HomeMy WebLinkAboutContract 25695 CITY
STATE OF TEXAS §
CONTRACT NO SECRETARY�J�&9.�
COUNTIES OF TARRANT §
AND DENTON
WHEREAS, the City of Fort Worth desires to contract with the East Fort Worth
Montessori School, a pre-school facility that offers a school based learning opportunity
to children from minority and disadvantaged backgrounds. It is an academic curriculum
that prepares the child for success in elementary school and beyond; and
WHEREAS, East Fort Worth Montessori School has offered to provide such
services to citizens of the City of Fort Worth;
NOW, THEREFORE, THIS CONTRACT FURTHER WITNESSETH:
That for and in consideration of the mutual covenants, promises and agreements
contained herein, the City of Fort Worth ("City"), a home-rule municipal corporation
acting by and through Charles R. Boswell, its duly authorized Assistant City Manager,
and the East Fort Worth Montessori School, ("Contractor") a nonprofit Texas corporation
acting by and through Joyce Brown, its duly authorized Executive Director, do hereby
covenant and agree as follows:
1.
Contractor covenants and agrees to provide pre-school program services for
children in Fort Worth, to build on the strengths and to provide challenges for the gifted
and talented in the same manner as it raises the achievement levels and accelerates
the learning process of disadvantaged. The services will be provided for a period
beginning December 1, 1999, and ending August 31, 2000, and are more fully
described in Exhibit "A", attached hereto and incorporated herein for all purposes
incident to this contract.
2.
In consideration of the services to be performed hereunder by Contractor, City
promises and agrees to pay Contractor, in disbursements of Ten Thousand Dollars
($10,000) as a reimbursement grant and additional Fifteen Thousand Dollars ($15,000)
to be reimbursed as a one to one challenge grant match to provide additional child care
slots.
OFFICIAL RECORD
Cly$0FRY
FT. �U':`�1!
At the end of each three-month quarter during the term hereof, Contractor shall
submit a report of its services rendered during each quarter and be subject to a review
by City of its services.
3.
Either party may cancel this contract upon thirty (30) days' notice in writing to the
other party of such intent to terminate. In the event of such termination, City shall
reimburse Contractor in the services performed up to the date of termination.
4.
Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services to be performed under this agreement, and City shall have
access at all reasonable hours to offices and records of Contractor for the purpose of
such monitoring.
5.
Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, servants, or employee of the City of Fort Worth. Contractor shall have
exclusive control of and the exclusive right to control the details of the services
performed hereunder, and all persons performing same, and shall be solely responsible
for the acts and omissions of its officers, agents, servants, employees, subcontractors
and program participants. The doctrine of respondeat superior shall not apply as
between the City and contractor, its officers, agents, servants, employees,
subcontractors, or program participants, and nothing herein shall be construed as
creating a partnership or joint enterprise between City and Contractor. It is expressly
understood and agreed that no officer, agent, employee, or subcontractor of Contractor
is in the paid service of the City of Fort Worth.
6.
City shall in no way or under any circumstance be responsible for any property
belonging to Contractor, its officers, agents, employees, or subcontractors or program
participants, which may be lost, stolen, destroyed or in any way damaged; and
Contractor hereby indemnifies and holds harmless the City, its officers, agents, and
employees, from and against any and all such claims or suits.
0101A 110D
UC:Pa
QY
����
7.
Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, the City, its officers, agents, servants, and employees, from and against
any and all claims or suits for property loss or damage and/or personal injury, including
death, to any and all persons of whatsoever kind or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or nonperformance of this contract and agreement, and/or the services performed
hereunder, whether or not cause, in whole or in part, by alleged negligence of officers,
agents, servants, or employees of the City of Fort Worth; and Contractor hereby
assumes all liability and responsibility of City, its officers, agents, servants and
employees, for any and all claims or suits of property loss or damage and/or personal
injury, including death, to any and all persons, of whatsoever kind of character, whether
real or asserted, arising out of or in connection with the execution, performance,
attempted and/or the services performed hereunder, whether or not cause, in whole or
in part, by alleged negligence of officers, agents, servants, or employees of City.
In the event it is determined that Contractor has misused, misapplied or
misappropriated all or any part of the funds provided hereunder, Contractor agrees to
indemnify, hold harmless and defend the City of Fort Worth, its officers, agents,
servants, and employees, from and against any and all claims or suits resulting from
such misuse, misapplication or misappropriation.
8.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity
or exemption (statutory or otherwise) from and against liability for damage or injury,
including death, to persons or property, Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against the City.
