HomeMy WebLinkAboutContract 31568 CITY SrC'9=TARN
Attachment 2 101WRAC I NO.
35�6R
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
COUNTY OF TARRANT §
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tarrant County, Texas, hereinafter called the "City",acting herein by and
through Marc Ott, its duly authorized Assistant City Manager,and Waddill Group Inc, hereinafter called the
"Architect", acting herein by and through Steve Waddill, its duly authorized Project Principal, for the
purpose of providing architectural programming services for approximately 35,000 square feet of office
space on the 2"d Floor of I 1 1 1 Monroe St., Fort Worth,TX.
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained, City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Programming of office space for the City's Information Technology Solutions and
Finance Departments at 11 1 1 Monroe St., Fort Worth,TX.
SECTION II PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
1.1.1. Project Manager: Nancy Richardson
1.2. Architect
1.2.1. Principal in Charge: Steve Waddill
1.2.2. Project Architect: Gregg Wheeler
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER AND EXTENT OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define City's requirements relative to the assignments
and review available data.
2. Architect agrees to commit the personnel to each assignment as necessary in order to complete the
assignment in an expeditious manner.
3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Assignment at City's cost and expense (which
services and data Architect is not to provide hereunder but on which Architect may rely in performing
services hereunder),and act as City's representative in connection with any such services of others.
4. The Architect shall pay for the printing of documents required for design submittals and presentations
as a part of the reimbursable allowance.
5. The Architect shall perform programming services as outlined in the letter dated February 10, 2005,
which is attached to and made a part of this Agreement.
SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City, Architect shall furnish or obtain from others Special Services
necessary to complete the assignments. These services are not included as part of the Basic Services
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03-28-05P12 : 31 RCVD Pagel RIGiNaL
Attachment 2
outlined in SECTION I - SERVICES OF THE ARCHITECT and the Architect's Proposal letter dated
February 10, 2005 and further detailed in paragraph 1 of SECTION VIII PROCEDURES FOR
PROVIDING DESIGN SERVICES. These Special Services will be paid for by City as indicated in
Section V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensationn for all of the assignments to be performed by Architect as described in
CHARACTER AND EXTENT of ARCHITECT'S SERVICES and the Architect's Proposal and
further detailed in paragraph I of SECTION VIII PROCEDURES FOR PROVIDING DESIGN
SERVICES hereof shall be$12,5000.00, hereinafter referred to as the "total fee", plus up to
$1,250.00 in reimbursable expenses. Reimbursement of allowable expenses shall not exceed
$13,750.00 and shall be payable monthly as allowable expenses are incurred. Allowable expenses
include:
1.1.1. Printing Costs
1.1.2. Enhanced CAD drawings for public and City meetings.
l.1.3. Long distance phone calls
1.1.4. Postage and courier expenses
1.1.5.Other costs with prior approval of the City.
SECTION VI FOLLOW-ON AGREEMENT
1. Subject to the approval of the City Council of the City of Fort Worth, the City may opt to proceed to
the design and construction phases of this project. If so, the Architect shall provide the architectural
design and construction phase services outlined in the letter dated February 10,2005(which is attached
to and made a part of this Agreement) and further detailed in paragraphs 2, 3, and 4 SECTION VIII
PROCEDURES FOR PROVIDING DESIGN SERVICES of this agreement. The total compensation
for all of the assignments to be performed by Architect in this capacity shall be$135,000.00, plus up to
$13,500.00 in reimbursable expenses. This Section VI shall not obligate the City to award any
additional work to the Architect.
SECTION VII METHOD OF PAYMENT
1. The Architect shall be paid not more frequently than once per month on the basis of statements
prepared from the books and records of account of the Architect, such statements to be verified as to
accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment
according to statements will be subject to certification by the Director, Transportation and Public
Works Department or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Assignment until completion. If City fails to make any payment required herein for
services and reimbursables within sixty days after approval of Architect's statement thereof, Architect
may, after giving seven days written notice to City, suspend services under this Agreement until
Architect has been paid in full all amounts due for services actually performed and reimbursibles
incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
1. Programming Phase:
1.i. The Architect shall visit the site and make himself familiar with the scope of the assignment
1.2. Prepare alternative floor and site plans, architectural concepts and principal equipment and fmish
plans and area-based cost estimates.
