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HomeMy WebLinkAboutContract 25751 CITY SECRETARY 'S , N )NTRACT NO. STATE OF TEXAS § COUNTIES OF TARRANT § AND DENTON WHEREAS, the City of Fort Worth desires to contract with the First Texas Council of Camp Fire, Inc., to create an integrated support system to nurture quality in the local child care industry; NOW, THEREFORE, THIS CONTRACT FURTHER WITNESSETH: That for and in consideration of the mutual covenants, promises and agreements contained herein, the City of Fort Worth ("City"), a home-rule municipal corporation acting by and through Charles R. Boswell, its duly authorized Assistant City Manager, and the First Texas Council of Camp Fire, Inc, ("Contractor") a nonprofit Texas corporation acting by and through Ms. Zem Neill, its duly authorized Executive Director, do hereby covenant and agree as follows: 1. Contractor covenants and agrees to provide skills training for child care providers to enable them to be successful and meet the needs of the community they serve with their Leadership and Child Care Training Program. The Leadership Training component of the program will involve director training as well as family child care business training. The programs will utilize Camp Fire's Community Lab School for Family Centered Child Care for observation and instruction. The Directors Training will help directors develop business and management skills. The Family Child Care Business Training will provide skills training for providers to enable them to be financially successful and meet the needs of the families they serve. The Child Care Training component of the program will concentrate resources to promote professional growth in child care workers. The services will be provided for a period beginning April 1, 2000, and ending August 31, 2000, and are more fully described in Exhibit "A", attached hereto and incorporated herein for all purposes incident to this contract. 2. In consideration of the services to be performed hereunder by Contractor, City promises and agrees to pay Contractor in an amount up to Ninety Eight Thousand Five Hundred Dollars ($98,500) on a reimbursement of expenses basis. �F 00)�D r . Payment will be processed by City following receipt from Contractor of the following monthly financial documents: (1) Attachment I-Sub-Grantee's Request For Funds, (2) Attachment II-Detail Statement of Costs, and (3) Attachment III-Expenditures Worksheet Report. Reimbursement for the payment of eligible expenses shall be made against the line item budget specified in Exhibit B-Program Operating Budget. Contractor will submit to City on a monthly basis: (1) Attachment IV and (2) Attachment IV (A), Program Services Report to City for services and activities accomplished by Contractor in performance of this contract. The report will be signed by a duly authorized agent of Contractor and submitted by 15th of the month following the month which is reported. Contract agrees to utilize all disbursed Funds for the benefit of the Program. Contractor agrees that funds will be expended in accordance with the Program Operating Budget. Contractor may not increase or decrease line-item amounts in the approved Program Budget without prior written approval by the City. 3. Either party may cancel this contract upon thirty (30) days' notice in writing to the other party of such intent to terminate. In the event of such termination, City shall reimburse Contractor in the services performed up to the date of termination. 4. Contractor covenants and agrees to -Fully cooperate with City in monitoring the effectiveness of the services to be performed under this agreement, and City shall have access at all reasonable hours to offices and records of Contractor for the purpose of such monitoring. 5. Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servants, or employee of the City of Fort Worth. Contractor shall have exclusive control of and the exclusive right to control the details of the services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, servants, employees, subcontractors and program participants. The doctrine of respondeat superior shall not apply as between the City and contractor, its officers, agents, servants, employees, subcontractors, or program participants, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the paid service of the City of Fort Worth. 6. City shall in no way or under any circumstance be responsible for any property belonging to Contractor, its officers, agents, employees, or subcontractors or program participants, which may be lost, stolen, destroyed or in any way damaged; and Contractor hereby indemnifies and holds harmless the City, its officers, agents, and employees, from and against any and all such claims or suits. 