HomeMy WebLinkAboutContract 25705 CITY SECRETARY
CONTRACT NO. '70�
STATE OF TEXAS §
§ MEMORANDUM OF UNDERSTANDING
COUNTY OF TARRANT § (AMENDED)
THIS MEMORANDUM OF UNDERSTANDING is between:
The City of Fort Worth, Texas (hereinafter "City'), a home rule municipal corporation
situated in Tarrant and Denton Counties, Texas,
and
Tarrant County (hereinafter"County"), a political subdivision of the State of Texas.
RECITALS:
1. City and County are continuing negotiations regarding the housing of City
prisoners in the County Jail.
2. One of the issues being negotiated is the amount of charges to be paid by the
City for the County's housing of City prisoners.
3. County billed City in January 1998 for prisoner care charges incurred since
October 1997, with the charges being based upon County's proposal to the City
during the negotiations.
4. City declined to pay the County on that basis, but agreed to demonstrate its good
faith by making payments to the County based upon the methodology contained
in the City's last proposal to the County, the terms of which were contained in a
Memorandum of Understanding (City Secretary Contract No. 23900) executed by
City and County in May 1998.
5. City and County now intend to amend the May 1998 Memorandum of
Understanding and replace it with the terms of this Memorandum of
Understanding.
6. This Memorandum of Understanding or payments pursuant to this Memorandum
of Understanding may not be introduced or used as evidence at trial, deposition
or mediation concerning any litigation involving in any way the City/County jail
contract and shall not be construed as waiving any rights of the City or of the
County which may be available to either party at law or in equity, other than with
regard to the provisions of Term No. 3, below, concerning the finality of payments
made and accepted.
7. The City and County will continue negotiations regarding the charges for City
prisoners and other issues of mutual importance.
TERMS:
1. City has made and will continue to make monthly payments to the County for
prisoner care charges in accordance with the method set forth in Exhibit "A",
attached hereto and incorporated as if set out in full herein, with following
additional provision: Beginning effective October 1, 1998, City's payments for
prisoner care shall be increased by 2% annually for each fiscal year (October 1
through September 30) this agreement is in effect. To cover the period from
October 1, 1998 through September 30, 1999, City shall make a lump sum
payment to County of $42,005 upon the execution of this Memorandum of
Understanding by both parties. Beginning with the October 1999 monthly
payment, City's monthly payment will include 1/12 of the 2% annual adjustment.
2. County shall make payment in lump sum to City of amounts billed and owed
under the May 1998 Memorandum of Understanding for space used by the
Justice of the Peace Court and leased by City to County. County agrees to pay
to the City on the date of execution of this Memorandum of Agreement the total
amount of the past due rentals for said space, and will continue to make
payments for said space as billed by the City.
3. City and County hereby agree that the payments made and accepted hereunder
constitute full and final payment for prisoner care services and for courtroom
rental, respectively, for the months in which the payments are made. City and
County shall continue negotiations in good faith regarding these and other issues
relating to the City/County jail agreement with the intention that any agreements
reached during those negotiations shall apply on a go-forward basis.
4. This Memorandum of Understanding shall be for a period from October 1, 1998
through September 30, 2000. Noting that the City and County are working
towards a revised City/County jail agreement encompassing the issue of prisoner
care charges, the City Manager and County Administrator shall submit to their
respective governing bodies, no later than June, 2000, an amendment to
continue this Memorandum of Understanding.
5. This Memorandum is subject to approval of the governing bodies of the parties.
This Memorandum is effective upon the date it is approved by both governing
bodies.
2
STATE OF TEXAS
TARRANT COUNTY CITY OF FORT WORTH
BY: � � By:
County Judge ity Manager
By: Datesigned:
Cou ty Administra`�
Date signed:
APPROVED AS TO F APPROVED AS TO FORM:
District VIney's Office City Attorney
ATTEST:
•f
City Secreta
Contract Authorization
3/ 1 &
3 Date
- - EXHIBIT A
The number of estimated arrests shown in the following table were
calculated by increasing actual 1996/97 figures by 10t.
The number of prisoner days shown in the following table is an
estimated number based on these assumptions:
• City will pay maximum of 3 days for every Felony prisoner
regardless of length of stay
• City will pay maximum of 1.5 days for every Misdemeanor
prisoner regardless of length of stay
• City will pay maximum of 1 day for every Public Intoxication
prisoner regardless of .length of stay
• City will pay $220,000 for City prisoners' medical care
based on $4 per prisoner day
Using the. estimated prisoner days multiplied by the per diem rate
yields an estimated cost of $1,880,005. With medical cost of
$220, 000 included, the total annual cost for prisoner care is
$2, 100, 005.
