary sewer plan/profile and recommended pipe
size, fire hydrants, water service lines and meter boxes, gate valves,
isolation valves and all pertinent information needed to construct the
project. Legal description (Lot Nos., Block Nos., and Addition Names)
along with property ownership shall be provided on the plan view.
3. For sewer lines, pipelines schedule for point repairs, rehabilitation and
replacement will be located on the base sheets prepared from survey
information gathered under Part B, Section 2. Conflicts shall be resolved
where pipelines are to be rehabilitated on the same line segment. Base
sheets shall reference affected or adjacent streets. Where open-cut
construction is anticipated, below and above ground utilities will be located
and shown on the base sheets.
4. Existing utilities and utility easements will be shown o thc plan; an��-
�vgll`.��r��°
12/17/2003 EA1-5 '
EXHIBIT A-1 - Continued
profile sheets. The ENGINEER will coordinate with utility companies and
the City of Fort Worth to determine if any future improvements are
planned that may impact the project.
5. The design for sewer service line reroute/relocation will be provided if the
flow line elevation of the sewer service can be determined from the
cleanout location. If this elevation cannot be determined during design
survey, the design shall be provided after award of the construction
contract, as specified in Section A, Part 1 b.
6. The ENGINEER shall make provisions for reconnecting all water and/or
wastewater service lines which connect directly to any main being
replaced, including replacement of existing service lines within City right-
of-way or utility easement. When the existing alignment of a water and
sanitary sewer main or lateral is changed, provisions will be made in the
final plans and/or specifications by the ENGINEER to relocate all service
lines which are connected to the existing main and connect said service
lines to the relocated main.
B. Standard and Special Details
The ENGINEER will prepare standard and special detail sheets for water line
installation and sewer rehabilitation or replacement that are not already included
in the D-Section of the CITY's specifications. These may include connection
details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections.
C. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open-cut construction or relocation of existing alignments is
probable. Temporary and permanent easements will be appropriated based on
available information and recommendations will be made for approval by the CITY.
D. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry will be in
conformance with "Submittal of Information to Real Property for Acquisition of
Property".
E. Utility Clearance Phase
The ENGINEER will consult with the City's Water Department, Department of
Engineering, and other CITY departments, public utilities, private utilities, private
utilities and government agencies to determine the approximate location of above
and underground utilities, and other facilities that have an impact or influence on
12/17/2003 EA1-6
EXHIBIT A-1 - Continued
the project. The ENGINEER will design CITY facilities to avoid or minimize
conflicts with existing utilities. The ENGINEER shall deliver a minimum of 13 sets
of approved preliminary construction plans to the City's Utility Coordinator for
forwarding to all utility companies, which have facilities within the limits of the
project.
F. Preliminary construction plan submittal
1. Preliminary plans and specifications shall be submitted to the
CITY 90 calendar days after approval of Part B, Section 1.
2. The ENGINEER shall deliver two (2) sets of preliminary construction plans
and two (2) sets of specifications and contract documents to CITY for
review. Generally, plan sheets shall be organized as follows:
Cover Sheet
Easement layout (if applicable)
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
3. The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. The ENGINEER
shall assist the CITY in selecting the feasible and/or economical solutions
to be pursued.
G. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for preliminary
submittal. The CITY shall direct the ENGINEER in writing to proceed with Final
Design for Final Review.
H. Public Meeting
After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER will prepare project exhibits, provide the CITY with the database listing
the names and addresses of all residents and businesses to be affected by the
proposed project, and will attend public meetings to help explain the proposed
project to residents. The CITY shall prepare and mail the invitation letters.
3. Final Engineering Plan Submittal
A. Final Construction Documents
Final Construction Documents shall be submitted to CITY 60 c r days after
approval of Part B, Section 2.
12/17/2003 EA1-7
Lr�_�
7 � 4,
EXHIBIT A-1 - Continued
Following CITY approval of the recommended improvements, the ENGINEER shall
prepare final plans and specifications and contract documents for the CITY (each
sheet shall be stamped, dated, and signed by the ENGINEER) and submit two (2)
sets of plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
B. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost with the
final plans submitted.
PART C - PRE-CONSTRUCTION ASSISTANCE
1. Administration
A. Deliver Bid Documents
The ENGINEER will make available for bidding, upon request by the CITY, up to
forty-five (45) sets of the final approved and dated plans and specifications and
contract documents for the projects to the CITY for distribution to potential bidders.
Proposal will be delivered in electronic format.
B. Bidding Assistance
The ENGINEER shall assist the CITY during phase including preparation and
delivery of addenda to plan holders and responses to questions submitted to DOE
by prospective bidders. The ENGINEER shall attend the scheduled pre-bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy.
