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HomeMy WebLinkAboutContract 40243-A13 AMENDMENT NO. 13 TO AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES RENOVATE and EXPAND the GENERAL TERMINAL BUILDING at MEACHAM INTERNATIONAL AIRPORT STATE OF TEXAS § I, § CITY SECRETARY CONTRACT NO. COUNTY OF TARRANT § WHEREAS, The City of Fort Worth ("City") and Hahnfeld Associates, Architects and Planners, Inc. made and entered into City Secretary Contract No. 40243 (The Contract) which was authorized by the City Council by M&C C-24215, the 11th day of May, 2010; and Amendment Nos. 1, 2, 3, 4, 6, 7,11 and 12 were administratively executed in the amount of $83,160.00 for additional topographic surveys, cost estimates, underground utilities survey, utility easement, new tenant lease space and new FBO revisions; and Amendment No. 5 was approved by M&C C-24980 on June 14, 2011 to complete the design and provide construction administration services in the additional amount of $985,732.50 plus up to $63,680.00 in reimbursable expenses; and Amendment No. 8 was approved by M&C C-26111 on February 19, 2013 to redesign the Project's approved site and revise completed drawings in the additional amount of $85,505.00 plus up to $2,365.00 in reimbursable expenses; and Amendment No.9 was approved by M&C C-26504 on October 15, 2013 for additional redesign fees to accommodate a new FBO within the terminal building in the additional amount of $317,917.00 without additional reimbursable expenses; and Amendment No. 10 was approved by M&C C-26712 on March 18, 2014 for additional redesign fees to accommodate a new FBO within the terminal building in the additional amount of $120,473.00 without additional reimbursable; WHEREAS, further amendment is necessary to incorporate additional requested civil engineering services and changes in the construction drawings to accommodate a new tenant; NOW THEREFORE, City and Hahnfeld Associates, Architects and Planners, Inc. d/b/a Hahnfeld Hoffer Stanford Architects Planner Interiors ("Architect"), collectively (the "Parties") acting by and through their duly authorized representatives, enter into the following agreement: 1. Article 1.1, SECTION I —SERVICES OF THE ARCHITECT, a paragraph is added to read as follows: "Provide additional design service to further modify the Project's currently approved architectural, mechanical and plumbing plans in order to incorporate a new tenant; and additional civil engineering services to expand limits of an proposed easement and produce revised exhibits. The Total cost of these additional services is $18,135.00 without additional reimbursable expense fees. The scope of services are described more fully in the following Hahnfeld Hoffer Stanford's letters, Attachment "A" ($6,700.00) dated January 26, 2015 subject: Amendment Proposal for Additional Services — Survey of Underground Utilities on Lease Property Outside the Meacham Terminal Building Project Limit of Scope, including this letter's attachments noted as Exhibits "A", and Attachment "B" ($11,435.00) dated January 27, 2015 subject: Amendment Proposal for Additional Services — Lower Level Redesign for City of Fort Worth Development Additional Space M — Meacham Airport Terminal Building Renovation — Phase 2, including this letter's attachments M noted as Exhibits "A". Attachments "A & B" are attached hereto, and made a part of this _< Agreement." rr1 0 2. co Paragraph 1 of SECTION V-COMPENSATION TO ARCHITECT, is amended as follows: "The total compensation for all of the assignments to be performed by Architect to complete the Projects as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES as o addressed in City Secretary Contract No. 40243 and Amendment Nos. 1 through 12 and hereof shall be $1,845,597.50, hereinafter referred to as the 'total fee', plus up to $79,245.00 in reimbursable expenses." OFFICIAL RECORD CITY SECRETARY Amendment No. 13 FT WORTH,TX Page 1 of 2 General Aviation Terminal Building at