HomeMy WebLinkAboutContract 29471 CITY SECRETARY
CONTRACT NO.
STATE OF TEXAS §
COUNTY OF TARRANT §
INTERLOCAL AGREEMENT
This INTERLOCAL AGREEMENT is made and entered into this the =� ��lday
of i�,1 2004, by and between the CITY OF FORT WORTH, a home
rule municipal corporation of the State of Texas, located within Tarrant, Denton and
Wise Counties, Texas (Hereinafter referred to as the "CITY") and the BOARD OF
TRUSTEES of the FORT WORTH INDEPENDENT SCHOOL DISTRICT, a political
subdivision of the State of Texas and a legally constituted Independent School District
located within Tarrant County, Texas. (Hereinafter referred to as the "FWISD").
RECITALS
This Agreement is made under the authority granted to the City of Fort Worth and
the Fort Worth Independent School District by and pursuant to the Texas Government
Code, Chapter 791, known as the INTERLOCAL COOPERATION ACT.
WHEREAS, On September 28, 2003, the City of Fort Worth was awarded a one-
year grant allocation of $1,013,537.34 by the Texas Education Agency of the State of
Texas;
WHEREAS, as a condition of the grant, a sub-grant of$250,000 must be award to
Texas State University-San Marcos for its Texas Safety Center;
WHEREAS, the remainder of the funds will be used in districts with high juvenile
crime to implement after-school and summer programming to serve primarily children
aged 10 to 14 and at risk of academic failure or at risk of committing criminal offenses;
WHEREAS, the grant requires that all of the awarded funds be spent between
August 31, 2003 and August 15, 2004;
WHEREAS, the primary school district that serves residents of the city of Fort
Worth is the Fort Worth Independent School District with a student population of 80,534
in grades pre-kindergarten through 12;
WHEREAS, increased academic and cultural enrichment activities outside the
school day has been identified as a major need by teachers, students, parents and
community members;
WHEREAS, because of the limited planning time and extensive reporting,
monitoring and school-based evaluation requirements, the City of Fort Worth and the
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Fort Worth L-idependent School District collaborated to develop an implementation plan
for the City of Fort Worth After-School Program for the school year 2003-2004;
WHEREAS, the City of Fort Worth and the Fort Worth Independent School
District chose after-school programs located at Fort Worth Independent School District
schools and City of Fort Worth community centers to serve the student target market and
to reach the maximum number of eligible students during the spring semester and
summer;
WHEREAS, the City of Fort Worth After-School Program shall be based at 13
Fort Worth Independent School District elementary school campuses, 6 Fort Worth
Independent School District middle school campuses and 14 City of Fort Worth
community center sites;
WHEREAS, the City of Fort Worth After-School Program will include, but not be
limited to, an academics based curriculum similar to the Texas Essential Knowledge and
Skills requirements, a citizenship educational component and a plan for parental and
mentor involvement;
WHEREAS, pursuant to the Texas Education Agency requirements, the City of
Fort Worth After-School Program will be offered at no cost to the participating children.
NOW THEREFORE, in consideration of the mutual covenants herein expressed,
the parties agree as follows:
AGREEMENT
1. OBJECTIVES.
A. The primary objectives of the City of Fort Worth After-School Program
shall include the following:
1. To advance the academic and educational skill and attainment of
all participants through TEKS-based academic enrichment by
increasing services and program offerings for students age 10 to
14;
2. To provide quality supervised recreational, arts and cultural
enrichment activities for children and youth in the community that
will contribute to reduced referrals to the juvenile justice system;
3. To promote the principles of good character: respect,
trustworthiness, good citizenship and fairness through mentoring,
parent-involvement and service learning.
All program sites will fulfill the basic program activity goals described in Exhibit
A, attached and incorporated into this Agreement.
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2. TERM. Subject to grant funding, the term of this Agreement is for a
period beginning upon execution by all the parties and ending on September 30,
2004.
3. EXHIBIT A. This Agreement and the parties to this Agreement are subject to
all conditions, terms, costs, services, provisions, rules, laws and regulations set
forth by the Texas Education Agency as described and outlined in Exhibit A, said
Exhibit attached to and fully incorporated into this Agreement.
For the purposes of the applicability of Exhibit A and FWISD's responsibilities
and conformance to the Texas Education Agency's requirements for the grant and
this Agreement, the term "Contractor" and "Grantee" used throughout Exhibit A
shall be applicable to both the CITY and FWISD.
All other conditions, terms, costs, services, provisions, rules, laws and regulations
set forth in this Agreement shall supplement those listed in Exhibit A, however if
this Agreement imposes a greater restriction on the parties than required by
Exhibit A, the provisions of this Agreement shall govern.
4. CONTINGENCY. This Agreement is subject to availability of funds
appropriated by legislative act and the Texas Education Agency for the purposes
of the grant. All amendments and/or extensions or subsequent contracts entered
into for the same or continued purposes are executed contingent upon the
availability of appropriated funds. Notwithstanding any other provision in this
Agreement or any other document, this Agreement is void upon appropriated
funds becoming unavailable.
'-5. ADMINISTRATION. CITY and FWISD covenant and agree to fully cooperate
in the implementation and operation of the grant allocation by the Texas
Education Agency of the State of Texas and both parties consent, under the terms
of this Agreement, to the following:
A. The City of Fort Worth Community Services Manager shall serve as the
Project Director with the services provided on an in-kind basis by the City.
In addition, the CITY will employ a project coordinator to manage the
day-to-day administration of the project and to work with FWISD on
project services implementation.
B. FWISD will designate one FWISD employee to be the point of contact for
the project who will serve as liaison with City of Fort Worth staff on all
aspects of the project and who will coordinate amoung the internal
departments of FWISD.
C. The City of Fort Worth Parks and Community Services Department will
manage community center sites that will provide programming for the
grant during the school year and the summer. Community center staff and
school campus staff are encouraged to collaborate and coordinate
activities to best serve the needs of the children in the areas served.
D. All activities shall be designed to appeal to older students who have been
historically under-served by after-school programs. Staff shall include
group leaders and academic liaison/teachers to implement academic
enhancement components.
E. FWISD shall operate programming an nineteen of their school campuses
have school-based after —school programs operated through the joint
CITY and FWISD Fort Worth After School Program.
F. FWISD shall provide project compliance, training, technical assistance
and evaluation components.
6. FUNDING REQUIREMENTS.
All funding, including administrative costs, payroll, professional and contracted
services, travel, printing, supplies and materials and other operations costs shall
be limited to the funds acquired by the CITY from the Texas Education Agency
grant and will be administered in strict accordance with Exhibit A, including, but
not limited to, the following:
A. Grant funding shall not supplant current .funding dedicated to after-school
programs.
B. Grant funding is on a reimbursable basis and based on actual expenditures,
not budgeted amounts.
C. The total amount of expenditures to the FWISD and the obligation of the
CITY under this Agreement shall be limited to the funds received by the
Texas Education Agency grant,but in no event shall exceed $416,800.
D. Included in the total amount of this Agreement is $36,800.00 for FWISD
for central administration coordination of programs at schools, including
project oversight, technical assistance, attendance and financial record
keeping, conducting training, and statistical analysis and evaluation.
Texas Education Agency does not allow indirect costs to be included in
grant expenditures.
E. FWISD will submit one invoice each month to City of Fort Worth for
reimbursement for all campuses and central office expenditures.
F. FWISD and the CITY shall use invoicing systems similar to those already
used by FWAS, modified to reflect Texas Education Agency's
expenditure codes.
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G. FWISD shall submit monthly expenditures and attendance figures to the
CITY no later than the 12`x' day of each month.
H. No invoices received by the CITY later than July 30, 2004, will be
processed for expenditures occurring during the spring semester 2004.
I. At the end of each month, the CITY and FWISD will evaluate each
program on its history of funding needs, and the parties agree that campus
allocations may be changed by the CITY if campuses are not spending
funds as directed by the grant terms.
J. The City will pay invoices submitted by FWISD within 30 days of receipt
of invoice.
K. Funds may only be used for eligible items. It is FWISD's responsibility to
ensure FWISD programs are spending the funds only on eligible supplies
and activities and all subcontractor and vendors are paid per the grant
terms and conditions. If audited, FWISD will reimburse the City for the
total amount for any expenditure that that is not allowed by the grant
and/or by the Texas Education Agency. All refunds will be due within 30
days of receipt of written notice that such money is due to the CITY. If
FWISD fails to make timely payment, CITY may obtain such funds from
FWISD by any means permitted by law, including but not limited to
offset, counterclaim, cancellation, termination suspension, withholding of
additional funds.
L. No funds may be uses to pay for religious worship, instruction or
proselytization, or for any equipment or supplies for such, or for
constriction, remodeling, repair, operation, or maintenance of any facility
or part of a facility to be used for religious worship, instruction or
proselytization
7. RECORD REPORTING KEEPING AND OVERSIGHT.
CITY and FWISD shall comply with the Reporting Requirements listed and
required in Exhibit A and this Section, including, but not limited to, the
Expenditure Reporting Requirements, the Revised Final Expenditure Report,
Activity Progress Reports and the following:
A. FWISD district staff will serve as liaisons to participating schools and will
ensure that campuses will conduct the programs in accordance with the
program requirements and guidelines required by Texas Education
Agency.
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B. FWISD will track and report monthly the amount of money spent by each
campus each month by using the monthly invoice form currently used by
FWAS for each campus. Detailed records on program expenditures by
campus (such as provider invoices, invoices for supplies received and time
sheet records) must be kept in an organized manner and be readily
available by the City of Fort Worth if requested.
C. FWISD will provide the CITY information on program activities and
student attendance on a monthly basis and track the progress of students in
order to allow FWISD evaluation staff to prepare the necessary statistical
data required by the Texas Education Agency, including, but not limited
to, the following:
1. Average Daily Attendance at each campus program;
2. Aggregated demographics of participating students (for example:
grade, gender, ethnicity);
3. Attendance of each student who participates one or more days in the
program; and
4. Attendance of each student participating 30 days or more (reported at
the end of the school year).