7. Contractor covenants and agrees to indemnify, hold harmless and defend, at its own expense, the City, its officers, agents, servants, and employees, From and against any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons of whatsoever kind or character, whether real or asserted, arising out of or in connection with the execution, performance, attempted performance or nonperformance of this contract and agreement, and/or the services performed hereunder, whether or not cause, in whole or in part, by alleged negligence of officers, agents, servants, or employees of the City of Fort Worth; and Contractor hereby assumes all liability and responsibility of City, its officers, agents, servants and employees, for any and all claims or suits of property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kind of character, whether real or asserted, arising out of or in connection with the execution, performance, attempted and/or the services performed hereunder, whether or not cause, in whole or in part, by alleged negligence of officers, agents, servants, or employees of City. In the event it is determined that Contractor has misused, misapplied or misappropriated all or any part of the funds provided hereunder, Contractor agrees to indemnify, hold harmless and defend the City of Fort Worth, its officers, agents, servants, and employees, from and against any and all claims or suits resulting from such misuse, misapplication or misappropriation. a_, ( flre 8. If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption (statutory or otherwise) from and against liability for damage or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against the City. 9. Contractor shall not assign or subcontract all or any part of its rights, privileges or duties under this contract without the prior written consent of City, and any attempted assignment of subcontract of same without such prior written approval shall be void and constitute a breach of this agreement. 10. Contractor, its officers, agents, employees and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of the City of Fort Worth. It is agreed and understood that, if City calls to the attention of Contractor any such violation on the part of Contractor or any of its officers, agents, employees or subcontractors, then Contractor shall immediately desist from and correct such violation. 11. Contractor, in the execution, performance or attempted performance of this contract and agreement, will not discriminate against any person or persons because of sex, race, religion, color or national origin, nor will Contractor permit its officers, agents, employees, or subcontractors to engage in such discrimination. This agreement is made and entered into with reference specifically to Chapter 17, Article III, Division 3, of the City Code of the City of Fort Worth ("Discrimination in Employment Practices"), and Contractor hereby covenants and agrees that Contractor, its agents, employees and subcontractors have fully complied with all provisions of same and that no employees, or employee-applicant has been discriminated against by the terms of such ordinance by either Contractor, its agents, employees or subcontractors. 12. Contractor shall furnish a certificate of insurance as proof that it has secured and paid for a policy of public liability insurance covering all public risks incident to or in connection with the execution, performance, attempted performance or nonperformance of this contract and agreement. Such amounts shall be as follows: Property damage, per occurrence $100,000 Bodily injury or death, per person $250,000 Bodily injury of death, per occurrence $500,000 with the understanding and agreement Contractor that such insurance amounts shall be revised upward at City's option and the Contractor shall revise such amounts within thirty (30) days following notice to Contractors of such requirements. Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and the City of Fort Worth frorn and against any and all Worker's Compensation claims arising from the work and services provided under this contract. 13. In the event no funds or insufficient funds are appropriated by the City in any fiscal period any payments hereunder, City will notify Consultant of such occurrence and this Contract shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds shall have been appropriated. 11 4FIA, MWKIi MyDf. 14. This written instrument constitutes the entire agreement by the parties hereto concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement, which purports to vary from the terms hereof shall be void. 15. Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance of this contract and agreement, venue for said action shall lie in Tarrant County, Texas. c orf( SEdC;"IMEff IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, this Z day of A.D. 2000. ATTES CITY OF FORT WORTH By. City Secretary 7-CC Charles R. Boswell Assistant City Manager APPROVED AS TO FORM AND LEGALITY: Contract Authorization -- i A ne y pate Date: 3�2-b (Z#� ATTEST: First Texas Council of Camp Fire, Inc. By: Zem Neill Executive Director STATE OF TEXAS § COUNTIES OF TARRANT § AND DENTON BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared Zem Neill, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the First Texas Council of Camp Fire, Inc. and that she executed the same as the act of said First Texas Council of Camp Fire, Inc. for the purpose and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of A.D. 2000. �;�*" ' •,\ LINDA BARNETT ,�j�/ °1 Notary Public "xe ;1 STATE of TEXAS Notary Public in and for ,+ My Comm Exp 09-30-2003 the State of Texas STATE OF TEXAS § COUNTIES OF TARRANT § AND DENTON BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared Charles R. Boswell, known to me to be 'the person whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the City of Fort Worth for the purpose and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of A.D. 2000. ROSELLA BARNES f NOTARY PUBLIC Notary Public in and for State of Texas the State of Texas °P:rte COMM Exp, 03-31-2001 ' �FKWaaI E?CCOrp EXHIBIT A PROGRAM SUMMARY First Texas Council of Camp Fire, Inc. AGENCY Leadership and Child Care Training Program PROGRAM 1 April 2000 to 31 August 2000 $ 98,500 CONTRACT NO. PERIOD AMOUNT PROGRAM DESCRIPTION The Program will promote professional growth in child care directors and owners of child care centers and family child care providers. These training programs will address and help alleviate core issues in child care, such as poor management, poorly skilled labor, high turnover, and many others that keep children and youth at-risk. Council District(s) PROGRAM GOAL • The goal of the Institute is to create an integrated support system to nurture quality in the entire child care industry PROGRAM OBJECTIVES • The Leadership Training component of the program will involve director training as well as Family Child Care Business Training • The Child Care Training component of the program will concentrate resources to promote professional growth in child care workers. PROGRAM SERVICES and ACTIVITIES GOALS • Director Training 40 • Family Child Care Business Training 20 • Child Care Training n G' �pp CITY OF FORT WORTH EXHIBIT B ANNUALBUDGET CONTRACT PERIOD From: 4/1/2000 To: 8/31/2000 Name of Sub Grantee: First Texas Council Camp Fire Name of Program: Leadership & Child Care Program Cost Category Budget [a] [b] [c] [d] [e] ADMINISTRATIVE EXPENSES a arses 3 - - - FICA - - - Life Insurance - - - - - Health Insurance - - - - Unemployment-State - - - - Unemployment-Federal - - - - - Worker's Comp - - - - - Contract Labor 34,200 Retirement - - - - SUPPLIES Office Supplies 700 - - - Postage 100 - - - - Food Supplies - - - - - Other SuppliesCONTRACTUAL SERVICES Telephone 220 Electric - - - - - Water/Waste Disposal - - - - - - Rent(Occupancy) 1,620 Custodial Services - - - - - - Equipment Rental 2,500 - - - - - Printing 1,600 - - - - - Association Dues 40 - - - - - Miscellaneous Insurance 150 - - - - - Liability Insurance 150 - - - - Legal &Accounting - - - - - Support Services 7,800 - - - - Conferences 7,000 - - - - Transportation 250 - - - - - References 2,500 - - - - Miscellaneous 450 - - - - CAPITAL OUTLAY Ice Furniture - - - - - - Computer Equipment - - - - - - Other: [Described] - - - - - MATCHING FUND SOURCES [a] [b] [c] [d] RoCD)�FIFJNg T910 ATTACHMENT IV CITY OF FORT WORTH FISCAL SERVICES DEPARTMENT CONTRACT MANAGEMENT DIVISION PUBLIC SERVICE PROJECT 1. NAME AND ADDRESS OF SUB-GRANTEE 2. PROJECT NAME: Leadreship&Child Care Training Program F' t Twas council of Camp Fire 2�s00 eac�iman Blvd. Fort worth exas 76137 3. CONTRACT NO: MONTH&YEAR 5. PROGRAM SERVICES AND ACTIVITIES CURRENT MONTH CUMULATIVE Number of New Households and/or Persons Served 6A. DIRECT BENEFIT DATA(New Household and/or Persons Served) American Total White Black- Hispanic Asian Pacific Indian Female- Non- Non- Islander Alaskan Head- Hispanic Hispanic Native Of Household CURRENT MONTH CUMULATIVE 6B. DIRECT BENEFIT(CONTINUED) Low/Mod Low Income Beneficiaries Beneficiaries CURRENT MONTH CUMULATIVE 7. AGE 0-4 5-17 18-24 25-54 55-64 64+ CURRENT MONTH CUMULATIVE 8. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief, the data included in this report is true and accurate, and if a non-profit agency, has been approved by the governing body of the organization prior to submission. Date: Submitted by: Phone Num: '3XACG�rrI PRO-`EDIAGM/IDIS-RPT FORM 3 (�;��U CC�Ir"U•S� ^WryU U. MM ATTACHMENT IV(A) CITY OF FORT WORTH FISCAL SERVICES DEPARTMENT CONTRACT MANAGEMENT DIVISION 1. NAME AND ADDRESS OF SUB-GRANTEE 2. PROJECT NAME: First Texas Councl of Camp Fire Leadership&Child Fort WorthMeaTe an lvd 76137 Programining Fort Wort Teaxs / 3. CONTRACT NO: 4. DATE OF REQUEST: MONTH&YEAR 5. PROGRAM SERVICES AND ACTIVITIES: CURRENT CUMULATIVE • • • 6. SCOPE OF WORK NARRATIVE: 7. PROBLEMS ENCOUNTERED / SOLUTIONS PROPOSED: 8. ANTICIPATED ACTIVITY DURING THE NEXT MONTH: 9. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief, the data included in this report is true and accurate, and if a non-profit agency, has been approved by the governing body of the organization prior to submission. DATE: SUBMITTED BY: PHONE NUM: -ra�,rn - v IAGM/IDIS-RPT FORM 7A ATTACHMENT I CITY OF FORT WORTH FISCAL SERVICES DEPARTMENT CONTRACT MANAGEMENT DIVISION SUB-GRANTEE'S REQUEST FOR FUNDS Name and Address of Sub-Grantee Program Name Leadership and Child Care Training Program First Texas Council of camp Fire, Inc. Contract No. 2700 Meacham Blvd. Date of Request Fort Worth Texas 76137 Month SECTION I(AGENCY) Current Month Cumulative I. Reimbursement Request 0.00 0.00 1.Expenditures: $ $ 2.Income: A. Program Income $ $ B. Advance Payments $ $ C. Interest Earned CDBG Funds $ $ 3.Reimbursement Requested(1 minus 2) $E $ II.Advance Pay Requests 1.Estimated Expenditures $- $ 2.Income: A.Program Income $ $ B.Unpaid Request of Payment Previously Submitted $ $ 3.Advance Authorized(1 minus 2) $ $ lll. Reporting Interest 1.Interest over$25 per quarter returned to City $ $ SECTION II(CITY) I.MARS-Purchasing Request A.MARS INPUT:Vendor/PO Number/Requisition Number: B.Fund/Account/Center: C.Total Amount of this Request: $ 0.00 SECTION III I. Verification A.Contract Manager: Frank Marrero (Name) (Signature) (Date) B.MARS-Purchasing: (Name) (Signature) (Date) C.Accounting: (Name) (Signature) (Date) ll.Authorization A.Agency: Zem Neill (Signature) (Date) B.Contract Services Administrator: Deidra Emerson (Name) (Signature) (Date) C.Assistant to the City Manager: (Name) (Signature) (Date) DISTRIBUTION White :Accounting — Blue : IAGM �_�. : Green : Agency L IA&GM FORM 9601 I_urs ATTACHMENT II CITY OF FORT WORTH FISCAL SERVICES DEPARTMENT CONTRACT MANAGEMENT DIVISION DETAIL STATEMENT OF COST First Texas Council of Camp Fire AGENCY REPORT PERIOD Leadership&Child Care Training Program PROGRAM DATE OF REQUEST PROGRAM MONTHLY CUMULATIVE BALANCE COST CATEGORY ACCOUNT BUDGET EXPENDITURES TO DATE Balance PERSONAL SERVICES Salaries 516 010 39,220.00 FICA 518 010 Life Insurance 518 050 HEALTH INSURANCE 518 060 unemployment 518 090 Worker's Comp 518 040 Retirement 518 070 Contract Labor 518080 34,200.00 SUPPLIES Office Supplies 521 010 700.00 Postage 521 020 100.00 teaching Aids 522030 Food Supplies 522 030 Other Operating Supplies 523 300 CONTRACTUAL SERVICES Telephone 535 040 220.00 Electric 535 020 Gas[Utility] 535 010 Water/Waste DiHJosal 535 030 Rent [Occupancy] 537 010 1,620.00 Custodial Services 539 220 Equipment Rental 537 030 2,500.00 Printing 533 030 1,600.00 Association Dues 536 010 40.00 Miscellaneous Insurance 538 210 150.00 Liability Insurance 534 020 1 150.00 Support Services 538 050 7,800.00 Transportation 532130 250.00 References 533 010 2,500.00 Conferences&Seminars 531 180 7,000.00 Miscellaneous 539120 450.00 Loan Orgination Fees 000 000 CAPITAL OUTLAY Furniture, Fixtures 541 330 Office Equipment, Computers 541 370 Other Equipment 541 320 TOTAL 98,500.00 0.00 0.00 Contractors Certification: I certify that the costs incurred are taken from the books of account and that such costs are valid and consistent with the terms of the agreement. Zem Neill Executive Director NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE PREPARE ONE FORM FOR EACH SOURCE OF FUNDS DISTRIBUTION " White :Accounting ',.''j=j�4'l Blue :IAGM T- [ QIL5t;'llcl LJ Green :Agency " 7 r,,C.Z, 5� � ATTACHMENT III CITY OF FORT WORTH FISCAL SERVICES DEPARTMENT CONTRACT MANAGEMENT DIVISION EXPENDITURES WORKSHEET First Texas Council of Camp Fire, Inc. AGENCY REPORT PERIOD Leadership&Child Care Training Program PROGRAM CONTRACT NO. DATE OF REQUEST NO. DATE CHECK NO. PAYEE DESCRIPTION ACCOUNT NO. AMOUNT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 TOTAL 0.00 Zem Neill Executive Director NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE DISTRIBUTION While :Accounting _.. Blue :IAGM �1y/ e1^-.I ^II}l Green :Agency ,.I�p'1�li{1!Gki