9.
Contractor shall not assign or subcontract all or any part of its rights, privileges or
duties under this contract without the prior written consent of City, and any attempted
assignment of subcontract of same without such prior written approval shall be void and
constitute a breach of this agreement.
QJ G1 SOLD
ITV c F( G�MQD Y
0
10.
Contractor, its officers, agents, employees and subcontractors, shall abide by
and comply with all laws, federal, state and local, including all ordinances, rules and
regulations of the City of Fort Worth. It is agreed and understood that, if City calls to the
attention of Contractor any such violation on the part of Contractor or any of its officers,
agents, employees or subcontractors, then Contractor shall immediately desist from and
correct such violation.
11.
Contractor, in the execution, performance or attempted performance of this
contract and agreement, will not discriminate against any person or persons because of
sex, race, religion, color or national origin, nor will Contractor permit its officers, agents,
employees, or subcontractors to engage in such discrimination.
This agreement is made and entered into with reference specifically to Chapter
17, Article III, Division 3, of the City Code of the City of Fort Worth ("Discrimination in
Employment Practices"), and Contractor hereby covenants and agrees that Contractor,
its agents, employees and subcontractors have fully complied with all provisions of
same and that no employees, or employee-applicant has been discriminated against by
the terms of such ordinance by either Contractor, its agents, employees or
subcontractors.
12.
Contractor shall furnish a certificate of insurance as proof that it has secured and
paid for a policy of public liability insurance covering all public risks incident to or in
connection with the execution, performance, attempted performance or nonperformance
of this contract and agreement.
Such amounts shall be as follows:
Property damage, per occurrence $100,000
Bodily injury or death, per person $250,000
Bodily injury of death, per occurrence $500,000
CITY SPUMPY
with the understanding and agreement Contractor that such insurance amounts shall be
revised upward at City's option and the Contractor shall revise such amounts within
thirty (30) days following notice to Contractors of such requirements.
Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and the City of Fort Worth from and against any and all Worker's Compensation claims
arising from the work and services provided under this contract.
13.
In the event no funds or insufficient funds are appropriated by the City in any
fiscal period any payments hereunder, City will notify Consultant of such occurrence
and this Contract shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,
except as to the portions of the payments herein agreed upon for which funds shall
have been appropriated.
14.
This written instrument constitutes the entire agreement by the parties hereto
concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement, which purports to vary from the terms
hereof shall be void.
15.
Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance of this contract and agreement, venue
for said action shall lie in Tarrant County, Texas.
MF
EC�1OQDD
MUM'S �,,1i
J a
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, this 0 VU day of
W,7 , A.D. 2000.
ATTEST: CITY OF FORT WORTH
_ By: ( . awtb
City Secretary l r�,�_ CL^, Charles R. Boswell
Assistant City Manager
APPROVED AS TO FORM AND LEGALITY:
Contract Authorization
AssistaM City Attorney _ -1
bdt*
Date: 3� & Z�
ATTEST: EAST FORT WORTH MONTESSORI
SCHOOL
By:
Joyce Brown
Executive Director
uVV G0L G'E(,C�(aG)L'D-)
u0N''C_1E(Q1 V211
by
o ��h•�:'l!'.'fiVI1D U��ia
STATE OF TEXAS §
COUNTIES OF TARRANT §
AND DENTON
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Joyce Brown, known to me to be the person
whose name is subscribed to the foregoing instrument and acknowledged to me that the
same was the act of the East Fort Worth Montessori School and that she executed the
same as the act of said East Fort Worth Montessori School for the purpose and
consideration therein expressed and in the capacity therein stated.
77N4'� UNDER MY HAND AND SEAL OF OFFICE this % day of
A.D. 2000.
Smy
BONNIE JO ALLISONNotary PublicSTATE OF TEXAS Notary Public in nd for
mmission U,;,es 03-30-M the State of Texas
STATE OF TEXAS §
COUNTIES OF TARRANT §
AND DENTON
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Charles R. Boswell, known to me to be the
person whose name is subscribed to the foregoing instrument and acknowledged to me
that the same was the act of the City of Fort Worth for the purpose and consideration
therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this �', � day of
A.D. 2000.
At
(eComm.
ROSELLA BARNES Notary Public in and for
NOTARY PUBLICthe State of Texas
State of Texas Exp. 03-31-2001
OXACd AA RE(
FT.
p J !P o
EXHIBIT A
PROGRAM SUMMARY
East Fort Worth Montessori School
AGENCY
Tuition Scholarship Program For Montessori
PROGRAM
1 December 1999 to 31 August $ 25,000
2000
CONTRACT NO. PERIOD AMOUNT
PROGRAM DESCRIPTION
A child development program designed to enhance cognitive, sensorial, social, language, computative,
cultural, and science skills of young children.