1.3. Architect shall not proceed to the Design Phase until the City has approved in writing the Program
Design Manual.
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Page 2 CITY
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Attachment 2
2. Design Phase (Architectural tasks in the event the City opts to enter into the follow-on agreement
described in Section VI above):
2.1. The Architect shall perform all services necessary to survey, plat, prepare and vacate easements
and any other property issues necessary to complete the design and secure a construction permit.
2.2. The design shall include all site work, design and coordination of utilities, landscaping and
facility design required for a complete and functional project.
2.3. The Architect shall prepare presentation graphics using plans necessary for the design and attend
two public meetings during the design of the project.
2.4. Architect shall prepare the design in stages as follows:
2.4.1. Design Development Phase: Preparation of architectural and MEP floor plans, principal
elevations, civil and utility site plans, cartoon set, selection of principal equipment and
finishes, and discipline-based cost estimates. Upon written approval of this phase of the
work,Architect may proceed to the Construction Document Phase.
2.4.2. Construction Document Phase: Preparation of details, mechanical, electrical, and plumbing
plans, finishes schedules, detailed technical specifications,and detailed cost estimates.
2.5. Format of Drawings
2.5.1. Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
2.5.2. Drawings shall plot to 2204 sheet to facilitate half-size 1 1x17 prints. Fonts shall be legible
at half-size.
2.6. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of
Architectural Barriers Registration" and submit the applications to the Texas Department of
Licensing and Regulation. The City will pay all fees required for TDLR reviews and inspections.
All designs shall be in conformance with the Elimination of Barriers Act, State of Texas, City of
Fort Worth Building Codes and the Americans with Disabilities Accessibility Guidelines for
Buildings and Facilities.
2.6.1. The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act, Codes or
Guidelines.
2.6.2.The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or building codes.
2.7. The Architect shall include procedures for mitigating environmental impact, use of recycled
building materials, sustainable construction, and a building-commissioning program in the design
of the project.
2.8. Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.9. The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
3. Construction Manager at Risk (Architectural tasks in the event the City opts to enter into the follow-on
agreement described in Section VI above):
3.1. The Architect will participate in the selection of a Construction Manager at Risk(CMAR) for the
project.
Page 3
• Attachment 2
3.2. Upon selection of the CMAR, the Architect shall work with the CMAR to produce a design that
meets the City's programming,material/system, and budgetary requirements.
3.3. The Architect shall coordinate printing of documents required for working with the CMAR.
4. Construction Services (Architectural tasks in the event the City opts to enter into the follow-on
agreement described in Section VI above):
4.1. The Architect shall assist the City by approving submittals,observing construction procedures and
results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
4.2. Architect shall attend periodic job site meetings, prepare meeting notes and distribute them to all
participants and key project personnel.
4.3. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. Architect will review contractor's pay requests.
4.5. Architect will conduct final acceptance and end of warranty inspections.
4.6. The Architect shall review Contractor's marked up field drawings and prepare"Record Drawings"
on bond and DWF/PDF files for the City's archives.
4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other
operating system as determined by the City.
5. All designs, drawings, specifications, documents, and other work products of the Architect, whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at the
City's sole risk. The City shall own the final printed designs, drawings, specifications and documents.
Transfer of ownership of the contract documents does not constitute sale of the documents
SECTION IX CITY RESPONSIBILITIES
I. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Assignment.
2. Assist Architect in obtaining existing studies, reports and other available data and services of others
pertinent to the Assignment and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon public
and private property as may be required for Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the
Assignment for the purposes of transmitting instructions, receiving information, interpreting and
defining City's policies and decisions with respect to Architect's services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs, and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Architect.
8. Provide"Front End", including Division 1 requirements, for use in assembling the Project Manual.
Attachment 2
9. Prepare easements and right-of-way acquisition conveyance documents, from description provided by
Architect, contact owners, negotiate for or condemn all easements and right-of-way, pay all filing and
legal fees associated therewith.
10. Provide such legal, accounting, insurance and other counseling services to City as may be required for
the Assignment.
11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award
contract, and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors marked up field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees
charged by Oncor for new or revised service.