Meacham International Airport February 2015 3. All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED this the A2 day of rLr 2015, in Fort Worth, Tarrant County, Texas. Hahnfeld Associates,Architects and Planners, Inc. APPROVED: d/b/a Hahnfeld HpUer Stanford Architects Planners Interiors By: By: �� Ichael offer, A Fernando Costa Princip Assistant City Mana 0 ? � T APPROV 000 COMMENDED: RECORDED:` Lj C-J By: By: Douglas . Wiersig, PE, Direct Mary J. Kayser V 8= Transportation & Public Works ept. City Secretary °o00 000p000° APPROVED AS.TO FORM AND LEGALITY: M&C C- No M&C Re Contract Authorization By: Grant Jord Date: Assistant City Attorney OFFICIAL RECORD CITY SECRETARY Amendment No. 13 FT. WORTH,TX Page 2 of 2 General Aviation Terminal Building at Meacham International Airport February 2015 ,a1TAG}�MEN� t',4►I ii Bagey Aveme.Sume 2W Fon ftrth,Texas 16107 Hahnfeld 817.921.5928 Office 0 StaHaf owd haNdekicam January 26, 2015 Mr. Dalton Murayama Architectural Service Manager Facilities Management Group Transportation and Public Works Department City of Fort Worth 401 West 13th Street Fort Worth,Texas 76102 RE: Amendment Proposal for Additional Services-Survey of Underground Utilities on Lease Property Outside the Meacham Terminal Building Project Limit of Scope Dear Mr. Murayama: This proposal for Additional Services includes the Underground Utility survey to locate buried Oncor electric service lines on the adjoining leasehold for ATK necessary for the preparation of legal descriptions and documents for city approval. This survey was not included in the previous Design Amendment for Oncor Easements survey as the un-surveyed area is outside the limit of scope for the Terminal Building Renovation. Oncor has required easements of this offsite area as part of their work order to provide new electric service to Meacham Terminal Building. Our proposal includes the necessary survey for documentation preparation by our civil engineer, Teague Nall Perkins. Our proposed fee is a lump sum of $6,700.00 (Six Thousand Seven Hundred Dollars, and No Cents). No additional Reimbursable Expenses will be required for this amendment beyond the base contract amount. This proposal includes the assumption this additional documentation would conclude in the winter of 2015. Our Proposal includes the following; Hahnfeld Hoffer Stanford Fee Summary,and the Teague Nall Perkins Proposal,all of which are attached hereto and part of Exhibit A. If you have any questions regarding this Design Amendment Fee Proposal, please give me a call. Thank you. Sincerely, HAHNFELD HOFFER STANFORD architects planners interiors Eric A. Claycamp,AI , LEED A BD+C Associate Principal/Project Manager Cc: Eric Hahnfeld- Hahnfeld Hoffer Stanford Attachments: Exhibit A Hahnfeid EXHIBIT A tof fer �,a F LL F'KUF'USAL - Uncor Casements, Additional SltaProject Scope 1/26/2015 SCOPE OF SERVICES INCLUDE: JW 1. Create©ncor Easements for new Electric Service Lines beyond project scope limits 2. Survey of Underground Existing Utilities 3 SCHEDULE: 1. 6 weeks ESTIMATED HOURS: EC EH CL Project Project Manager QC/Spec Architect Interiors Clerical Totals MEETINGS 6 0 0 0 0 6 Site Plan Update 0 0 4 0 0 4 Construction Documents 0 0 0 0 0 0 Consultant Coordination 4 0 0 0 0 4 Specifications 0 0 0 0 0 0 Not used 0 Total Man Hours 10 0 4 0 0 14 ESTIMATED FEES Totals Project Manager 10 hours. @ $170.00 /hour = $1,700 QC/Spec 0 hours. @ $220.00 /hour = $0 Project Architect 4 hours. @ $125.00 /hour = $500 Interiors 0 hours. @ $115.00 /hour = $0 Clerical 0 hours. @ $90.00 /hour = $0 ARCHITECTURAL/INTERIORS FEE subtotal 14 total hours $157.14 avg./hr. = $2,200 Structural Engineering 0 % $0 Special Consultant 0 % $0 Mechanical/Electrical Engineering $0 LS $0 Civil Engineering Additional Easements $2,500 LS $2,500 Survey-SUE $2,000 LS $2,000 TOTAL AE FEES $6,700 Reimbursable- Estimated Cost 0 % $0 Travel - Estimated Cost 0 LS $0 TOTAL AE FEES WITH EXPENSES $6,700 HAHNFELD HOFFER STANFORD, 