D. FWISD will prepare and submit a monthly report to the CITY indicating
the number of parents and adult mentors involved with the program.
E. The CITY and FWISD shall collaborate to provide the Texas Education
Agency project reporting and Evaluation Plan as required by the Texas
Education Agency and outlined in Exhibit A. FWISD will provide, at
minimum, statistical analysis pertaining to student attendance and
responses from surveys to students, parents, and educators throughout the
project. The CITY is responsible for drafting the final report submitted to
Texas Education Agency.
F. FWISD shall maintain its records and accounts in a manner which shall
assure a full accounting for all funds received and expended by FWISD on
this project. All records and accounts shall be retained by FWISD and
made available for programmatic or financial audit by the CITY and the
Texas Education Agency and by others authorized by law or regulation to
make such an audit for a period of not less than five years from the date of
completion of the contract project or the date of the receipt by the Texas
Education Agency of the CITY's final claim for payment or final
expenditure report in connection with this Agreement, whichever is later.
If an audit is announced, all records shall be retained until such audit has
been completed.
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8. PROGRAM AND PROGRAM REQUIREMENTS.
A. FWISD shall conduct and carry out all activities of the programs in strict
conformance with the program descriptions outlined in Exhibit A in order to
accomplish the objectives of the Texas Education Agency grant.
B. FWISD shall comply with the all Program Requirements listed and required
in Exhibit A and those outlined in this Section as follows:
1. FWISD will provide programming to serve students, ages 10 to 14, at
nineteen school campuses as soon as possible after approval by the
FWISD Board of Education and final approval by the Texas Education
Agency.
2. FWISD shall select students for this program primarily from those
students that are at risk of academic failure or at risk of being involved
in behaviors that may lead to criminal activity. Factors qualifying
students for participating in this after-school project include one or
more of the following:
i. Students who did not advance from one grade level to the next
for one or more years;
ii. Math or reading skills two or more years below grade level;
ill. Students did not maintain an average passing equivalent in two
or more courses in the current school year;
iv. Student is pregnant or a parent;
v. Students with Limited English Proficiency (LEP);
vi. Failure to pass one or more parts of the Texas Assessment of
Knowledge and Skills (TAKS);
vii. Recurrent pattern of unexplained and/or unexcused absences;
viii. Counselor, parent, teacher, principal or special program_s
referrals;
ix. Referrals from Juvenile Justice System, Attendance Court
and/or school disciplinary referrals.
C. Programs at these schools must include at a minimum an academic based
curriculum linked to the Texas Essential Knowledge and Skills, a
character/citizenship education component, and a plan for parental and/or
mentor involvement. Site staff funded through this project must include group
leaders and academic liaison/teachers to implement academic enhancement
components.
D. FWISD shall operate after-school programming that will meet the goals of the
grant at budgeting funding levels located at school campuses locations as
designated on Exhibit A, which will include:
1. Fourteen FWISD school campuses that currently have after-school
programs operated through the joint City of Fort Worth/FWISD Fort
Worth After School program; and
2. Five additional middle school campuses.
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E. Transportation Services: FWISD will be reimbursed as provided in the grant
for transportation services for selected programs, including busing children to and
from schools and community centers, to and from schools or community centers
to students' homes or designated drop-off points, and for program-related service
learning opportunities. FWISD is responsible for the safety of the children riding
the bus until the child reaches the community center or designated drop off point.
9. INDEPENDENT CONTRACTOR. FWISD shall operate hereunder as an
independent contractor and not as an officer, agent, servant or employee of the
CITY. FWISD shall have the exclusive control of, and the exclusive right to
control the work designated to the FWISD to be performed hereunder, and all
persons performing the same, and shall be solely responsible for the acts and
omissions of its officers, members, agents, and employees. CITY shall not be
responsible under the Doctrine of Respondeat Superior for the acts and omissions
of FWISD, its officers, members, agents, employees, or officers.
No provision of this agreement shall operate or be construed as a waiver by either
party of any immunity from liability which it has or could be asserted under the
doctrine of govemmental immunity or any other immunity which it has under
law.
10. INDEMNITY.
A. TO THE EXTENT PERMITTED BY LAW, THE FWISD
COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY,
HOLD HARMLESS, AND DEFEND CITY AND THE TEXAS
EDUCATION AGENCY, ITS OFFICERS, EMPLOYEES, AGENTS OR
SERVANTS ACTING IN THE COURSE AND SCOPE -.OF THEIR
EMPLOYMENT, FROM ANY AND ALL SUITS, CLAIMS OR CAUSES
OF ACTION FOR PROPERTY LOSS OR DAMAGE AND/OR
PERSONAL INJURY, INCLUDING DEATH, WHICH MAY ARISE OUT
OF THE NEGLIGENCE OF FWISD EMPLOYEES, OFFICERS, AGENTS
OR SERVANTS; PROVIDED, HOWEVER, THAT THIS INDEMNITY
AGREEMENT DOES NOT COVER OR INCLUDE:
(1) ANY LIABILITY OR OBLIGATION TO THIRD PARTIES BASED
ON ANY CONTRACT TO WHICH THE FWISD IS NOT A
PARTY; OR
(2) ANY TORT CLAIM OR LIABILITY ARISING OUT OF THE
SOLE NEGLIGENCE OF CITY AND/OR THE TEXAS
EDUCATION AGENCY; ITS OFFICERS, EMPLOYEES, AGENTS
OR SERVANTS; OR
(3) ANY TORT CLAIM OR LIABILITY FOR WHICH THE FWISD
WOULD NOT BE LIABLE IF THE SAME WERE ASSERTED
DIRECTLY AGAINST THE FWISD; OR
(4) ANY TORT CLAIM OR LIABILITY ARISING
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GROSS NEGLIGENCE, MALICIOUS INTENT, BAD FAITH, OR
OTHER INTENTIONAL, DELIBERATE, WILLFUL OR
MALICIOUS ACT OF CITY AND/OR THE TEXAS EDUCATION
AGENCY, ITS OFFICERS, AGENTS, EMPLOYEES OR
SERVANTS.
B. FWISD agrees to notify the CITY promptly upon the receipt of any claim
or lawsuit brought in connection with any injury, death or damages related to this
Agreement. FWISD agrees to make its officers, agents, and employees available
to the CITY at all reasonable times for any statements and case preparation
necessary for the defense of any claims or litigation for which the CITY may be
responsible hereunder.
C. Nothing herein shall be deemed to constitute a waiver of any immunity or
affirmative defense, which may be asserted by FWISD or the CITY as to any
claim of any third party.
D. Nothing herein shall be construed in any manner, to create a cause of
action for the benefit of any person not a party to this Agreement, or to create any
rights for the benefit of any person not a party to this Agreement not otherwise
existing at law.
E. FWISD agrees to require its contractors to furnish CITY with certificate of
insurance, acceptable to the CITY, as proof that they secured and paid for a policy
of public liability insurance covering all public risks related to work performed
under this Agreement. To the extent permitted by law, FWISD hereby waives
subrogation rights for loss or damage against CITY, its officers, agents and
employees for personal injury (including death), property damage or any other
loss relating to construction or any other activity related to this Agreement
11. NOTICES. Any notice provided for or permitted under this Agreement shall
be made in writing and may be given or served by (i) delivering the same in
person to the party to be notified, or (ii) depositing the same in the mail, postage
prepaid, certified with return receipt requested, and addressed to the party to be
notified, or (iii) sending by telecopy, with a copy thereof sent by registered mail
on the same day. If notice is deposited in the mail pursuant to (ii) or (iii) of this
Section 10, it will be effective upon receipt or refusal. For the purpose of notice,
the addresses of the parties are, until changed as provided below, as follows:
If to City:
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
Attention: Kathy Livingston, Community Services Manager
Telephone: 817- 392-6219
Telecopy: 817-392-2850
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With Copy to:
David Yett
City Attorney
1000 Throck morton Street
Fort Worth, Texas 76102
If to FWISD:
Fort Worth Independent School District
100 North University Drive
Fort Worth, Texas 76107
Attention: Catherine Dikes
However, the parties may from time to time change their respective addresses,
and each shall have the right to specify as its address any other address upon at
least ten days written notice to the other party.
12. NONDISCRIMINATION. FWISD, nor any of its officers, members, agents,
employees, program participants, or subcontractors, while engaged in performing
this contract, shall in connection with the employment, advancement, or discharge
of employees, or in connection with the terms, conditions or privileges of their
employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, or statutory
requirement.
FWISD agrees that in the execution, performance or attempted performance of
this contract and agreement, they will not discriminate against any person or
persons because of sex, race, religion, color, national origin or sexual orientation
nor will FWISD permit its agents, employees, subcontractors or program
participants to engage in such discrimination.
13. SEVERABILITY. The provisions of this agreement are severable and if for
any reason a clause, sentence, paragraph or other part of this agreement shall be
determined to be invalid by a court or federal or state agency, board or
commission having jurisdiction over the subject matter thereof, such invalidity
shall not affect other provisions which can be given effect without the invalid
provision.
14. WAIVER OF DEFAULT. No waiver by the parties hereto of any default or
breach or the failure to insist upon the performance of any term, condition,
provisions or covenant of this Agreement shall be deemed to be a waiver or
relinquishment to any extent of any other breach of the same or any other term,
condition, provision, or covenant contained herein or the right of the parties to
assert or rely upon any such term.
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15. APPLICABLE LAW.
(a) This contract shall be construed in accordance with the laws of the State of
Texas.
(b) Should any action, whether real or asserted, at law or in equity, arise out
of the execution, performance, attempted performance or non-performance
of this contract and agreement, venue for said action shall lie in Tarrant
County, Texas or the Federal Court of the Northern District.