16. Print documents for bidding and record.
17. Bear all costs incident to compliance with this Section.
SECTION X TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in Sections V
and VI hereof. Architect shall also be compensated for all termination-related expenses such as
meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect
shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in Article V, Paragraph 2.
3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the City in any manner it
desires. The Architect shall not be liable for the use of such materials for any project other than the
project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
I. Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Consultant,its officers,agents, employees and Subconsultants, for the
accuracy and competency of the services performed under this Agreement, including but not limited to
surveys, location of subsurface investigations, designs, working drawings and specifications and other
Engineering documents.
2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Consultant, its officers, agents, employees and Subconsultants, it being the intent of the parties that
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Attachment 2
approval by the City signifies the City's approval of only the general design concept of the
improvements to be constructed.
3. In this connection the Consultant shall indemnify and hold the City and all its officers,agents, servants
and employees harmless from any loss, damage, liability or expenses,on account of damage to property
and injuries, including death, to all persons, including but not limited to officers, agents, or employees
of the Consultant or subconsultant, and all other persons performing any part of the work and
improvements, which may arise out of any negligent act, error or omission in the performance of the
Consultant's professional services or in the preparation of designs, working drawings, specifications
and other documents.
4. The Consultant shall defend at its own expense any suits or other proceedings brought against the City,
its officers, agents, servants and employees, or any of them on account thereof, and shall pay all
expenses and satisfy all judgments which may be incurred by or rendered against them arising out or
the indemnification; provided and except, however, that this indenmification provision shall not be
construed as requiring the Consultant to indemnify or hold the City or any of its officers, agents,
servants or employees harmless from any loss, damages, liability or expense, on account of damage to
property or injuries to person caused by defects or deficiencies in design criteria and information
provided to Consultant by City, or any deviation in construction from Consultant's designs, working
drawings,specifications or other documents.
5. Without limiting the above indemnity, Consultant shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B: Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease—per each employee
$500,000 Bodily Injury/Disease—Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per occurrence
$2,000,000 Project aggregate
6. Consultant shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to City.
The City reserves the right to revise insurance requirements specified in this agreement to the best
interests of the City.
7. General Insurance Requirements
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Attachment 2
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of forty-five days notice of cancellation, non-renewal or material change in coverage
shall be provided to the City. A ten days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto Consultant's insurance policies. Notice shall be sent to
the Facilities Manager, Transportation and Public Works Department, 1000 Throckmorton, Fort
Worth,TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
agreement. It is understood that insurance cost is an allowable component of the Consultants general
overhead.
7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of their financial
strength and solvency.
7.8. Deductible']imits,or self-insured retentions,affecting insurance required herein may be acceptable to
the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled, upon its request and without incurring expense,to review the Consultant's
insurance policies including endorsements thereto and,at the City's discretion,the Consultant may be
required to provide proof of insurance premium payments.
7.10.All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11.The Professional Liability Policy shall be written on a"claims made"and shall be in effect for the
duration of this agreement and for 12 months following Consultant's issuance of the Certificate of
Substantial Completion. The Consultant's current insurer shall list the City as a certificate holder
for a period of ten years following the issuance of the Certificate of Substantial Completion by the
Consultant. The City shall be notified at least 30 days prior to cancellation or substantial change
in coverage.
8. The City shall require its General Contractor to include the Consultant as an additional insured on its
general liability insurance.
ARTICLE XII HAZARDOUS MATERIALS
1. City acknowledges Consultant will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Consultant had no
prior role in the generation, treatment,storage, or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City, City hereby releases
Consultant from any damage or liability related to the presence of such materials.
2. The release required above shall not apply in the event the discharge, release or escape of hazardous
substances, contaminants, or asbestos is a result of Consultant's negligence or if Consultant brings such
hazardous substance,contaminant or asbestos onto the project.
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Attachment 2
SECTION XIII RIGHT TO AUDIT
1. Architect agrees that the City shall, until the expiration of three (3)years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that the
City shall have access during normal working hours to all necessary Architect facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall, until the expiration of three (3)years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities,and shall be provided
adequate and appropriate work space, in order to conduct audits in compliance with the provisions of
this article. City shall give subconsultant reasonable advance notice of intended audits.