200 Bailey Ave,Fort Worth, TX 76107 1/26/2015-Page 1 stn �► p teague nail&parkins ­tnpi c cm enpineen January 23, 2015 b pe orcAtettt Mr. Eric Claycamp Associate Principal Hahnfeld Hoffer Stanford 200 Bailey Avenue, Suite 200 Fort Worth, Texas 76107 Re: Meacham Airport Terminal Improvements Engineering Services - Contract Amendment Electrical Easement, Part 2 Mr. Claycamp: This letter agreement serves as an amendment to the Professional Services Agreement for Meacham Airport Terminal Improvements to locate, prepare and coordinate the electrical easement exhibits associated with existing Oncor underground electric main line, south of the Terminal Building. This amendment is separate and in addition to the amendment dated October 17, 2014. Per recent coordination, Oncor identified the need to extend the electrical easement limits to include the existing electrical main south of the terminal building. This will require the additional scope to include locating (SUE QL 'B") the existing electrical primary loop within the Airport property, south of the terminal, and preparing additional Electrical Easement Exhibits to be used with standard front end documents provided by Oncor. This additional service will be provided under the terms of the original agreement. Based on the additional services, the contract amendment will be: SUE (QL "B"): TNP will locate the Primary Electric line, south of the Terminal Building and north of Runway 27, using nondestructive methods identified in the original professional service contract. The field locates will be provided in an electronic points file for additional coordination with the design team. Two Thousand Dollars ($2,000) Electrical Easement Exhibits: TNP will prepare the Legal Description (Exhibit A) & Layout (Exhibit B) for the Electrical Easement required by Oncor Delivery. The Consultant will coordinate with the Owner and Oncor on the alignment and size of the electrical easement.The effort also includes additional field work associated with the easement documents. Two Thousand Five Hundred Dollars ($2,500) Fort Worth-1 100 Macon Street-Fort Worth,Texas 76102-817.336.5773 4, r Dallas-17304 Preston Road,Suite 1340-Dallas,Texas 75252-214.461.9867 Denton-1517 Centre Place Drive,Suite 320 A Denton,Texas 76205�940.383A 177 Y Sherman�200 North Travis Street,Suite 500�Sherman,Texas 73090�903.870.1089 Registered by the Texas Board of Professional Engineers,Firm No.F-230- Registered by the Texas Board of Professional Surveyor.Firm No.100116-00 Page 2 of 2 This additional contract amendment is in addition to the previous contract amendments issued on September 25, 2012, February 28, 2013, September 16, 2013, January 13, 2014, and October 17, 2014 Once this amendment is signed and returned, the engineering work will begin within five working days. Should you have any questions or require additional information, please advise. Sincerely, tnp teague nail&perkins Scott A. Gibson, P.E. Sr. Project Manager Approved by: Date s:Xeesm_rutledgs%proposallmunicoaliliesVWmeacham terminaNtr-eng service contract amendment-electrical easement,part 2.docx ,0 Hahnfeld 811.921 5928 Offii e 817 302 0692 F;1% 0SHoffer tan tkm d January 27, 2015 Mr. Dalton Murayama Architectural Service Manager Facilities Management Group Transportation and Public Works Department City of Fort Worth 401 West 13th Street Fort Worth,Texas 76102 RE: Amendment Proposal for Additional Services - Lower Level Redesign for City of Fort Worth Development Additional Space-Meacham Airport Terminal Building Renovation-Phase 2 Dear Mr. Murayama: This proposal for Additional Services includes the Tenant Fit Out drawings and design for the Meacham Airport Terminal Building Renovation Lower Level to include a new lease space of 1097 SF for the Fort Worth Development Office. These changes were initiated by Aviation to include additional space requested by Development for additional personnel on January 8,2015. Our proposal includes design,permit