The ENGINEER shall attend the project bid opening develop bid tabulations in
hard copy and electronic format and submit four (4) copies of the bid tabulation.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or
construction changes, if necessary.
The ENGINEER shall attend the final inspection for this phase and review the post-
construction closed circuit television (CCN) inspection video tapes, if requested.
The ENGINEER shall prepare a brief letter report of the completed project for
compliance to the ENGINEER's design.
12/17/2003 EA1-8 if S',
Attachment B
COMPENSATION
ATTACHMENT B
COMPENSATION AND PAYMENT SCHEDULE
Sanitary Sewer Rehabilitation Contract LX (60)
DOE No. 4314
I. Compensation
A. The ENGINEER shall be compensated for engineering design services for a lump
sum fee of $348,756.00 as summarized in Exhibits B-3A and B-3B. Payment of
the lump sum fee shall be considered full compensation for the services described
in Attachment A and Exhibit A-1 for all labor, materials, supplies and equipment
necessary to complete the project.
B. The ENGINEER shall be paid in partial payments as described in Exhibit B-1
upon the receipt of individual invoices from the ENGINEER. In this regard, the
ENGINEER shall submit invoices for partial payments as described in Exhibit B-
1. Each invoice will be verified as to its accuracy and compliance with the terms
of this contract by an officer of the ENGINEER.
II. Schedule
A. Final plans and contract documents for the project units shall be submitted
approximately 360 days after Notice to Proceed Letter is issued. Please see
Attachment D, Project Schedule for more detailed information.
r
12/17/2003 B-1
EXHIBIT B-1
METHOD OF PAYMENT
(SUPPLEMENT TO ATTACHMENT "B")
Sanitary Sewer Rehabilitation Contract LX (60)
DOE No. 4314
I. Method of Payment
The ENGINEER shall be paid in monthly partial payments as outlined below:
a. The ENGINEER shall be paid in monthly payments upon the receipt of individual
invoices for each partial payment request from the ENGINEER.
b. Partial payments shall not exceed the equivalent of 40% of the total lump sum fee,
until City approval of Exhibit A-1, Part B, Section 1.
c. Partial payments shall not exceed the equivalent of 75% of the total lump sum fee,
until City approval of Exhibit A-1, Part B, Section 2.
d. Partial payments shall not exceed the equivalent of 90% of the total lump sum fee,
until City approval of Exhibit A-1, Part B, Section 3.
e. The balance of the lump sum fee shall be payable after Part C.
II. Progress Reports
A. The ENGINEER shall submit to the designated representative of the Director of the
Department of Engineering, monthly progress reports covering all phases of design by
the 15`h of every month in the format required by the City.
B. If the ENGINEER determines in the course of making design drawings and
specifications that the construction cost estimate of $3,214,527.80 will be exceeded
whether by change in scope of the Project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City's Director of the
Department of Engineering and, if so instructed by the Director of the Department of
Engineering shall suspend all work.
7^• i r _
12/17/2003 B1-1
EXHIBIT B-3A
SUMMARY OF TOTAL PROJECT FEES
Sanitary Sewer Rehabilitation Contract LX (60)
DOE No. 4314
Water Project No. PW53-060530177840 & Sewer Project No. PS58-070580175200
Estimated Construction Costs: Water Mains (9,000 LF) $1,097,178.50 (34.13%)
Sewer Mains(16,082 LF) $2,117,349.30 (65.87%)
Total: (25,082 LF) $3,214,527.89