FIECI EV I`_ ��'Urrlr l;i?.In� �yy r6i� IA&GM FORM 9&04 6 L'llr� lf�l�l'-I�IU�l5[h�i��l�ylY To: Charles Boswell From: Frank Marrero, Contract Compliance Specialist(IAGM) Date: April 5, 2000 Subject: Signature for the New Contract for First Texas Council of Camp Fire, Inc. Leadership and Child Care Training Program Mr. Bosewell after the contract has been signed and notarized by Rosella, I can be reached at extension 7536. Thanks! Frank Marrero City of Fort Worth, Texas 4vagor AndCounci( conmosuni cation DATE REFERENCE NUMBER LOG NAME PAGE 3/28/00 G-12868 13CAMPFIRE 1 of 2 SUBJECT LEADERSHIP AND CHILD CARE TRAINING PROGRAM; ALLOCATION OF TITLE IV AT-RISK CHILD CARE FUNDS RECOMMENDATION: It is recommended that the City Council: 1. Approve the transfer and use of$98,500 in Title IV At-Risk Child Care Unprogrammed Funds for the Leadership and Child Care Training Program; and 2. Authorize the City Manager to execute a contract with Camp Fire Boys and Girls for an amount not to exceed $98,500 to develop and administer the Leadership and Child Care Training Program from April 1, 2000, through August 31, 2000. DISCUSSION: • In an effort to support quality child care within the City of Fort Worth, staff is recommending the funding of the development and administration of a child care training program to be administered by Camp Fire Boys and Girls. The program will create an integrated support system to nurture quality in the local child care industry. The current child care system is insufficient on most fronts as services are fragmented, regulations are minimal, and continuity of care is limited. Generally, caregivers lack sufficient training, and pay scales are inadequate to attract a qualified workforce. The annual turnover rates in the child care industry remain as high as 40%. Funding for the proposed training program comes from reimbursements to the City from the Title IV At- Risk Child Care Program. These reimbursed funds have generally been used to fund child care initiatives, including a child care accreditation program previously administered by Camp Fire. The Leadership and Child Care Training Program incorporates components from the accreditation program. The Leadership Training component of the program will involve director training as well as family child care business training. The programs will utilize Camp Fire's Community Lab School for Family Centered. Child Care for observation and instruction. The Directors Training will help directors develop business and management skills. The Family Child Care Business Training will provide skills training for providers.to enable them to be financially successful and meet the needs of the families they serve. Very often, child care providers who choose to start a family child care business lack business and marketing skills and often fail to implement good business practices. The Child Care Training component of the program will concentrate resources to promote professional growth in child care workers. The program will involve child development associate training to prepare child care workers for credential by the national Professional Recognition Council; provide training for basic skills, intermediate skills, and accreditation preparation; advanced training in CPR and First-Aid, pre-service and individualized on-site consultation; and training offered through the Child Care Training Project funded by the Texas Workforce Commission. City of Fort Worth., Texas "01gor and Council Communication DATE REFERENCE NUMBER LOG NAME PAGE 3/28/00 G-12868 13CAMPFIRE 27f2 SUBJECT LEADERSHIP AND CHILD CARE TRAINING PROGRAM; ALLOCATION OF TITLE IV AT-RISK CHILD CARE FUNDS Once the program content is developed, Camp Fire will provide training and work with child care providers throughout the City during the contract period. It is anticipated that after this pilot period, the program will be sustained by funding from foundations and fees. Additionally, application is being made to Work Advantage (Tarrant County Workforce Development Board) and other granting agencies. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations, funds will be available in the FY 99-00 operating budget, as appropriated, of the Grants Fund. CB:k Submitted for City Manager's FUND ACCOUNT CENTER I AMOUNT CITY SECRETARY Office by: (to) 1)GR76 481783 013434638000 $98,500.00 Charles Boswell 8511 2)GR76 539120 013434638010 $98,500.00 APPROVED Originating Department Head: CITY COUNCIL `CIL Joe Paniagua 6168 (from) MAR 28 2D04 1)GR76 451440 013404324000 $14,285.00 Additional Information Contact: 1)GR76 451459 013211476000 $84,215.00 , city SeaetLq of the Deidra Emerson 7563 city of Fortwortb.Tw-"