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HomeMy WebLinkAboutContract 44870-A2 CITY SECRETW q9 T0:A Z CONTRACT NO. SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 44870 WHEREAS, the City of Fort Worth ("City") and SafeHaven of Tarrant County ("Agency")made and entered into City Secretary Contract No. 44870 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. S-13-MC-48-0006, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line item amounts in the Budget, subject to written approval by the Director of the City's Housing and Economic Development Department, so long as the total Contract Budget does not change; WHEREAS, in the First Amendment, Agency requested revisions to add the position of Child Care Aide and an increase and decrease of certain line items in EXHIBIT "B" — BUDGET to complete Program and Contract objectives; WHEREAS, Agency has requested additional revisions to the Budget to increase and decrease certain line items in EXHIBIT "B" -BUDGET; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "B" —BUDGET Revised 10/2014 attached to the Contract is hereby replaced with the attached EXHIBIT "B"—BUDGET Revised 10A/2014. II. This amendment is effective as of the Effective Date of the Contract. m III. m All terms and conditions of the Contract not amended herein remain unaffected and in mfull force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized ° terms not defined herein shall have the meanings assigned to them in the Contract. z [SIGNATURES APPEAR ON FOLLOWING PAGE] ^_9 LSD OFFICIAL RECORD Second Amendment to CSC No.44870 CITY SECRETARY Page4 SafeHaven of Tarrant County(ESG) FT.WORTH,TX Rev. 1112014 ACCEPTED AND AGREED: SAFEHAVEN OF TARRANT COUNTY CITY OF FORT WORTH By: By: Mary Lee Aafley, CE Je us Chapa, Director Housing and Economic Development Department �ORr ��- /ZV/s 10 ATTEST: 0. APPROVED AS TO FORM AND 8 9= LEGALITY: Ate. :+0 City Secretary Assistant City Attorney M&C C--,1�2(050 b6 Date: 08/06/2013 OFFICIAL RECORD Second Amendment to CSC No.44870 CITY SECRETARY Page4 SafeHaven of Tarrant County(ESG) Rev. 11/2014 FT.WORTH,TX EXHIBIT"B"—BUDGET Revised 10A/2014 Gemb000 bereslst Iecra* d lts�t ESSENTIAL SERVICES Salaries 1001 72,102 787.25 72,889.25 Life Insurance 1002 512 (145.21) 366.79 Health Insurance 1003 1 7,825 (2,385.79) 5,439.21 Unemployment 1004 Worker's Compensation 1005 568 316.98 884.98 Retirement(FICA/Medicare) 1006 4,058 1,426.77 5,484.77 Office Supplies 1007 Postage 1008 Printing 1009 Craft Supplies 1110 Food Supplies 1111 Insurance 1112 Accounting 1113 Contract Labor 1114 SHELTER OPERATIONS Maintenance 1115 Rent 1116 Security 1117 Insurance 1118 Utilities 1119 Supplies 1120 Hotel/Motel Vouchers 1121 RENOVATIONS SUBTOTAL EMERGENCY SHELTER $85,065 $2,531 $2,531) $85,065 Salaries-Prevention 2001 FICA-Prevention 2002 Life Insurance-Prevention 2003 Health Insurance-Prevention 2004 Disability Insurance-Prevention 2005 Unemployment-State-Prevention 2006 Salaries-ReHousing 2007 FICA-ReHousing 2008 Life Insurance-ReHousing 2009 Health Insurance-ReHousing 2010 Disability Insurance-ReHousing 2011 Unemployment-State-ReHousing 2012 SUBTOTAL-HR&S Rental Assistance-Prevention 3001 Rental Assistance-ReHousing 3002 Utility Payments-Prevention 3003 Utility Deposits-ReHousing 3004 Moving Costs-ReHousing 3005 Motel/Hotel Vouchers-ReHousing 3006 Security Deposits-ReHousing 3007 SUBTOTAL-FINANCIAL ASSISTANCE HMIS-Prevention 4001 HMIS-Reflousing 4002 SUBTOTAL-HMIS $2,531 52 I Second Amendment to CSC No.44870 Page4 SafeHaven of Tarrant County(ESG) Rev. 11/2014 M&C Review Page 1 of 6 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORT WORTH COUNCIL ACTION: Approved on 8/6/2013 -Ordinance No. 20854-08-2013 aac. av � Hasa � � �: x-;> xkauc .�nix.�:aw. s CONTINUED FROM A PREVIOUS WEEK DATE: 7/23/2013 REFERENCE C-26369 LOG NAME: 17HUDACTPLANPY13-14 NO.. CODE: C TYPE: NOW PUBLIC YES CONSENT HEARING: SUBJECT: Conduct Public Hearings and Approve the City's 2013-2018 Consolidated Plan and 2013- 2014 Action Plan for the Use of Federal Grant Funds in the Amount of$9,413,143.00 from the United States Department of Housing and Urban Development for Program Year 2013-2014 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs,Authorize Collection and Use of Program Income, Authorize Waiver of Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS) RECOMMENDA T ION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2013-2018 Consolidated Plan; 2. Approve the City's 2013-2018 Consolidated Plan for submission to the United States Department of Housing and Urban Development; 3. Conduct a public hearing to allow citizen input and consideration of the City's 2013-2014 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of$9,413,143.00 for Program Year 2013-2014 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 4. Approve the City's 2013-2014 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 5. Authorize the collection and use of an estimated amount of$50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 6. Authorize the collection and use of an estimated amount of$250,000.00 of program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program; 7. Authorize the City Manager or his designee to execute contracts and Interdepartmental Letters of Agreement for a one year term with the agencies listed below in Tables 1, 2 and 3 for Program Year 2013- 2014 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 8. Authorize the City Manager or his designee to extend the contracts and Interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and such extension is http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 8/21/2013 M&C Review Page 2 of 6 necessary for completion of the program; 9. Authorize the City Manager or his designee to amend the contracts and Interdepartmental Letters of Agreement if necessary to achieve program goals, provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 10. Authorize a waiver for indirect cost rates as applicable for the Grants Fund, in accordance with the City's Administrative Regulations; and 11. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of$9,413,143.00 (the amount of$6,079,622.00 in Community Development Block Grant funds, the amount of$1,996,541.00 in HOME Investment Partnerships Program funds, the amount of$425,325.00 in Emergency Solutions Grant funds and the amount of$911,655.00 in Housing Opportunities for Persons with AIDS Grant funds) plus any program income, all subject to receipt of such funds. DISCUSSION: The City receives an annual allocation of federal grant funds from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for People with AIDS (HOPWA) grant programs. In order to continue to receive these funds, the City must submit a Consolidated Plan (ConPlan) every three to five years and an Annual Action Plan. The 2013- 2018 ConPian summarizes housing and community development needs, particularly those of low-income persons or households and provides the goals, objectives and strategies to address HUD's goals for decent housing, suitable living environment and expanded economic opportunities. The ConPlan will cover the period from October 1, 2013 to September 30, 2018. The ConPlan consists of two parts: (i)the five year Strategic Plan (October 1, 2013 to September 30, 2018) and (ii) the Annual Action Plan, which includes housing and community development activities and proposed expenditures for the upcoming Program Year. The plan for the first year of the ConPlan is listed below. The City's Annual Action Plan is a comprehensive summary of the major housing and community development activities, programs and proposed expenditures for the use of$9,413,143.00 of federal grant funds from HUD from CDBG, HOME, ESG and HOPWA grant programs for the Program Year beginning October 1, 2013 and ending September 30, 2014. This year's Action Plan also summarizes the use of program income resulting from activities using prior years CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS. A notice was published in the Fort Worth Star-Telegram on June 21, 2013 regarding the 30-day public comment period for the City's proposed ConPlan and Annual Action Plan. The public comment period was held from June 23, 2013 to July 23, 2013. Any comments will be maintained by the Housing and Economic Development Department, in accordance with federal regulations. These public hearings on the City's ConPlan and Action Plan will be the first public hearings for the HUD-required citizen participation process. The second public hearings will be held August 6, 2013 at which time the City Council is scheduled to approve the ConPlan and the Action Plan. The ConPlan and Action Plan must be submitted to HUD by August 16, 2013. In addition, public hearings were held on June 20, 2013 at 10:00 a.m. and 6:00 p.m. for citizens to provide comment on the proposed list of neighborhood streets eligible for reconstruction using CDBG funds. The Transportation and Public Works Department prepared a list of priority streets in CDBG-eligible areas. The streets selected for reconstruction were based on the comments provided at the public hearings. A list of the streets is attached and will be included in the Action Plan. Staff developed recommendations for the allocation of the estimated funding from HUD and presented http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 8/21/2013 M&C Review Page 3 of 6 them to the Community Development Council (CDC)on May 22, 2013 and to the Housing and Economic Development Committee on June 4, 2013. A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of all specific funding recommendations is attached. For Program Year 2013-2014, it is recommended that the amount of$6,079,622.00 in CDBG funds and the estimated amount of$50,000.00 of CDBG program income be allocated as follows: Public Services -$911,943.00 This item includes social services for low to moderate income, disabled and disadvantaged populations. Housing Programs and Services -$2,149,193.50 This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and housing services and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. Demolition and Infrastructure Services -$1,066,211.30 This item includes funding for neighborhood streets reconstruction and demolition of residential structures to eliminate slum and blight in City neighborhoods. CDBG Economic Development-$736,349.80 This item is the City's annual payment on its Section 108 loan from HUD. CDBG Estimated Program Income -$50,000.00 The CDC recommended allocating any CDBG program income for the demolition of residential structures to eliminate slum and blight in City neighborhoods. CDBG General Administration -$1,215,924.40 