BASIC ENGINEERING DESIGN FEE:
Estimated Construction Cost $ 3,214,527.80
TSPE Curve A 8.0%
Basic Charge $ 257,162.22
15%Fee Reduction 85.0 %
BASIC FEE $ 218,587.89
SPECIAL SERVICE FEE M/WBE %M/WBE
CCTV Tape Reviews $ 5,223.00 $ 0.00 0.00%
Dye Testing $ 2,832.00 $ 0.00 0.00%
Special Coordination Meetings(10) $ 5,616.00 $ 0.00 0.00%
Public Meeting(Maximum of 2) $ 2,017.00 $ 0.00 0.00%
Monthly Progress Reports(Maximum of 10) $ 2,545.00 $ 0.00 0.00%
Design Survey&Permanent Utility Easements(30*) $ 84,416.00 $ 64,662.00 76.60%
Permits(4-TxDOT&0-RR) $ 3,355.00 $ 0.00 0.00%
Temporary Easements(2) $ 170.00 $ 0.00 0.00%
Temporary Right of Entry(252) $ 13,205.00 $ 0.00 0.00%
SUBTOTAL(SPECIAL SERVICES) $ 119,379.00 $ 64,662.00 54.17%
CONSTRUCTION SERVICES
Conceptual Design $ 36,971.00 $ 0.00 0.00%
Preliminary Design $ 125,276.00 $ 16,729.00 13.35%
Final Design $ 51,477.00 $ 5,576.00 10.83%
Bidding &Construction Assistance $ 4,653.00 $ 0.00 0.00%
SUBTOTAL(CONSTRUCTION SERVICES) $218,377.00 $ 22,305.00 10.21%
REPRODUCTION
4 Sets of Conceptual Reports $ 500.00 $ 0.00 0.00%
I8 Sets of Preliminary Plans(Utility Clearance) $ 2,000.00 $ 0.00 0.00%
45 Sets of Construction Documents $ 7,500.00 $ 0.00 0.00%
1 Mylar Set of Plans $ 500.00 $ 0.00 0.00%
Mounted Exhibit(s) for Public Meeting(s) $ 500.00 $ 0.00 0.00%
SUBTOTAL (REPRODtiCTION SERVICES) $ 11,000.00 $ 0.00 0.00%
DESIGN FEES: (Water) $ 119,030.42 $22,069.14 6.33%
(Sewer) $ 229,725.58 $ 64,897.86 18.61%
TOTALS: $348,756.00 $86,967.00 24.94%
*Note: (The easements referenced above are defined as 29 Lot&Block and 1 Metes&Bounds)
PROPOSED M/WBE SUBCONSULTANTS SERVICES FEES % CONTRACT
Gorrondona&Associates,Inc.-(Field Surveys&Easements) $ 64,662.00 18.54%
Engineering Solutions&Technology(EST)-(Design) $22,305.00 6.40%
TOTAL M/WBE $ 86,967.00 24.94%
1/9/2004 B3A-1
WHOE
B_AS, _OCTA ES. INC.
17 December, 2003
CITY OF FORT WORTH
Attn: Mr. Liam Conlon
Department of Engineering
900 Monroe Street, Suite 201
Fort Worth, TX 76102
Re: Sanitary Sewer Rehabilitation Contract LX(60)Agreement,DOE No.4314
Water Project No. PW53-060530177840 and
Sewer Project No. PS58-070580175200
Dear Mr. Conlon:
We are please to submit the Contract LX(60) agreement documents for your review and
approval. We computed the following basic design fee based on the preliminary cost
estimate of construction developed (see Exhibit"B-4"):
BASIC ENGINEERING DESIGN FEE
Estimated Construction Cost $ 3,214,527.80
TSPE Curve A 8.00 %
Basic Charge $ 257,162.22
15%Fee Reduction 85.0 %
BASIC FEE $ 218,587.89
Because of the unique nature of this design project and for comparison purposes, we also
computed a proposed engineering fee based on task and hourly budgets. Using this
method, a basic engineering fee of$218,377.00 was generated. Since this basic
engineering fee amount is approximately$210.89 less than the one listed in the table
above using engineering curves, we are recommending the task and hourly budget method
be used. Therefore, the proposed contract amount for this project is $348,756.00 for the
design of 9,000 linear feet of water and 16,082 linear feet of sewer system improvements,
which equates to a unit price of$13.90/LF.
We have assumed a project start date of February 2, 2004 and the proposed M/WBE
participation level is 24.94% which exceeds the 22% established goal by the City. Please
advise us immediately if there is any additional information that you need in order to
process this contract. Thank you for your time and consideration.
W Ems" . �SSOC TES, INC.
Chris Bro s, P.
