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HomeMy WebLinkAboutContract 25737 ^ITY SECRETARY 10 /7 :37 Cover Sheet Inquiry ID No 6775 Contract Number 613039 Amendment 15 LON 0 Routing No 973377 Contractor 000136 CITY OF FORT WORTH SUPERINTENDANT OF C.S. FORT WORTH 76115 Begin Date 10/01/1992 End Date 12/31/2000 Purpose of Contract: TO ASSIST LOW-INCOME PERSONS WITH EMPLOYMENT; EDUCATION; BETTER USE OF AVAIL- ABLE INCOME; EMERGENCY SERVICES; LINKAGES W/O PROGRAMS. FUNDS AVAILABLE ARE @ 5096 OF FFY '93 BUDGET ALLOCATION. Purpose of Amendment: TO EXTEND CONTRACT END DATE FROM 12/31/1999 TO 12/31/2000. ADDING 610 ALLOCATION OF $913,801 . ✓ BUDGET: Federal 5,362,256.00 Max TDHCA Obl 5258187.00 State .00 ------------ Total 5,362,256.00 Local .00 Posted? Press ENTER for contract approval 1 ) view Attachment END) Exit Database: PRO Appl: API 01 User: 039 Jan 20th, 11 :02 am KeVmap: DATA ENTRY Mode: Ing uPR INA L PENN �D Ro Ko VITA YE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AMENDMENT NO.15 TO CONTRACT NUMBER 613039 COMMUNITY SERVICES BLOCK GRANT PROGRAM SECTION 1 . CONTRACT The Texas Department of Housing and Community Affairs, an agency of the State of Texas, and CITY OF FORT WORTH agree to amend contract number 613039 executed by the Department on or about October 01 , 1992 (herein the "Contract") . SECTION 2. CONTRACT PERIOD This Contract is amended by revising Section 2, Contract Period, to read herafter as given below: This contract shall commence on October 01 , 1992, and unless earlier terminated, shall end on December 31 , 2000. SECTION 3. DEPARTMENT OBLIGATIONS This contract is amended by revising Section 4, Department Obligations, to read hereafter as given below: C. Limits of Liability Notwithstanding any other provision of this contract, the total of all payments and other obligations incurred by Department under this contract shall not exceed the sum of Five Million Three Hundred Sixty-Two Thousand Two Hundred Fifty-Six Dollars and 00 Cents ($ 5362256.00 ) SECTION 4. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS EPPM;Ey r�i `7 This contract is amended by revising Section 6, Cost Principles and Administrative Requirements, to read hereafter as given below: A. Except as expressly modified by law or the terms of this contract, Contractor shall comply with the cost principles and uniform administrative requirements set forth in the Uniform Grant and Contract Management Standards, 1 T.A.C. § 5.141 et seq. (herein the "Uniform Grant Management Standards") . All references therein to "local government" shall be construed to mean Contractor. B. None of the costs described in Attachment C of OMB Circular No. A-87, as modified by the Uniform Grant Management Standards, shall be allowable unless Contractor has obtained Department's prior written approval to incur such cost. C. Use of Alcoholic Beverages. None of the funds provided under this contract shall be used for the payment of salaries to any employee who uses alcoholic beverages while on active duty. No funds provided under this contract for travel expenses shall be used for the purchase of alcoholic beverages. SECTION 5. AUDIT This contract is amended by revising Section 21 , Audit, to read hereafter as given below: A. For any fiscal year included within the Grant Period and ending on or after June 30, 1997, during which the Contractor expended $300,000 or more in total federal financial assistance, Contractor shall arrange for the performance of an annual audit of the funds received and performances rendered under this grant agreement. The audit shall be made in accordance with the Single Audit Act Amendments of 1996, 31 U.S.C, ch. 75; and OMB Circular No. 133 (as revised on 6/30/1997) , "Audits of States, Local Governments, and Non-Profit Organizations. " The term "federal financial assistance" includes awards of federal financial assistance received directly from federal agencies, or indirectly through units of state and local government. G1KWOPID C01n(��C_''�(Gn'� B. Notwithstanding Subsection A, of this Section 21 , Contractors expending less than $300,000 in Federal financial assistance, may arrange for the performance of an annual financial statement audit. Such audit should include verification as requested on Subsection (A) (4) of this Section 21 . C. Contractor shall submit two (2) copies of the report of such audit to Department within thirty (30) days after the