16. SUBCONTRACTING. FWISD shall not assign or subcontract any of its
rights or responsibilities under this contract, except as may be otherwise provided
for in Exhibit A, without prior formal written amendment to this Agreement
properly executed by the CITY, FWISD and the Texas Education Agency.
17. USE OF CONSULTANTS. Notwithstanding any other provisions in Exhibit A,
FWISD shall not use or pay any consultant in the conduct of this Agreement if the
services to be rendered by any such consultant can be provided by FWISD's
employees.
18. UNFAIR BUSINESS PRACTICES. FWISD certifies that no funds provided
under this Agreement shall be used to purchase supplies, equipment, or services
from any companies found to be guilty of unfair business practices within 12
months from the determination of guilt.
19. SOLE AGREEMENT. This written instrument and any attached exhibits
constitutes the entire agreement by the parties hereto concerning the work and
services to be performed and any prior or contemporaneous, oral or written
agreement, which purports to vary from the terms hereof, shall be void.
20. AMENDMENT. No amendment, modification or alteration of the terms
hereof shall be binding unless the same is in writing, dated subsequent to the date
hereof and duly executed by the parties hereto.
21. PARTIES BOUND. This Agreement shall he binding upon the successors and
assigns of both parties in like manner as upon the original parties.
22. SEVERABILITY OF PROVISIONS. If any of the provisions contained in
this Agreement shall be held, for any reason, to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability, shall
be construed as if such invalid, illegal, or unenforceable provision had never been
contained herein.
23. SIGNATURE AUTHORITY. FWISD certifies that the person signing this
Agreement has been properly delegated this authority.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement and
anattachments and exhibits in multiples in Fort Worth, Tarrant County, Texas, this the
day of , 2004.
ATTET: CITY FORT WORTH
By:
City cretary ibby Waisloln
Assistant City Manager
APPROVED AS TO FORM ��^ � L� � ��
AND LEGALITY:
David Yett, City Attorney contract authorization
Assista City Attorney Date
ATTEST FORT WORTH INDEPENDENT
SCHOOL DISTRICT
r
Secreta resident, Board of Educatio
'Board of Education Fort Worth Independent School District
0 �{
Attorney for Foe W h Independent
School District _
<L
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Exhibit "N'
TEXAS EDUCATION AGENCY Applicant Name:
City of Fort Worth
Abbreviated Standard Application System (SAS) ESC Region No.
11
SCHEDULE#7—General City of Fort Worth After-School Programs for Students Project No1NOGA ID No.
Information 202471131200124
School Year 2003-2004 Amendment No.
1A. Applicant Agency: 1B. Applicant Contact Person: 2. Purpose of Application:
(Name,Address, City, State, Zip) (Name,Title,Address[if different]):
® Application
City of Fort Worth Kathy Livingston,Community Services Manager
1000 Throckmorton E-mail. Kathy.livingston@fortworthgov.org ❑ Amendment No.
Fort Worth, TX 76102 Phone: 817-871-6219
FAX: 817-212-2850
3. Use of the Standard Application System:This system provides a series of standard schedules to be used as formats by
applicants who apply for funds administered by the Texas Education Agency. If additional clarification is needed, please call
Geraldine Kidwell (512)463-9269.
4. Program Authority: General Appropriations Bill, Rider 66, 77th Texas Legislature
Project Beginning Date: August 31, 2003 Project Ending Date: August 15, 2004
5. Index to this Application:An X has been placed in the New Application Column to indicate each schedule that must be submitted
as a part of the application.The applicant must place an X in this Column for each additional schedule submitted to complete the
application. For amendments, the applicant must place an X in the Amendment Application Column next to the schedule(s)being
submitted as part of the amendment.
Schedule New Amended
No. Schedule Name Application Application
1 General Information X
2 Certification for Shared Services Arrangements N/A
3 Budget Summary X
3A Purpose of Amendment N/A
Support Schedules for.
36 Payroll Costs 6100 X
3C Professional and Contracted Services 6200 X
3D Supplies and Materials 6300 X
3E Other Operating Costs 6400 X
3G Capital Outlay 6600 Exclusive of 6619 and 6629 N/A
4A I Program Evaluation Results X
4B Program Description X
4C Reporting Requirements X
4D Equitable Access and Participation
5 Private School Participation
6A Provisions and Assurances X
6B Debarment and Suspension Certification
6C Lobb in Certification
6D Disclosure of Lobbying Activities
6E NCLB Act Provisions and Assurances
6.CERTIFICATION AND INCORPORATION
I hereby certify that the information contained in this application is,to the best of my knowledge,correct and that the local education agency named above has
authorized me as its representative to obligate this agency. I further certify that any ensuing program and activity will be conducted in accordance with all
applicable Federal and State laws and regulations, application guidelines and instructions, the Provisions and Assurances, Debarment and Suspension,
lobbying requirements, NCLB Act Provisions and Assurances, and the schedules attached as applicable. It is understood by the applicant that this application
constitutes an offer and,if accepted by Agency or renegotiated to acceptance,will form a binding agreement
Typed Name of Authorized Official Telephone Number Date Signed
Libby Watson
Typed Title of Authorized Official 817-871-6183
Assistant City Manager l(&_/0,3
_Ai;Vafijre of Auth ' ed Official(blue ink preferred)
Return 3 sets with original signature to: For TEA Use Only:
Texas Education Agency Adjustments andlor annotations made on this page have been confirmed with
.Document Control Center,Room 6-108
1701 N.Congress Ave.,W.B.Travis Bldg. by of FJtby telephone/We-mailTEA on
.
Austin,TX 78701-1494
1 SAS-A 831
TEXAS EDUCATION AGENCY Applicant Name:
City of Fort Worth
Abbreviated Standard Application System(SAS) ESC Region No.
11
SCHEDULE#3—Budget City of Fort Worth After-School Program Project NoJNOGA ID No.
Summary—Part A 202471131200124
School Year 2003-2004 Amendment No.
Program Authority: 77'Texas Legislature,General Appropriations Bill,Rider 66
Fund Code:384
Proiect Period:August 31, 2003-August 31, 2004
Line No. Class/Object Description Schedule C/Object Administration Budget
Number Code
01 Payroll Costs 3B 6100 $21,471 $117,196
02. Professional and Contracted Services 3C 6200 13,761 722,049
03 Supplies and Materials 3D 6300 8,100 125,142
04 Other Operating Costs 3E 6400 1 49,150
05 Debt Service 3F 6500
06 Capital Outla Exclusive of 6619 and 6629 3G 6600
07 Building Purchase, Construction or 3H 6629
Improvements
08 Total Direct Costs(Sum of lines 1-7) $43,332 ;$1,013,537
09 Indirect Costs
10 Total Costs $43,332 1,013,537
'Refer to instructions for calculating indirect costs.
3r These costs must be included in lines 01-10 as applicable and must be reflected in the appropriate support schedules.
(2) Administrative Cost Calculation (1) Limited to 5%_
Enter total amount from Schedule#3 (2)*"'Districts receiving funds under this initiative
-Budget Summary, Line 10, Last Column $ 1,013,537 must limit administrative expenses in each fiscal
year to five percent (5%)of the total amount
Multiply by 0.05 (5% limit) X 0.05 received under this application.
Enter Maximum Allowable for
Administration $ 50.677
The amount in Line 10, Administrative Costs, may not exceed this
amount.
For TEA Use Only:
Adjustments and/or annotations made on this page have
been confirmed with by
telephone/faxle-mail on
By of TEA
i
2 SAS-A 831
TEXAS EDUCATION AGENCY Applicant Name:
City of Fort Worth
(Submit this schedule only with an Abbreviated Standard Application System(SAS) ESC Region No_
amendment) 11
SCHEDULE#3A—Purpose of City of Fort Worth After-School Program Project NoJNOGA ID No.
Amendment 202471131200124
School Year 2003-2004 Amendment No.
Reason for Amendment:
Indicate the reason(s)an amendment is requested. Refer to the detailed instructions for this schedule for more
information.
For grants greater than $25,000, For grants greater than
For all grants regardless of dollar amount but less than orequal to$200,000 $200,000
❑ 1. Addition of a classlobject code not previously budgeted ❑ 1. Increase in amount budgeted ❑ 1. Increase the amount
on Budget Summary. for payroll by more than 25% budgeted for payroll by
❑ 2. Addition of a new line item on a supporting budget of amount previously more than 10%of amount
schedule. approved. previously approved.
❑ 3. Change in the number of positions budgeted on Payroll ❑ 2. Increase amount for capital ❑ 2. Increase amount for
Costs schedule. outlay by more than 25%of capital outlay by more than
❑ 4. Addition of a new item,change in use/purpose, or amount previously approved. 10%of amount previously
increase in quantity by more than 20 percent of approved.
computer hardware/equipment approved on
Supplies and Materials schedule.
❑ 5. Addition of a new item or increase in quantity of capital
outlay item(s)>_$5,000 approved on Capital Outlay lo
abie
schedule line 01. '
❑ 6_ Addition of a new item,change in use/purpose, or
increase in quantity by more than 20 percent of capital ot
outlay items<$5,000 approved on Capital Outlay
schedule line 02.
❑ 7. Reduction of funds allotted for training costs.
❑ 8. Change in Genstmrtien rests.
❑ 9. Additional funds needed.
❑10_ Change in scope or objectives(regardless of whether
there is an associated budget revision requiring prior
approval)
❑11. Request an extension of the ending date:
From: to
(if requesting to extend the ending date of the grant by
more than 3 months, attach a narrative
explanation/justification for the need to extend.)
NOTES:
1) For an amendment, also complete and submit a revised Schedule#3 Budget Summary if there are any budgetary
changes. Complete and submit a signed Schedule#1 and any supporting budget schedules where there are changes.
2) The last day to submit an amendment is 90 days prior to the ending date of the grant.
3) An amendment will not be accepted, processed, or approved if it is received in TEA after this date.