Project anag
ATTACHMENTS
CC: Marls Wade, P.E., President, WADE
Consulting Engineers _
6701 Brentwood Stair Road
S u i t e 1 0 0 W
Fort Worth, Texas 76112 „=• ',
8 1 7 . 4 5 1 . 2 8 2 0 L-
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HOURLY RATE AND MISCELLANEOUS CHARGE SCHEDULE
Employee Classification Hourly Rate
Principal/Project Director (PE) .................................................................................$ 156.00
ProjectManager (PE) .....................................................................................................125.00
SeniorProject Engineer ................................................................................................. 119.00
FieldManager ................................................................................................................... 93.00
ProjectEngineer ............................................................................................................... 90.00
Senior Programmer/Analyst ........................................................................................... 89.00
Programmer/Analyst ....................................................................................................... 81.00
SeniorOffice Technician ................................................................................................ 75.00
StaffEngineer ................................................................................................................... 74.00
SeniorField Technician ................................................................................................... 68.00
Field Technician/Inspector ............................................................................................ 56.00
OfficeTechnician ............................................................................................................. 54.00
Assistant Field Technician .............................................................................................. 48.00
Clerical ............................................................................................................................... 47.00
OfficeAssistant ................................................................................................................ 37.00
Miscellaneous Charges Rate
Subsistence........................................................................................................At cost plus 5%
Subconsultant Services ................................................................................At cost plus 10%
Company Field Vehicle .......................................................................................... $0.50/mile
Company Passenger Vehicle ..................................................................................$0.45/mile
Commercial Transportation ........................................................................At cost plus 10%
Supplies/Materials ........................................................................................At cost plus 10%
Equipment Rental ........................................................................Commercial rate plus 10%
Printing/Reproductions ..............................................................Commercial rate plus 10%
Standard Black&White Copies .............................................................................$0.10 each
Ledger Size Black&White Copies ........................................................................$0.20 each
Standard Color Copies .............................................................................................$1.00 each
Ledger Size Color Copies ........................................................................................$2.50 each
Engineering Plan Sheet Plots (Black&White).....................................................$7.50 each
Engineering Plan Sheet Plots (Color or Mylar)...................................................$15.00 each
Large Project Exhibits (Color) ..............................................................................$25.00 each
Telephone ....................................................................................................................... At cost
Fax ............................................................................................................................. $0.50 each
The above miscellaneous charges shall be limited to reasonable and customary charges for these
items. Billing by Wade &Associates,Inc. will be prepared each billing period in which services have