drawings,the ComCheck,and Tenant Fit Out construction drawings for bidding by an Interiors Contractor. Mechanical Engineering, Electrical,and Plumbing Design revisions are included in these changes.Our proposed fee is a lump sum fee of$11,435.00, (Eleven Thousand Four Hundred Thirty-five Dollars, and No Cents), not including reimbursables. No additional Reimbursable Expenses will be required for this amendment beyond the base contract amount. This proposal includes the assumption redraw and reissue would conclude in late the Winter of 2015. Our Proposal includes the following; Hahnfeld Hoffer Stanford Fee Summary, and the Campos Engineering, Inc. proposal all of which are attached hereto and part of Exhibit A. If you have any questions regarding this Design Amendment Fee Proposal, please give me a call.Thank you. Sincerely, HAHNFELD HOFFER STANFORD architects planners interiors Eric A. Claycamp,AI , LEED A BD+C Associate Principal/Project Manager Cc: Tami Bopp-Hahnfeld Hoffer Stanford Eric Hahnfeld-Hahnfeld Hoffer Stanford Attachments: Exhibit A Her EXHIBIT A Stanford FEE PROPOSAL - Additional City Development Space 1/27/2015 SCOPE OF SERVICES INCLUDE: 1. Add additonal space for City FW Development-Lower Level 2. Affects previous city planned space 3 Revise A/E construction drawings SCHEDULE: 1. 2 weeks ESTIMATED HOURS: TB EH EC BB MH Int Project Project Manager QC/Spee Manager Interiors Principal Totals Space Plan 4 0 1 12 0 17 Design 1 0 0 2 0 3 Materials Selection 2 0 0 2 0 4 A-1 CD Drawing 0 0 0 16 0 16 A-2 CD Drawing 0 0 0 8 0 8 A-3 CD Drawing 0 0 0 8 0 8 Specs 0 4 0 0 0 4 CD Management 6 0 4 0 0 10 Not used 0 0 0 0 0 0 Total Man Hours 13 4 5 48 0 70 ESTIMATED FEES Totals Int Project Manager 13 hours. @ $165.00 /hour = $2,145 QC/Spec 4 hours. @ $220.00 /hour = $880 Project Manager 5 hours. @ $170.00 /hour = $850 Interiors 48 hours. @ $95.00 /hour = $4,560 Principal 0 hours. @ $220.00 /hour = $0 ARCHITECTURAL/INTERIORS FEE subtotal 70 total hours $120.50 avg./hr. = $8,435 Structural Engineering 0 % $0 Special Consultant 0 % $0 Mechanical/Electrical Engineering $3,000 LS - Campos Engineering $3,000 Civil Engineering 0 % $0 TOTAL AE FEES $11,435 Reimbursable- Estimated Cost 0 % $0 Travel -Estimated Cost 0 LS $0 TOTAL AE FEES W1TH EXPENSES $11,435 HAHNFELD HOFFER STANFORD, 200 Bailey Ave, Fort Worth, TX 76107 1/27/2015-Page 1 CEICAMPOS ENGINEERING, Inc. Consuking Engineers January 26, 2015 Via E-mail: eclaycamp(a)hahnfeld.com Hahnfeld Hoffer Stanford 200 Bailey Avenue, Suite 200 Fort Worth, Texas 76107 Attention: Eric A. Claycamp, AIA, LEED AP BD+C Associate Principal RE: Meacham Airport Proposal/Contract No. S15-1029.00 Suite L23 Add Services Campos submits herewith this proposal/contract for additional engineering services in association with the following work scope increase: SCOPE OF WORK The revised scope of the project is providing professional MEP design services associated with the tenant finish out of Suite L23. The suite will consist of a Private Office (152 SQFT), Storage (77 SQFT), and Open Office Area (868 SQFT). WORK CLARIFICATIONS 1. The design will be based upon available as built documents as well as the shell space drawings created in the base project. Site survey is not included in this proposal. 2. One conference call is included for coordination. 3. One site visit at substantial completion is included to prepare a punch list. 4. Preparation of the ComCheck is included. We will perform these additional services for a lump sum fee of Three Thousand Dollars ($3,000). This agreement, if executed, will constitute an amendment to our Basic Services Agreement. Please indicate your acceptance by singing and returning one copy of this Letter Agreement. Respectfully submitted, Campos Engineering, Inc. ACCEPTED: J. Michael McKee By: Mechanical Department Leader Eric A. Claycamp, AIA, LEED AP BD+C Associate Principal Date: 1331 River Bend Drive • Dallas,Texas 75247 • Tel:214.696-6291 . Fax 214-361.6298