Council District(s)
PROGRAM GOAL
• To increase the learning capacity and chances for academic success of minority and low income children.
PROGRAM OBJECTIVES
• To provide a high quality early childhood development program for minority and low-income children.
Utilizing the Montessori curriculum.
•To provide an academic and a culturally enriched after school program.
PROGRAM SERVICES and ACTIVITIES GOALS
10 PreK
Montessori
• Provide Before Care
5 School age
• Provide Montessori Curriculum for children After School
• Provide Hands-on Science activities
• Provide age appropriate after care program
m
F- a
2 LO
WCL .�
C
Q N
oc
Q N
LIW N
LL
Z
Q N
7
U
W r- r-
•O
W
W
OC Z
W
O
CA
W •. O O
U W LL
N E w
w c N
U O Z O Q
o�
Q
(7 OC (7 c 0ao
Cl) Q Q-CL o Q
O W U J
i
O
� LL V Z
CL ++ Cl)
m C
W O
W V
O C
C N
O •v
N
•C C
m 0
I
O y
C �
y C
� W 43
F' C
y o�
O �
7• ~
+' O
Q O
43 L
CL
m
� Q y
tmO ++
p O V
c a a Q
ATTACHMENT
CITY OF FORT WORTH
FISCAL SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
SUB-GRANTEE'S REQUEST FOR FUNDS
Name and Address of Sub-Grantee
Program Name Tuition Scholarship Program for Montessori
East Fort Worth Montessori School
Contract No. xxxxx
2717 Putnam Street
Date of Request 03/03/00
Fort Worth Texas 76112
Month Dec-99
SECTION I(AGENCY) Current Month Cumulative
I. Reimbursement Request
1.Expenditures: $ 0.00 $ 0.00
2.Income:
A. Program Income $ $
B. Advance Payments $ $
C. Interest Earned CDBG Funds $ $
3.Reimbursement Requested(1 minus 2) $ $
II.Advance Pay Requests
1.Estimated Expenditures $ $
2.Income:
A.Program Income $ $
B.Unpaid Request of Payment Previously Submitted $ $
3.Advance Authorized(1 minus 2) $ $
III. Reporting Interest
1.Interest over$25 per quarter returned to City $ $
SECTION II (CITY)
I.MARS-Purchasing Request
A.MARS INPUT:Vendor/PO Number/Requisition Number: GR76/539120/xxxxxxxxxxx
B.Fund/Account/Center:
C.Total Amount of this Request: $ 0.00
SECTION III
I. Verification
A.Contract Manager: Frank Marrero
(Name) (Signature) (Date)
B.MARS-Purchasing:
(Name) (Signature) (Date)
C.Accounting:
(Name) (Signature) (Date)
Il.Authorization
A.Agency:
(Name) (Signature) (Date)
B.Contract Services Administrator: Deidra Emerson
(Name) (Signature) (Date)
C.Assistant to the City Manager:
(Name) (Signature) tD qe)
DISTRIBUTION
White :AccountingI'�LIG��,�
Blue : IAGM
Green : Agency ( ) `j/�jU)U IASGM FORM 9607
IRTd Wit. 1p �o
ATTACHMENT II
CITY OF FORT WORTH
FISCAL SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
DETAIL STATEMENT OF COST
East Fort Worth Montessori School
AGENCY REPORT PERIOD
Tuition Scholarship Program
PROGRAM DATE OF REQUEST
PROGRAM MONTHLY CUMULATIVE BALANCE
COST CATEGORY ACCOUNT BUDGET EXPENDITURES TO DATE Balance
PERSONAL SERVICES
Salaries 516 010
FICA 518 010
Life Insurance 518 050
HEALTH INSURANCE 518 060
unemployment 518 090
Worker's Comp 518 040
Retirement 518 070
SUPPLIES
Office Supplies 521 010
Postage 521 020
teaching Aids ########
Food Supplies 522 030
Other Operating Supplies 523 300
CONTRACTUAL SERVICES
Telephone 535 040
Electric 535 020
Gas[Utility] 535 010
WateNWaste DiHJosal 535 030
Rent[Building] 537 010
Custodial Services 539 220
Office Equipment Rental 537 030
Printing 533 030
Repairs 536 010
Fidelity Bond 538 210
Liability Insurance 534 020
Legal&Accounting 538 050
Private Auto Allowance Local 532 130
Advertising 533 010
Conferences&Seminars 531 180
Contractual Services 539 120 25,000.00
Loan Orgination Fees 000 000
CAPITAL OUTLAY
Furniture, Fixtures 541 330
Office Equipment, Computers 541 370
Other Equipment 541 320
TOTAL 25,000.00 0.00 0.00 0.00
Contractors Certification: I certify that the costs incurred are taken from the books of account and that such costs are valid and consistent with the
terms of the agreement.