been rendered. Payments are to be made within 30 days from the date of invoice. Each billing
period is one month in duration. Wade & Associates, reserves the right on past due accounts to
suspend all services and to levy an additional percentage charge per billing period until payment is
received. This rate schedule is effective until December 31, 2004 at which time all rates shown are
subject to change.
tun n E
&ASSOCIATES,INC.
EXHIBIT "B-4"
OPINION OF PROBABLE CONSTRUCTION COSTS
(SUPPLEMENT TO ATTACHMENT"B")
Sanitary Sewer Rehabilitation Contract LX(60)
Water Project No. PW53-060530177840&Sewer Project No. PS58-070580175200
D.O.E. Project No. 4314
Item Approximate Units Description of Item Unit Price Total Amount
Quantity
1 700 L.F. 6-Inch(DR 14)C900 PVC Water Line $22.00 $15,400.00
2 150 L.F. 6-Inch CL51 DIP Water Line $24.00 $3,600.00
3 6920 L.F. 8-Inch(DR14)C900 PVC Water Line $24.00 $166,080.00
4 320 L.F. 8-Inch CL51 DIP Water Line $28.00 $8,960.00
5 1680 L.F. 12-Inch(DR14)C900 PVC Water Line $28.00 $47,040.00
6 120 L.F. 12-Inch CL51 DIP Water Line $32.00 $3,840.00
7 26 E.A. 6-inch MJ Gate Valve&Box $550.00 $14,300.00
8 15 E.A. 8-inch MJ Gate Valve&Box $750.00 $11,250.00
9 6 E.A. 12-inch MJ Gate Valve&Box $1,000.00 $6,000.00
10 3 E.A. 12 x 8-inch TS&V with Valve Box $1,800.00 $5,400.00
11 8 E.A. 8 x 6-inch TS&V with Valve Box $1,500.00 $12,000.00
12 39 E.A. Salvage Existing Gate Valve or Fire Hydrant Assembly $250.00 $9,750.00
13 26 E.A. Standard Fire Hydrant,3-Foot,6-inch Bury Depth $1,500.00 $39,000.00
14 23 V.F. Fire Hydrant Barrel Extension $175.00 $4,025.00
15 2.5 TON Ductile-Iron/Cast Iron Fittings $2,000.00 $5,000.00
16 112 E.A. 1-Inch Water Service Tap to Main $300.00 $33,600.00
17 0 E.A. 1 1/2-Inch Water Service Tap to Main $350.00 $0.00
18 14 E.A. 2-Inch Water Service Tap to Main $400.00 $5,600.00
19 6 E.A. 4-Inch Water Service Tap to Main $600.00 $3,600.00
20 3 E.A. 6-Inch Water Service Tap to Main $1,000.00 $3,000.00
21 170 L.F. 3/4-Inch Copper Service Line $14.00 $2,380.00
22 1 2400 L.F. 1-Inch Copper Service Main to Meter $16.00 $38,400.00
23 0 L.F. 1 1/2-Inch Copper Service Main to Meter $18.00 $0.00
24 460 L.F. 2-Inch Copper Service Main to Meter $18.00 $8,280.00
25 340 L.F. 4-Inch DIP Water Service Main to Meter $20.00 $6,800.00
26 200 L.F. 6-Inch DIP Water Service Main to Meter $24.00 $4,800.00
27 112 E.A. Fumish&Install Class A Water Meter Boxes $100.00 $11,200.00
28 112 E.A. Install Class A Water Meter $75.00 $8,400.00
29 14 E.A. Fumish&Install 2-inch Water Meter Box $125.00 $1,750.00
30 14 E.A. Install 2-inch Water Meter $100.00 $1,400.00
31 6 E.A. Furnish&Install 4-inch Water Meter Vaults $2,500.00 $15,000.00
32 6 E.A. Install 3-inch or 4-inch Water Meter,with Bypass Assembly $600.00 $3,600.00
33 3 E.A. Furnish&Install 6-inch Water Meter Vaults $5,000.00 $15,000.00
34 3 E.A. Install 6-inch Water Meter,with Bypass Assembly $1,000.00 $3,000.00
35 34 E.A. Cut and Plug Existing Water Line $600.00 $20,400.00
36 28 E.A. Connect to Existing Water Line $800.00 $22,400.00
37 13 L.S. 2-inch Temporary Water Service $2,000.00 $26,000.00
38 700 L.F. Trench Safety System For W.L.Depths Greater Than 5 Feet $1.00 $700.00
39 300 C.Y. Class E Concrete(1500#)for Miscellaneous Placement $60.00 $18,000.00
(flowable fill)
40 260 L.F. Concrete Encasement $45.00 $11,700.00
41 150 L.F. Brick/Pavers on Reinforced Concrete Pavement $55.00 $8,250.00
42 7850 L.F. Pavement Repair/Replacement,Per Figure 4 $35.00 $274,750.00
43 50 L.F. Pavement Repair/Replacement,Per Figure 1 $50.00 $2,500.00
44 1000 L.F. Pavement Repair/Replacement,Per Figure 2 $50.00 $50,000.00
45 270 L.F. Asphalt Parking Lot Pavement Repair $35.00 $9,450.00
46 300 L.F. Concrete Curb and Gutter Replacement $25.00 $7,500.00
47 820 S.F. Concrete Valley Gutter Replacement $5.00 $4,100.00
48 2200 S.F. Concrete Sidewalk and Driveway Replacement $5.50 $12,100.00
49 1140 L.F. Sodding(Bermuda or St.Augustine) $4.50 $5,130.00
50 14 E.A. Construction Dehole $500.00 $7,000.00
Water System Improvements Subtotal: $997,435.00
'C*IT",
'a 0U
E-B4 12/17/2003
EXHIBIT "B-4"
OPINION OF PROBABLE CONSTRUCTION COSTS
(SUPPLEMENT TO ATTACHMENT"B")
SEWER SYSTEM IMPROVMENTS
1 9951 L.F. 8-Inch PVC Sanitary Sewer Pipe,All Depths $35.00 $348,285.00
2 809 L.F. 8-Inch CL 51 DI Sanitary Sewer Pipe,All Depths $40.00 $32,360.00
3 270 L.F. 8-Inch CL 51 DI Sanitary Sewer By Other Than Open Cut $175.00 $47,250.00
4 50 L.F. 12-Inch CL 51 DI Sanitary Sewer By Other Than Open Cut $200.00 $10,000.00
