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HomeMy WebLinkAboutContract 43992-R2 City of Fort Worth Department Annual Agreement Renewal CITY SECWAW January 28, 2015 CONTRACT NQ. Allison Patterson Cover-Tek, Inc. 551 Silicon Drive, Suite 100 Southlake, Texas 76092 Re: NOTICE OF CONTRACT RENEWAL Name of Contract —Wellness Program Contract No. CSC No. 43992 (the "Contract") Renewal Term No. #: 2 This letter is to inform you that the City is exercising its right to renew CSC No. 43992 for an additional one year period, which will begin immediately upon the expiration of the current term and will end on December 31, 2015. All other terms and conditions of CSC No. 43992 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Notice of Contract Renewal. Please log onto BuySpeed Online at nttp-//fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely yours, Doris Brent m Contract Compliance Specialist, Doris.BrentCa7fortworthtexas.gov, (817) 392-2058 M_ __1 I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 43992 for a one year M © period ending on December 31, 2015. By: `lUA IttknVa Date: �Q�Dl ;JI Allison Pa terson, Pres e t aeOo Signature o � CI OR O ATTEST: f ;� S Alanis *%6, .0000 100 Assistant City Manager Mary J. Kayser, City Secreta TFX A Date: to a,-0 IS M&C No. P-11466 APPROVED AS TO FORM AND LEGALITY; OFFICIAL RECORD CITY SECRETARY Assistant City Attorney FT.WORTHS TK M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas FORT H CITY COUNCIL AGENDA i COUNCIL ACTION: Approved on 12/11/2012 REFERENCE ,* 13PEIVIPLOYEE AIVD RETIREE DATE: 12/11/2012 NO.: P-11466 LOG NAME: HEALTH SCREENINGS JR CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Professional Services Agreement with Cover-Tek, Inc., for Employee and Retiree Health Screening Services for a Total Annual Amount Not to Exceed $250,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of a Professional Services Agreement with Cover-Tek, Inc., for employee and retiree health screenings for a total annual amount not to exceed $250,000.00. DISCUSSION: The Human Resources Department will use this Agreement for staffing, supplies, and health screening services for City's employees and retirees. Cover-Tek, Inc., will administer certain diagnostic health-risk-assessment testing in connection with the City's Wellness program. Participating personnel will be screened for glucose, triglycerides, total cholesterol, high density lipids (HDL), hemoglobin (HbA1c), and coronary risk. Blood pressure, height, weight, waist/hip ratio and percent body fat will also be screened. The proposals.were reviewed by an evaluation panel which consisted of staff from the Human Resources Department. Proposal evaluation factors included business plan and technical proposal, qualifications and references, adherence to the Terms and Conditions of the Contract, financial stability and ability to obtain insurance and bonding, and cost. Cover-Tek., Inc., presented the best evaluated proposal to the City. The City will only pay for as many screenings as are required, and no guarantee was made on the specific number of screenings to be purchased. Based on recent experience, the department anticipates spending at least $185,025.00 during the first year. However, participation levels have been increasing over time, and the additional contracting authority is recommended to ensure that the program can meet with growing needs. PRICE ANALYSIS—The change in pricing is an increase of one percent compared to pricing that has been in effect since November 2007 as awarded by M&C P-10688. The price increase are for employee and retiree health screenings based on predicted participation rates for 2013, which is anticipated to be higher than 2012. Staff has reviewed the proposal and concluded that the prices are fair and reasonable. AGREEMENT TERMS - On Council's approval, the Agreement shall begin January 1, 2012 and remain in effect through December 31, 2012. RENEWAL OPTIONS - This Agreement may be renewed for up to four one-year options at the City's sole discretion. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADVERTISEMENT - The Request for Proposal (RFP) was advertised every Wednesday in the Fort Worth Star-Telegram from September 5, 2012 through October 3, 2012. Eight vendors were solicited and six proposals were received. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17726&councildate=12/11/2012 2/9/2015 M&C Review Page 2 of 2 M/WBE -A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Group Health Insurance Fund. BQN\12-0299\JR TO Fund/Account/Centers FROM Fund/Account/Centers FE85 539120 0148500 $250.000.00 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Lena Ellis (8517) Additional Information Contact: Jack Dale (8357) James Rodriguez (2057) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17726&councildate=12/11/2012 2/9/2015