For TEA Use Only:
Adjustments and/or annotations made on this page have been confmied with
by telephonelWe-mail on
by of TEA-
3 SAS-A 831
TEXAS EDUCATION AGENCY Applicant Name:
City of Fort Worth
Abbreviated Standard Application System (SAS) ESC Region No.
11
SCHEDULE#313—Payroll Costs City of Fort Worth After-School Program Project No./NOGA ID No.
6100 202471131200124
School Year 2003-2004 Amendment No.
Line Description of Payroll Costs Number of Estimated % Administration Total Payroll
No. (Include gross salaries,wages,and benefits) Positions of Time Costs
Charged to
Grant
Project coordinator, $17/hr x 15 hrs/wk x 8.5 0
01 months+ benefits 1 100/o $11,833 $11,833
Public Education Specialist-$17/hr x 15 hrs/wk 1 100% 11,832
02 x 8.5 months+benefits
Administrative Technician- $12.39/hr x 20 1 100% 9,638 9,638
03 hrs/wk x 7 months+benefits
Community Center After-school/summer project 70 100% 83,893
04 staff (see detail in Appendix, page 23)
05
06
07
08
Extra Duty Pay for Personnel Not Listed Above
09 (Explain purpose)
10 TOTAL COSTS
$21,471 $117,196
For TEA Use OnV..
Adjustments and/or annotations made on this page have been confirmed with
by telephoneWe-mil on
by of TEA.
4 SAS-A 831
TEXAS EDUCATION AGENCY Applicant Name:
City of Fort Worth
Abbreviated Standard Application System (SAS) Esc Region No.
SUPPORT SCHEDULE#3C— 11
Professional and Contracted City of Fort Worth After-School Program Project NOINOGA ID No.
Services 6200 202471131200124
School Year 2003-2004 Amendment No.
Line
No. Description of Expense Items Administration Amounts
Fort Worth Independent School District
01 Contract for operation of 19 after-school/summer programming sites $416,800
detail in Appendix, page 24
Fort Worth Country Day School
02 Contract for operation of Summerbridge Program 15,000
(detail in Appendix, page 24)
Texas State University–Texas School Safety Center
03 Contract for Safety Audit Review $11,100 250,000
detail in Appendix, page 25-26)
Computer Maintenance and support . (billed through internal City of Fort Worth
04 services)Initial Installation networking&service fee $1,341, 10 month fees for 2,161 2,161
service, network&maintenance$820
Telephonelfelecommunications: : (billed through internal City of Fort Worth
05 services) 10 months@ $50/mo. 500 500
Project Training--consultants to be determined
06 Topics: Creative involvement of academic enhancement and character 4,000
development in After-school and Summer Programming for youth
07 External Evaluation Consultant, Dr. Peter Witt 5,000
08 Miscellaneous class contractors at community centers, less than $10,000 per 25,588
program/site(see detail in appendix,page 23)
Project Development Consultant for grant implementation and compliance
09 assistance 3,000
10 Tuition Services(Explain purpose:) Not allowable for purposes of this grant.
11 TOTAL COSTS $13,761 $722,049
All contracted services must be provided by persons not employed by the applicant.The appricant shall not use or pay any consultant if the services could have
been rendered by applicant's employees."Honorariums"are not allowable expenditures.See instructions.
Copyright/Ownership: The grantee must ensure that the Texas Education Agency retains copyright and ownership of any and all materials/products
conceived or developed under the grant by any and all contractors_ Grantee must ensure that such copyright/ownership is clearly stated in any and all written
agreemenWcontracts for services.
For TEA Use Only:
Adjustments and/or annotations made on this page have been confirmed with
by telephone/fax/e-rnail on
by of TEA.
5 SAS-A 831
TEXAS EDUCATION AGENCY Applicant Name:City of Fort
Worth
Abbreviated Standard Application System(SAS) ESC Region No.
11
SUPPORT SCHEDULE#313— City of Fort Worth After-School-Program Project No./NOGA ID No.
Supplies and Materials 6300 202471131200124
School Year 2003-2004 Amendment No.
Line
No, Description of Expense Items Administration Amounts
Administration Office supplies $3,500
01 Project Training supplies$1,340 $3,500 $4,840
Administration Computer, basic software and color laser printer
02
Computers, printers and/or scanners for 14 community center programs 4,600 38,437
(see detail in appendix, page 23)
Community Center program supplies
03 (see detail in appendix, page 23)
77,532
04 Printing and graphics through city printshop:
Major pieces include reports to stakeholders, program recruitment materials 4,333
05
06
07
08
09 TOTAL COSTS $8,100 $125,142
All costs include shipping and handling costs.
NOTE_ if non-capitalized computer hardware or other equipment is budgeted on this schedule, an amendment is required if the
use/purpose of the hardware/equipment changes, if the estimated quantity increases by more than 20 percent,or if a new item is
requested.
For TEA Use Only-
Adjustments
nlyAdjustments and/or annotafions made on this page have been omlirmed with
by telephonel, e-mail on
by of TFA.
6 SAS-A 831
TEXAS EDUCATION AGENCY Applicant Name:City of Fort
Worth
Abbreviated Standard Application System (SAS) ESC Region No.
11
SUPPORT SCHEDULE #3E— City of Fort Worth After-School-Program Project NoJNOGA ID No.
Other Operating Costs 6400 202471131200124
School Year 2003-2004 Amendment No.
Line
No. Description of Expense Items Administration Amounts
01
Travel Costs for Employees, Students, and Non-Employees (6410), $ $
including: (Enter the total
a. In-State Travel,which includes lowest available airfare; actual cost for amount requested
for travel. Do not
lodging not to exceed$80/day(not including tax)and meals not to exceed split out the costs
$30/day or local policy,whichever is less; and effective 9/1/02 mileage not to among sub-items.
exceed 35 cents per mile or local policy,whichever is less.
b_ Out-of-State Travel,which includes lowest available airfare; actual cost of
lodging and meals not to exceed maximum allowable federal government rates
for the locale or local policy,whichever is less; and reimbursement for mileage
not to exceed 35 cents per mile(effective 9/1/02)or local policy,whichever is
less. Out-of-State Meal and Lodging Rates are available on the Comptroller's
website at: http://www.window.state.tx.us/comptrol/san/fm1.htmt. Select
"Travel" under the"Topics" heading; select"Out-of-State Meal and Lodging
Rates"under the"Publications"heading; select the state to which you will be
traveling_
c. ConferenceMorkshop/Seminar Registration Fees: (Identify relevance
to the grant)
02 Transportation to/from community center programs, and for service leaming trips
directly related to TEKS-based curriculum. 49,150
(See detail in appendix, page 23
03
04
05
06
07 Stipends to Non-employees. Explain purpose:
08 TOTAL COSTS $ $49,150
For TEA Use Only:
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with by telephone/fax/e-mafl
on by of TEA.
7 SAS-A 831
TEXAS EDUCATION AGENCY County-District No_
Applicant Name:City of Fort
Worth
Abbreviated Standard Application System(SAS) ESC Region No.
7Cap�ital
SCHEDULE#3C— 11
tlay 6600 City of Fort Worth After-School-Program Project No./NOGA ID No.
(Exclusive of 6619 and 6629) 202471131200124
School Year 2003-2004 Amendment No.
Line No. Description of Expense Items Quantity Administration Amounts
01 List all equipment and furniture requested having a unit
cost of$5,000 or more. Do not list brand names. Useeg neric $ $0
descriptions. Enter the cost of each item. Explain the use/purpose of
each item in accomplishing the objectives of the project.Attach an
additional page if necessary.An amendment is required to increase
the quantity or to request a new item. No fumiture is allowed to be
purchased with these grant funds.
02 List Fixed Assets—Costing less than $5,000 that must be Estimated (Enter the total 0
capitalized according to local policy_ For each different tie of item Quantity for items costing
requested, enter the estimated quantity and explain the use/purpose less than$5,000
of the item in accomplishing the objectives of the project. It is not that must be
necessary to include the cost of individual items_Attach an additional capitalized.)
page if necessary. An amendment is required if the use/purpose of
the equipment changes, rf the estimated quantity of an item increases
by more than 20 percent, or if a new item is requested. No furniture
is allowed to be purchased with these grant funds.
$ $0
03 TOTAL COSTS
All costs include shipping and handling.
For TEA Use Only:
Adjwbits andlor annotations made on Ibis page have been confirmed with
by telepho aWa-mail on
by of TEA
a
�17•.�
�Q .r1 11p 1A
l': •a�,'��C�Y�1 Y�b'ti
8 SAS-A 831
TEXAS EDUCATION AGENCY County-District No.
Ap Gcant Name City of Fort Worth
Abbreviated Standard Application System(SAS) ESC Region No.
11
SCHEDLILE#413—Program City of Fort Worth After-School-Program Project NoJNOGA ID No.
Description—Part 1 Narrative 202471131200124
School Year 2003-2004 Amendment No.
Narrative Description of the Purpose and Goals of the Program, including evaluation plan/design:
The primary school district that serves residents of the city of Fort Worth is Fort Worth ISD.With a student population of 80,534 in
grades pre-kindergarten through 12,it is among the fastest-growing urban public school districts in the nation. Fort Worth ISD has a
high poverty rate with 60.1%of students eligible for free or reduced-price meals and 82 of I I I schools receiving Title I funding. Fort
Worth ISD is a large, diverse,urban school district with 133 schools and a student ethnic
distribution of 48.1%Hispanic,29.7%African American,20.0%White, 1.9%Asian/Pacific Table 1:Fort Worth ISD 2002
Islander,and 0.2%Native American. Poverty Rate
Limited English Proficient(LEP)students comprise more than one-fourth of the district population:
20,730 students.The annual dropout rate in grades 7-12 increased during a recent 8-year period sow
from 1.8%in 1994 to 2.8%in 2001, nearly triple the state average,which has fallen from 2.8%in 4091
1994 to 1.0%in 2001. Just as unfavorable as the annual dropout rate is the 2000-2001 attendance 0%
rate of 93.8%,nearly 2%below the state average. Provision of increased academic and cultural 1076
enrichment activities outside the school day has been identified as a major need by teachers, 096 Fort wortnISD Statenwray
students, parents and community members.