5 50 L.F. 16-Inch CL 51 DI Sanitary Sewer By Other Than Open Cut $225.00 $11,250.00
6 1114 L.F. 8-Inch to 8-Inch HDPE Sanitary Sewer by Pipe Enlargement $38.00 $42,332.00
7 1920 L.F. 6-Inch to 8-Inch HDPE Sanitary Sewer by Pipe Enlargement $35.00 $67,200.00
8 350 L.F. 12-Inch PVC Sanitary Sewer Pipe,All Depths $45.00 $15,750.00
9 52 L.F. 12-Inch DI Sanitary Sewer Pipe,All Depths $50.00 $2,600.00
10 450 L.F. 15-Inch PVC Sanitary Sewer Pipe,All Depths $55.00 $24,750.00
11 87 L.F. 16-Inch CL 51 DI Sanitary Sewer Pipe,All Depths $75.00 $6,525.00
12 260 L.F. Sag Adjustment for Pipe Enlargement Method,all pipe sizes $45.00 $11,700.00
13 174 EA. 4-Inch Sewer Service Connection $350.00 $60,900.00
14 5235 L.F. 4-Inch PVC or DI Sanitary Sewer Service Pipe $18.00 $94,230.00
15 1915 L.F. 4-Inch DI Sanitary Sewer Service Pipe $20.00 $38,300.00
16 174 EA. Install 4"Double Wye Sanitary Sewer Service Cleanout $200.00 $34,800.00
17 16 EA. 6-Inch Sewer Service Connection $450.00 $7,200.00
18 1189 L.F. 6-Inch PVC Sanitary Sewer Service Pipe $22.00 $26,158.00
19 280 L.F. 6-Inch DI Sanitary Sewer Service Pipe $25.00 $7,000.00
20 20 EA. Install 6"Double Wye Sanitary Sewer Service Cleanout $250.00 $5,000.00
21 69 EA. Construct Standard 4-Foot Diameter Manhole,6'Depth $1,650.00 $113,850.00
22 98 V.F. Extra Depth,4-Foot Diameter Manhole $125.00 $12,250.00
23 7 EA. Construct 4-Foot Diameter Drop Manhole,6'Depth $2,100.00 $14,700.00
24 18 V.F. Extra Depth,4-Foot Diameter Drop Manhole $150.00 $2,700.00
25 1 76 EA. Install Watertight Manhole Insert $75.00 $5,700.00
26 76 EA, Install Concrete Collar $200.00 $15,200.00
27 76 EA. Manhole Vacuum Testing $100.00 $7,600.00
28 64 V.F, Interior Manhole Coating for Manholes $200,00 $12,800.00
29 31 EA. Remove Existing Manhole $600.00 $18,600.00
30 10 EA. Abandon Existing Manhole $450.00 $4,500.00
31 66 EA. Cut and Plug Existing Sanitary Sewer Pipe $600.00 $39,600.00
32 2 TON Ductile-Iron/Grey Iron Fittings $2,000.00 $4,000.00
33 12305 L.F. Trench Safety System For S.L.Depths Greater Than 5 Feet $1.00 $12,305.00
34 2700 C.Y. Class E Concrete(1500#)for Miscellaneous Placement $60.00 $162,000.00
(flowable fill)
35 360 L.F. Concrete Encasement $45.00 $16,200.00
36 350 L.F. Brick/Pavers on Reinforced Concrete Pavement $55.00 $19,250.00
37 9452 L.F. Pavement Replacement,Per Figure 4 $40.00 $378,080.00
38 0 L.F. Pavement Repair/Replacement,Per Figure 1 $50.00 $0.00
39 595 L.F. Pavement Repair/Replacement,Per Figure 2 $50.00 $29,750.00
40 935 L.F. Asphalt Parking Lot Pavement Repair $35.00 $32,725.00
41 360 S.Y. Concrete Valley Gutter Replacement $5.50 $1,980.00
42 360 L.F. Concrete Curb and Gutter Replacement $25.00 $9,000.00
43 1200 L.F. Concrete Sidewalk and Driveway Replacement $6.00 $7,200.00
44 1150 L.F. Sodding(Bermuda or St.Augustine) $5.00 $5,750.00
45 1885 S.Y. Hydro-Mulch Seeding $4.00 $7,540.00
46 0 S.Y. Topsoil $3.00 $0.00
47 13 E.A. Construction Dehole 1 $1,000.001 $13,000.00
48 1 15094 1L.F. Pre-Construction Cleaning and Television Inspection $3.501 $52,829.00
49 1 16082 L.F. Post-Construction Television Inspection $2.001 $32,164.00
Sewer System Improvements Subtotal: $1,924,863.00
Total Water&Sewer Improvements: $2,922,298.00
Water Line(L.F.)= 9,000 10%Contingency $292,229.80
Sewer Line(L.F.)= 16,052 Total Cost Estlm
Total(L.F.)= 25,052
f 1
E-64 12117/2oo3
Attachment C
CHANGES AND AMENDEMENTS TO STANDARD
AGREEMENT AND ATTACHMENT "A"
No modifications to the STANDARD ENGINEERING CONTRACT were necessary for this project.
C-1
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Page 1 of 3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL AC11ON: Approved on 2/24/2004 -Ordinance No. 15892
DATE: Tuesday, February 24, 2004
LOG NAME: 30WADE60 REFERENCE NO.: **C-19973
SUBJECT:
Appropriation Ordinance and Engineering Agreement with Wade & Associates, Inc. for Sanitary
Sewer Rehabilitation Contract LX (60)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$363,756.00 from the Water and Sewer Operating Fund to the Water Capital
Project Fund in the amount of $124,030.42, and the Sewer Capital Project Fund in the amount of
$239,725.58; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Project Fund in the amount of $124,030.42, and the Sewer Capital Project Fund in the
amount of$239,425.58 from available funds; and
3. Authorize the City Manager to execute an engineering agreement with Wade & Associates, Inc. in the
amount of$348,756.00 for Sanitary Sewer Rehabilitation Contract LX (60).
