HomeMy WebLinkAboutContract 46157-A1 CITY SECRETARY
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FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 46157
WHEREAS the City of Fort Worth ("City") and Meals on Wheels of Tarrant
County, Inc. ("Agency") made and entered into City Secretary Contract No. 46157
(collectively with all previous amendments, the "Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant
received by City from the United States Department of Housing and Urban Development
("HUD") through the Community Development Block Grant Program ("CDBG"),
Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, Agency currently serves elderly individuals, but would like to
instead serve severely disabled individuals; and
WHEREAS, it is the mutual desire of City and Agency to amend the client
eligibility requirements in the Contract in order to meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as
follows:
1.
Exhibit "A" - Program Summary attached to the Contract is hereby replaced
with the attached Exhibit "A"—Program Summary Revised 01/2015.
II.
This amendment is effective as of the Effective Date of the Contract.
III.
All terms and conditions of the Contract not amended herein remain unaffected
and in full force and effect, are binding on the Parties and are hereby ratified by the
Parties. Capitalized terms not defined herein shall have meanings assigned to them in the
Contract.
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co OFFICIAL RECORD
o CITY SECRETARY
FT. WORTH, TX
Amendment No. 1 to CSC 46157 Page 1
Meals on Wheels of Tarrant County, Inc. (CDBG) Rev.01/2015
ACCEPTED AND AGREED:
MEALS ON WHEELS OF TARRANT COUNTY,INC. CITY OF FORT WORTH
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By: By: - o L..�C�._--
Carla Jutson Fernando Costa
President and CE Assistant City Manager
ATTEST: APPROVED AS TO FORM AND LEGALITY:
R jx� I' Z'�C4
City Se retary Assistant City Attorney
M&C: C-26893ate: 8/5/2014
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OFFICIAL RECORD
CITY SECRETARY
FT WORTH, TX
Amendment No. 1 to CSC 46157 Page 2
Meals on Wheels of Tarrant County,Inc. (CDBG) Rev.01/2015
MEALS ON WHEELS,INC. OF TARRANT COUNTY EXHIBIT "A"
Home Delivered Meals PROGRAM SUMMARY
Revised 01/2015
PROGRAM SUMMARY
Community Development Block Grant
(CDBG)
October 1, 2014 to September 30, 2015 $1059000.00
PERIOD AMOUNT
PROGRAM:
The Program will provide meals and case management services to Fort Worth residents who are severely
disabled (based on the Census definition). Case management, including needs assessments, will also be
completed in the Program.
For documentation and determining eligibility as a severely disabled person under this Contract, Agency may
use the Area Agency on Aging (AAA) Consumer Needs Evaluation Form. To be eligible under this Contract
and if using the AAA form, the client must have a score of`2' or higher on any single Activity of Daily Living
(ADL), Independent Activity of Daily Living (IADL), OR Mental Health Screening/Cognition. Agency may
also use Exhibit"H"—Severely Disabled Certification Form.
CDBG Funds will be used to pay for food cost of meals (based on the contract rate of the Agency's
vendor/subcontractor)provided to CDBG Eligible Clients.
Program office is located at 320 South Freeway, Fort Worth, TX 76104, Monday thru Thursday, 8:00 am to
4:30 pm, and Friday, 8:00 am to 3:30 pm. Program services will be provided to clients in their homes.
REGULATORY CLASSIFICATION:
IDIS Matrix Code(s) and Service Category: 05B Handicapped Services
National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2)
Regulatory Citation(s): 24 CFR 570.201(e)
Based on the nature of the service provided, Agency will maintain documentation that verifies that 100% of
clients served by the Program are Disabled Persons per the Presumed Benefit CDBG clientele categories and
are at or below 80% of AMI as established or defined by HUD.
PROGRAM GOALS:
Provide Program services to approximately 600 Unduplicated Clients.