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit and Planning and Development Departments. For Program Year 2013-2014, it is recommended that the amount of$1,996,541.00 in HOME funds and the estimated amount of$250,000.00 of HOME program income to be allocated as follows: Homebuyer Assistance Program -$1,097,405.75 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Community Development Housing Organizations (CHDO) Set Aside -$299,481.15 HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing projects and CHDO administrative operating costs. These funds will be used for the Hillside Morningside Single Family Infill Project by the Tarrant County Housing Partnership CHDO. Multi-family Development-$400,000.00 Funding will be used for the Angle Apartments Development(Development). The Development will result in approximately 306 units and 680 on-site parking spaces. This Development will address a need for quality affordable housing by providing 100 percent income restricted units to Fort Worth families at or below 80 percent of Area Median Income. The approximate address will be 3900 Angle Avenue, Fort Worth, Texas 76106, Council District 2. HOME General Administration -$199,654.10 This item includes costs for administering the HOME grant. Staff anticipates the receipt of program income in the 2013-2014 Program Year from activities using HOME funds. Any future program income will be used for the City's Homebuyer Assistance Program (HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration. For Program Year 2013-2014, it is recommended that the amount of$911,655.00 in HOPWA funds be allocated as follows: http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 8/21/2013 M&C Review Page 4 of 6 Non-Profit Service Providers -$884,305.35 HOPWA Program Administration -$27,349.65 For Program Year 2013-2014, it is recommended that the amount of$425,325.00 in ESG funds be allocated as follows: Non-Profit Service Providers -$393,425.62 ESG Program Administration -$31,899.38 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tables: Community Development Block Grant: Table 1 -CDBG Agencies Organization Program Amount Cenikor Foundation Substance Abuse Treatment $ 82,075.00 Childcare Associates Childcare Associates $ 35,335.00 Clayton Child Care. Inc. d/b/a Clayton Out of School Time YES! $ 82,326.00 Counseling/Shelter Day Resource Center for the Homeless Based Case Management $ 43,908.00 Girls Inc. of Tarrant County Girls Inc. Northside Fort Worth $ 82,075.00 Lena Pope Home, Inc. Second Opportunity for Success $ 82,326.00 Meals on Wheels, Inc. of Tarrant County Home-Delivered Meals $ 82,326.00 Senior Citizens of Greater Tarrant Connecting Seniors to County Community $ 81,824.00 Tarrant County Housing Partnership Housing Counseling and Education $ 124,935.00 The Ladder Alliance Computer Skills Training $ 100,235.00 The Salvation Army, a Georgia S.T.A.R.T Corporation $ 43,908.00 YMCA of Metropolitan of Fort Worth Early Childhood Education $ 35,335.00 YWCA Fort Worth &Tarrant County Child Development Program $ 35,335.00 CDBG Public Service Subtotal $911,943.00 *REACH Resource Center on Project Ramp Independent Living $ 75,000.00 http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 8/21/2013 M&C Review Page 5 of 6 J TOTAL CDBG Contracts $986,943.00 'REACH will be funded from the CDBG Housing Programs budget. Housing Opportunities For Persons With AIDS: Table 2 -HOPWA Agencies Organization Program Amount Tarrant County Samaritan Housing, Inc. Administration (three percent) and Supportive Services $261,611.35 AIDS Outreach Center, Inc. Administration(three percent), Supportive Services, Tenant Based Rental Assistance (TBRA), and Short Term Rent Mortgage and Utility Assistance(STRMU) 1522-694.00 TOTAL HOPWA Contracts $ 884,305.35 Emergency Solutions Grant: Table 3-ESG Agencies Organization Program Amount SafeHaven of Tarrant County Shelter Services $ 85,065.00 Presbyterian Night Shelter Shelter Services $ 85,065.00 Day Resource Center for the Shelter Services Homeless $ 85,065.00 The Salvation Army, a Georgia Corporation Homelessness Prevention/Rapid Re-Housing $43,136.00 CFW Parks and Community Services Homelessness Prevention/Rapid Re-Housing $ 63,015.62 Catholic Charities of Fort Worth Homelessness Prevention/Rapid Re-Housing $ 32,079.00 TOTAL ESG Contracts $ 393,425.62 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR76 451727 01720665OXXX $6.079.622.00 GR76 5XXXXX 01720665OXXX $6.079.622.00 GR76 451727 017206653XXX $425.325.00 GR76 5XXXXX 017206653XXX $425.325.00 QR76 451727 017206654XXX $911.655.00 GR76 5XXXXX 017206654XXX $911.655.00 GR76 451685 01720665OXXX $50,000.00 GR76 5XXXXX 01720665OXXX $50.000.00 http://apps.cfwnet.org/council_packet/Mc review.asp?ID=18629&councildate=8/6/2013 8/21/2013 M&C Review Page 6 of 6 GR76 451685 0172060651XXX $250.000.00 GR76 5XXXXX 017206651XXX $250.000.00 GR76 451727 017206651XXX $1.996.541.00 GR76 5XXXXX $1.996.541.00 017206651XXX Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Cynthia Garcia (8187) Additional Information Contact: Robert Sturns (8003) Leticia Rodriguez (7319) ATTACHMENTS 17HUDACTPLANPY13-14 A013 VG(1).doc 2013-18Con Plan Memo HED6.4.13CG.pdf ActionPlan 2013-14 funding recommendations.pdf List of Selected Street for Action Plan 2013.pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=18629&councildate=8/6/2013 8/21/2013