Loading...
HomeMy WebLinkAboutContract 25914 CITY SECRETARY CONTRACT NO. ; �� AMENDMENT NO. 3 STATE OF TEXAS § CITY SECRETARY CONTRACT NO. (M&C Attached) COUNTY OF TARRANT § WHEREAS, the City of Fort Worth (City) and Teague, Nall & Perkins, Inc. (Engineer) made and entered into City Secretary Contract No. 18401 (the Contract) which was authorized by the City Council by M&C C-12810 on the 15th day of April, 1991; and subsequently amended by two(2)previous amendments; and WHEREAS, the Contract involves engineering services for the following project: Engineering Contract for the Design of Reconstruction of Schwartz Avenue from 28`h Street to Long Avenue WHEREAS, it has become necessary to execute Amendment No. 3 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article 1, Services, of the Engineer, of the Contract is amended to include the additional engineering services specified in a proposal letter dated February 17, 2000, a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $33,700.00. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of$115,990.00. 3. All other provisions of the contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED on this the day of , 1�� in Fort Worth, Tarrant County, Texas. APPROVAL RECOMMENDED: APPROVED: A.Douglas Rademaker, P.E. Mike Groomer Director, Department of Assistant City Manager Engineering TEAGUE,NALL & PERKINS, INC. ENGINEER A ST: r ez Gloria Pear n, City Secretary By: Name: k'7 � 6U 1 D - Contract Authorization S_9 - N) Date APPROVED AS TO FORM AND LEGALITY: Gary Stein erger Assistant City Attorney (• 1 Iron ff�P TEAGUE NALL AND PERK/NS ENGINEERS ♦ SURVEYORS ♦ MUNICIPAL CONSULTANTS February 17, 2000 Mr. Gopal Sahu, P.E. Project Manager, Dept of Engineering City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102 Re: Schwartz Avenue Reconstruction DOE No. 0285 TNP No. FTW91016 Dear Gopal: On January 20, 2000 1 sent, at your request, a revised Contract Amendment No. 3 for the referenced project. Subsequently you requested a more detailed breakdown of the charges that made up that amendment due to your feeling that the total amendment fee was too high. Pursuant to that request, the following is a si!mmary of selected charges related to this project during throughout the time period covered by the proposed amendment. Our internal report documents were revised to eliminate some water line revisions that probably belong in the original project scope, to eliminate some of the bidding assistance provided during the second phase of the project, and to eliminate the time spent throughout the subject time period developing and processing the various iterations of Amendment No. 3. 1 have calculated that the time spent on the amendments alone is considerably over $2,000. LABOR Hours Subtotal Principal 0.75 $ 122.88 Project Manager 163.00 $14,858.59 EIT 221.75 $11,538.77 CAD Operator 153.50 $ 7,880.50 Clerical 9.75 $ 286.51 Total Labor $35,235.76 PLOTTING & COPIES (In-house) $ 1,090.70 REPRODUCTIONS (Hugo C. Trevino) $ 3,649.81 TOTAL $39,976.27 As I predicted in my letter to you dated January 20, 2000 the total charges actually amount 915 FLORENCE SNEFT EF FORT WORTH, TEXAS 76102W'(817)JJ6-577JP, ?I� ?�`FAX(817)JJ6-281J Ups '�i'� n �I it t Mr. Gopal Sahu, P.E. February 17, 2000 Page 2 to significantly more than the proposed amendment, which is for $33,700. Much of the work under this amendment done in 1998 was done based on a series of proposals to you. On several of those iterations, we spent more time than I had expected, but I have honored those estimates in developing the final amendment figure. Of course, we will honor the proposed amendment request of$33,700. The figures tabulated above are offered only to support the requested amendment. Further itemization or compilation would be exceedingly time intensive. Please keep in mind that the most recent amendment request sent on January 20, 200 is the aggregate of at least four previous requests. I do not recall any indication that any of those previous requests were considered excessive. Rather,you repeatedly told me not to worry about them, but to please proceed with the work. As you are aware, we have done so in good faith. We respectfully request that you immediately approve the January 20, 2000 amendment request and begin the necessary processing. Feel free to call if you have any questions or need further information. Sincerely, TEAGUE NALL AND PERKINS, INC. Gary L. Vickery, P.E., CFM Encl. cc: Rick Trice, P.E. Q:\PROJ-R14\FTW91016\DOCS\JANOOAM.BACKUP.DOCJ;G��I` jff�P TEAGUE NALL AND PERK/NS ENGINEERS • SURVEYORS ♦ MUNICIPAL CONSULTANTS January 20, 2000 Mr. Gopal Sahu, P.E. Project Manager, Dept of Engineering