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Home My WebLink AboutContract 45377-R1 CSC No. CITY OF FORT WORTH REQUEST TO EXERCISE.RENEWAL OPTION January 22, 2015 Independent Utility Construction, Inc. 5109 Sun Valley Dr. Fort Worth, TX 76119 Attn: Morgan Wolfe Re: REQUEST TO EXERCISE RENEWAL OPTION On Call Street Light Services Contract No. CSC No. 45393 77 Renewal Term No. *: February 18, 2015 thru February 17, 2016 The above referenced Contract will expire on February 18, 2015 or the expenditure of the contract amount, whichever occurs sooner. Renewals are at the mutual aWeement of the parties. This letter is to inform you that the City requests renewal of CSC No. 45395 an additional one year or financial expenditure period, which will begin February 18, 2015 upon the Wptance by you and execution by the City Manager. All other terms and conditions of CSC No. 45393rerrrain unchanged. Please return your signed agreement letter, along with a copy of your current insurance.certificate,to the address set forth below. Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Request for Contract Renewal, please contact me at the telephone number listed below. Sincerely yours, Jack Dale, Purchasing Manager 1000 Throckmorton, Fort Worth, Texas 76102 Tel: (817) 392-8357 Cell: (817) 781-0099 Fax: (817) 392-8440 E-Mail: Jack.Dale c( FortWorthTexas.gov Yes, renew this contract for an additional term as specified above. No, do not renew this contract. By: v� `�` 0 Date: , • Z�� Printed Ye and Title Si natur OFFICIAL RECORD CITY SECRETARY RECEIVED JAN 2 7 2015 FT. WORTH? YX CSC No. CITY OF FORT WORTH: ATTEST: Fernando Costa ary J, er Assistant City Manager City Secr tary M&C No_ C-26636 Date: �'�O�0009 ' 0 - �O°evotso°°op OFFID A Ry CITY FT- City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 111412014 DATE: Tuesday, January 14, 2014 REFERENCE NO.: **C-26636 LOG NAME: 20ON CALL STREET LIGHT CONTRACT#1 SUBJECT: Authorize Execution of Agreements for Street Light Installation Services City-Wide with Bean Electrical, Inc., and Independent Utility Construction Incorporated Each in the Amount Up to $500,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council 1. Authorize execution of an Agreement for task order-based installation of street lights with Bean Electrical, Inc., in the amount up to $500,000.00 with a term of one year and providing two additional renewal options at the earlier expiration of the funds or time; and 2. Authorize execution of an Agreement for task order-based installation of street lights with Independent Utility Construction Incorporated in the amount up to $500,000.00 with a term of one year and providing two additional renewal options at the earlier expiration of the funds or time. DISCUSSION: The City has an ongoing need for on-call, task order-based streetlight installation services. For responsiveness, it is advisable that the City have two concurrent contracts in place. The two lowest-bid responsible and responsive vendors below, have been selected from among the bidders and are being recommended for award of contract for the amounts up to $500,000.00 each to serve as contractors for the City's street light installation program. Task orders will be issued and are contingent upon the availability of funds and the availability of each of the contractors. The project was advertised in the Fort Worth Star-Telegram on October 17, 2013 and October 24, 2013. On November 7, 2013, the following responsive proposals were received and are ranked from lowest to highest bid price: Bidder Name Amount Bean Electric, Inc. $ 505,765.00 Independent Utility Construction Incorporated $ 529,492.00 Mels Electric, LP $ 555,737.50 Staff recommends that the City enter into Agreements with Bean Electrical, Inc., and Independent Utility Construction Incorporated to serve as the City's task-order contractors based upon their submission of the first and second lowest bids. M/WBE Office - Bean Electrical, Inc., is in compliance with the City's BDE Ordinance by committing to 10 Logname: 20ON CALL STREET LIGHT CONTRACT#1 Page 1 of 2 percent MBE participation on this project. The goal for this project is 10 percent. Independent Utility Construction, Incorporated is in compliance with the City's BDE Ordinance by committing to 10 percent MBE participation on this project. The goal for this project is 10 percent. RENEWAL OPTIONS - Each Agreement may be renewed for two additional times as long as the contractor is committed to the originally bid unit prices and the City is willing to continue renewing the Agreement with funding available. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that funds are available through the General Funds annual appropriations and Capital Improvement Funds. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office by, Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Alonzo Linan (7861) ATTACHMENTS 1. imq-Z03083743-0001.1pdf (CFW Internal) 2. On-Cal l-Contract-Bid Items.pdf (CFW Internal) Logname: 20ON CALL STREET LIGHT CONTRACT#1 Page 2 of 2 Mills, Stephanie From: Kayser, Mary Sent: Monday,January 26, 2015 10:31 AM To: Mills, Stephanie Subject: FW: Request to Exercise Renewal Option Mary J. Kayser, TRMC MMC City Secretary City Secretary's Office 1000 Throckmorton Fort Worth,TX 76102 817-392-6161 817-944-8111 (cell) maiy.kayser@foitworthtexas.gov From: Gonzales, Ronald Sent: Wednesday, January 14, 2015 8:10 AM To: Sanders, Charlene Cc: zz_CSO_Administration Subject: RE: Request to Exercise Renewal Option Thanks Charlene. Ronald P. Gonzales Assistant City Secretary City Secretary's Office 1000 Throckmorton Street Fort Worth,TX 76102 (817)392-6164 Ronald.Gonzales@foi-twoi-thtexas.gov City of Fort Worth— Working together to build u strong community. O T WORT .e From: Sanders, Charlene Sent: Wednesday, January 14, 2015 8:09 AM To: Gonzales, Ronald Subject: RE: Request to Exercise Renewal Option Yes,your office has received this information. If it's a renewal at the City's sole discretion, we're asking the vendor to sign the letter acknowledging that the City is renewing the contract. Therefore,the law department is not signing off on these renewals;the letter is for the sole purpose of having a record in the City Sec's office that the contract has been renewed. Going home at 5 and not having to think about anything until the next day is a good thing! Charlene From: Gonzales, Ronald Sent: Tuesday, January 13, 2015 3:40 PM To: Sanders, Charlene Subject: Request to Exercise Renewal Option Charlene, Well I hope your new job is going well. I need your assistance to verify comments I received from Jack Dale regarding the Law Department's review of Renewal Options. I have two renewal options for processing and neither one has a place for Law to sign off. According to Jack, you advised him that Law did not want to review the renewals; however, we have not received the same information to our knowledge. Can you "access your memory bank" and advise me please? Thank you. Ronald P. Gonzales Assistant City Secretary City Secretary's Office 1000 Throckmorton Street Fort Worth,TX 76102 (817)392-6164 Ronald.Gonzales@fortworthtexas.gov City of Fort Worth— Working together to build a strong community. FORT WORTH. I r I i 2