HomeMy WebLinkAboutContract 45290-A1 ciTY SECRETAW I I D "A I
FORTWORTH c°MTP-4'
PUBLIC EVENTS DEPARTMENT/WILL ROGERS MEMORIAL CENTER
3401 WEST LANCASTER AVENUE, FORT WORTH, TEXAS 76107
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.45290
A LICENSE AGREEMENT WITH NATIONAL REINED COW HORSE ASSOCIATION
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 45290 ("First Amendment") is
made and entered into by and between the City of Fort Worth ("City"), a home-rule municipal corporation,
acting herein through its duly authorized Assistant City Manager, and NATIONAL REINED COW HORSE
ASSOCIATION ("Licensee"), acting herein by and through its Executive Director.
WHEREAS, on January 16, 2014, City and Licensee entered into City Secretary Contract No. 45290
("Contract") for the purpose holding the NRCHA Celebration of Champions ("Event") at certain facilities in the
Will Rogers Memorial Center;
WHEREAS, the parties wish to remove the Will Rogers Coliseum from the list of Facilities for the
Licensee's 2015 Event;
WHEREAS, the parties also wish to add The Pavilion to the list of Facilities for the 2015 Event and
the remaining Initial Term and Renewal Terms and provide for the rental rate schedule for The Pavilion;
WHEREAS, the parties wish to amend the Rental Fee for the 2015 Event; and
WHEREAS, it is the mutual desire of City and Licensee to amend the Contract to (1) remove the Will
Rogers Coliseum from the list of Facilities for the 2015 Event, (2) add The Pavilion to the list of Facilities for
the 2015 Event and all future Event years included in the Contract and provide for the rental rate schedule
for The Pavilion, and (3) amend the Rental Fee for the 2015 Event.
NOW, THEREFORE, KNOW ALL PERSONS BY THESE PRESENTS
For and in consideration of Ten Dollars and No Cents ($10.00) and other good and valuable
consideration, the sufficiency of which is hereby acknowledged, City and Licensee do mutually covenant and
agree that the Contract is hereby amended as follows:
1.
Exhibit A, 1) FACILITIES AND RENTAL DATES, Subsection a. shall be amended for the purpose of
removing the Will Rogers Coliseum from the list of Facilities available to Licensee at the Will Rogers
Memorial Center for Licensee's 2015 Event and add The Pavilion to the list of Facilities available to Licensee
at the Will Rogers Memorial Center for the 2015 Event and the remaining term of the Contract and read as
follows:
"a) City agrees to license and provide to Licensee the following facilities at the
WRMC (collectively, the "Facilities" or "Facilities") as needed and available for
the Event on the contracted dates listed in section 1.b.
i) Will Rogers Coliseum
(1) Includes all dressing rooms and office areas
(2) The City and Licensee acknowledge that the Will Rogers
Coliseum will not be available for use by the Licensee during
Licensee's 2015 Event; therefore, the Will Rogers Coliseum is
here of Facilities available for use by
Licen gra 201 �L e of the Will Rogers Coliseum by
GUR
First Amendment to CSC 45290 CITY SECRETARY RECEIVED 'of 3
FT. WORTH,TX FES 0 5 20b
the Licensee for any future Event shall be permitted in
accordance with the terms of the Contract.
ii) Burnett Building
(1) Includes all stalls, Vet Clinic, office areas, exercise area and
cattle pens, if needed.
iii) Richardson-Bass Building
(1) Includes John Justin Arena, all stalls and cattle pens, James L.
and Eunice West Arena, Brown-Lupton North and South Exhibits
Areas, Coburn Room, all available meeting rooms and office
areas.
iv) Equestrian Multi-Purpose Building
(1) Includes all stalls and arenas, if needed.
V) The Pavilion with 125'x 250' arena"
2.
Exhibit A, 1) FACILITIES AND RENTAL DATES, Subsection c.i. FACILITY FEE is amended for the purpose
of adjusting the Rental Fee for the 2015 Event from $92,000.00 to $75,000.00. Subsection c.i. is hereby
amended to read as follows:
"c) FACILITY FEE
i) Except for Licensee's 2015 Event, Licensee agrees to pay City an
annual flat rental fee of $92,000.00 per Event for each year of the Initial
Term and for each year of any Renewal Term. For Licensee's 2015
Event, Licensee agrees to pay City a fiat rental fee of $75,000.00. The
rental fees set forth herein shall be referred to as the "Rental Fee." The
Rental Fee shall include the following items:
(1) Rental of the Facilities for the dates set forth in Exhibit A, Section
1.b above pursuant to the terms and conditions of this
Agreement.
(2) Up to 500 city-owned stalls in the Facilities. If additional stalls
are required, Licensee agrees to pay the rates listed below in
2.a.
(3) Rental and set-up of City-owned tables, chairs, stage risers,
panels, 1 roping chute, 2 tractors and implements, and sound
equipment (e.g., microphones, mixer, CD player, speakers,
spotlight, etc.) as required for the Event.
(4) Labor to set and remove the above-listed City-owned equipment,
install and remove the white wall around the Will Rogers
Coliseum arena (not included for Licensee's 2015 Event) and
clean-up following the Event, including any necessary
dumpsters.
(5) Commercial vendor spaces inside and outside of contracted
Facilities. Any use of outside exhibit space must be agreed upon
by Licensee and City prior to January 1 st in each licensed year.
(6) Diesel fuel for City-owned tractors."
3.
Exhibit A, 2) RENTAL RATE SCHEDULE FOR ADDITIONAL EVENT FACILITIES OR EVENT DATES,
Subsection a. is amended to add a new subsection, Subsection xix., which sets forth the rental rate schedule
for The Pavilion, and shall read as follows:
"xix) The Pavilion with arena(approximately 125'x 250' in size)
First Amendment to CSC 45290 2 of 3
(1) $500-Per Move In or Move Out Day
(2) $500- Per Exercise Day
(3) $1,000- Per Show Day'
4.
All terms in this First Amendment that are capitalized but not defined shall have the meanings
assigned to them in this Contract.
5.
All terms and conditions of the Contract that are not expressly amended pursuant to this First
Amendment shall remain in full force and effect.
6.
This First Amendment may be executed in several counterparts, each of which will be deemed an
original, but all of which together will constitute one and the same instrument. A signature received via
facsimile or electronically via email shall be as legally binding for all purposes as an original signature.
42—
IN WITNES WHEREOF,the parties hereto have executed this First Amendment on this day of
2015.
CITY OFFOR _WORTH NATI NAL REINED COW HORSE ASSOCIATION
By. r _.< By:
Susa Alanis ay Winborn
-As tant City Manager Executive Director
Approval Rec m ded:
By:
Kirk N. Slaughter
Director of Public Events
APPROVED AS TO FORM AND LEGALITY:
By:
Tyler ach
Assistant City Attorney
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ATTEST:
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EXAM
AGREEMENT AUTHORIZATION:
No M&C required
rFT.
ICIAL RECORD
`Y SECCRREETARY
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