3. Architect and Subconsultants agree to photocopy such project-related documents as may be requested
by the City. The City agrees to reimburse Architect and Subconsultant for the costs of copies at the
rate published in the Texas Administrative Code.
SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves, their successors and assigns, to the other party to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
1. Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
Subconsultants. Nothing herein shall be construed as creating a partnership or joint venture between
the City and the Architect, its officers, agents, employees and Subconsultants, and doctrine of
respondent superior has no application as between the City and the Architect.
SECTION XVII M/WBE GOALS
1. In accordance with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of
minority and woman business enterprises in City contracts. Architect acknowledges the M/WBE goal
of 30% established for architectural design services for this project and its commitment to meet that
goal. If the City does not proceed to the design and construction phases for this project, no MWBE
participation is required. Should the City proceed to the design and construction phases the MWBE
goal of 30% will be based upon the total fee for both this contract and the follow-on contract. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by
Architect may result in termination of this agreement and debarment from participating in City
contracts for a period of time not less than three years.
SECTION XVIII OBSERVE AND COMPLY
1. Architect shall at all times observe and comply with all Federal and State laws and regulations and with
all City ordinances and regulations which in any way affect this agreement and the work hereunder, and
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Attachment 2
shall observe and comply with all orders, laws, ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and
hold harmless City and all its officers, agents and employees from and against all claims or liability
arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
SECTION XIX MISCELLANEOUS
1. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas—Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this
Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved
against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each party
hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
IN TESTIMONY THEREOF, the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
EXECUTED IN THE CITY OF FORT WORTH,TEXAS,THIS day of , A.D.,
By: J. Steve Wadd"AIA,IIDA APPROVED:
Waddill Group
re 'd t
By: "'4-rt
Assis nt ity Manager Marc A. Ott
Assistant City Manager
APPR AL RECOMMENDED: RECORDED:
By: By: W/vk go��
Transpot ation and Public Works City Secretary
APPROVEIA AS TO FRM AND ALITY:
By: Date:
Assistant City Attorney
The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,78758,telephone(5 12)305-
9000,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statutes,Article 249a.
NO M&C REQUIRED
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)�VWADDILLGROUP
ARCHITECTURE DESIGN " CONSULTING
February 10, 2005
Mr. Greg Simmons, P.E.
Facilities Manager
City of Fort Worth
Transportation and Public Works
908 Monroe Street
Fort Worth, TX 76102
RE: Design of approximately 35,000 SF
And Base Building Modifications to
1111 Monroe St., Fort Worth, TX
Dear Greg,
We are pleased to present the following proposal and attachment for Professional
Services for the above referenced project. I think you will find the proposal to be
comprehensive and in accordance with our previous conversations.
As you will see, I have divided the service offerings into two major categories, Base
Services and Optional Services.
Base Services include our Sub-Consultants and should be considered our
minimum offering.
Optional Services include services that you may choose not to accept.
We recommend that you accept the complete package of services so that our team will
have the opportunity to provide you with the broadest degree of expertise, which will
result in the best outcome for the City of Fort Worth.
We are excited about this opportunity and would encourage you to respond with any
questions that you might have.
Sincerely,
W dillGroup
J. S e Waddill, AIA, IIDA
Pr 'dent
5433 LA SIERRA = DALLAS.TEXAS 75231 1 (214) 890-9919 > FAX(214) 890-9921 <> WWW.WADDILL.COM
Waddill Group Proposal
City of Fort Worth—1111 Monroe St.
02/10/05
1
TABLEOF •
I. Basic Services
Phase 1 Programming
Phase 2 Design Development
Phase 3 Construction Documents
II. Optional Services
Phase 4 Pricing Package
Phase 5 Bidding and Negotiation
Phase 6 Construction Administration
Phase 7 Furniture Coordination
III. Project Team
Organization Chart
Resume
Consultants
IV. Project Experience
Client References
V. Financial Information
Compensation
Additional Services
General Conditions
Waddill Group Proposal
City of Fort Worth—1111 Monroe St.
02/10/05
2
BASIC SERVICES
Phase 1: Programming
• Review of proposed base building modifications needed for a new office tenant.
• Review of asbuilt conditions and code implications
• Review of city program requirements
• Inspection and review of client's current facilities.