The City of Fort Worth conducted planning meetings with representatives from the City of Fort Worth Parks and Ccommunity Services,
Fort Worth ISD,Fort Worth After School, and various community agencies. Participants reviewed statistical and community information
to assess neighborhood needs of students ages 10-14 in the City of Fort Worth. The sites proposed for this project have similar needs in
that: 1)each is associated with neighborhood schools that require improved student achievement in core subject areas,with a high
population of economically disadvantaged students, minority population, and many with high percentages of Limited English Proficient
(LEP)students;2)high crime is an issue within each site's neighborhood;and 3)surrounding neighborhoods of each site have limited
resources to meet educational,recreational, health and social service needs of children and their families.
Risk factors qualifying students for participating in this after-school project include:
• Students who did not advance from one grade level to the next for one or more years.
• Math or reading skills two or more years below grade level.
• Students did not maintain an average passing equivalent in two or more courses in the current
• Student is pregnant or a parent.
• Students with Limited English Proficiency(LEP).
• Failure to pass one or more parts of the Texas Assessment of Knowledge and Skills(TAKS).
• Recurrent pattern of absences.
• Counselor, parental,teacher,principal or special programs referrals
■ Referrals from Juvenile Justice System and school disciplinary referrals.
Middle school campuses,fifth grade elementary students and community center programs for youth ages 10-14 are the focus of this
program due to the increased risk factors for this age group. The middle school years are a critical point in determining future directions
for youth,and a comprehensive after-school program is an essential strategy to keep students engaged and moving toward academic
success. Fort Worth ISD students begin to show a decline in state standardized test scores at grade 6 with the low point reached in grade
8 with approximately 55%passing all tests taken. Historically,the greatest numbers of students who dropout of school are in grades 7
through 10.
Six Texas schools were initially qualified for the Safe Schools Choice Option(SSCO)required under federal law,and their safety records
document a need for assistance with providing a safe and secure environment for students. The Texas School Safety Center of Texas State
University(TxSSC)will design an audit review instrument to be used to assess safety planning, process, procedures,and school climate.
Having developed a prototype for the safety review, the TxSSC will prepare the City of Fort Worth to conduct similar reviews in the Fort
Worth after-school programs.
9 SAS-A 831
SCHEDULE#4B—Program
Description--Part 1 Narrative
Project NoJNOGA ID No.
202471131200124
In response to these needs,the City of Fort Worth proposes an after-school program based at 13 elementary school
campuses,6 middle school campuses and 14 city community center sites enrolling 1,685 students grades 5-9,ages 10-
14,with a goal of increasing academic achievement and reducing juvenile crime. Primary objectives include:
(1) to advance the academic and educational skill and attainment of all participants through TEKS-based academic enrichment;
(2) to provide quality supervised recreational and cultural enrichment activities for children and youth in the community that will
contribute to reduced referrals to the juvenile justice system;
(3) to promote the principles of good character: respect, trustworthiness,good citizenship, and fairness through mentoring,parent-
involvement and service learning.
Additionally, the City of Fort Worth will work with the Texas School Safety Center(TxSSC)with the objective:
(4) to design and conduct an audit review to be used to assess the safety planning,process,procedures, and school climate for
Texas schools.
Project Management
The City of Fort Worth Community Services Manager,Kathy Livingston,will be the project director,with her services provided on an in-
kind basis by the City. A project coordinator and Public Education Specialist will be hired to manage the day-to-day administration of the
project(half time-8.5 months), and to work with individual sites on project services implementation(half time-8.5 months). All
program sites will fulfill the basic program activity goals and objectives as described in Section#4B,with programs specifically designed to
meet the needs of individual neighborhoods and youth populations. Management structure for the various program locations will be as
follows:
• City of Fort Worth Parks and Community Services Department will manage 14 community center sites that will provide after-school
activities at 6 sites, and summer programming in cooperation with nearby schools at all 14 sites. Some of these sites have existing
after-school and summer recreation programs, some will be newly instituted programs. In each case,the project is designed to
increase services and program offerings for students age 10-14,with liaison to a nearby Fort Worth ISD campus to provide new
program emphasis on academic enhancement. Site staff funded through this project will be group leaders and academic liason/teachers
from nearby schools to implement academic enhancement components.
■ Fort Worth Independent School District will contract to operate programming at 19 school campuses. Fourteen of these campuses
have school-based after-school care programs operated through the joint City of Fort Worth/Fort Worth ISD Fort Worth After School
program. This project will allow additional students age 10-14 to be served at these locations, with activities specifically designed to
appeal to older students who have been historically under-served by after-school programs_ Site staff funded through this project will
include group leaders and academic Eason/teachers to implement academic enhancement components.Five additional campuses have
had prior year after-school programs operated under the TEA-funded TASI(Texas After-school Initiative), and they will reinstate the
type of programming provided in the past under TASI. Additionally,Fort Worth ISD will provide project compliance, training,
technical assistance and evaluation components. Each of these elements is designed to improve the overall capacity of Fort Worth to
continue to provide quality after-school programming at the end of this grant.
■ Fon Worth Country Day Schoo/will expand their Summerbridge program to include greater numbers of at-risk youth through this
grant. Summerbridge is a"Students Teaching Students" program where talented high school and college student volunteers engage
inner-city middle school students in a variety of activities to encourage goal-setting and future orientation. Activities include
mentoring,tutoring, college and career seminars,and on-going support for academic achievement. The Summerbridge staff including
academic teachers,and volunteers will coordinate their activities with after-school and summer programming primarily at Rosemont
Middle School,which is located in one of the highest-crime areas of Fort Worth.
• Texas School Safety Center The Texas School Safety Center(TxSSC)will design an audit review instrument to be used to assess the
safety planning, process,procedures,and school climate at each of the six Texas schools which were initially qualified for the Safe
Schools Choice Option(SSCO)required under federal law. The TxSSC will send a team of at least three reviewers to each school for
a period of two and one-half days. During that time,the reviewers will conduct the review,which will include(a)an entry conference
with district and campus administrators and their invitees;(b)meetings with staff, administrators, parents, and students;(c)review of
specified campus documents; (d)campus observations before school,during passing periods,at lunch, and after-school;and(e)an
exit conference in which the campus and district staff review a draft of the review document. Additionally,all students at each
campus will take an on-line survey, "The School Safety and Drug Awareness Survey,"a joint project of the Texas School Safety
Center and ChooseToCare.This Web-based,survey will allow the review team and campus to identify student safety issues and
trends. (Staff roles and descriptions in Appendix, page 25.)
Having developed a prototype for the safety review,the TxSSC will prepare the City of Fort Worth to conduct similar reviews in the
Fort Worth ISD after-school programs. This will include a trainer of trainers model to build capacity for the City of Fort Worth after-
school programs to conduct their own future regular safety reviews.
10 SAS-A 831
SCHEDULE#4B—Program
Description—Part 1 Narrative
Project NoJNOGA ID No.
202471131200124
Evaluation plan
The City of Fort Worth, in collaboration with Fort Worth ISD,will provide project reporting as required by TEA, with specific data
collection to include number of FWISD students ages 10-14 and/or grades 5-9 who participate in the After-School Project, attendance
records and the number of parents and adult mentors who are involved with the program.
The evaluation plan employs a process and product design that focuses on progress toward the project goals,objectives, and performance
indicators. The process component documents the implementation of the stated strategies and activities, measures interim progress and
provides periodic feedback to use for potential program adjustments. The product component examines the program's impact on youth
involved in the program. Evaluation criteria used to determine effectiveness will be based on performance measures stated in activity plans.
Process and product results will be shared with the Public Education Specialist,site coordinators, program staff, cooperating agencies and
organizations,and other educational stakeholders to improve means for attaining project goals, quality improvement and meeting the
needs of youth, parents and the community. General evaluation design and reporting will follow the model developed by Dr.Peter Witt
for Fort Worth After School.
The Texas School Safety Center will provide on-going evaluation of their audit development and implementation that includes at minimum
reports on audit review progress,implementation status,and response from stakeholders to their instrument and program design_
The grantee agrees to comply with any evaluation requirements that may be established by the Texas Education Agency.
DESCRIBE ON THIS SCHEDULE ONLY THOSE ACTIVITIES TO BE PAID FROM THESE GRANT FUNDS. GRANT
FUNDS WILL BE USED TO PAY ONLY FOR ACTIVITIES BUDGETED ON SCHEDULES#3 -3G
For TEA the Only:
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of TEA
11 SAS-A 831
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TEXAS EDUCATION AGENCY County-District No_
Applicant Name:City of Fort
Worth
Abbreviated Standard Application System (SAS) ESC Region No.
11
SCHEDULE#4C—Reporting City of Fort Worth After-School Program Project NOJNOGA ID No.
Requirements 202471131200124
School Year 2003-2004 Amendment No.
Expenditure Reporting Requirements: Payment is by reimbursement only. The grantee will provide written no more
than monthly and final expenditure reports on a properly completed and certified Report of Project Expenditures, SAS-E-
831. Interim expenditure reports are due within 15 days after the end of each quarter. The Final Expenditure Report is due
within 30 days after the ending date of the project. Attach supporting summary documentation (i.e., accounting ledger)that
lists the individual expenditures by object code claimed for the reporting period to each expenditure report. Reports will be
submitted to the Document Control Center of the Texas Education Agency unless otherwise specified.
Revised Final Expenditure Report: In the event the grantee finds it necessary to submit a revised final expenditure
report, any revised Final Expenditure Report claiming expendituresrg eater than the amount initially reported in the
final report must be received by TEA within 30 days of the due date of the Final Expenditure Report (i.e., within 60 days of
the ending date of the grant. Any such revised Final Expenditure Report received after that date,where the grantee
is claiming expendituresrq eater than the amount initially reported in the final report, will not be approved,
processed,or paid by TEA.