Larry Mc Natt Executive Director
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
PREPARE ONE FORM FOR EACH SOURCE OF FUNDS
DISTRIBUTION
White :Accounting
A Blue :IAGM
Green :Agency �� �lu LIEF
rryf. VIKE M Rl IABGM FORM 96-03
ATTACHMENT IV
CITY OF FORT WORTH
FISCAL SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
Unprogrammed Funds Title VI
PUBLIC SERVICE PROJECT
1.NAME AND ADDRESS OF SUB-GRANTEE 2. PROJECT NAME:
East Fort Worth Montessori School
2717 Putnam Street Xuition scholarship
rogram
Fort Worth,Texas 76112 3.CONTRACT NO:
4. DATE OF REQUEST:
MONTH&YEAR
5. PROGRAM SERVICES AND ACTIVITIES
CURRENT MONTH CUMULATIVE
Number of New Households and/or Persons Served
6A. DIRECT BENEFIT DATA(New Household and/or Persons Served)
American Total
White Black- Hispanic Asian Pacific Indian Female-
Non- Non- Islander Alaskan Head-
Hispanic Hispanic Native Of
Household
CURRENT MONTH
CUMULATIVE
6B. DIRECT BENEFIT(CONTINUED)
Low/Mod Low Income
Beneficiaries Beneficiaries
CURRENT MONTH
CUMULATIVE
7. AGE
0-4 5-17 18-24 25-54 55-64 64+
CURRENT MONTH
8. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief, the data included in
this report is true and accurate, and if a non-profit agency, has been approved by the governing body of the organization prior to
submission.
Date: Submitted by: Phone Num:
UJ(5��((���fl IAGM/IDIS-RPT FORM 3
00 nnn_,r.,On n OMM
ATTACHMENT IV
CITY OF FORT WORTH
FISCAL SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
Unprogrammed Funds Title VI
PUBLIC SERVICE PROJECT
Direct Benefit Activities
1. NAME AND ADDRESS OF SUB-GRANTEE 2• PROJECT
NAME:TUITION
EAST FORT WORTH MONTESSORI SCHOOL SCHOLARSHIP
2717 PUTNAM STREET PROGRM
FORT WORTH TEXAS 76112
3. CONTRACT NO:
4. DATE OF
REQUEST:
MONTH&YEAR
5. REPORT NARRATIVE: USE THIS SPACE TO EXPLAIN HOW LONG YOUR PROGRAM HAS BEEN IN OPERATION, WHAT PERCENTAGE OF
LOW AND MODERATE INCOME PERSONS ARE BEING SERVED, AND SUMMARIZE YOUR PROGRAM IN DETAIL.
6. ccn I IFICA I MINI; I IIU MIUM519ned hereby 91VUS 1135urullue that to the best Uf my knowledge and belief, the dista 111duded III
this report is true and accurate, and if a non-profit agency, has been approved by the governing body of the organization prior to
submission.
DATE: SUBMITTED BY: PHONE NUM:
IAGM/IDIS-RPT FORM 3a
RV IPPR\!U
ren Vf.n t.�Y•[i1111 L7f�N.9
> m
z •o �
N c O
d � a
z
t0 �
LL
a � a
rn Z
C0 c O
LU m
-o
w
L c c
O
co �p •y
t+ N
t0
'D E
CD
d r � G? �
0
.0 L Lg�g.
.o
c c GSL<=
x zo � ��
> ,o <�
x 3 �
c �A o 0
r3 d Z W Z Y L
[� c
a a o
c Q a m La m �.