Amendment No. 1 to CSC 46157 Page 3
Meals on Wheels of Tarrant County,Inc.(CDBG) Rev.01/2015
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/5/2014 - Ordinance No. 21363-08-2014
CONTINUED FROM A PREVIOUS WEEK
DATE: Tuesday, July 22, 2014 REFERENCE NO.: C-26893
LOG NAME: 17HUDACTIONPLANPY2014-2015
SUBJECT:
Conduct Two Public Hearings and Approve the City's Action Plan for the Use of Federal Grant Funds in the
Amount of$9,827,252.00 from the United States Department of Housing and Urban Development for
Program Year 2014-2015 from the Community Development Block Grant, HOME Investment Partnerships
Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs,
Authorize Collection and Use of Program Income, Authorize Waiver of Application of Indirect Cost Rates,
Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt
Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct two public hearings to allow citizen input and consideration of the City's 2014-2015 Action
Plan for use of federal grant funds from the United States Department of Housing and Urban Development
in the amount of $9,827,252.00 for Program Year 2014-2015 from the Community Development Block
Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities
for Persons with AIDS grant programs and for the use of program income from activities using prior years'
federal grant funds;
2. Approve the City's 2014-2015 Action Plan for submission to the United States Department of Housing
and Urban Development including allocations of grant funds to particular programs and activities as
detailed below;
3. Authorize the collection and use of an estimated amount of $50,000.00 of program income resulting
from activities using prior years' Community Development Block Grant funds for the programs and
activities detailed below;
4. Authorize the collection and use of an estimated amount of $100,000.00 of program income resulting
from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer
Assistance Program;
5. Authorize the City Manager or his designee to execute contracts and Interdepartmental Letters of
Agreement for a one year term with the agencies listed below in Tables 1, 2 and 3 for Program Year 2014-
2015 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for
Persons with AIDS grant funds, contingent upon receipt of funding;
6. Authorize the City Manager or his designee to extend the contracts and Interdepartmental Letters of
Agreement for up to one year if an agency or department requests an extension and such extension is
necessary for completion of the program, or to amend the contracts and Interdepartmental Letters of
Agreement if necessary to achieve program goals provided any amendment is within the scope of the
Logname: 17HUDACTIONPLANPY2014-2015 Page 1 of 6
program and in compliance with City policies and all applicable laws and regulations governing the use of
federal grant funds;
8. Authorize a waiver of indirect cost rates as applicable for the Grants Fund, in accordance with the
City's Administrative Regulations; and
9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the
Grants Fund in the total amount of$9,827,252.00 consisting of $6,193,950.00 in Community Development
Block Grant funds, $2,143,383.00 in HOME Investment Partnerships Program funds, $493,901.00 in
Emergency Solutions Grant funds and $996,018.00 in Housing Opportunities for Persons with AIDS grant
funds, plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's Annual Action Plan summarizes the major housing and community development activities and
proposed expenditures for use of federal grant funds totaling $9,827,252.00 from the United States
Department of Housing and Urban Development (HUD) for Community Development Block Grant
(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and
Housing Opportunities for People with AIDS (HOPWA) grant programs for the program year beginning
October 1, 2014 and ending September 30, 2015. This year's Action Plan also summarizes the use of
program income resulting from activities using prior years' CDBG and HOME funds. The purpose of these
grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily
benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS.
Staff developed recommendations for the allocation of the estimated funding from HUD and presented
them to the Community Development Council (CDC) on May 21, 2014 and to the City Council at the Pre-
Council meeting on June 10, 2014. Notice of a 30-day public comment period from July 2, 2014 to July
31, 2014 was published in the Fort Worth Star-Telegram on June 28, 2014. Any comments received will
be maintained by the Housing and Economic Development Department, in accordance with federal
regulations. The City will hold two public hearings as part of the HUD-required citizen participation
process, the first on July 22, 2014 and the second on August 5, 2014 at which time the City Council is
scheduled to approve the Action Plan. In addition, public hearings were held on June 24, 2014 at 10:00
a.m. and 6:00 p.m. for citizens to provide comment on the proposed list of neighborhood streets eligible
for reconstruction using CDBG funds.
A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a
spreadsheet of all specific funding recommendations is attached. The Action Plan must be submitted to
HUD by August 15, 2014.
For Program Year 2014-2015, it is recommended that the amount of $6,193,950.00 in CDBG funds and
the estimated amount of$50,000.00 of CDBG program income be allocated as follows:
Public Services -$929,092.50
This item includes social services for low to moderate income, disabled and disadvantage populations.
Housing Programs and Services -$2,150,600.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and
housing services and accessibility modifications to the homes of senior and/or disabled individuals and
related project delivery costs for these programs.
CDBG Match Funds - $500,000.00
This item includes match funds for the Lead Grant program.
Infrastructure Services - $638,126.80
This item includes funding for reconstruction of neighborhood streets.
Logname: 17HUDACTIONPLANPY2014-2015 Page 2 of 6
CDBG Economic Development - $737,340.70
This item is the City's annual payment on its Section 108 loan from HUD.
CDBG Estimated Program Income - $50,000.00
The CDC recommended allocating any CDBG program income for the reconstruction of neighborhood
streets.
CDBG General Administration -$1,238,790.00
This item includes costs for administering the CDBG grant including allocations for Financial Management
Services, Internal Audit and Transportation and Public Works Departments.
For Program Year 2014-2015, it is recommended that the amount of $2,143,383.00 in HOME funds and
the estimated amount of $100,000.00 of HOME program income be allocated as follows:
Homebuyer Assistance Program - $1,097,405.70
This items includes funding for down payment and/or closing cost assistance to low and moderate income
homebuyers.
Community Development Housing Organizations (CHDO) Set Aside - $321,507.40
HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing
projects and CHDO administrative operating costs. These funds will be used to complete the Hillside
Morningside Neighborhood Single Family Infill Development which will result in the construction of up to
17 single family houses by the Tarrant County Housing Partnership CHDO.