• Brainstorming session with client team to properly integrate user goals and needs.
• Interview team and key departmental staff in order to obtain specific departmental
requirements.
• Identify areas requiring special design or engineering considerations, such as public
areas, data closets, security system, filing, storage and communications.
• Prepare preliminary project schedule and review of client's estimated construction
budget.
• Assess existing furniture and equipment for planning purposes.
• Attend two (2) planning meetings with client team.
Phase 2: Design Development
• Prepare a computer generated schematic space plan, converting the
approved layout provided by the `City'.
• Prepare schematic plans, elevations and details of proposed base building
modifications.
• Assist with the selection of new finishes and materials.
• Assist with the layout and design of any built-in cabinetry or custom millwork.
• Assist with the selection and placement of light fixtures, the placement of power,
data & voice equipment and the sizing and location of HVAC systems.
• Assemble Design Package for client approval.
• Attend four (4) planning meetings with client team.
Waddill Group Proposal
City of Fort Worth—1111 Monroe St.
02/10/05
3
Phase 3: Construction Documents
• Upon receipt and approval of budget pricing, Waddill Group's consulting team will
prepare a set of Architectural & Engineered Construction Drawings and
Specifications, illustrating the proposed base building modifications and interior
finish-out construction.
• Attend (4) planning meetings with client team, make final recommendations, obtain
sign-off of construction document package.
• Assemble and coordinate the construction document package, issue to General
Contractor.
Waddill Group Proposal
City of Fort Worth—1111 Monroe St.
02/10/05
4
OPTIONAL SERVICES
Phase 4: Pricing Package
• Upon receipt of approved Design Package, Waddill Group's consulting team will
assemble a Pricing Package in order to obtain a preliminary construction cost budget
from a General Contractor.
• Pricing Package to consist of elements from the Design Package plus the following:
- Annotated space plan keyed to general notes
- General guideline notes for Mechanical, Electrical and Plumbing (MEP)
- General construction notes pertaining to allowances, specific products or
installation procedures
- Coordination with a pre-selected General Contractor in order to establish a
preliminary Construction Budget
- Attendance at two (2) planning meetings with client team
Phase 5: Bidding and Negotiation
• Assist with pre-qualification and approval of qualified General Contractors.
• Prepare and distribute an Invitation to Bid, Instructions to Bidders and Bid Form.
• Conduct on-site pre-bid meeting with approved Contractors.
• Prepare and issue of Addenda as required.
• Receipt tabulation and analysis of submitted bids.
• Assist with negotiation of final contract with General Contractor on the Client's
behalf.
Phase 6: Construction Administration
• Conduct on-site weekly progress meeting.
• Prepare and distribute meeting minutes.
• Review and coordinate with General Contractor's project schedule.
• Conduct periodic site visits (with Consultants, as needed)to observe specific events
as conditions warrant.
• Generate written field reports as conditions warrant.
Waddill Group Proposal
City of Fort Worth—1111 Monroe St,
02/10/05
5
• Review General Contractor's proposals for change and negotiate as necessary.
• Upon substantial completion, inspect and generate a list of items to be completed or
corrected by General Contractor (punch list) with one (1) follow-up inspection.
• Generate record drawings incorporating asbuilts submitted by the General
Contractor.
NOTE: Preparation of change order requests for pricing to General Contractor on behalf
of the Client is an additional service to be billed on an hourly basis.
Phase 7: FF&E Coordination
• Interview of management representatives in order to understand goals and
objectives.
• Conduct a basic inventory of all existing furniture affected by the relocation (for
planning purposes).
• Assist in the development of a complete furniture plan depicting configurations of all
new and reused FF&E items affected by the relocation.
• Document specifications for use in bidding and purchase of any new or refurbished
FF&E.
• Prepare an RFP describing the client's FF&E requirements.
• Produce comparative spreadsheet analysis of pricing information received from three
(3) to five (5) bidders.
• Assist in final negotiations with selected vendor(s) and assistance with invoice
processing.
• Assist with tracking of lead times and scheduling of deliveries.
• Coordinate vendor access of new facility.
• Coordinate electrical, data and telephone vendors during installation.
• Manage, as required, of on-site installation.
• Produce or procure documents as required for above tasks.
CAS' 602MF