EA c c d
00z o =
U
W x y E � o
O W ~ ooW o
VIH Z ado c) c
H u J L rn
w� co
z LU
ULU
a N d
t0 O
dCLQ
> m
co
c
CD
� s
d �
r
a H d �, •�
m
ami p y A d t0
o w
1O m
v L N
A 3 Ar Z m a N
A 'i a 3 ~ O
mu
� W N LL
O .�
Q C
U ca
y
H
o
� � N
LL, +,
C6 co D
N
H V
z �
w
U CL O
H a
H �
Q (n
U
Q C7
Q a
H
Z
O
U
C/)
LU
Ltl
� nn nn^n
[~� Cf
f0
w o
F W
W v Z_
AWao �= a
c a
w wQ
aU Z o a
Q� W
UZ J x
w� V w
LU
U
LU
CD
a
0
0
L
U
O
y
N
C
O
L W
m
>O Q
> Z
0
O
LL
y
LU
}
U
Z
w
C7
Q
City of Fort Worth, Texas
qVC1.10ir And councit communicatio"
DATE REFERENCE NUMBER I LOG NAME PAGE
1217/99 G-12749 13ALLOCATION 1 of 2
SUBJECT ALLOCATION OF FUNDS FROM TITLE VI AT-RISK CHILD CARE GRANT FUNDS
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Transfer $80,000 from Unprogrammed Funds to Various Work Phases; and
2. Approve expenditure of $30,000 with the Parks and Community Services Department for use at the
Como Community Center to fund the Como Kids After-School Program for the period of October 1,
1999 to August 31, 2000; and
3. Execute a contract with Clayton Child Care Services in the amount of $25,000 allocated from the
Title VI At-Risk Child Care grant to provide additional child care; and
4. Execute a contract with East Fort Worth Montessori for a total amount not to exceed $25,000.
DISCUSSION:
The Como Kids After-School Program is a collaborative, educational, and recreational program for at-
risk youth, elementary school age youth (pre-kindergarten through 5th grade) who attend Como
Elementary School.
On December 1, 1998 (M&C G-12403), the City Council authorized the expenditure of $25,000 in Title
VI At-Risk Child Care funds for the Como Kids After-School Program to provide tutoring, recreational
activities, drug awareness, peer pressure techniques, peer mediation and anger control training, field
:trips, and adult supervision for latch key children.
"The FY 1999-2000 program will consist of two components, pre-kindergarten through 2nd grade
(housed at Como Community Center) and 3rd through 5th grade (housed at Como Elementary School).
For both age groups, the program provides homework assistance and tutorial services, as well as
recreational, cultural and special educational programs. Presently, there is a need to serve 150 to 250
at-risk students.
The Como Kids After-School Program is also operational during Fort Worth Independent School District
intercessions, specifically fall, winter and spring breaks, to facilitate continuous learning.
Clayton Child Care Services provides children with site-based child development programs for
economically disadvantaged elementary school children and their parents. Funding for site-based
development childcare programs are for low-income families and economically disadvantaged
communities. Clayton Child Care operates these site-based programs before and after school, and
during most holidays when school is not in session. This funding is needed to address a shortfall
caused by a change in formula funding under Title VI.
City of Fort Worth, Texas
qVivivor And council Communication
__
DATE REFERENCE NUMBER LOG NAME TGE
12/7/99 G-12749 13ALLOCATION 2 of 2
SUBJECT ALLOCATION OF FUNDS FROM TITLE VI AT-RISK CHILD CARE GRANT FUNDS
The East Fort Worth Montessori School is one of the only pre-school facilities in Fort Worth to offer a
school-based learning opportunity to children from minority and disadvantaged backgrounds. The East
Fort Worth Montessori Program curriculum is a child-centered learning process. It focuses on engaging
all of-the child's senses in the learning process. It is an academic curriculum that prepares the child for
success in elementary school and beyond. The Montessori curriculum builds on the strengths of the
children and provides challenges for gifted and talented children in the same manner as it raises the
achievement levels and accelerates the learning processes of disadvantaged children. It is especially
needed in low-income areas to overcome the deficits in learning resources and parenting skills of
disadvantaged families. The $25,000 funding is being provided to add additional childcare slots.
Funds will be disbursed as a $10,000 reimbursement grant, and an additional $15,000 to be
reimbursed as a one-to-one challenge grant match.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, funds will be
available in the current operating budget, as appropriated, of the Grants Fund.
CB:j
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
GR76 539120 013211540080 $30,000.00 APt ROVED
Charles Boswell 8511 GR76 539120 013211540040 $25,000.00 CITY COUNCIL
Originating Department Head: GR76 539120 013211540090 $25,000.00
DEC 7 1999
Joe Paniagua 6168 (from)
GR76 539120 013211540990 $80,000.00 y
sv�l:t�ate/
Additional Information Contact: City Sarsetary of the
City Of Fc.rt Wori.'i,'l�zr�
Deidra Emerson 7563