completion of the audit, but no later than nine (9) months after the end of the audit period. Contractor shall insure that the audit report is made available for public inspection within thirty (30) days after completion of the audit. Audits performed under this Section 20 are subject to review and resolution by Department or its authorized representative. D. For any fiscal year ending within or immediately after the Grant Period, Contractor must submit an "Audit Certification Form" (available from the Department) within ninety (90) days after the Contractors fiscal year end. E. Department reserves the right to conduct additional audits of the funds received performances rendered under this grant agreement. Contractor agrees to permit Department or its authorized representative to audit Contractor's records and to obtain any documents, materials, or information necessary to facilitate such audit. F. Contractor shall be liable to Department for any costs disallowed pursuant to audit(s) of funds received under this agreement. G. Contractor shall procure audit services through an open, competitive process at least once every four years. The auditor shall retain working papers and reports for a minimum of three years after the date of issuance of the auditor's report to the auditee. Audit working papers shall be made available upon request to Department at the completion of the audit, as a part of a quality review, to resolve audit findings, or to carry out oversight responsibilities consistent with the purposes of this part. Access to working papers includes the right to obtain copies of working papers, as is reasonable and necessary. SECTION 6. TRAVEL This contract is amended by revising Section 22, Travel, to read hereafter as given below: EP DD r ,vl"'K'3il1iIH9 YELL Allowable travel costs under this contract shall be determined in accordance with OMB Circulars A-122 or A-87, as applicable, any Department Issuance on travel, and with Contractor's written travel policy. Contractor's written travel policy shall delineate the rates which Contractor shall use in computing the travel and per diem expenses of its board members and employees. Prior to incurring any costs for travel, contractor must provide Department with a copy of its travel policy and evidence that such policy has been approved by Contractor's governing body. If Contractor has no established written travel policy, the travel regulations applicable to Department employees shall apply. SECTION 7. POLITICAL ACTIVITY PROHIBITED This contract is amended by revising Section 23, Political Activity Prohibited, to read hereafter as given below: A. None of the funds provided under this contract shall be used for influencing the outcome of any election, or the passage or defeat of any legislative measure. This prohibition shall not be construed to prevent any official or employee of Contractor from furnishing to any member of its governing body upon request, or to any other local or state official or employee or to any citizen information in the hands of the employee or official not considered under law to be confidential information. Any action taken against an employee or official for supplying such information shall subject the person initiating the action to immediate dismissal from employment. B. No funds provided under this contract may be used directly or indirectly to hire employees or in any other way fund or support candidates for the legislative, executive, or judicial branches of government of Contractor, the State of Texas, or the government of the United States. C. None of the funds provided under this contract shall be expended in payment of the salary for full-time employment of any employee who is also the paid lobbyist of any individual, firm, association, or corporation. None of the funds provided by this contract shall be expended in payment of the partial salary of a part-time employee who is required to register as a lobbyist by virtue of the employee's activities for compensation by or on behalf of industry, a profession or association related to operation of Contractor. A part- time employee may serve as a lobbyist on behalf of industry, a profession, or association so long as such entity is not related to Contractor. Except as authorized by law, no contract funds shall be expended in payment of membership dues to an organization on behalf of Contractor or an employee of Contractor if the