Multifamily Development - $510,131.60
Funding will be used for the Columbia at Renaissance Square, an approximately 140-unit mixed income
development, with 28 market rate units. The rest of the units will provide quality affordable housing to Fort
Worth families with incomes at or below 80 percent of Area Median Income. The development will be
located at 3801 W.G. Daniels Drive in Council District 8.
HOME General Administration -$214,338.30
This item includes costs for administering the HOME grant.
HOME Estimated Program Income - $100,000.00
The program income will be used in the City's Homebuyer Assistance Program.
For Program Year 2014-2015, it is recommended that the amount of $996,018.00 in HOPWA funds be
allocated as follows:
Non-Profit Service Providers -$966,137.46
HOPWA Program Administration - $29,880.54
For Program Year 2014-2015, it is recommended that the amount of $493,901.00 in ESG funds be
allocated as follows:
Non-Profit Service Providers -$456,858.42
ESG Program Administration - $37,042.58
The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts
shown in the following tables:
Logname: 17HUDACTIONPLANPY2014-2015 Page 3 of 6
Community Development Block Grant:
Table 1 - CDBG Agencies
Organization [Program (Amount
Women's Center of Tarrant County JSenior Services $ 75,000.00
Senior Citizens of Greater Tarrant [Senior Services $ 93,092.50
County _ _
YMCA of Metropolitan Fort Worth Child Care Services 4$ 50,000.00
YWCA of Fort Worth and Tarrant Child Development $ 50,000.00
County
Childcare Associates (Child Care Services $ 50,000.00
Girls Inc. of Tarrant County Youth Services $ 75,000.00
Camp Fire IYouth Services $ 75,000.00
Lena Pope Home _JYouth Services $ 75,000.00
Ladder Alliance FEmployment/Job Training $ 75,000.00
Tarrant County Housing Partnership Housing Counseling & $ 124,000.00
,Education
lPresbyterian Night Shelter Case Management/Main 000.00
Shelter 4
I
Meals on Wheels of Tarrant County Home-delivered Meals
Program $ 105,000.00
CDBG Public Service Subtotal $ 929,092.50
*REACH Resource Center on Need-Project Ramps $ 75,000.00
Independent Living
Total CDBG Contracts $1,004,092.50
*REACH will be funded from the CDBG Housing Programs budget.
Housing Opportunities For Persons With AIDS:
Table 2 - HOPWA Agencies
Organization VF Program Amount
Tarrant County Administration (seven percent) and Supportive
..Samaritan Housing, Services $409,380.46
Inc. _
Administration (seven percent), Supportive
AIDS Outreach Services, Tenant Based Rental Assistance $556,757.00
Center, Inc. (TBRA), and Short Term Rent Mortgage and
I Utility Assistance (STRMU)
Logname: 17HUDACTIONPLANPY2014-2015 Page 4 of 6
TOTAL HOPWA $966,137.46
Contracts y
Emergency Solutions Grant:
Table 3 - ESG Agencies �
Organization -Amount
Amount
SafeHaven of Tarrant County Shelter Services $ 85,065.00
Presbyterian Night Shelter F Shelter Services 1$ 95,544.00
Day Resource Center for the Shelter Services $115,732.00
Homeless _
The Salvation Army, a Georgia Homelessness Prevention/Rapid Fs
43,136.00
Corporation __ Re-Housin
Catholic Charities of Fort Worth Homelessness PreventionJRapid [$117,381.42
I I Re-Housing
TOTAL ESG Contracts $456,858.42
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the
current operating budget, as appropriated, of the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451727 01720672OXXX $6.193.950.00
GR76 5XXXXX 01720672OXXX $6,193,950.00
GR76 451727 017206721XXX 12,143,383.00
GR76 5XXXXX 017206721XXX $2,143,383.00
GR76 451727 017206723XXX $493,901.00
GR76 5XXXXX 017206723XXX $493,901.00
GR76 451727 017206724XXX $996,018.00
GR76 5XXXXX 017206724XXX $996,018.00
GR76 476091 01720672OXXX $50,000.00
GR76 5XXXXX 01720672OXXX $50,000.00
GR76 476076 017206721XXX $100.000.00
GR76 5XXXXX 017206721XXX $100,000.00
CERTIFICATIONS:
Logname: 17HUDACTIONPLANPY2014-2015 Page 5 of 6
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Jay Chapa (5804)
Cynthia Garcia (8187)
Additional Information Contact: Leticia Rodriguez (7319)
ATTACHMENTS
1. 17HUDACTIONPLAN PY2014-2015 AO 2014.docx (Public)
2. Action Plan 14 -15.pdf (Public)
3. PROPOSED 2014 CDBG Streets Attachment.pdf (Public)
Logname: l7HUDACTIONPLANPY2014-2015 Page 6 of 6