DISCUSSION:
This project consists primarily of the preparation of plans and specifications for rehabilitation of the following
severely deteriorated sanitary sewer mains and laterals:
. M-14 Beginning from the Magnolia Avenue/Lipscomb Street intersection, westerly 300 feet on
Magnolia Avenue, then northerly 900 feet to Rosedale Street and also from the Rosedale
Street/Lipscomb Street intersection northerly along Lipscomb Street to Humbolt Street; and
. M-170 1,000 feet located on Meadowbrook Golf Course; and
. M-182 Beginning from a point located 400 feet west of the Willie Street/Birdell Street
intersection, then northerly 925 feet; and
. M-299 Beginning from the Magnolia Avenue/Hurley Avenue intersection, then northerly along
Hurley Avenue to Oleander Street; and
. L-234/L-238
• L-239/L-242 Located in an area that is generally bound on the north by Peter Smith Street, on the
south by Pennsylvania Avenue, on the east by Fulton Street and on the west by Henderson Street;
and
. L-436 Located in the alley between 5th Street and Henderson Street from Rosedale Street to
http://www.cfwnet.org/council_packet/Reports/mc_pfi nt.asp 2/24/2004
Pagel of 3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/24/2004 - Ordinance No. 15892
DATE: Tuesday, February 24, 2004
LOG NAME: 30WADE60 REFERENCE NO.: **C-19973
SUBJECT:
Appropriation Ordinance and Engineering Agreement with Wade & Associates, Inc. for Sanitary
Sewer Rehabilitation Contract LX (60)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $363,756.00 from the Water and Sewer Operating Fund to the Water Capital
Project Fund in the amount of $124,030.42, and the Sewer Capital Project Fund in the amount of
$239,725.58; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water Capital Project Fund in the amount of $124,030.42, and the Sewer Capital Project Fund in the
amount of $239,425.58 from available funds; and
3. Authorize the City Manager to execute an engineering agreement with Wade & Associates, Inc. in the
amount of $348,756.00 for Sanitary Sewer Rehabilitation Contract LX (60).
DISCUSSION:
This project consists primarily of the preparation of plans and specifications for rehabilitation of the following
severely deteriorated sanitary sewer mains and laterals:
. M-14 Beginning from the Magnolia Avenue/Lipscomb Street intersection, westerly 300 feet on
Magnolia Avenue, then northerly 900 feet to Rosedale Street and also from the Rosedale
Street/Lipscomb Street intersection northerly along Lipscomb Street to Humbolt Street; and
. M-170 1,000 feet located on Meadowbrook Golf Course; and
. M-182 Beginning from a point located 400 feet west of the Willie Street/Birdell Street
intersection, then northerly 925 feet; and
. M-299 Beginning from the Magnolia Avenue/Hurley Avenue intersection, then northerly along
Hurley Avenue to Oleander Street; and
• L-234/L-238
• L-239/L-242 Located in an area that is generally bound on the north by Peter Smith Street, on the
south by Pennsylvania Avenue, on the east by Fulton Street and on the west by Henderson Street;
and
http://apps.cfwnet.org/council_packet/Reports/mc_print.asp 6/25/2008
Page 2 of 3
. L-436 Located in the alley between 5th Street and Henderson Street from Rosedale Street to
Magnolia Avenue; and
. L-437 Located in the alley between 5th Street and Henderson Street from Rosedale Street to
Magnolia Avenue; and
. L-2304 Beginning 200 feet north of the Norma Street/Emily Drive intersection westerly 850 feet and
also commencing 300 feet west of Wilson Road to end of line for a total replacement of 1,792 feet;
and
. L-5148 Beginning 150 feet north of the Barrett Street/Tierney Road Intersection northerly along
Tierney Road to Brentwood Stair Road.
In addition, the project includes the replacement of the severely deteriorated water mains located on Hurley
Avenue, 7th Street, Fairmount Avenue, 6th Street, Henderson Street, Adams Street, Washington Street,
College Avenue and Alston Street from Magnolia Avenue to Rosedale Street. Furthermore, the water
mains located on Lake Street and Hemphill Street, from Magnolia Avenue to Oleander Street, will be
replaced.
All streets impacted by the proposed project will receive permanent pavement repair.
Wade & Associates, Inc. proposes to perform the design work for a lump sum fee of $348,756.00. Staff
considers this fee to be fair and reasonable for the scope of services proposed.
M/WBE - Wade &Associates, Inc. is in compliance with the City's M/WBE Ordinance by committing to 25%
M/WBE participation. The City's goal on this project is 22%.
In addition to the contract amount, $15,000.00 (water, $5,000.00, sewer $10,000.00) is required for project
management by the Engineering Department.