City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102 Re: Schwartz Avenue Reconstruction DOE No. 0285 TNP No. FTW91016 Dear Gopal: As we have discussed on numerous occasions, several changes in the scope of the project have occurred due to changes in physical conditions on the ground, changes in regulatory requirements, and changes in City of Fort Worth standard design requirements. This request for a contract amendment is intended to cover those changes in scope for services already rendered, as well as for additional services related to completion of the channel. As you know, we have continued to work in good faith to complete this project even without benefit of an approved amendment. Because it was determined by the City not to construct the channel,the services represented by this amendment have all been completed at this time. Update plans and specs to conform to current City standards. Plans for this project were begun in 1991 and substantially completed in 1993. Based on DOE reviews, it appears that greater detail is now required on the plans. In addition, there have been some changes in the policy regarding sidewalks, handicap ramps, etc. Finally, there has been significant additional effort required to resume work on the project after a lengthy delay,during which time the industry standard for plan production has changed from manual drafting to computer drafting. Update plans and specs to reflect existing site conditions. The plans have been revised to address changes in physical conditions on the site, including reconstruction of Dewey Street, which crosses Schwartz Avenue. Street grade changes were required to accommodate the design of this intersection. In addition,we have visited the site to ensure that changes in driveways, sidewalks, etc. have been addressed. Split project into two contracts for bidding purposes. Because of some difficulty in acquiring the property necessary for construction of the channel,some delays have been experienced. In order to allow construction to begin, it was determined that the water line replacement could be separated from the street project. Plans, specifications and bid documents were prepared for the water line replacement, construction of which has subsequently been completed. Bid documents for the street reconstruction were also prepared for use when all necessary right-of-way had been acquired. iii.' ' JG°��� 915 FLORFNCF STRFFT I = "I!`_ISIIWU Ul FORT*VRTH, TEXAS 76102 f >q (817) JJ6-5773 1, d t�Eb�(:o FAX(817) J36-2813 --- Mr. Gopal Sahu, P.E. January 20, 2000 Page 2 Reevaluation of street grades. In an effort to minimize cuts and more nearly match existing conditions on the ground, the street grades where reevaluated and revised. The original design was based on design speeds and sight distances, while the revised design takes some liberties with the sight distances. This provides a less intrusive and disruptive design and less adverse impact on existing driveways, etc. Add bid alternate for a Pre-Cast Box Culvert. The original design specifies a poured-in-place multiple box culvert. The plans have been revised to provide a bid alternate for a pre-cast box culvert for price comparison. Prepare a Storm Water Pollution Prevention Plan. Erosion control plans were a part of the original design, however, these have now been supplemented with a Storm Water Pollution Prevention Plan in order to meet NPDES requirements. Split Channel Plans from Street for Bidding Purposes Because of the need to address Corps of Engineers 404 permitting (see below) and because of some continued delays in securing all necessary right-of-way for the channel construction, the plans and bid documents were revised again to remove the channel from the project. Initial Coordination with the U.S. Army Corps of Engineers Regarding a 404 Permit. In keeping with our recent experience with the Clean Water Act and the progressive changes in its application (keep in mind that this project began in 1991), it became apparent that it would now be necessary to make contact with the U.S. Army Corps of Engineers regarding the necessity of a 404 Permit. Enforcement and regulation of projects affecting jurisdictional waters of the United States have increased sharply in recent years. Existing regulations are due to change again in February 2000. We have had a preliminary meeting with the Corps (see attached report containing recommendations) to discuss this project, and reported our findings along with my letter to you dated August 13, 1999. That report indicated that we believed it would be possible to revise the channel design to meet current Nationwide Permit requirements. We met with you, Don McChesney and Cindy Robinson on August 23, 1999 to