ESTIMATED NUMBER OF ARRESTS FOR FY 1997/98
PRISONER
FLOC MISD El TOTAL DAYS
Oct. 96 491 2,303 464 3,258 5,391
Nov. 96 382 2, 148 442 2,972 4,810
Dec. 96 385 2,255 391 3,031 4,928
Jan. 97 542 2,483 503 31528 5,854
Feb. 97 161 2,038 367 2,566 3 ,907
Mar. 97 177 2, 092 459 21728 4, 128
Apr. 97 163 2, 016 457 21636 3,969
May 97 114 21382 536 31032 4,451
June 97 136 21154 473 21763 4,113
July 97 132 2,335 540 31007 41439
Aug. 97 101 21503 612 31215 4, 669
Sept.97 193 2,385 481 3,058 4, 635 '
Totals 21997 27,094 5,723 35,794 55,294
ANNUAL COST BASED ON PER DIEM OF $34 x 55,294 $1,880,005.00
ANNUAL COST MEDICAL CARE BASED ON PER DIEM OF $4 220.000.00
TOTAL PRISONER CARE COST AT $38 PER DIEM $2,100,005. 00,
. EQUAL MONTHLY INSTALUMUS TO COUNTY $ 175,000.42
FOP,TWOP,TH
October 6, 2000
Mr. G. K. Maenius
Tarrant County Administrator
100 East Weatherford
Fort Worth, Texas 76196-0609
Re: City/County Jail MOU
Dear G. K.:
Enclosed is an executed copy of the letter of agreement, dated September 7, 2000,
continuing the City/Tarrant County Memorandum of Understanding.
The Fort Worth City Council approved the agreement (M&C C-18267) at its meeting on
October 3, 2000.
Sincerely,
Bob Terrell
City Manager
Enclosure
CITY MANAGER'S OFFICE
THE CITY OF FORT WORTH * 1000 THROCKNNORTON STREET * FORT WORTH, TEXAS 76102
(817) 871-6111 * FAX (817) 871-6134
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TARRANT COUNTY
COMMISSIONERS COURT
September 7, 2000
G. K. MAENIUS
COUNTY ADMINISTRATOR
Bob Terrell
City Manager
City of Fort Worth
1000 Throckmorton St.
Fort Worth, Texas 76102 REF: City/County Jail MOU
Dear Bob:
Tarrant County and the City of Fort Worth entered into a Memorandum of
Understanding in May 1998 concerning the placement of City prisoners in the Tarrant
County jail system. This original MOU was amended in March 2000 by increasing the
amount of monies paid by the City to the County for these services to $2,184,845.20 for
the period of October 1, 1999 through September 30, 2000. The amended MOU also
required that you and I submit to our governing bodies an amendment to continue this
MOU.
According to our discussions, the MOU will be extended for a one-year period
beginning October 1, 2000. Additionally, the City agrees to pay the County
$2,228,542.10, which represents a 2% increase over the current amount. These payments
are to be made in twelve monthly payments beginning in October 2000. All other
elements of the MOU shall remain the same.
If you are in agreement with these two issues, please indicate by signing this
letter in the space below and return it to me.
S ncer ly
G. K. aenius
Approved `� J
—Bob Terrell
MOU-city county jail
TARRANT COUNTY ADMINISTRATION BUILDING
100 E. WEATHERFORD, FORT WORTH, TEXAS 76196-0609 817/884-1733 FAX 817/884-1702
City of Fort Worth, Texas
qV11yor and coun"K consamunication
DATE REFERENCE NUMBER LOG NAME PAGE
3/21/00 C-17939 12JAIL 1 of 2
SUBJECT APPROVAL OF AMENDED CITY/COUNTY JAIL MEMORANDUM OF UNDERSTANDING
RECOMMENDATION:
It is recommended that the City Council approve an amended Memorandum of Understanding with
Tarrant County concerning prisoner care payments for the housing of City prisoners in the Tarrant
County Jail system.
DISCUSSION:
On May 12, 1998 (M&C C-16774), the City Council approved a Memorandum of Understanding (MOU)
City Secretary Contract (No. 23900) with Tarrant County concerning the housing of City-arrested
prisoners in the Tarrant County Jail system. The MOU provided for payment by the City to Tarrant
County in an amount totaling $2,100,005.00 annually, in monthly installments of $175,000.41, for the
housing of City prisoners. In compliance with the MOU, the City has been making these payments to
Tarrant County.
It is requested that the City Council approve the attached Amended MOU to replace the prior MOU.
The Amended MOU contains the following major elements:
The Amended MOU covers the period from October 1, 1998, through September 30,
2000; and
The Amended MOU increases the City's payments by 2% for the period from October 1,
1998, through September 30, 1999, and by 2% for the period of October 1, 1999, through
September 30, 2000. This provision for a fiat 2% annual increase is in lieu of any
retroactive adjustment in prisoner care charges in the revised comprehensive City/County
jail agreement being negotiated; and
The Amended MOU requires the City Manager and the Tarrant County Administrator to
submit to their respective governing bodies, no later than June 2000, an amendment to
continue the Amended MOU; and
The Amended MOU was approved by the Tarrant County Commissioners Court on
March 14, 2000.
9•
City of Fort Worth, Texas
"agar and Couni"R Communication
DATE REFERENCE NUMBER I LOG NAME PAGE
3/21/00 C-17939 12JAIL 2 of 2
SUBJECT APPROVAL OF AMENDED CITY/COUNTY JAIL MEMORANDUM OF UNDERSTANDING
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated,
of the General Fund.
CB:j
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Charles Boswell 8511 ppTAPMOVFQ
Originating Department Head: 1 I 1 COUNCIL
David Yett 7606 (from) MAR 21 2=
GG01 539120 0357200 $84,840.36 �&.Additional Information Contact: two.,/
City lls+cretary of No
David Yett 7606 C ity 61 Fort WortX 74zas