This project is located in COUNCIL DISTRICTS 4, 5 and 9, Mapsco 65X; 76H, L, and M; and 79B, F, K, and
P.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of recommendation No. 1 and adoption of
the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated,
of the Water and Sewer Capital Project Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1&2) 1) PE45 538070 0609020 $124,030.42
PW53 531200 060530177840 $124,030.42
1) PE45 538070 0709020 $239,725.58
182 $239,725.58 3)
PS58 531200 070580175200 PW53 531200 060530177840 $119,030.42
1) $229,725.58 3)
PS58 531350 070580175200 PS58 531200 070580175200 $229,725.58
21 $10,000.00
PW58 531350 030580175200
1) $119,030.42
PW53 531200 060530177840
5
PW53 531350 030530177840
000.00
http://apps.cfwnet.org/council_packet!Reports/mc_print.asp 6/25/2008
Page 3 of 3
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker (6157)
Additional Information Contact: A. Douglas Rademaker (6157)
http://apps.cfwnet.org/council_packet/Reports/mc_print.asp 6/25/2008
FORTWORTH
MEMORANDUM TO THE RECORD:
TO: CONTRACT NO. 29667
DATE: June 25, 2008
FROM: Sylvia Glover, Assistant City Secretary
SUBJECT: Correcting Mayor and Council Communication No. for Contract 29667
BACKGROUND
Mr. Tony Sholola of the Engineering Department contacted the Office of the City Secretary and
informed us that the Mayor and Council Communication provided for authorization for Contract
No. 29667 was incorrect and that it needed to be corrected to reflect the appropriate M&C. Both
M&Cs indicated that the contract was with Wade & Associates Inc., and was for Sanitary Sewer
Rehabilitation, however, this contract should reflect the M&C C-19973, dated February 24,
2004, instead of C-19961, and dated February 10, 2004. After discussion with the City
Secretary, it was decided that the contract authorization could just be crossed out and that the
contract could be restamped and the correct M&C information reflected.
AUTHORIZATION TO CHANGE M&C AUTHORIZATION
Per the direction of City Secretary Marty Hendrix, the City Secretary's Office has been advised
that the M&C information should be corrected on the Contract with Wade & Associates, Inc.
(CSC 29667) with the City of Fort Worth.
Page 1 of 2
Tidwell, Allison
From: Glover, Sylvia
Sent: Tuesday, June 24, 2008 2:14 PM
To: Tidwell, Allison
Subject: FW: Sanitary Sewer Rehabilitation Contract 60
1 left this contract information on your desk and would like for you to make the change to our original document by
crossing through the wrong M&C and restamping and placing the correct M&C No. and also correcting the M&C system
so that the right information is reflected since both M&C's deal with Wade. We will print the e-mail that was sent to us as
well so that it can be placed in with the contract document.
Assistant City Secretary
City of Fort Worth
1000 Throckmorton
Fort Worth, TX 76102
817) 392-6164
Fax: 817) 392-6196
From: Ramsey, Amy
Sent: Tuesday, June 24, 2008 12:52 PM
To: Sholola, Tony; Glover, Sylvia
Cc: McCarthy, Jackie; Tinker, Marlena
Subject: RE: Sanitary Sewer Rehabilitation Contract 60
I am going to sign the M&C with the presumption that the CSC No. situation will be resolved and the
agreement being amended is CSC No. 29667. If the issue is not resolved to reflect that number, you will need
to revise the M&C to reflect the correct number before it is printed and put in the Council packets.
Amy J. Ramsey
Assistant City Attorney
City of Fort Worth
817-392-7617
amy.ramsey@fortworthgoy.org
This message and all attachments are confidential and are intended solely for the use by the
individual or entity to which they are addressed. This communication may contain material protected
by the attorney-client privilege. Any review, use, distribution, forwarding, printing or copying by
persons other than the intended recipients is strictly prohibited. If you believe this email was sent to
you in error, please notify the sender by replying to this transmission or by calling Amy Ramsey at
817-392-7617 and delete this message or any copy. Unless expressly stated in this email, nothing in
the message should be construed as a digital or electronic signature.
From: Sholola, Tony
Sent: Tuesday, June 24, 2008 11:47 AM
To: Glover, Sylvia
Cc: Ramsey, Amy; McCarthy, Jackie; Tinker, Marlena
Subject: FW: Sanitary Sewer Rehabilitation Contract 60
6/25/2008
Page 2 of 2
Sylvia:
It is my understanding that you are going to take care of the requested revision. Will the revision process be completed
prior to this Thursday to allow Amy sufficient time to release a related amendment M&C that we would like to have
approved by Council on July 8?
Thanks
From: Sholola, Tony
Sent: Tuesday, June 24, 2008 9:34 AM
To: Tinker, Marlena
Cc: Ramsey, Amy; McCarthy,Jackie
Subject: Sanitary Sewer Rehabilitation Contract 60
Marlena:
Please revise City Secretary Contract Number 29667 to reflect M&C C-19973 (February 24, 2004) as the authorizing
Mayor and Council Communication instead of M&C C-19961 (February 10, 2004). Please advise after the revision has
been made so that Amy can release a pending amendment to Contract 60 that we hope to have on the Council Agenda
for July 8.
Please let me know if you need anything else.
Thanks
6/25/2008