organization pays all or part of the salary of a person required to register under Chapter 305, Government Code. Uk�a G'C CU �:;�l u c����I►��1�,=�1 ej U7 tti� ;F`L'UU a J�.': . p VIE, . D. None of the funds provided under this contract shall be paid to any official or employee who violates any of the provisions of this section E. Programs assisted with CSBG funds shall not be carried on in a manner involving the use of program funds, the provision of services, or the employment or assignment of personnel, in a manner supporting or resulting in the identification of such programs with- 1 . any partisan or non partisan political activity or any political activity associated with a candidate, or contending faction or group, in an election for public or party office; 2. any activity to provide voters or prospective voters with transportation to the polls or similar assistance in connection with any such election; or 3. any voter registration activity. SECTION 5. EFFECTIVE DATE This amendment is effective as of the 1st day of January, 2000. Signed by Richard Zavala on 01/25/2000 Contractor Executive Director, CITY OF FORT WORTH Signed by Daisy Stiner on 01/26/2000 Executive Director, Texas Department of Housing and Community Affairs This amendment is not effective until signed by the Texas Department of Housing and Community Affairs Executive Director or her authorized designee. CITY OF RT WORTH s' ant 1W Manager APPROVED AS TO FORM AND LEGALITY: Assis ity Attorney AST: 8 Contract Authorization City SecretaDate 3`31-'®v ri M'': ? ° E FRU City of Fort Worth, Texas "CAgor and counin't Communication DATE REFERENCE NUMBER LOG NAMEPAGE 2/22/00 **C_1 7872 8000NTRACT 1 of 2 SUBJECT APPROPRIATIONS ORDINANCE AND EXTENSION OF CONTRACT WITH THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMMUNITY SERVICES BLOCK GRANT THROUGH DECEMBER 31, 2000 RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to accept funds in the amount of $913,801 from the Texas Department of Housing and Community Affairs (TDHCA) for the Community Services Block Grant (CSBG) for the year 2000; and 2. Accept the 1999 Incentive Award of $5,980 and reimbursement of registration fees for$195; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $919,976; and 4. Apply indirect cost rates in accordance with the City's Administration Regulation 3-15, at a rate of 18.86%, which represents the most recently approved rate for this department, and apply the new, approved rate when available. DISCUSSION: Since October 1992, the TDHCA has provided funds annually to contract recipients through Letters of Notification (LON). The LON indicates the amount of funds the contractor will receive for the current year, as well as a cumulative total of CSBG funds received since the initial funding in 1992. In October 1999, the City received a $5,980 incentive Award and a $195 reimbursement of registration fees. In January 2000, the TDHCA notified the City that the Year 2000 contract amount is $913,801. This amount will bring the total CSBG funds received by the City since 1992 to $6,276,057. This extension for the CSBG proposes to continue programs and services aimed at assisting low- income persons through case management, emergency assistance, outreach and certification for energy assistance, information and referral, as well as services to provide clients with transportation to access services for medical, educational, employment and other needs. Nine (9) neighborhood centers will be utilized to deliver program services. This program serves all Council Districts. No matching funds are required from the City. City of Fort Worth, Texas qV611jor And Council communication DATE REFERENCE NUMBER LOG NAME PAGE 2/22/00 **C-17$72 8000NTRACT 2 of 2 SUBJECT APPROPRIATIONS ORDINANCE AND EXTENSION OF CONTRACT WITH THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMMUNITY SERVICES BLOCK GRANT THROUGH DECEMBER 31, 2000 FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. LW:k M Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) 1&3)GR76 488185 080200620000 $913,801.00 AMOR Libby Watson 6183 3)GR76 Various 080200620010 $913,801.00 CITY COUNCIL Originating Department Head: 2&3)GR76 488185 080200569000 $ 6,175.00 CITY 3)GR76 Various 080200569010 $ 6,175.00 FEB 22 2000 Richard Zavala 5704 (from) Additional Information Contact: { r�.•a/ City Secretary of the Richard Zavala 5704 City a[Fort Worth,te�cas Adopted Ordinance No.