Any revised Final Expenditure Report claiming expenditures less than the amount initially reported in the final report must
be submitted as soon as it is determined expenditures were less than the amount originally reported. Refunds will be
accepted at any time. A refund check must accompany the revised Final Expenditure Report
Final payment is contingent upon receipt of the final report, any requested supporting documentation, and the final program
report, if required.
Activity Progress Reports
Grantees will be expected to submit progress/activity reports thirty days after the completion of each term, specifically fall
term as of December 31, spring term as of May 31, of each year, and summer session as of August 31, of each year. The
reports will focus on data and information gathered through the effectiveness indicators included in program activities as
well as through the required performance indicators discussed in C. Product Evaluation.
Documentation serves as proof of achievement and can be used to establish a foundation for sustainability after the grant
funds are no longer available. Logs and records of program activities and participants accomplishments are also records
that demonstrate the impact the program has immediately and over time.
Report As of Due date
Progress/activityProgress/activity August 31, 2003-December 31, 2003 January 31, 2004
Progress/activityProgress/activity January 1, 2004 May 31, 2004 June 30, 2004
Progresslactivity and August 31, 2004
Final Cumulative Report Including Cumulative Results 2003—2004 September 30, 2004
This schedule is used to describe the elements of performance assessment and program evaluation. Included is a
description of the methods used to monitor progress and provide for continuous improvement, methods of collecting both
qualitative and quantitative data, process evaluation, and performance measures and targets.
The overall purpose of the evaluation is to determine whether the program met its stated goals and achieved the desired
results based on the objectives and performance targets established by the grantee.
Grantees selected for funding must provide a final evaluation which addresses, in general, the following:
❑ The extent to which the activities of the project were implemented as planned
❑ The effectiveness of the activities in achieving the goals and objectives of the project
o The impact of the project activities on the participants
16 SAS-A-831
TEXAS EDUCATION AGENCY
Abbreviated Standard Application System(SAS)
Applicant Name:City of=Worth
SCHEDULE#6A—Provisions and City of Fort Worth After-School Program
Assurances School Year 2003-2004
Statement of provisions and assurances for the program(s)in this application:
A. Terms defined:As used in these Provisions and Assurances,
"Contract"means the entire document,whatever its name or form, of which these Provisions and Assurances and other
attachments and schedules, if any, are a part;
"Agency"means the Texas Education Agency;
"Contractor'means the party or parties to this contract other than Agency;
"Project Administrator"means the person representing Agency or Contractor, as indicated by the contract,for the purposes of
administering the contract project;
"Contract Project"means the purpose intended to be achieved through the contract of which these Provisions and Assurances are
a part;
"Applicant"means the same as"Contractor;"
"SAS"means the Standard Application System of which the application document is a part;
"Application"means the entire package submitted by the Applicant including the schedules contained in the application and so
indicated on the General Information page of the application package;
"Amendment"means an application that is revised in budget categories and/or in program activities. It includes both the original
application and any subsequent amendments;
"Grant"means the same as"Contract;"
"Grantee"means the same as"Contractor,"
"Grantor"means the same as"Agency;"and
"DCC"means the Document Control Center of Agency.
B. Contingency:This contract is executed by Agency subject to the availability of funds appropriated by legislative act for the
purposes stated. All amendments and/or extensions or subsequent contracts entered into for the same or continued purposes are
executed contingent upon the availability of appropriated funds. Notwithstanding any other provision in this contract or any other
document,this contract is void upon appropriated funds becoming unavailable. In addition, this contract may be terminated by
Agency at any time upon notice to Contractor. Expenditures and/or activities for which Contractor may claim reimbursement shall
not be accrued or claimed subsequent to receipt of such notice from Agency.This contract may be extended or otherwise
amended only by formal written amendment properly executed by both Agency and Contractor. No other agreement,written or
oral,purporting to atter or amend this contract shall be valid_
C. Contractor's Application:Furnished to Agency in response to a request for application, is incorporated in this contract by
reference for all necessary purposes. It is specifically provided, however, that the provisions of this contract shall prevail in all
cases of conflict arising from the terms of Contractors application whether such application is a written part of this contract or is
attached as a separate document.
D. Requirements,Terms,Conditions,and Assurances: Which are stated in the Request for Application,in response to which
Applicant is submitting this application, are incorporated herein by reference for all purposes. The instructions to the Standard
Application System are incorporated herein by reference.
E. Signature Authority:Applicant certifies that the person signing this application has been properly delegated this authority.
F. State of Texas Laws: In the conduct of the contract project,Contractor shall be subject to Texas State Board of Education and
Commissioner rules pertaining to this contract and the contract project and to the laws of the State of Texas governing this
contract and the contract project.This contract constitutes the entire agreement between Agency and Contractor for the
accomplishment of the contract project. This contract shall be interpreted_according to the laws of the State of Texas except as
may be otherwise provided for in this contract.
G. Monitoring: Desk reviews or on-site monitoring reviews may be conducted by Agency to determine compliance with the approved
application and the applicable statute(s), law(s), regulations, and guidelines.
H. Sanctions for Failure to Perform or for Noncompliance: If Contractor, in Agency's sole determination, fails or refuses for any
reason to comply with or perform any of its obligations under this contract,Agency may impose such sanctions as it may deem
appropriate.This includes but is not limited to the withholding of payments to Contractor until Contractor complies; the
cancellation, termination, or suspension of this contract in whole or in part; and the seeking of other remedies as may be provided
by this contract or by law.Any cancellation,termination, or suspension of this contract, if imposed, shall become effective at the
Gose of business on the day of Contractors receipt of written notice thereof from Agency.
I. Contract Cancellation,etc.: If this contract is canceled,terminated, or suspended by Agency prior to its expiration date,the
monetary value of services properly performed by Contractor pursuant to this contract shall be determined by Agency and paid to
Contractor as soon as reasonably possible.
17 SAS-A-831
TEXAS EDUCATION AGENCY
Abbreviated Standard Application System(SAS) Applicant Name: City of Fort
SCHEDULE#6A--coat Worth
PROVISIONS&ASSURANCES City of Fort Worth After-School Program
School Year 2003-2004
J. Indemnification:
For local educational agencies(LEAs), regional education service centers(ESCs), and institutions of higher education
(IHEs):Contractor,to the extent permitted by law, shall hold Agency harmless from and shall indemnify Agency against any and all
claims,demands, and causes of action of whatever kind or nature asserted by any third party and occurring or in any way incident
to,arising from,or in connection with, any acts of Contractor, its agents, employees, and subcontractors, done in the conduct of
the contract project.
For all other grantees, subgrantees,contractors,and subcontractors, including nonprofit organizations and for-profit
businesses:Contractor shall hold Agency harmless from and shall indemnify Agency against any and all claims,demands, and
causes of action of whatever kind or nature asserted by any third parry and occurring or in any way incident to, arising from, or in
connection with,any acts of Contractor, its agents, employees, and subcontractors, done in the conduct of the contract project.
K Encumbrances/Obligations:
For Discretionary Programs:All encumbrances shall occur on or between the beginning and ending dates of the contract.All
goods must be received and services rendered and subsequently liquidated (recorded as an expenditure or accounts payable)
within the contract dates. In no manner shall encumbrances be considered or reflected as accounts payable or as expenditures.
Obligations that are liquidated and recognized as expenditures must meet the allowable cost principles in OMB Circular A-87,A-
21, or A-122(as applicable)and program rules, regulations, and guidelines contained elsewhere.
For Formula Programs:All encumbrances shall occur on or between the beginning and ending dates of the contract. Contractor
must liquidate (record as an expenditure)all obligations(encumbrances)incurred under the contract not later than 30 days after
the end of the contract(or as specified in a program regulation,the standard application system rules, or a request for application)
td coincide with the submission of the.final expenditure report,due 45 days after the end of the contract. "Obligations"mean the
amounts of orders placed, contracts and subgrants awarded, goods and services received, and similar transactions during a given
period that will require payment by the contractor during the same or a future period. Obligations representing orders placed are
reflected in the accounting records as encumbrances. In no manner shall encumbrances be considered or reflected as accounts
payable or as expenditures. Obligations that are liquidated and recognized as expenditures must meet the allowable cost principles
in OMB Circular A-87,A-21, or A-122(as applicable)and program rules, regulations, and guidelines contained elsewhere.
L. Financial Management and Accounting: Grantee assures it will maintain a financial management system that provides for
accurate, current, and complete disclosure of the financial results of each grant project. The financial management system records
will identify adequately the source and application of funds and will contain information pertaining to grant awards, authorizations,
obligations,unobligated balances, assets, outlays(i.e., expenditures), income, and interest. Fiscal control and accounting
procedures will permit the tracing of funds to a level of expenditure adequate to establish that funds have been used in accordance
with the approved grant application. The applicant agrees to maintain effective control over and accountability for all funds,
property, and other assets. Public school districts,open enrollment charter schools, and regional education service centers in
Texas must comply with the accounting requirements in the Financial Accounting and Reporting module of the Financial
Accountability System Resource Guide,Texas Education Agency(34 CFR 74.21; 34 CFR 80.20;TEA Financial Accountability
System Resource Guide).
M. Expenditure Reports:Contractor shall submit expenditure reports in the time and manner requested by Agency as specked in the
instructions to the Standard Application System (SAS)which are incorporated by reference. Unless otherwise specified,interim
reports are due to TEA within 15 days after the end of each reporting period. The final expenditure report is due within 30 days
after the ending date of the grant. Revised expenditure reports,where the grantee is claiming additional expenditures beyond that
originally requested, must be submitted within 60 days after the ending date of the grant.