discuss alternative solutions regarding the proposed channel. At that meeting we were instructed, due to the short time frame associated with the proposed 404 regulation changes, to proceed with preparation of a submittal package to the Corps while the final decision regarding the channel was made by the City. TOTAL COST OF AMENDMENT No. 3 $ 33,700 Q:\PROJ-R14\ftw91016\DOCS\jan00am.doc --- -- CC 0 IT, Mr. Gopal Sahu, P.E. January 20, 2000 Page 3 CONTRACT SUMMARY Alternate 1 Original Contract April 16, 1991 $ 50,200 Amendment No. 1 Nov. 17, 1992 $ 14,000 Amendment No. 2 May 28, 1996 18,090 Current Contract Amount $ 82,290 Proposed Amendment No. 3 $ 33,700 Proposed Maximum Contract Amount $115,990 As you know, construction plans for Schwartz Avenue are now complete, and bids have been received, and construction has begun. It is our desire to complete the processing of this amendment as quickly as possible, since a large portion of the above described work has been completed, much of it over two years ago. Feel free to call if you have any questions or need further information. Sincerely, TEAGUE NALL AND PERKINS, INC. -Z:5�z� - Gary L. Vickery, P.E., CFM Encl. cc: Rick Trice, P.E. Q:\PROJ-R14\ftw91016\DOCS\jan00am.doc (^�) ( ilfll �UU.i iPi�eg D _ :4 MK City of Fort Worth, Texas "Slylor and COundl Communication DATE REFERENCE NUMBER LOG NAME PAGE 5/9/00 **C-17999 1 30WARTZ 1 of 2 SUBJECT AMENDMENT NO. 3 TO CONTRACT WITH TEAGUE, NALL & PERKINS, INC. FOR ENGINEERING SERVICES ON SCHWARTZ AVENUE FROM 28TH STREET TO LONG AVENUE RECOMMENDATION: It is recommended that the City Council authorize the City manager to execute an amendment to City Secretary Contract (No. 18401) with Teague, Nall & Perkins, Inc. for additional design services on Schwartz Avenue from 28th Street to Long Avenue for an additional fee not to exceed $33,700. DISCUSSION: On April 16, 1991 (M&C C-12810), the City Council authorized a contract with Teague, Nall & Perkins, Inc. to provide plans and specifications for improvements to Schwartz Avenue from 28th Street to Long Avenue in the amount of$50,200. On November 17, 1992 (M&C C-13620), the City Council authorized an amendment to the contract in the amount of $14,000 for the preparation of plans for drainage channel improvements and an erosion control plan. On May 5, 1996 (M&C C-15485), the City Council authorized amendment No. 2 to the contract in the amount of $18,090 to prepare right-of-way and easement documents that were not included in the original contract. The consultant was requested to split the design into three separate contracts for replacement of a water line, street reconstruction with a box culvert over the channel north of Vera Cruz Street, and Schwartz Avenue channel improvement. This required additional work for the consultant to perform additional surveys to reflect changes in current site conditions, prepare two contracts for bidding, resize street grades, prepare a Storm Water Pollution Prevention Plan, split Schwartz Avenue channel plans from the street for bidding purposes, and coordination with the U.S. Army Corps of Engineers regarding 404 permits for the channel improvement. This work was not included in the original contract or amendments. It has been determined that additional work is needed to complete preparation of right-of-way and easement documents and to submit hydraulic data to the Federal Emergency Management Agency for the purpose of updating the flood insurance rate maps that are required as a result of the channel project. This action will also ensure that the City's planned channel improvements have no adverse impacts downstream of the project. Teague, Nall & Perkins, Inc. proposes to do the additional work on an hourly basis for a fee not to exceed,$ 3;700. Staff has reviewed the fee and has determined that it is reasonable for the work to be performed. Teague, -,Nall & Perkins is in compliance with the City's M/WBE Ordinance by providing M/WBE participtition-oft this amendment No. 3. This project is"located in COUNCIL DISTRICT 2. City of Fort Worth, Texas "011jor And Council communication DATE REFERENCE NUMBER LOG NAME PAGE 5/9/00 **C-17999 30WARTZ 2 of 2 SUBJECT AMENDMENT NO. 3 TO CONTRACT WITH TEAGUE, NALL & PERKINS, INC. FOR ENGINEERING SERVICES ON SCHWARTZ AVENUE FROM 28TH STREET TO LONG AVENUE FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Street Improvements Fund. MG:k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) Mike Groomer 6140 AMovF.A CITY COUNCIL Originating Department Head: MAY 9 70011 A.Douglas Rademaker 6157 (from) C111 531200 020111028889 $33,700.00 Additional Information Contact: Ciecretary of the City ty Sof Fort Worth,Texas A.Douglas Rademaker 6157 e