N. Refunds Due to TEA. If Agency determines that Agency is due a refund of money paid to Contractor pursuant to this contract,
Contractor shall pay the money due to Agency within 30 days of Contractor's receipt of written notice that such money is due to
Agency. If Contractor fails to make timely payment,Agency may obtain such money from Contractor by any means permitted by
law,including but not limited to offset, counterclaim, cancellation, termination, suspension, total withholding, and/or disapproval of
all or any subsequent applications for said funds.
O. Records Retention:Contractor shall maintain its records and accounts in a manner which shall assure a full accounting for all
funds received and expended by Contractor in connection with the contract project. These records and accounts shall be retained
by Contractor and made available for programmatic or financial audit by Agency and by others authorized by Taw.or regulation to
make such an audit for a period of not less than five years from the date of completion of the contract project or the date of the
receipt by Agency of Contractor's final claim for payment or final expenditure report in connection with this contract,whichever is
later. If an audit has been announced, the records shall be retained until such audit has been completed.
18 SAS-A-831
TEXAS EDUCATION AGENCY
Abbreviated Standard Application System(SAS) qAppricant Name:City of Fort
SCHEDULE#6A—cont WOE
PROVISIONS&ASSURANCES City of Fort Worth After-School Program
School Year 2003-2004
P. Time and Effort Recordkeeping: For those personnel whose salaries are prorated between or among different funding sources,
time and effort records will be maintained by Applicant that will confirm the services provided within each funding source.Applicant
must adjust payroll records and expenditures based on this documentation. This requirement applies to all projects, regardless of
funding source, unless otherwise specified. For federally funded projects,time and effort records must be in accordance with the
requirements in the applicable OMB cost principles.
Q. Forms,Assurances,and Reports: Contractor shall timely make and file with the proper authorities all forms, assurances and
reports required by federal laws and regulations. Agency shall be responsible for reporting to the proper authorities any failure by
Contractor to comply with the foregoing laws and regulations coming to Agency's attention, and may deny payment or recover
payments made by Agency to Contractor in the event of Contractor's failure so to comply_
R. Copyright/Ownership:
For School Districts and Nonprofit Organizations:All materials,conceptions, and products created or conceived by Contractor, its
employees, agents, consultants or subcontractors arising out of the contract shall be the sole property of Agency. Agency shall hold
the copyright and shall have the exclusive right to patent and trademark all materials, conceptions, and products, created or
conceived under this contract. Contractor shall so bind all concerned through written agreement with subcontractors_
For Education Service Centers(ESCs):All materials, conceptions and products created or conceived by Contractor hired by the
Education Service Center(ESC), its employees, agents, consultants or any subcontractors arising out of the contract shall be the
sole property of the Texas Education Agency(TEA), and the TEA shall hold the copyright to all materials, conceptions, and products,
created or conceived under this contract. Contractor shall so bind all concerned through written agreement with subcontractors. If
Contractor/Subcontractor(s)express an interest in obtaining a license agreement to modify, market, or sell the derived material or
product developed using grant or contract funds given any of the above parties, then contact shall be made with the TEA Legal
Division prior to any action being taken.
For Colleges and Universities: All materials, conceptions and products created or conceived by Contractor, its employees, agents,
consultants, or subcontractors arising out of the contract shall be the sole property of Agency. Agency shall hold the copyright to all
materials, conceptions, and products created or conceived under this contract. Contractor shall so bind all concerned through written
agreement with subcontractors. For all materials, conceptions and products created or conceived under the contract, Contractor is
granted a non-exclusive, non-transferable, royalty-free license to use the materials for its academic mission purposes only, provided,
however, that Contractor is prohibited from selling or marketing said materials, conceptions, and products, created or conceived
under this contract.
S. Unfair Business Practices:Contractor certifies that no funds provided under this grant shall be used to purchase supplies,
equipment, or services from any companies found to be guilty of unfair business practices within 12 months from the determination
of guilt.
T. Subcontracting: Contractor shall not assign or subcontract any of its rights or responsibilities under this contract, except as may
be otherwise provided for in this application,without prior formal written amendment to this contract properly executed by both
Agency and Contractor.
U. Use of Consultants: Notwithstanding any other provision of this application,Applicant shall not use or pay any consultant in the
conduct of this application if the services to be rendered by any such consultant can be provided by Applicant's employees.
V. Capital Outlay: If Contractor purchases capital outlay(furniture and/or equipment)to accomplish the objective(s) of the project,
title will remain with Contractor for the period of the contract. Agency reserves the right to transfer capital outlay items for contract
noncompliance during the contract period or as needed after the ending date of the contract. This provision applies to any and all
furniture and/or equipment regardless of unit price and how the item is classified in Contractor's accounting record_
W. Agency Property(terms): In the event of loss, damage or destruction of any property owned by or loaned by Agency while in the
custody or control of Contractor, its employees, agents, consultants or subcontractors, Contractor shall indemnify Agency and pay
to Agency the full value of or the full cost of repair or replacement of such property,whichever is the greater,within 30 days of
Contractor's receipt of written notice of Agency's determination of the amount due. This applies whether the property is developed
or purchased by Contractor pursuant to this contract or is provided by Agency to Contractor for use in the contract project. If
Contractor fails to make timely payment, Agency may obtain such money from Contractor by any means permitted by law,
including but not limited to offset or counterclaim against any money otherwise due to Contractor by Agency.
X. Travel Costs:Amounts authorized for maximum recovery for travel and per diem costs against any state or federal funding source
are restricted to those amounts which are approved in the State of Texas Appropriations Bill in effect for the particular funding
period.Any amount over this limit must come from local funding sources. Applicant must recover funds at a lesser rate if local
policy amounts are less than the maximum allowed by the state. Out-of-state travel may not exceed the federal government rate
for the locale_Travel allowances are not allowable costs.
19 SAS-A-831
TEXAS EDUCATION AGENCY
Abbreviated Standard Application System(SAS) Appficant Name:City of Fort
SCHEDULE#6A-cont Wow
PROVISIONS&ASSURANCES City of Fort Worth Atter-School Program
School Year 2003-2004
Y. Funds for Religious Worship,Instruction: No funds will be used to pay for religious worship, instruction, or proselytization, or for
any equipment or supplies for such, or for any construction, remodeling, repair, operation, or maintenance of any facility or part of
a facility to be used for religious worship, instruction, or proselytization (34 CFR 76.532 and P. L_ 107-110, section 9505)_
Z Disclosure of Gifts and Campaign Contributions:The grantee shall file disclosures of gifts and campaign contributions as
required by State Board of Education Operating Rule 4.3,which is incorporated as if set out in full. The grantee has a continuing
obligation to make disclosures through the term of the contract. Failure to comply with State Board of Education Operating Rule
4-3 is grounds for canceling the grant_
AA. Federal Rules, Laws,and Regulations That Apply to all Federal Programs:Contractor shall be subject to and shall abide by all
federal laws, rules and regulations pertaining to the contract project, including but not limited to:
1. Americans With Disabilities Act, P- L. 101-336,42 U.S.C, sec. 12101, and the regulations effectuating its provisions
contained in 28 CFR Parts 35 and 36,29 CFR Part 1630, and 47 CFR Parts 0 and 64;
2. Title VI of the Civil Rights Act of 1964, as amended(prohibition of discrimination by race, color, or national origin), and the
regulations effectuating its provisions contained in 34 CFR Part 100;
3. Title IX of the Education Amendments of 1972, as amended (prohibition of sex discrimination in educational institutions)and
the regulations effectuating its provisions contained in 34 CFR Part 106, if Contractor is an educational institution;
4. Section 504 of the Rehabilitation Act of 1973,as amended (nondiscrimination on the basis of handicapping condition), and
the regulations effectuating its provisions contained in 34 CFR Part 104;
5. the Age Discrimination Act of 1975, as amended (prohibition of discrimination on basis of age), and any regulations issued
thereunder, including the provisions contained in 34 CFR Part 110;
6. the Family Educational Rights and Privacy Act(FERPA)of 1975, as amended (ensures access to educational records for
students and parents while protecting the privacy of such records), and any regulations issued thereunder, including Privacy
Rights of Parents and Students(34 CFR Part 99),if Contractor is an educational institution (20 USC 12328);
7. Section 509 of H.R. 5233 as incorporated by reference in P. L_ 99-500 and P_ L. 99-591 (prohibition against the use of
federal grant funds to influence legislation pending before Congress);
8. Pro-Children Act of 2001,which states that no person shall permit smoking within any indoor facility owned or leased or
contracted and utilized for the provision of routine or regular kindergarten, elementary, or secondary education or library
services to children[P. L 107-110, Section 4303(a)]. In addition, no person shall permit smoking within any indoor facility(or
portion of such a facility)owned or leased or contracted and utilized for the provision of regular or routine health care or day
care or early childhood development(Head Start) services[P. L 107-110,Section 4303(b)(1)].Any failure to comply with a
prohibition in this Act shall be considered to be a violation of this Act and any person subject to such prohibition who commits
such violation may be liable to the United States for a civil penalty, as determined by the Secretary of Education (P. L. 107-
110, Section 4303(e)(1)].
9. Fair Labor Standards Act(29 USC 207), Davis Bacon Act(40 USC 276(aj and Contract Work Hours and Safety
Standards Act(40 USC 327 et seq.), as applicable, and their implementing regulations in 29 CFR 500-899, 29 CFR Parts
1,3,5,and 7, and 29 CFR Parts 5 and 1926, respectively.
10. Buy America Act. Contractor certifies that it is in compliance with the Buy America Act in that each end product purchased
under any federally funded supply contract exceeding$2,500 is considered to have been substantially produced or
manufactured in the United States. End products exempt from this requirement are those for which the cost would be
unreasonable, products manufactured in the U. S. that are not of satisfactory quality, or products for which the agency head
determines that domestic preference would be inconsistent with the public interest. Contractor also certifies that
documentation will be maintained that documents compliance with this requirement(FAR 25.1-.2).
BB. Federal Regulations Applicable to All Federal Programs_
1. For Local Educational Agencies(LEAs): 28 CFR 35 Subparts A-E, 28 CFR 36 Subparts C&D,Appendix A, 29 CFR 1630,
34 CFR 75 or 76 as applicable, 77, 79, 80, 81, 82, 85, 99, 104, 47 CFR 0 and 64, and OMB Circulars A-87 (Cost Principles),
A-133(Audits), and A-102(Uniform Administrative Requirements);
2. For Education Service Centers(ESCs):28 CFR 35 Subparts A-E,28 CFR 36 Subparts C &D, Appendix A, 29 CFR 1630,
34 CFR 75 or 76 as applicable, 77,79, 80, 81, 82, 85,99, 104,47 CFR 0 and 64, and OMB Circulars A-87(Cost Principles),
A-133(Audits), and A-102(Uniform Administrative Requirements);
3. For Institutions of Higher Education(IHEs):28 CFR 35 Subparts A-E,28 CFR 36 Subparts C&D,Appendix A,29 CFR
1630, 34 CFR 74,77,79, 81, 82, 85, 86, 99, 104, 47 CFR 0 and 64, and OMB Circulars A-21 (Cost Principles), A-133
(Audits), and A-110(Uniform Administrative Requirements); _-- -
4. For Nonprofit Organizations:28 CFR 35 Subparts A-E, 28 CFR 36 Subparts C&D,Appendix A,29 CFR 1630,34 CFR 74,
77, 79,81,82, 85, 99, 104,47 CFR 0 and 64, and OMB CircularsA-122(Cost Principles), A-133 (Audits), and A-110
(Uniform Administrative Requirements);
5. For State Agencies:28 CFR 35 Subparts A-E, 28 CFR 36 Subparts C&D,Appendix A, 29 CFR 1630,34 CFR 76, 80, 81,
82, 85, 99, 104, 47 CFR 0 and 64, OMB Circulars A-87(Cost Principles), A-133(Audits), and A-102(Uniform Administrative
Requirements); and
6. For Commercial(for-profit)Organizations:29 CFR 1630 and 48 CFR Part 31.
20 SAS-A-831
TEXAS EDUCATION AGENCY
Abbreviated Standard Application System(SAS) Applicant Name:City of Fort
SCHEDULE#6A--cont. Worth
PROVISIONS&ASSURANCES City of Fort Worth After-School Program
School Year 2003-2004
CC. General Education Provisions Act(GF-PA), as Amended,Applicable to All Federal Programs Funded or Administered
Through or By the U.S. Department of Education:
1. Participation in Planning:Applicant will provide reasonable opportunities for the participation by teachers, parents, and
other interested parties, organizations, and individuals in the planning for and operation of each program described in this
application(20 USC 1232(e)).
2. Availability of Information:Any application, evaluation, periodic program plan,or report relating to each program described
in this application will be made readily available to parents and other members of the general public(20 USC 1232(e)).
3. Sharing of Information: Contractor certifies that it has adopted effective procedures for acquiring and disseminating to
teachers and administrators participating in each program described in this application significant information from
educational research, demonstrations, and similar projects, and for adopting,where appropriate, promising educational
practices developed through such projects(20 USC 1232(e)).
4. Prohibition of Funds for Busing:The applicant certifies that no federal funds(except for funds appropriated specifically for
this purpose)will be used for the transportation of students or teachers(or for the purchase of equipment for such
transportation)in order to overcome racial imbalance in any school or school system, or for the transportation of students or
teachers(or for the purchase of equipment for such transportation) in order to carry out a plan of racial desegregation of any
school or school system(20 USC 1228)-
5. Direct Financial Benefit: Contractor certifies that funds expended under any federal program will not be used to acquire
equipment(including computer software) in any instance in which such acquisition results in a direct financial benefit to any
organization representing the interests of the purchasing entity or its employees or any affiliate of such an organization[20
USC 1232(b)(8)].
Rev.04102
The signing of Schedule#1 -General Infonnation by applicant indicates acceptance of and compliance with all requirements described
on this schedule.
21 SAS-A-831
APPENDIX
22 SAS-A-831
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Texas State University Budget Detail
Texas School Safety Center
6100 Payroll—Description and Amount
Principal Investigator (8%) Manage the contract at Texas State University, $8,396
serve as account manager, ensure that objectives
are fulfilled and reports are submitted
TxSSC Director (15%) Supervise and evaluate the work of the Coordinator, 9,293
Specialist, Consultants, and Reviewers; oversee
collaboration between safety review project staff and
TxSSC staff.
Grant Secretary (10%) Set up and maintain records for the project. 3,640
Coordinator (100%) Plan and implement activities to achieve project 48,048
objectives; supervise the day-to-day work of the
Specialist, Consultants, and Reviewers; oversee the
development of safe schools review procedures and
documents.
Specialist (100%): Develop online resources: collect and analyze data 35,268
from reviews; provide web support for project.
Fringe Benefits on 36,013
above
Total $140,658
6200 Contract
Consultant #days unit cost Totals
Interactive Website Designer 14 500 $ 7,000
Safety Review Manual Writer 14 500 7,00
Reviewers 20 500 30,00
Totall $ 44,00
6300 Supplies and materials
Description #Units Unit Price Total
Sony VAIO FRV26 Notebook 6 $1,500 $9,000
Sony W Series Desktop Computer 2 1,700 3,400
Brother HL-1440 Laser Printer 2 400 800
Olympus C-750 Digital Camera 2 550 1,100
Digital Camera Carrying Case 2 35 70
Electronic Whiteboard 1 3,OW 3,000
Whiteboard Mobile Stand 1 496 496
hiteboard Accessories 1 900 900
Whiteboard Access. Carrying
Case 1 44 44
General Office Supplies 1,486
Total $20,296
25 SAS-A-831
a
Texas State University Sub-Contractor Budget Detail, Page 2
6400 Other Operating
Costs
Airfare Hotel Rental Car Meals Trip Unit Totals
Travel (plus taxes) (plus taxes) (plus taxes) (2 112 days) Cost
Crystal City 0 120 72 108 300
Ft Worth 160 175 108 75 518
El Paso 340 1750 108 75 698
Unit cost #Trips # Partici ants
EI Paso $698/trip 16 tris 3 reviewers $33,504
Ft Worth $51 81trip 4 tris 3 staff 6,216
Crystal Ci $300/trip 4 trips 3 reviewers 3,60
Other
Printing 100
Telephone 1,526
Postage 100
Total $45,046
26 SAS-A-831
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/11/2003 - Ordinance No. 15742
DATE: Tuesday, November 11, 2003
LOG NAME: 02TEAGRANT REFERENCE NO.: G-14149
SUBJECT:
Apply and Receive Grant Funds from the Texas Education Agency for Afterschool Programming
and Student Safety
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to apply and receive grant funding on a reimbursable basis in the amount
of $1,013,537.34 from the Texas Education Agency (TEA)for the grant period of August 31, 2003 to
August 15, 2004; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $1,013,537.34 from available funds; and
3. Authorize the waiver of indirect costs in the amount of 16.68% of salaries and fringe benefits, because
the indirect costs are not an allowable expense in this grant; and
4. Contingent on grant approval, authorize the execution of an interlocal agreement with Fort Worth
Independent School District (FWISD) in an amount not to exceed $ 420,000.00 for afterschool
programming, attendance tracking and training services; and
5. Contingent on grant approval, authorize the execution of a contract with Fort Worth Country Day
School in an amount not to exceed $15,000.00 programing for the Summerbridge program; and
6. Contingent upon grant approval, authorize the execution of a contract with Texas State University-San
Marcos, Center for Initiatives in Education, for its Texas School Safety Center in an amount not to
exceed $250,000.00 for services regarding school safety audits and review in qualified districts.
DISCUSSION:
Background:
On September 28, 2003, the City of Fort Worth was informed that it had been awarded a one-time, one-
year grant allocation of $1,013,537.34 by the TEA of the State of Texas. The City did not apply for the
funding; instead, TEA chose to direct funds to the City.
The City was instructed to develop plans and submit a formal grant application for approval that includes
the following requirements: all funds must be spent between August 31, 2003 and August 15, 2004; a
subgrant of $250,000.00 must be awarded to Texas State University-San Marcos for its Texas School
Safety Center; and the remainder of the funds must be used in school districts with high juvenile crime to
implement afterschool and summer programming to serve primarily children aged 10-14 and at risk of
academic failure or at risk of committing criminal offenses. No supplanting of current funds dedicated to
afterschool programs is permitted.
Discussion:
Staff developed a plan for the grant application and presented it to the City's Governmental and
Neighborhood Relations Committee on November 4, 2003 as an action item. The Committee approved the
plan.
Forty afterschool and summer programs will be developed or enhanced with the funding. Because of the
limited planning time and extensive reporting, monitoring and school-based evaluation requirements, City
and FWISD-based programs, such as Fort Worth After School, that could serve the student target market
were chosen for funding. The programs will include, at a minimum, an academics-based curriculum linked
to the Texas Essential Knowledge and Skills requirements, a character/citizenship educational component,
and a plan for parental and/or mentor involvement. TEA requires that programs must be offered at no cost
to the children participating.
Parks and Community Services Department and the FWISD collaborated to develop the implementation
plan that encourages coordination of services to reach the maximum number of eligible students during the
spring semester and summer. Extensive training of program staff will ensure quality programming.
All FWISD locations will begin serving students no later than January 2004. Some school and community
center locations will have both afterschool programming and summer programming. Locations where
children will be served and the amounts allocated to each location are on the attached sheet.
The Texas School Safety Center will conduct school safety audits and reviews on campuses and in school
districts designated by TEA.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, receipt of the grant, and
adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451722 007403893000 $1,013,537.34
GR76 5 O $1,013,537.34
(VARIOUS) 07403893010
Submitted for City Manager's Office by: Libby Watson (6183)
Originating Department Head: Libby Watson (6183)
Additional Information Contact: Kathy Livingston (6129)